CATHOLIC UNIVERSITY COLLEGE OF GHANA, FIAPRE

Transcription

1 CATHOLIC UNIVERSITY COLLEGE OF GHANA, FIAPRE BUDGET FOR 2007/2008 FINANCIAL YEAR [JUNE, 2007]

2 Table of Content Page Contents... I List of Tables... II List of Figures... IV Appendices... V Schedules... VI 1.0 Introduction Mission Statement Statement of Objectives Summary of Projections Income and Expenditure estimate for 2007/ Balance Sheet Projections for 2007/ Cash Flow Projections for 2007/ Summary of Estimates Norms and Guidelines (NCTE) Student/Teacher Ratio (STRs) Goods and Services Cost Staff Mix Resource Allocation Student Numbers Full-Time Equivalent (FTE) Number of Students Unit Cost Staffing Staff Numbers by Grades as at JUNE Revenue Requirement Revenue Projections Fundraising Funds/Activities Capital Expenditure Development Projects Staff Cost General Educational Expenses Library Expenses Central Administrative Expenses Hostels Faculty of Economics and Business Administrative (EBA) Faculty of Information & Communication Sciences & Technology (ICST) Faculty of Religious Studies Faculty of Education Faculty of Public Health & Allied Sciences (PHAS) Centre of Enrichment Studies (CES) Centre for Applied Research, Consultancy & Community Outreach (CARCCO) Library Faculties Office Central Administration The Board of Trustees (BOT) The President s Office The Registrar s Office Finance Office PR & Development Office Staff/Students Facilities Appendices BUDGET Page ii

3 List of Tables Page Table 1 Student Enrolment from 2004 to 2007/2008 by Faculties... 6 Table 2 FTE No. of Students by Faculties... 6 Table 3 Staff Numbers by Grades... 7 Table 4 Teaching Staff by Faculties... 8 Table 5 Revenue Requirement by Faculties... 9 Table 6 Revenue by Sources...10 Table 7 Fundraising Through Envelopes and Pledges...11 Table 8 Arch/Diocesan Special Fundraising Events...12 Table 9 Capital Expenditure Requirement by Faculty/Dept...12 Table 10 Development Projects for 2007/ Table 11 Staff Cost for 2007/ Table 12 General Educational Expenses...15 Table 13 Library Expenses...16 Table 14 Central Administrative Expenses...16 Table 15 Hotels Staff Requirement...17 Table 16 Hotels Budget Allocation...18 Table 17 Hostels Revenue...18 Table 18 EBA Staff Cost and Requirement...19 Table 19 EBA Administrative and Capital Expenditure...19 Table 20 EBA Revenue...20 Table 21 ICST Staff Cost and Requirement...21 Table 22 ICST Administrative and Capital Expenditure...21 Table 23 ICST Revenue...21 Table 24 RS Staff Cost and Requirement...22 Table 25 RS Administrative and Capital Expenditure...23 Table 26 RS Revenue...23 Table 27 Edu Staff Cost and Requirement...24 Table 28 Edu Administrative and Capital Expenditure...24 Table 29 Edu Revenue...24 Table 30 PHAS Staff Cost and Requirement...25 Table 31 PHAS Administrative and Capital Expenditure...25 Table 32 PHAS Revenue...26 Table 33 CES Personnel Emolument...26 Table 34 CES Admin and Capital Expenditure Requirement...26 Table 35 CARCCO Personnel Emolument...27 Table 36 CARCCO Admin and Capital Expenditure Requirement...27 Table 37 Library Staff Cost...28 Table 38 Library Administrative and Capital Expenditure...28 Table 39 Library Revenue...28 Table 40 Faculties Office Staff Cost...29 Table 41 Faculties Office Admin & Capital Expenditure...29 Table 42 Central Administrative Summary BUDGET Page iii

4 Table 43 BOT Meetings Requirement...31 Table 44 President s Office Staff Cost...32 Table 45 President s Office Administrative and Capital Expenditure...32 Table 46 Registrar s Office Staff Cost...33 Table 47 Registrar s Office Administrative and Capital Requirement...33 Table 48 Finance Office Staff Cost...34 Table 49 Finance Office Administrative and Capital Expenditure...34 Table 50 PR & Development Office Staff Cost...35 Table 51 PR and Development Office Administrative and Capital Expenditure...35 Table 52 Staff/Student Amenities and Facilities BUDGET Page iv

5 List of Figures Page Figure 1 Unit Cost base on Proposed STRs... 6 Figure 2 Staff Numbers by Grades... 7 Figure 3 Revenue Requirement by Faculties... 9 Figure 4 Revenue analysis by Faculties...11 Figure 5 Cost analysis by activities...17 Figure 6 Central Administrative Budget...31 Appendices Page Appendix 1 Projected Income and Expenditure Statement...37 Appendix 2 Balance Sheet Projections...38 Appendix 3 Cash Flow Projections...39 Appendix 4 Unit Cost Computation...40 Appendix 5 Staff Requirement...43 Appendix 6 Capital Expenditure Requirement...46 Appendix 7 Development Projects...50 Appendix 8 Central Administrative Expenses...51 Appendix 9 Hostels Requirement...53 Appendix 10 Night School Requirement...54 Appendix 11 Computation of Full Time Equivalent...55 Appendix 12 Revenue Projections by Faculties...56 Appendix 13 Faculties /Departmental Staff training & development requirement...57 Schedules Page Schedule 1 Rate of Remuneration for ten (10) Teaching Staff...41 Schedule 2 Remuneration of Teaching Support Staff...41 Schedule 3 Summary of Departmental Budget...42 Schedule 4 Miscellaneous Revenue BUDGET Page v

