Construction Project Manager TERMS OF REFERENCE

Size: px

Start display at page:

Download "Construction Project Manager TERMS OF REFERENCE"

Leo Ramsey
6 years ago
Views:

1 Construction Project Manager TERMS OF REFERENCE PURPOSE SSAA Mackay Branch Inc. Requires offers from suitably qualified Consultants to undertake the role of Project Manager for the development of George range. BACKGROUND SSAA Mackay Branch as received moneys from state and local governments to do improvements to the SSAA Mackay Branch George range PROJECT SCOPE/OBJECTIVES - SSAA Mackay Branch George range 40 Fred George Road Mia Mia. SSAA Mackay Branch inc George Range Project You will be operating with a fixed budget with limited scope for variations Project Manager will ensure the project is delivered within budget and on time. - SSAA Mackay Branch George range the Project Manager will be responsible for the but not limited to Planning, tendering, civil works, construction and demolition, contingency, safety, Quality of all works and any other costs associated with the development works. The consultant is responsible for managing each of these components of work to ensure the project is delivered within budget and on time. - This budget allocation is inclusive of all costs associated with the development including: project management, design, approvals, statutory fees, planning studies, tendering, construction and demolition, contingency and any other costs associated with the development works. The consultant

2 is responsible for managing each of these components of work to ensure the project is delivered within budget and on time. Will organize, Chair and record all minuets of meeting With SSAA Mackay Branch Inc. Management Team and contractors. Arrange for preparation a cost management report outlining budget, milestones, committed funds, variations and forecast cost to complete the project Make progress claim to the funding body as set out in the State Government s Funding Agreement with the SSAA Mackay Branch Inc. The milestone for project completion is stag1 may , Stage 2, April PROJECT OUTCOMES/DELIVERABLES The Consultant will be responsible for managing the project within the available budget of <<$>> with a practical completion date of stage 1 May , stage 2 April The Consultant is responsible for the delivery of each stage throughout the development including planning, approvals, design and construction activities. Specific project management responsibilities will include: Project Coordination The Consultant will recommend to the SSAA Mackay Branch Inc. Management Team. An overall procurement strategy which will ensure achievement of time, cost and quality objectives. The Consultant is responsible for the management of existing and new consultants for the achievement of the project objectives within overall budget limits and timeframe.

3 The Consultant will specifically be responsible for the following: Design Management Review the design documentation to ensure it meet s project brief and SSAA Mackay Branch Inc. can be delivered within the project parameters. Manage all professional consultancies required to deliver the project, including: The preparation of a terms of reference, scope of works, tender documentation and assist in assessment of offers from consultants. Recommendation of preferred consultants for appointment by the SSAA Mackay Branch Inc. To the project consultancy team. Management of the consultants to ensure a coordinated approach and timely delivery of services. Management of the consultants to ensure the SSAA Mackay Branch Inc. objectives are met. Act as the sole point of contact between the SSAA Mackay Branch Inc. and the Design Consultant, key personnel and other consultants as deemed necessary. Manage all design queries by acting as the interface between the SSAA Mackay Branch Inc. and Contractors and the Design Team. Manage all consultancies required to prepare any necessary Reports and all statutory planning and development requirements. Consult and negotiate with Council and other referral agencies regarding development approval requirements. Review documentation for consistency and quality, validate consultants progress claims and provide advice on claims for additional fees. Manage the variation request and approval processes Arrange through the design team a monthly design report, which includes all issues regarding planning, approvals and design. Coordinate the preparation of tender and contract documentation Approve packaging of contract works Convene, chair and minute regular meetings as required. Contractor Management Manage the building contractors required to deliver the project, including: The coordination of a sufficient number of complete sets of fully documented tender drawings, specifications, Bills of Quantity and tender conditions. Respond to all tender queries. Assess all tenders, and arrange all financial searches on the recommended tenderer. Review and advise the Department on acceptance of securities and insurances. Issue notice of possession of site. undertake the role of Superintendent including arranging security deposit, reviewing and authorising claims, issuing documentation, order Contractor to Make Good, direct variations and issue certificates. Manage the building works and coordination between the design and construction works. Manage and monitor all queries to ensure a prompt response and high quality of work in accordance with design requirements. Monitor the Contractor's construction program and provide a copy with the regular monthly. Report to the SSAA Mackay Branch Inc. Management Team Prepare progress certificates make recommendations for payment of progress claims. Ensure all works are carried out in accordance with the contract documents. Ensure the approved budget and construction milestones are achieved Manage the variation request and approval processes. Arrange for the preparation a monthly construction report. Carry out regular inspections and issue the certificate of practical completion. Coordinate all design and construction approvals and obtain the certificate of classification. Coordinate and deliver all manuals, guarantees, maintenance schedules and "as built" drawings to the Department. Coordinate the rectification of all defects during the defect liability period. Carry out a final inspection and issue the Final Certificate.

