CABINET DECISION MAKING STRUCTURES PROCESS

Transcription

1 CABINET DECISION MAKING STRUCTURES & PROCESS

2 OVERVIEW The presentation primarily deals with: The Committees The and Committees support structures The Planning Cycle of Government The decision process

3 CABINET COMMITTEES SOCIAL ECONOMIC INVEST INTERNAT JUSTICE GOV GOV ADM ADM Arts,Culture Correctional Education Finance Foreign Affairs Health Home Affairs Housing Intelligence Justice Labour Communications Public Enter Public Service Safety & Sec Sport & Rec Trade & Industry Transport Water Affairs Social Dev Agric and Land Arts,Culture Education Environmental Finance Foreign Affairs Health Housing Labour Minerals Communications Provincial Affairs Public Enter Public Service Public Works Trade & Industry Transport Water Affairs Agric and Land Arts,Culture Education Finance Labour Environmental Minerals Communications Provincial Affairs Public Enter Public Works Trade & Industry Transport Welfare & Pop Arts,Culture Defence Education Environmental Finance Foreign Affairs Home Affairs Intelligence Justice Minerals Communications Provincial Affairs Safety & Sec Sport & Rec Trade & Industry Welfare & Pop Correctional Defence Finance Foreign Affairs Home Affairs Intelligence Justice Safety & Sec Welfare & Pop Agric and Land Correctional Defence Education Finance Health Home Affairs Housing Justice Intelligence Provincial Aff Public Serv Public Works Safety & Sec Sport & Rec Trade & Ind Transport Water Affairs Welfare & Pop

4 SUPPORT STRUCTURES The Office Provides administrative support to six Committees & the Directors-General eneral Clusters & Policy Unit Engage decision making processes related to the Committees Technical Teams from Departments Provide technical support to Clusters/Committees as and when requested

5 SUPPORT STRUCTURES FOR CABINET AND ITS COMMITTEES CABINET Committee for the Social Sector Committee for the Economic Sector Committee on Investment and Employment Committee for Justice, Crime Prevention & Security Committee on Governance and Administration Committee on International Relations, Peace & Security Office Office Office Office Office Office DG Cluster: Policy Unit Technical Team DG Cluster: Policy Unit Technical Team DG Cluster: Policy Unit Technical Team DG Cluster: Policy Unit Technical Team DG Cluster: Policy Unit Technical Team DG Cluster: Policy Unit Technical Team

6 CHAIRPERSON / CO-ORDINATING ORDINATING MINISTERS/ DIRECTORS-GENERAL Appointed Ministers (and/or secundi) co-ordinate work between Committees and DG Clusters Elected Directors-General co-ordinate work of Directors-General Clusters President and the Deputy President chair Committees Committee Committee Chairperson Co-ordinating Minister DG Cluster Chair Person Co-ordinating Minister DG Cluster Investment and Employment Investment and Employment International President President President Minister M Mpahlwa Minister A Erwin Acting Acting Ms B Njobe (DG-Agriculture) Mr S Pityana Relations International Relations Justice/Crime President Deputy President Minister NC Dlamini Zuma Minister MGP Lekota (DG-Foreign Affairs) Dr A Ntsaluba MR JB Masilela Mr S Selebi Justice/Crime Deputy President Minister C Nqakula (DG-Safety and Security) Mr S Selebi Minister B S Mabandala Governance and Deputy President Mr Z Titus Governance and Deputy President Minister G Frazer-Moleketi Ms L Msengana-Ndlela Administration (DG-Provincial and Local Administration Minister FS Mufamadi Government) Economic Sector Economic Sector Minister Buthelezi President Minister M Mpahlwa Acting Minister A Erwin Acting Ms B Njobe (DG-Agriculture) Social Sector Minister Buthelezi Ms A Bester Social Sector Deputy President Minister ME Tsabalala-Msimang Mr TD Mseleku (DG-Social Development) Minister ZST Skweyiya Ms M Nxumalo

7 THE CABINET OFFICE DEPUTY DIRECTOR-GENERAL (Dr (Dr Anne Anne Letsebe) Letsebe) Operations (Mr (Mr Sizwe Sizwe Sidloyi) Sidloyi) Secretariat (Mr (Mr William William Smith) Smith) (Dr (Dr Hilton Hilton Fisher) Fisher) (Social (Social and and International: International: Mr Mr Errol Errol Makoba) Makoba) Governance Governance and and Administration/JCPS: Administration/JCPS: Ms Ms Odette Odette Hartslief Hartslie (Economic/Invest (Economic/Invest and and Employ: Employ: Mr Mr Martin Martin Mmutlana) Mmutlana)