6 1.0 Introduction Financial projections provide a significant support base for the university to achieve its aims and objectives. It is therefore vital that sound financial projections are available to inform the strategic planning process and to enable Budget managers to take the necessary actions to alleviate problems at the earliest opportunity. The objective of these estimates therefore, is to provide sound financial management guide that will serve as a reference for managers of the university s scarce resources. 2.0 Vision and Mission The vision of the Catholic University is to create a unique university that can make a distinctive contribution to national development as an institution of academic and technical excellence whose products are endowed with practical ability, a moral vision of life and a profound religious motivation for service in all spheres of life The mission of the Catholic university is to promote academic excellence, moral and ethical values, integral personnel development and commitment to service 3.0 Statement of Objectives The objective of the university is to provide quality education that will enable students to; Understand the social cultural problems of Ghana. Lead a life that expresses Christian ethical and moral values with a commitment to serve God and country. Meet challenges of an increasingly complex national and global society. 4.0 Objectives of the Budget The purpose of the University s annual financial estimates is to achieve an overall surplus from operations over a period of time. This will eventually even out the University s accumulated deficit over the years and subsequently make Funds available to enable investment in future development to fulfil our strategic objectives. This Budget aims at achieving a minimal deficit level of close to 3% of income as compared to the 18% deficit level realised in. The University has been operating at a deficit (i.e. Expenditure exceeding income) since In Expenditure exceeded income by about 1.2 billion. Our aim however is to ensure: Observance of cash flow covenant with external lenders. Sufficient operating cash flow to meet both capital and working capital requirement in the subsequent financial years BUDGET Page 1

7 5.0 General assumptions and Guidelines 5.1 Assumptions i. It is expected that the Budget period will experience a fairly stable Inflation rate of about 10.6% ii. The inter bank exchange rates to the Ghanaian cedi in respect of the major trading currencies is assumed as follows: US Dollar = 9,700/Gh97p The British Pound = 19,200/Gh1.92p The Euro = 13,100/Gh1.31p iii. The average Bank lending rate is expected to be around 22.4% per annum 5.2 Norms and Guidelines (NCTE) The Financial Estimates for 2007/2008 have been prepared using the proposed Student/ Teacher Ratio (STR) and the guidelines prescribed by the Ministry of Education on the advice of the National Council for Tertiary Education (NCTE) Student/Teacher Ratio (STRs) The NCTE approved STRs for 2005/2006 academic year together with the proposed STRs for CUCG have been used in calculating the cost per student for 2007/2008 Financial estimates as shown below; NCTE Proposed Course STR CUG STR Agriculture 12:1 12:1 Pure Science 12:1 10:1 Engineering 12:1 10:1 Environmental & Dev t Studies 12:1 12:1 Pharmacy 10:1 8:1 Education 15:1 10:1 Social Science & Technology 18:1 20:1 Applied Science & Technology 12:1 9: BUDGET Page 2

8 5.2.2 Goods and Services Cost Cost of goods and services have been determined as a percentage of personnel emoluments. The rates which vary for the various courses and are approved by NCTE and have been used in the budget are as follows: Science 35% Humanities (Including Education) 20% Engineering 50% Applied Science & Technology (Including Medicine & Pharmacy) 40% The Overheads cost component in the unit cost computation constitute the budgeted cost of all the non teaching departments, apportioned on the basis of the total Faculty staff cost of the various Faculties Staff Mix The standard staff mix of any academic department as advised by NCTE is as follows: A) Teachers i. Professors/Associate Professors 20% ii. Senior Lecturers 30% iii. Lecturers 50% 100% B) Teaching Support Staff i. Senior Administrative/Professional staff 1 to 6 Teachers ii. Senior Technician Staff 1 to 5 Teachers in Science based iii. Junior Technician 8 to 10 Teachers or 4.8 to 8 Teachers iv. Junior Non-Technical Staff 1 to 3 Teachers Resource Allocation The guidelines for financial resource allocation to the various activities or cost centres of the universities are as indicated below; Cost Centre/ % of Total Financial Activity Resources i) Direct Academic Activities (PE) 45% ii) General Educational Expenses 15% iii) Library 10% iv) Central Administration 6% v) Staff/Students facilities and Amenities 15% vi) Miscellaneous 9% 100% 2008 BUDGET Page 3

