RFP (REQUEST FOR PROPOSAL) For Security Upgrades

Transcription

1 RFP (REQUEST FOR PROPOSAL) For Security Upgrades Contents 1. About ASMO Purpose/Intent: Proposal Contents: Executive Summary: Company profile: Professional Experience/Staff: Cost/Budget: Submission Guideline: Evaluation/Selection Process: Site Visit: Statement of Work (Scope): Material Specification: Figure Post Evaluation Meeting: Guarantee: Minimum Submission Requirements: Proposal Content: Business license Proposed budget/cost Past Performance: Other Terms/Notes Executive Order on Terrorism Financing Prohibited Source Countries Payment/Tax Responsibilities: Photographs/Illustrative Access Points: Figure 3: Access Point 1 (Existing gates/door re-enforcement & Air lock System Area) Figure 4: Access Point 2: Emergency exit Gate/Door Figure 5: Access Point 3: Pedestrian Emergency Exit Door Figure 6: Access Point 4: Building Entry & Exit Door (2 door with similar measurement) Figure 7: Access Point 5: Barrier using HESCO Figure 7: Access Point 6: Barrier creation using HESCO P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

2 Announcement Date: Closing Date: RFP#: KAB Subject: ASMO Office Premises Security Upgrade 1. About ASMO The Afghan Social Marketing Organization (ASMO) is a social marketing and behavioral change communication organization established in August ASMO as a free-standing, not-for-profit Afghan organization aims to create positive health outcomes by giving Afghan households the information they need to make informed and healthy choices and expanding access to high quality health products through commercial markets. The Sustaining Health Outcomes through the Private Sector Plus (SHOPS Plus) project led by Abt Associates awarded Afghan Social Marketing Organization (ASMO) a project that improves the delivery of high quality family planning and maternal and child health products to target populations in Afghanistan through the private sector. SHOPS Plus will provide technical assistance to ASMO in designing and implementing high quality social marketing interventions which leads to increased access to affordable priority health products and increased demand for priority health products and services. In addition, SHOPS Plus will collaborate with ASMO in developing a vision and roadmap for ASMO sustainability. 2. Purpose/Intent: ASMO is soliciting proposals from qualified companies interested to build/install reenforced doors, airlock system for vehicles/pedestrians and alteration/adding some HESCO in the office premises of ASMO. Section 7 Statement of Work in this RFP will explain more. Companies interested to submit proposal should include in their proposal all required information and documents as per the clauses & 10 of this RFP. 3. Proposal Contents: In order to simplify the evaluation process and obtain maximum comparability, ASMO requires that all responses to the RFP be organized in the manner and format described below: 3.1. Executive Summary: Interested company should include in the proposal one page Executive Summary to state how and why the company is best and qualified to fulfill the requirement of the job. Description should include the intention of the company in submitting the proposal and the capability to perform the job. Also, Executive Summary should include company name, business address, company and contact details. 2 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

3 3.2. Company profile: Profile should include brief information about the company, incorporation, ownership, affiliation, partnership and other related details. Information should include list of key personnel, technical staff working with the company and its physical presence in the country Professional Experience/Staff: Proposal should include description for how and why the company is different from other company being considered. It should include an explanation of the company s field based experiences, size, structure, and qualifications of the staff engaged in the business of the company. This section should include major contractual assignments carried during the last three years along with the list of clients with whom the company has had contractual relationship. Copy of the previously concluded contracts might be requested during the evaluation process, but the company can attach a copy of project completion confirmation/certificate as an appendix to the application (See section 10.4.). CV of key personnel and technical staff describing qualification and experiences should be attached Cost/Budget: Under fixed price quote, proposing company should include in the proposal the detailed budged. Budget should include unit price for material, labor and other resources to use/consume in the proposed job. Prices should be in Afghani and budget should be totaled for each section and grand totaled to show total job cost. 4. Submission Guideline: Proposal must be in printed in three copies written in English or in Dari and to contain in envelop with proper sealing and marking. Envelop should include RFP reference number, name and contact number of the submitting company. Proposal should be sent to the attention of Mr. Khalid Ahmadzai, Procurement Manager, at ASMO s main office and at the below given address. After being registered at the gate, proposal will be directed to the RFQ box located at the entrance hall on the ground floor. Proposal should be sent/submitted at or before closing date. It should reach us no later than 3:00pm Wednesday, May 31 st, Office address: House # Qala-E- Fathullah Street, Lane 1 on the right, District 10, Kabul. 5. Evaluation/Selection Process: All proposals will be reviewed to determine responsiveness with respect to the requirements. Proposal who have not met the requirement or determined to be nonresponsive to the requirement will be considered ineligible. So, any proposal failed to be prepared in accordance with instruction as per & 4 and failed to include minimum submittal requirement as per 10 in this RFP will be regarded as non-responsive and will be disqualified for the purpose of review. Eligibility criteria are mentioned below: 1. Full compliance with the submission guideline (article 4) 3 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