8 FUNCTIONS OF THE CABINET OFFICE Supporting decision processes Supporting in ensuring decision making is consistent with policy Supporting adequate co-ordination among ministries/departments in the initiation, decision making and implementation of policy Screening and quality control of cabinet memoranda Facilitating effective communication of decisions Following up on outstanding related matters Close relations with structures in the Presidency, National departments and Provinces

9 POLICY CO-ORDINATION ORDINATION AND ADVISORY SERVICES (PCAS) (Mr Joel Netshitenzhe) Deputy Director General (Mr Joel Netshitenzhe) Chief Directorate: Social Sector (Dr Vusi Gumede) Chief Directorate: Ecoomic/Invest (Dr Alan Hirsch) Chief Direct: Intern R/Trade (Mr Daniel Ratebe) Chief Directorate: Gov & Admin (Mr (Hassen Mohamed) Chief Directorate: Justice Crime Preven & Sec (Mr Loyiso Jafta) Works closely with Departments to co-ordinate activities, policy development and monitor implementation

10 PROGRAMMES IN THE PRESIDENCY OFFICE ON THE STATUS OF DISABLED PERSONS To ensure that Government Departments fulfill their constitutional responsibilities of equalising opportunities for disabled persons by co-ordinating ordinating activities that enable each line function to promote and protect the rights of people with disabilities OFFICE ON THE STATUS OF WOMEN Facilitates, advocates and monitors the transformation of Government into a non-sexist institution in accordance with National, Regional and International instruments

11 PROGRAMMES IN THE PRESIDENCY OFFICE ON THE STATUS OF THE CHILD Promotes the rights of children through the co- ordination and monitoring of departmental initiatives in line with the National Programme of Action for Children. These include facilitating policy development and initiating pilot projects to increase awareness of the rights of children

12 Yearly Reports to Presidency 05 and 06 Preparation of PoA 06 PoA 05 and broad MTSF 06/09 ideas SoNA/ Prov Address 2005 Local govt planning 06/09 Budget Speech 05/06 Medium Term BPS 06/09 MTEC Hearings for 06/09 Nov Oct Sept Dec July Aug Jan June Feb March April May Local govt finalise budget 05/06 Local govt commences with IDP 06/09 Local ` Prov National 05/08 06/09 MTSF 06/09 adopted Local govt PoA & budget 05/06 Draft MTSF 06/09

13 Month Activity Purpose Implementing Agent(s) January National Lekgotla PoA for the year Broad medium-term issues, Premiers, Deputy Ministers, DGs Provincial Exco makgotla Programme for the year Broad medium-term issues Premiers, Metro/District Mayors, HoDs State of the Nation Address Public communication President February State of the Province Addresses Public communication Premiers Budget Speech Public communication national treasury PoA placed on govt website Public communication GCIS

14 Month Activity Purpose Implementing Agent(s) March Provincial Budget Speeches Public communication provincial treasuries April Report to on PoA M&E and public communication Clusters and Local Government makgotla Programme for the financial year Municipal Excos,, Managers May FOSAD MANCO discusses draft MTSF Discuss and process document for submission to July lekgotla FOSAD State of LG Addresses and budgets Public communication Mayors June FOSAD workshop Prepare for July lekgotla FOSAD, incl. Prov DGs and HoDs Report to on PoA M&E and public communication Clusters and

15 Month Activity Purpose Implementing Agent(s) July National lekgotla Review implementation of PoA Adopts MTSF, Premiers, Deputy Ministers, DGs August Departments and Provinces submit strategic priorities to national treasury on basis of MTSF Assist Mincombud and national treasury to start planning for allocation of resources Departments, Mincombud, national treasury, Provinces Report to on PoA M&E and public communication Clusters and September MTEC hearings Oral discussions on budgetary submissions Departments, national treasury, Provinces, Cluster Chairs

16 Month Activity Purpose Implementing Agent(s) October Report to on PoA M&E and public communication Clusters and MTBPS Communicate m-term m spending plans national treasury November Yearly reports to The Presidency from Departments and Provinces Annual review and/or focus on specific issues Departments, Provinces, The Presidency Local Government makgotla Medium Term plans for 06/09 Municipal Excos,, Managers FOSAD workshop Prepare for January lekgotla FOSAD, incl. Provincial DGs and HoDs December Update of some PoA issues on government website Public communication Clusters, The Presidency, GCIS