9 6.0 Summary of Financial Projections The summary of the projections is to inform on the expectations, requirements and results of the estimates to serve as a guide in arriving at a decision (acceptance, amendment or rejection) as bases for the final budget presentation. 6.1 Income and Expenditure estimates for 2007/2008 The projected excess expenditure over income expected in 2007/2008 Financial year will total 532 million (GH 53,200) representing a significant reduction over. A summary position of the projections is as follows; Actual Budget % Increase/ 2007/2008 (Decrease) GH Tuition Fee Income 6,504,200 12,170,400 1,217,040 87% Other Income 4,208,692 4,022, ,265 (4%) Staff Cost 6,099,218 10,794,266 1,079,427 77% General Educational Expenses 465, ,225 66,323 43% Hostel Related Expenses 269,796 1,004, , % Central Administrative Expenses 3,433,336 4,223, ,306 23% Library Expenses 61,798 40,095 4,010 (35%) (Deficit)/Surplus (1,150,190) (532,036) 53,204 (54%) Accumulated Fund A/C (6,773,788) (7,305,824) 730,582 8% Note See Appendix 1 (page 38) for the projected Income and Expenditure Statement. 6.2 Balance Sheet projections for 2007/2008 The balance sheet is expected to expand by about 76% in the 2007/2008 financial year. Total assets is expected to increase to about 31.5 billion in 2007/2008. Cash and Cash equivalent (including investment) is expected to increase by about 228 million in 2007/2008. Bank Overdraft is also expected to increase by about 1.7 billion in 2007/2008. The summary breakdown is as follows; Actual Budget % Increase 2007/2008 (Decrease) GH Fixed Assets 1,900,795 3,720, ,026 96% Current Assets 28,204,323 27,747,310 2,774,731 (2%) Total Net Assets 3,705,997 6,516, ,677 76% Long-term Liabilities 1,692,041 5,375, , % Current Liabilities 24,707,080 19,574,964 1,957,496 (21%) Note See Appendix 2 (page 39) for the detail Balance Sheet projections for 2007/ BUDGET Page 4

10 6.3 Cash Flow projections for 2007/2008 The budgeted cash outlay is 19.9 billion (GH 1.99m) including capital expenditure of 2.4 billion (GH 240,000). This is expected to be financed mainly from Fee and other Income expected in 2007/2008 of 15.1 billion (GH 151,000). The Capital expenditure is expected to be financed from Fundraising proceeds of 2.9 billion (GH 290,000) to be realised in the budget year. The shortfall of close to 1.9 billion (GH 190,000) will have to be sourced. The following sources are recommended to finance the shortfall: A review of the current overdraft facility of 1 billion (Gh 100,000) with GCB to 2 billion (Gh 200,000) as agreed by the Board of Trustees. A contribution from the Ghana Catholic Bishop Conference to finance the shortfall Note Appendix 3 (page 40) provides the detail Cash flow projections for 2007/ Summary of estimates Actual Budget Total No. of Expected Students m m Av. Expected Cost/Student (based on CUG proposed STR) - 38 Av. Expected Cost/Student (based on NCTE STR) - 25 Expected Revenue 10,713 16,193 Expected Cost 11,863 16,725 Tuition Fee Income 6,504 12,170 Registration/Admission Fee Income Hostel Related Fee Income 823 2,319 Miscellaneous Income 3,113 1,097 Staff Cost (Personnel Emolument) 6,009 10,794 General Educational Expenses Library Expenses Central Administrative Expenses 3,433 4,223 Hostel Related Expenses 270 1,004 Capital expenditure 1,901 2,442 Deficit (Excess Expenditure over Income) (1,150,190) (532) 2008 BUDGET Page 5

11 7.0 Student Numbers The university college currently has a total student population of 502. This number is expected to increase by about 79% in 2007/2008 academic year with the introduction of two new Faculties namely; Faculties of Education and Health and Allied Sciences. Table 1 below the detail breakdown; Faculties 2004/ / /2008 EBA (Including NS EBA) ICST Religious Studies Education Health & Allied Sc Total Table 1: Student Enrolment from 2004/2005 to 2007/2008 by Faculties NB: See appendix 12 (page 56) for details of the 2007/2008 student enrolment 7.1 Full-Time Equivalent (FTE) Number of Students To determine the actual teaching load of Faculties, Full-Time Equivalent (FTE) number of Students has been calculated for each Faculty in table 2 below. Faculties Students Enrolled FTE Ratio FTE Students Standard STR Proposed STR EBA (incl. NS EBA) :1 20:1 ICST :1 9:1 Religious Studies :1 6:1 Education :1 10:1 Health & Allied Sc :1 10:1 Total Table 2: FTE No. of Students by Faculties 2008 BUDGET Page 6

12 8.0 Unit Costs For the purpose of this Budget, the unit of production of the university is the student, thus the unit cost of production is the cost per student. The cost per student for 2007/2008 financial year consists of staff cost (personnel Emoluments), and overheads and capital requirement cost. The unit cost computation is based on the approved rates of salaries and allowances for the Catholic University staff. The cost per student calculation is based on two approaches namely; i) NCTE approved Norms for Student/Teacher Ratio (STR), and ii) Proposed CUG STR for 2007/2008 Academic year. The computed cost per student for the various disciplines in the University are as indicated below: Unit Cost Unit Cost Unit Cost NCTE STR ( ) Proposed STR Proposed STR GH EBA (Including NS EBA) 21,923,476 19,731,128 1,973 ICST 30,448,638 40,598,184 4,060 Religious Studies 18,503,979 55,511,938 5,551 Education 22,228,563 33,342,845 3,334 PH & AS 30,476,881 36,572,257 3,657 Note See Appendix 4 (page 41) for details. The Cost/Student computed includes the following cost relating to direct teaching activities in the faculties; Direct Teaching DTC DTC Discipline Cost NCTE STR Proposed STR Proposed STR GH EBA (Including NS EBA) 12,441,592 11,197,433 1,120 ICST 18,176,857 24,235,809 2,424 Religious Studies 10,602,167 31,806,501 3,181 Education 12,735,397 19,103,095 1,910 PH & AS 18,445,545 22,134,654 2,213 NB: DTC refers to Direct Teaching Cost 2008 BUDGET Page 7