4 2. Copy of company valid business license 3. Brief executive summary as per the requirement of clause Detailed budget as per the requirements of clause 3.4 Responsive proposal will be reviewed and scored by the ASMO evaluation committee pursuant to the grading scale it creates. The criteria to evaluate and score responsive proposal shall include but not limited to experience, capacity and cost and will be scored as follow: - 50 mark for price: Provided that prices are detailed adequately for material, labor and other resources, followed by applying sub-total for each section. Proposal will not obtain full mark if prices are not verifiable, comparable and clearly understandable mark for experience: For past and related experiences, all relevant support documents along with concluded contracts will be examined/tested mark for competency: Based on the significance of the job/assignments( previous job/contracts) 6. Site Visit: Companies that wish to submit proposal are advised to visit the site in order to verify the requirement and conditions so that everything should be clear for developing the proposal. Proposing company should send written request through to Mr. Sayed Ibrahim Sadat syama@asmo.org.af and cc Mr. Khalid Ahmadzai kahmadzai@asmo.org.af. The request should be sent no later than May Statement of Work (Scope): Work under the contract should be carried out strictly and in accordance with the terms and condition of PO (purchase order) or agreement whatever may be appropriate. Expected materials with specification are detailed below that may be modified with respect to measurement actually identified at the time of site visit. Changes with this respect will be further documented and approved. Any changes in the specifications of materials listed below, will be communicated to all interested applicants via Material Specification: Figure 1 # Item Item Description Material Specification 1 Anti-Ram Gate ( for vehicles ) 2 layer 4mm steel (3.03x2.83cm) x 2 layer=7.57m2 Bullet proof (armor quality) Measure ment Qt y Item designated Area (point) 7.57m2 1 Premises vehicle gate (Access point 1) Note Extra protection from rear side of the existing gate 4 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

5 2 Anti-Ram Gate ( for pedestrian ) 3 Anti-Ram Gate ( for vehicles ) 4 Gate protection through HESCO 5 Anti-Ram Door ( for pedestrian emergency exit) 6 Modification/ alteration work 7 Establishing barrier 8 Perimeter wall protection through HESCO 9 Modification/ alteration 2 layer 4mm steel (1x2.83cm) x 2 layer=2.83m2 2 layer 4mm steel (3.02x2.83cm) x 2 layer=7.57m2 Generally used for protection purpose 2 layer 4mm steel (1x2.83cm) x 2 layer=2.83m2 2 layer 2mm steel 2.70x2.20 each Generally used for protection purpose Generally used for protection purpose Bullet proof (armor quality) Bullet proof (armor quality) Bag filled with sand surrounded by steel wire Bullet proof (armor quality) Bullet proof (armor quality) Bag filled with sand surrounded by steel wire Bag filled with sand surrounded by steel wire 2.83m2 1 Premises pedestrian door (Access point 1) 7.57m2 1 Premises vehicle gate (Access point 1 4 bag 1x1.5cm approxim ately 10 ba g Emergency vehicle exit gate (Access point m2 1 Pedestrian door ( for emergency exit) (Access point 3 5m2 2 Building exit and entry door (Access Point 4) 13.5m2 1 Create barrier at access point 5 35m 1 Perimeter wall N/A N/A N/ A Extra protection from rear side of the existing door To create airlock system for both vehicle and pedestrian at entrance area To create antiram/anti blast protection Existing door needs to be replaced with armorer material Extra auxiliary fitting required to make them resistant against blast/ram. To create barrier between Air lock system and safe area To create extra protection Minor fitting to build ramp for wheelchair, masonry work 5 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

6 8. Post Evaluation Meeting: Post evaluation meeting with shortlisted companies may be conducted to ascertain capabilities and expected assurance. If interview is deemed necessary, invitation will be sent to all of the shortlisted companies via Guarantee: The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contractor further guarantees that if, during a period of three years from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his expenses. 10. Minimum Submission Requirements: Proposing company will be required to include all of the followings in the proposal: Proposal Content: Includes [1] Executive Summary [2] Company Profile [3] Professional Experience/Staff [4] detailed Cost/ Budget Business license A clear copy of valid business license should be included Proposed budget/cost As per 3.4 in the RFP, proposing company should prepare a detailed budget in Word/Excel format describing the cost elements, unit cost, subtotals and total budget in local currency (AFN) Past Performance: This section should include information about the applicant s previous work details during the last three years for similar assignment. The information should be populated in the table below. Contact details and other details must be verifiable as independent cross check will be performed. Copy of project completion certificate should be attached as an appendix. Figure 2: Client details # Clients Responsible Name Client s Business Name Client s Business/Formal Address AND mobile number * Description of service provided (attached copy of the contract) Duration of Service Contract (start end dates) 6 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

7 Other Terms/Notes Certain compliances and terms that include but not limited to the following will be incorporated in the contract or PO (purchase order) Executive Order on Terrorism Financing Contracting company expected to be engaged in contractual relationship with ASMO should be aware that U.S. Executive Orders and U.S. law prohibits transactions with and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the company representative to ensure strict and full compliance with these Executive Order and laws Prohibited Source Countries For the purpose of this work, no goods/resources to be procured/supplied from countries that are classified by USAID as prohibited sources such as Cuba, Iran, Laos, North Korea, Sudan and Syria Payment/Tax Responsibilities: ASMO s term/condition for payment is in Afghani at predefined installments. Appropriate tax will be deducted for deposit to the Government Tax Authority. 7 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

8 12. Photographs/Illustrative Access Points: Figure 3: Access Point 1 (Existing gates/door re-enforcement & Air lock System Area) 8 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

9 12.2. Figure 4: Access Point 2: Emergency exit Gate/Door 9 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

10 12.3. Figure 5: Access Point 3: Pedestrian Emergency Exit Door 10 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

11 12.4. Figure 6: Access Point 4: Building Entry & Exit Door (2 door with similar measurement) 11 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

12 12.5. Figure 7: Access Point 5: Barrier using HESCO 12 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )

13 12.6. Figure 7: Access Point 6: Barrier creation using HESCO 13 P a g e : R F P ( R Q E U E S T F O R S E C U R I T Y U P G R A D E )