17 Jan 05 Febr 05 March 05 Lekgotla PoA 05 SoNA 05 Budget 05/06 Broad MTSF Priorities 06/07-08/09 Provincial Makgotla PoA 05 Broad MTSF Priorities 06/07-08/09 State of the Prov 05 Budget 05/06

18 April 05 May 05 June 05 July 05 Report to Report to Lekgotla on on PoA 05 PoA 05 FOSAD MANCO discusses draft MTSF FOSAD workshop finalises draft MTSF Review implementation of PoA 05 Adopt MTSF 06/07-08/09 Provincial Inputs Provincial Inputs Provincial Inputs Provinces discuss own MTSF Provincial Inputs Provincial Inputs Local Gov Makgotla PoA 05/06 Broad MTSF Priorities 06/07-08/09 State of Local Govt Addresses (PoA & Budget 05/06)

19 Aug 05 Sept 05 Oct 05 Report to on PoA 05 Departments submit MTEF requests to National Treasury MTEC Hearings Report to on PoA 05 Medium Term Budget Policy Statement (06/07-08/09) Provincial Inputs Provinces submit MTEF requests to National Treasury Provincial Inputs Provinces finalise 06/07 Budgets

20 Nov 05 Dec 05 Yearly Reports to Presidency from Depts FOSAD Workshop Review PoA 05 Detailed PoA 06 Broad Priorities for 07/08 09/10 Yearly Reports to Presidency from Provinces Provincial Inputs Provincial Inputs Local Govt Makgotla for 06/07 Budget onwards

21 Jan 06 Feb 06 Lekgotla Review PoA 05 Detailed PoA 06 Lekgotla Broad MTSF Priorities SoNA 06 Budget 06/07 07/08-09/10 Provincial Makgotla Review PoA 05 Detailed PoA 06 Makgotla Broad MTSF Priorities State of the Prov 06 07/08-09/10

22 INTEGRATED CABINET DECISION PROCESS: Rationale Focus Facilitation of cross-sectoral planning and implementation Enhancement of coherence in decision making Alignment of sectors with the national strategic priorities Cross-cutting issues Strategic Policy issues Legislation Phases Phase 1: Planning phase Phase 2: Decision making process

23 PHASE 1 PLANNING FOR DECISION MAKING CABINET/MINISTRIES/DEPARTMENTS Produce policy/legislative programmes annually based on national priorities as determined by the Prioritise policy/legislation, expected outputs and time frames for serving in THE CABINET OFFICE Produces an integrated plan informed by the above priorities, outputs and time frames

24 PHASE 2 THE DECISION MAKING PROCESS: INITIATING THE PROCESS /Ministries/Departments Need identification and assessment within the framework of forward planning and national priorities Intra-departmental communication at conceptualisation Interdepartmental consultation at conceptualisation (Ministries/Departments Clusters) Communication of intent to Office, Policy Unit Production of initial Draft Memorandum

25 POLICY ANALYSIS RELEVANT DIRECTORS-GENERAL CLUSTER AND POLICY UNIT ADVISORS AND PARLIAMENTARY COUNCILLORS Discussion of draft memorandum among relevant departments (Officials ials Cluster) as per memorandum guideline including : financial, personnel, communication organisational and constitutional implications Integration of a draft implementation plan Review of first draft by relevant departments Review and approval of memorandum by relevant minister Submission of memorandum to Office Review of memorandum by Office for compliance with guidelines Submission of memorandum to the relevant Committee Committee debates and makes recommendations to

26 DECISION MAKING/ADOPTION THE CABINET Discusses policy proposals Decides on proposals Ratifies/amend Committee recommendations The relevant Minister Confers with Ministry and DG on decision The Office Prepares and conveys decision to Policy Unit and relevant DG Cluster

27 IMPLEMENTATION & MONITORING RELEVANT DIRECTORS-GENERAL CLUSTER/POLICY UNIT Co-ordinates ordinates the implementation and monitoring of decision THE RELEVANT MINISTRY(IES)/DEPARTMENTS Implement the decision Monitor implementation and evaluate impact in i conjunction with the Policy Unit END