13 Figure 1: Unit Cost based on proposed STRs 9.0 Staffing Staffing is the direct function of the Registrar s office which includes, amongst other duties, recruitment, promotion and administration. It is anticipated that efforts will be made to maintain the current staff numbers in the 2007/2008 Financial year, and that recruitment would be made only in critical areas with the following objectives; I) Deans of Faculties are expected to take actions that will ensure that qualified staff are recruited to augment teaching, and professional staff as well as technicians in critical areas. II) The University will provide the enabling environment for teaching, professional and senior administrative staff to advance in their careers. The University currently has a staff population of 93 broken down as follows; At Post as Category of Staff at JUNE 07 % at Post Required Vacancy %Shortage Teachers 34 36% % Research Officers % Librarians 2 2% 2 0 0% Senior Administrators 10 11% % Senior Staff 11 12% % Junior Staff 36 39% % Total % % Table 3: Staff Numbers by Grades 2008 BUDGET Page 8

14 Note i) Appendix 5 provides the detail Staff requirement. ii) The Teachers figure includes Part Time Lecturers. Figure 2: Staff Numbers by Grades 9.1 Teaching Staff Numbers by Grades as at JUNE 2007 Professor/ Senior Tutors/ Faculties Ass. Professor Lecturers Lecturers Demonstrators Total EBA ICST RS Education PHAS Total Table 4: Teaching Staff by Faculties Comparing the current Teaching Staff ratios with NCTE guidelines gives the following results. Actual NCTE No. of Grade Norm Staff Professor/Ass. Professors 7% 20% 2 Senior Lecturers 27% 30% 8 Lecturers 66% 50% 20 Total 100% 100% 30 The above analysis revealed that close to 66% of Teaching Staff are in the Lecturers Grade. It is anticipated that the situation will improve in the course of the years as the University initiate strategies to improve its staff strength to conform to the NCTE norm BUDGET Page 9

15 10.0 Revenue Requirement The University s Revenue requirements for the 2007/2008 Financial year for recurrent and capital expenditure which is determined by the level of activities in the Faculties is projected to be 16.2 billion (GH 1.6m). The level of activities represents the number of students enrolled for the academic year. The Unit Cost per Student for the various Faculties was derived using the proposed STR figures. Table 5 below provides the detail breakdown; No. of Faculty Students Cost/Student Amount Amount 000 GH EBA (Including NS EBA) ,731,128 7,438, ,864 ICST 93 40,598,184 3,775, ,563 RS 32 55,511,938 1,776, ,638 Education * 34 33,342,845 1,133, ,366 PHAS * 58 36,572,257 2,121, ,119 Total ,245,496 1,624,550 Table 5: Revenue Requirement by Faculties Note The RS Student numbers includes students pursuing the MA in REPM programme. *For the purpose of this budget, the number of Students indicated for Education and Public Health and Allied sciences are the expected number of Students to be enrolled in 2007/2008 academic year since they are new faculties. Figure 3: Revenue Requirement by Faculties 2008 BUDGET Page 10

16 11.0 Revenue Projections Total expected Revenue is projected to be 16.2 billion (GH 1.62m) representing about 99% of the total estimated funds required. There is therefore a shortfall of 52 million (GH 5,244) representing about 0.32% of total revenue required. Table 6 below provides the details of the estimated revenue by sources. Source Actual Budget 2007/2008 Budget 2007/2008 GH % on Requirement A) Tuition Fees (See Appendix 12) 6,504,200,000 12,170,400,000 1,217, B) Hostel Related Fees Hostel Fees 630,000,000 1,938,000, , Water & Electricity Fees 175,000, ,000,000 34, Hostel Deposit 17,500,000 34,600,000 3, Sub-Total (Hostel Fees) 822,500,000 2,318,600, , C) Registration/Admission Fees Examination Fees 122,160, ,000,000 21, Health Services Dues 15,270,000 27,000,000 2, Library Fees 5,090,000 90,000,000 9, ID Cards - 20,450,000 2, Medical Examination 47,250, ,250,000 10, Matriculation Fees 7,560,000 16,360,000 1, Internet Fees 76,350, ,000,000 13, Sub-Total (Reg/Admin Fees) 273,680, ,060,000 60, D) Miscellaneous Revenue (See Sch. 4) 3,112,511,985 1,096,993, , TOTAL REVENUE 10,712,891,985 16,193,053,480 1,619, REVENUE SHORTFALL - 52,442,520 5, REVENUE REQUIREMENT - 16,245,496,000 1,624,550 Table 6: Revenue by sources Strategies to Lower Revenue Shortfall The following measures are recommended to narrow the revenue shortfall so as to improve the revenue base of the University. 1) Increase in intake of foreign Students which currently stands at 0.8% of total enrolment of the University. 2) Increase in intake of Night School programme. 3) Increase in intake in ICST and RS. 4) Running short courses during the vacations. 5) Introduction of an MBA programme which will attract full Fees. 6) Review of Tuition Fees upwards 7) Determination of realistic Tuition fees for the ICST faculty degree programmes which appears expensive BUDGET Page 11