4 Project Meetings Organize and chair regular design meetings, construction meetings and project control group meetings, including the preparation and distribution of minutes within 24 hours of conducting the meeting. Time Management Prepare a master program of activities to be undertaken over the development period. Prepare a detailed program for the development including approvals, design, documentation, construction and commissioning. Prepare a time management report for the project on a monthly basis including an updated program as applicable. Manage the delivery of all stages of work to ensure project scope and budget milestones over the three-year period are met. Risk Management Manage all risks associated with the project and put forward strategies for risk mitigation and minimization for approval by the SSAA Mackay Branch Inc. Management Team.. Cost Planning and Management Confirm the indicative Project Cost and develop the project cash flows in a format acceptable to the SSAA Mackay Branch Inc. Management Team.. Manage the cost management consultancy to prepare budget estimates, pre-tender estimates, post tender estimates, variation estimates and progress claim certification. Prepare the monthly progress claim to the funding partners including all consultancy and contractor claims Arrange for preparation a cost management report outlining budget, milestones, committed funds, uncommitted funds, variations and forecast cost to complete the project. Manage the design and construction activities to ensure the project is delivered within budget. External Infrastructure to New Buildings The Consultant shall liaise with the Local Government Authority (LGA) regarding the planning and construction of external infrastructure for new buildings. Including arranging for a works proposal from the LGA and submit to the SSAA Mackay Branch Inc. Management Team for approval. The Consultant shall monitor the progress of work to ensure it is coordinated with the main building program and the facilities/ services are ready for use at practical completion and are maintained to operational areas of the site. Charges and Fees The Consultant shall direct the Principal Contractor to lodge the Building and Construction Industry (Portable Long Service Leave) Authority and Workplace Health and safety form and pay the required charges prior to commencement of work on site. The Contractor should treat this fee as a reimbursable. Resource Agreement

5 The Consultant shall comply with the project compliance conditions set out in the State Government s Funding Agreement with the SSAA Mackay Branch inc

6 TIMEFRAM The target completion date for the Redevelopment is April Funding provided from the State Government remains current to 30 September 2018 in which time the project must be completed and all funds acquitted. REPORTING REQUIREMENTS The Consultant will formally report on a monthly basis to the SSAA Mackay Branch Inc. Management Team on the status of the redevelopment to cover the following areas as a minimum: Cost report, indicating all committed funds, variations and forecast cost to complete, Design report indicating current design status and design issues, Program update highlighting any delays or time savings and detailing any extension of time requests and approvals. Construction report detailing current progress and highlighting any issues. PRICE The Consultant should prepare a lump sum price to undertake all work associated with the Consultancy for Project Manager. Hourly rates should be provided for the purposes of calculating any variations agreed to by the SSAA Mackay Branch Inc. Management Team. PAYMENT OF FEES The successful Consultant will be required to submit monthly progress claims to SSAA Mackay Branch Inc. Management Team.. These claims will detail all time accrued to the project as well as all disbursements MANDATORY REQUIREMENTS This section specifies all mandatory requirements which the Contractor/Consultant must conform to be eligible for consideration for the project e.g. Public Liability Insurance The Tenderer is required to have Public Liability insurance cover up to the value of $10 Million. This insurance will be required to remain current for the life of the agreement. Professional Indemnity Insurance The Tenderer is required to have Professional Indemnity insurance cover up to the value of $5 Million. This insurance will be required to remain current for the life of the agreement and for three (3) years after the contract has been performed. Quality Assurance Tenderers must be accredited to ISO9001. Skills and Abilities The Project Manager is to demonstrate an analytic understanding of the Project Objectives including: Scope of the project; Scope of the consultancy;

7 Design considerations; Stakeholder requirements; Overall design (or trade package) documentation process Design management process Programming issues Cost planning and cost management Construction Management Process Planning and Development Approval process Training, handover and commissioning process Buildability issues Quality management, safety and environment policies Systems management Key support equipment and systems Built asset whole-of-life cost issues Information on current best practice Alternative forms of procurement Maximizing value for money Strategies for community consultation Key managerial and supervisory personnel Key team members (including CV s) and their experience Use of local industry Project organization chart Identification of key activities in terms of tasks and people Management structures and reporting relationships Past and current time related performance Personnel back-up strategy Referees Use of special information technology packages, and Impact on agency resources Experience The applicant is to demonstrate the Experience in construction and civil works Innovation Research and development Prior site knowledge/understanding of local issues Special skills/creativity Contribution to the built environment

DIRECTORATE OF ESTATES AND FACILITIES

DIRECTORATE OF ESTATES AND FACILITIES PROCEDURE AND INFORMATION MANUAL EPM PM4 Client Representative (University Project Manager) for Capital Projects Scope of Services Document Originated: April 2006