17 Figure 4: Revenue analysis by Faculties 12.0 Fundraising Funds/Activities The Catholic dioceses in Ghana organise Fundraising activities on behalf of the University as part of activities to raise funds towards the University s structural development and capital expenditure requirement of the University. Total funds received from these activities in amounted to 406 million (GH 0.041m). Total net Funds expected in 2007/2008 Financial year is projected to be 3.8 billion (GH 0.38m). The University s Public Relations and Development Office coordinate these Fundraising activities. Table 7 & 8 respectively provides the details of the various activities below; Budgeted Budgeted Net Funds Net Funds Activity Location Gross Amt Expenses Expected Expected GH Diocese of Wa 100,000 49,500 50,500 5,050 Diocese of Koforidua 200,000 45, ,000 15,500 Archdiocese of Tamale 75,000 49,500 25,500 2,550 Diocese of Navrongo/Bolgatanga 120,000 49,500 70,500 7,050 Diocese of Konongo/Mampong 200,000 90, ,000 11,000 Diocese of Goaso 105,000 72,000 33,000 3,300 Total 800, , ,500 44,450 Table 7: Fundraising through Envelopes and Pledges 2008 BUDGET Page 12

18 Budgeted Budgeted Net Fund Net Fund Activity Location Gross Amt Expenses Expected Expected GH Diocese of Wa 870,000 10, ,379 85,938 Diocese of Koforidua 900,000 10, , Archdiocese of Tamale 103,000 6,106 96,894 9,689 Diocese of Navrongo/Bolgatanga 480,000 8, ,675 47,168 Diocese of Konongo/Mampong 650,000 13, ,174 63,617 Diocese of Goaso 384,675 10, ,350 37,435 Total 3,387,675 59,500 3,328, ,818 Table 8: Arch/Diocesan Special Fundraising Events 13.0 Capital Expenditure Funding required for the University s capital expenditure is expected to be financed from fundraising activities. Total Funds required for the purchase of Equipment, Computers, Furniture, and Vehicles as well as the acquisition of Software packages for some Departments and Faculties for the 2007/2008 Financial year is projected to be 2.4 billion (GH 0.24m). The table below provides the detail breakdown: NO. DESCRIPTION SOFTWARE VEHICLE COMP & ACC F & F EQUIPMENT BOOKS TOTAL '000 '000 '000 '000 '000 '000 '000 GH 1 EBA (Inc Night School) ,400 21, ,550 6,255 2 ICST ,500 1, ,450 9,195 3 Religious Studies - - 5,000 3,150 2,400-10,550 1,055 4 Education ,700-2,400-23,100 2,310 5 PH & AS ,700 3,150 2,400-26,250 2,625 6 President Office - 561,802 48,900 40,150 20, ,552 67,155 7 Registrar Office ,000 10,550 23,400-59,950 5,755 8 Finance Office 141, , ,800 12,500 42, ,243 64,624 9 PR & Dev't Office - 252,693 13,000-28, ,093 29, Dean of Students - - 5, , Chaplaincy ,200 1,700-7, Faculty Office ,700 13,000 2,400-31,100 3, Library ,050 21,450 26, , ,500 16, CES ,900 2,400-20,300 2, CARCCO - - 2,700 5,600 2,400-10,700 1, Hostels ,301 42, ,801 29,580 TOTAL 141,750 1,161, , , , ,000 2,442, ,414 Table 9: Capital Expenditure Requirement by Faculty/Dept NB: See appendix 6 (page 46) for the detail capital Expenditure requirement 2008 BUDGET Page 13

19 14.0 Development Projects The University plans to undertake a series of development projects at the Fiapre site in three phases. Phase one is expected to be executed in 2007/2008 financial year. Total funds required for phase one totalled 80.9 billion (GH 8.1m). Funding of these projects is mainly expected to be derived from the following sources; 1. Ghana Education Trust Fund (GETfund) assistance 1.5bn(GH 0.15m) 2. National Investment Bank Loan 5.0bn(GH 0.50m) 3. Loan from Consortium of Banks 74.4bn (GH 7.44) Table 10 provides a summary of development works to be undertaking in the 2007/2008 financial year. Amount/ Project Required 000 GH 3 Storey Classroom Block 7,600, ,000 3 Storey Resource Centre 10,100,000 1,010,000 3 Storey Administrative Block 5,900, ,000 5 x Units Hostel Clusters 30,000,000 3,000,000 Staff Accommodation 18,400,000 1,840,000 Campus Services 343,000 34,300 Preliminary works 8,550, ,000 Total 80,893,000 8,089,300 Table 10: Development Projects for 2007/2008 Note: See appendix 7 (page 50) for details BUDGET Page 14

20 15.0 Staff Cost The Staff Cost of the University is mainly Staff Salaries (including Part Time Emoluments) and allowances paid to teaching and administrative Staff of the University. Total Staff Cost is expected to be 10.8 billion (GH 1.1m) in 2007/2008, an increase of 77% over financial year. These constitute 67% of expected revenue in 2007/2008. The details can be found in table 11 below; Faculty/Department Actual P/E Budgeted P/E GH EBA (Including NS EBA) - 3,123, ,347 ICST - 1,644, ,489 RS - 1,520, ,000 Education - 169,842 16,984 PHAS - 169,842 16,984 Central Administration - 4,068, ,858 Sub-Total - 10,696,632 1,069,663 Other Staff related expenses* 97,634 9,763 Total 10,794,266 1,079,427 Table 11: Staff Cost for 2007/2008 See appendix 5 (page 44) for details of Staff Cost. Note 1. For the purpose of this Budget, Central administration includes Chaplaincy, Dean of students office, Library. * Other Staff related expenses included the following that are occasionally paid to some staff as claims. Overtime Claims Staff Medical Claims Casual Staff Wages Honorarium Student Advisor Claims Night School Claims 2008 BUDGET Page 15

21 16.0 General Educational Expenses These are expenditure from academic activities that are not directly attributable to any specific academic Faculty or department. An amount of 663 million (0.066m) is required for 2007/2008 financial year. This amount constitutes about 4% of the total revenue expected in 2007/2008. The details can be found in table 12 below; No. Description Actual Budget 2007/2008 % On Total GH 1 Internet Services 45,114,885 8,425, Electronic Practical 11,625,000 15,000,000 1, Accreditation Expenses 20,000,000 30,000,000 3, CHPUS Dues 15,000,000 16,227,980 1, IFCU Dues 6,000,000 8,853, Internet Satellite Connectivity 42,040, ,000,000 10, Visiting Lecturers and Professors 8,000,000 10,000,000 1, Registration and Admission Expenses 39,349,600 20,000,000 2, Scholarship and Financial Assistance 20,000,000 2, Matriculation Expenses 11,885,000 27,260,000 2, Congregation Expenses 79,552,000 80,000,000 8, Hostel Warden Allowance 20,000,000 32,695,180 3, Student Advisor Allowance 11,500,000 12,760,440 1, Night School Allowance 6,200,000 7,610, Examination Materials Requirement 78,257,109 60,000,000 6, Computer Laboratory Supplies* 30,000,000 3, Faculties Staff Training Development* 59,500,000 5, Faculties Office Expenses* 1,200, Chaplaincy Expenses 292,000 9,774, Dean of Students Office Expenses 9,796, Faculty Stationery Supplies* 25,000,000 39,521,900 3, Faculty Computer Supplies* 45,314,332 64,600,000 6, TOTAL 465,129, ,225,000 66, Table 12: General Educational expenses *Amounts corresponding to the item in the budget period is not part of the Unit Cost Computation 2008 BUDGET Page 16

22 17.0 Library Expenses The University Library expenses consist of recurrent expenditure directly related to the Library activities. Total funds required for 2007/2008 is estimated at 40.1 million (GH 4,010). The details are provided in table 13 below; Actual Budge % on Description 2007/2008 Total GH Haulage & Handling Charges 35,496 15,000 1,500 37% Newspapers and Periodicals 11,361 14,165 1,417 35% Miscellaneous Library Expenses 14,940 10,930 1,093 28% Total 61,797 40,095 4, % Table 13: Library Expenses 18.0 Central Administrative Expenses These constitute overheads cost not directly associated with Teaching and Research activities in the University. Total Central Administrative expenses required for 2007/2008 financial year is projected to be 4.2 billion (GH 0.42m) constituting close to 27% of expected revenue for 2007/2008. The details can be found in table 14 below; Actual Budget % on Description 2007/2008 Total GH Repairs & Maintenance 129, ,000 17,000 4% Vehicle Running Expenses 330, ,562 21,956 5% Travelling & Transport Expenses 310, ,800 15,380 4% Utility Services 347, ,600 40,960 10% General Administrative Exp. 2,193,730 3,270, ,010 77% Total 3,312,098 4,223, , % Table 14: Central Administrative Expenses Note See appendix 8 (page 51) for details BUDGET Page 17

23 Figure 5: Cost analysis by activities 19.0 Hostels The University runs a number of supervised Hostels Facilities for resident students. Currently, there are 12 Hostels with 255 resident students. The University plans to increase the number of Hostels to 24 in 2007/2008. This is expected to accommodate 585 resident students in the 2007/2008 academic year. Expected Hostel revenue is estimated at 2.3 billion (GH 0.23m) representing an increase of 181% over financial year. Total Hostel related expenses (including Hostel furniture and equipment) is projected at 1.5 billion representing an increase of 110% over. The Hostels have been allocated 1,895,326,048 (GH 189,533) for 2007/2008. The details are as shown in tables 15, 16 and 17 respectively; At Post Required 2007/2008 Rate Amount Junior Staff GH Caretakers ,382, ,186,048 36,919 Total ,382, ,186,048 36,919 PE Allocation for 2007/ ,186,048 (GH 36,919) Table 15: Hostel Staff Requirement 2008 BUDGET Page 18

24 Description CAPITAL EXPENDITURE Actual 2007/200 8 Budget % on 2007/2008 Total Allocation GH GH % on Allocation Furniture & Fittings - 454,200,000 45, ,700,000 49, Equipment - 67,500,000 6, ,000,000 3, Sub-Total-Capital Expenditure 521,700,000 52, ,700,000 52, HOSTEL RELATED EXPENSES - - Hostel Security Services 149,986, ,000,000 31, ,000,000 25, Hostel Rent 279,070, ,000,000 51, ,000,000 30, Utility Services 155,644, ,479,774 37, ,000,000 25, Maintenance 94,067, ,000,000 26, ,500,000 10, Sanitation (Cleaning Items) 10,063,994 38,400,000 3, ,400,000 3, Stationery - 4,800, ,800, Hostel Warden Allowance 36,319, ,328,000 13, ,740,000 4, Sub-Total-Hostel Exp 725,150,885 1,640,007, , ,004,440, , Total 725,150,885 2,161,707, , ,526,140, ,614 Table 16: Hostel Budget Allocation Note Appendix 9 (page 53) provides the details list of Hostels for 2007/2008. Description Actual % on Total Budget 2007/2008 GH % on Total Hostel Fees 630,000, ,938,000, , Water & Electricity 175,000, ,000,000 34, Hostel Deposit 17,500, ,600,000 3,460 1 Total 822,500, ,318,600, , Table 17: Hostel Revenue GH i) Hostel Cost/Student 2,738, ii) Hostel Revenue/Student 3,350, iii) Revenue Surplus/Student 611, % of Surplus on Hostel Revenue/Student 18% Strategies to enhance Hostel Revenue Surplus The Hostel Revenue Surplus is 18%. The following recommendations have been proposed to enhance surplus. i) Review Hostel Fees upwards ii) Construction of a University Hostel Facility to relief the University of the exorbitant Hostel rent BUDGET Page 19

25 20.0 Faculty of Economics and Business Administration (EBA) The Faculty runs a four (4) year Degree programme in Economics and Business Administration on full and part time bases. The Faculty intends to introduce specialisation in Economics, Accounting and Management options in 2007/2008 academic year. The proposed STR is 20:1 instead of the standard STR of 18:1. The Faculty has been allocated 3,262,761,208 (GH 326,276) for 2007/2008 financial year. The funding requirement is computed by multiplying the cost per student by the FTE number of students, Cost per Student 19,731,128 FTE number of Students 373 Funds Required (Cost per Student x FTE number of Student) 7,359,710,744 Tables 18, 19 and 20 respectively provide the details below; 2007/200 Vacancy Rate Amount Teaching Staff GH Professor/Dean ,859, ,859,200 26,186 Director NS ,102,272 20,810 Ass. Professor Senior Lecturers ,795, ,591,424 38,359 Lecturers ,842,048 1,358,736, ,874 Tutors ,160, ,321,728 19,632 Full time teaching Staff ,408,611, ,861 Part time teaching Staff ,499, ,994,000 33,499 NS PT Teaching Cost( 125,780@4,960 Lecture Hrs) 373,868,800 37,387 Total teaching Staff ,117,473, ,747 Research Staff National Services personnel ,500,000 6,000, Total ,123,473, ,347 PE Allocation for 2007/2008 3,123,473,808(GH 312,347) Table 18: EBA Staff Cost and Requirement Description Actual Budget 2007/2008 % on Total Allocation % on Allocation GH GH Stationery - 5,622, ,637, Staff Training & Dev't - 100,000,000 10, ,000,000 2, Computer Supplies - 13,800,000 1, ,100,000 2, Capital Expenditure - 402,867,000 40, ,550,000 9, Miscellaneous Expenses - 5,000, Total 527,289,400 52, ,287,400 13, Table 19: Description EBA Administrative and Capital Expenditure Actual % on Total Budget 2007/2008 GH % on Total Tuition Fees 4,893,200, ,449,100, , Registration / Admission Fees 308,173, ,930,000 49,193 6 Other Revenue Total 5,201,373, ,941,030, , Table 20: EBA Revenue 2008 BUDGET Page 20

26 GH i) Revenue Required/Student 19,731,128 1,973 ii) Revenue/Student 21,289,624 2,129 iii) Revenue Surplus/Student 1,558, % of surplus on Revenue required/student 8% Note The projections include requirements for the Night School programme. See Appendix 10 (page 54) for the detail Night School estimates. Strategies to enhance revenue surplus The Revenue surplus as a percentage of Revenue required per student is 8%. The following recommendations have been suggested to enhance the revenue surplus and to improve the quality of teaching, iii) Increase in intake of Non Ghanaians (International) Students in the Faculty. iv) Running short courses during vacation. v) Writing proposals for Funding for research and teaching. vi) Introduction of an MBA postgraduate degree programme. vii) Introduction of specialised degree options to attract more students Faculty of Information & Communication Sciences & Technology (ICST) The Faculty currently runs a full time four year BSc Degree programme. There are plans to introduce specialised options. The proposed STR is 9:1 as compared to the standard STR of 12:1. Cost per Student 40,598,184 FTE number of Students 98 Funds Required (Cost per Student x FTE number of Student) 3,978,622,032 The Faculty has been allocated 1,803,809,872 (GH 180,381) for the 2007/2008 financial year. Tables 21, 22, and 23 below provide a detail description. At Post Required 2007/2008 Vacancy Rate Amount Teaching Staff GH Professor/Dean ,859, Ass. Professor Senior Lecturers ,795, ,387,136 57,539 Lecturers ,842, ,526,144 50,953 Tutors ,160, ,482,592 29,448 Full time teaching Staff ,379,395, ,940 Part time teaching Staff ,499, ,495,000 26,250 Total teaching Staff ,641,890, ,189 National Service Personnel ,500,000 3,000, Total ,644,890, ,489 PE Allocation for 2007/2008 Table 21: ICST Staff Cost and Requirement 1,644,890,872 (GH 164,489) 2008 BUDGET Page 21

27 Description Actual Budget 2007/2008 % on Total Allocation % on Allocation GH GH Stationery - 2,639, ,019, Staff Training & Dev't - 15,000,000 1, ,000, Computer Supplies - 13,610,000 1, ,450,000 1, Computer Lab Supplies - 126,700,000 12, ,000,000 3, Capital Expenditure - 735,000,000 73, ,450,000 10, Miscellaneous Expenses - 5,000, Total 897,949,000 89, ,919,000 15, Table 22: ICST Administrative and Capital Expenditure Description Actual % on Total Budget 2007/2008 GH % on Total Tuition Fees 1,116,000, ,635,500, , Registration / Admission Fees 73,697, ,960,000 11,196 6 Other Revenue Total 1,189,697, ,747,460, , Table 23: ICST Revenue GH i) Revenue Required/Student 40,598,184 4,060 ii) Revenue/Student 17,831,224 1,783 iii) Revenue Shortfall/Student 22,766,960 2,277 % of Revenue shortfall/student on Revenue required/student 56% Strategies to lower Revenue shortfall The Revenue shortfall as a percentage of Revenue required per student is 56%. The Faculty is therefore advised to take the following strategic measures to narrow the shortfall in revenue. i) Increase in student intake ii) Increase intake of Non-Ghanaian (International) students iii) Offer special courses during the long vacation. iv) Writing of proposals for Funds to finance Capital Investment. v) Introduction of specialised degree options to attract prospective students. vi) Commercialization of students projects BUDGET Page 22

28 22.0 Faculty of Religious Studies The Faculty of Religious Studies runs a full time BA degree programme in Religious Studies and an MA programme in Religious Education and Pastoral Ministry. The Faculty plans to introduce specialised option in the undergraduate in 2007/2008 academic year. The Faculty s proposed STR is 6:1 as compared to the standard STR of 18:1. Cost per Student 55,511,938 FTE number of Students 31 Funds Required (Cost per Student x FTE number of Student 1,720,870,078 An amount of 1,546,216,784 (GH 154,622) has been allocated for the Faculty s programme of activities in the 2007/2008 financial year. Tables 24, 25 and 26 respectively provide the detail below; At Post Required 2007/2008 Vacancy Rate Amount Teaching Staff GH Professor/Dean ,859, ,859,200 26,186 Ass. Professor Senior Lecturers ,795, ,795,712 19,180 Lecturers ,842, ,526,144 50,953 Tutors ,160, ,321,728 19,632 Full time teaching Staff ,159,502, ,950 Part time teaching Staff ,499,000 72,499,000 7,250 Instructors (MA) ,000, ,000,000 28,800 Total teaching Staff ,520,001, ,000 Research Staff Total ,520,001, ,000 Table 24: PE Allocation for 2007/2008 RS Staff Cost and Requirement 1,520,001,784 (GH 152,000) Description Actual Budget 2007/2008 % on Total Allocation % on Allocation GH GH Stationery - 8,045, ,765, Staff Training & Dev't Computer Supplies - 20,800,000 2, ,900, Capital Expenditure - 97,450,000 9, ,550,000 1, Miscellaneous Expenses - 5,000, Total 131,295,400 13, ,215,000 2, Table 25: RS Administrative and Capital Expenditure Description Actual % on Total GH % on Total Tuition Fees 495,000, ,124,000, , Registration / Admission Fees 26,619, ,320,000 6,432 5 Other Revenue Total 521,619, ,188,320, , Table 26: RS Revenue Budget 2007/ BUDGET Page 23

29 GH i) Revenue Required/Student 55,511,938 5,551 ii) Revenue/Student 38,332,903 3,833 iii) Revenue Shortfall/Student 17,179,035 1,718 % of Revenue shortfall/student on Revenue required/student 31% Strategies to Lower Revenue Shortfall The Faculty s revenue shortfall as percentage of revenue required per student is 31%. It is therefore advised that the following measures be considered by the Faculty to narrow the shortfall in revenue. i) Increase in intake for undergraduate and postgraduate programmes by devising attractive programmes. ii) Initiate strategy to attract Non-Ghanaian (International) students. iii) Writing proposals for Funding for the Faculty s research and teaching Faculty of Education The Faculty of Education which is to be established in 2007/2008 academic year is expected to run degree programmes with specialisations in School Administration and Guidance and counselling. The Proposed STR is 10:1 as recommended by NCTE. An amount of 199,152,048 (GH 19,915) has been allocated to the Faculty. Tables 27, 28 and 29 respectively provide the details. At Post Required 2007/2008 Vacancy Rate Amount Teaching Staff GH Professor/Dean ,859, Ass. Professor Senior Lecturers Lecturers ,842, ,842,048 16,984 Tutors Full time teaching Staff ,842,048 16,984 Part time teaching Staff Total teaching Staff ,842,048 16,984 Research Staff Total ,842,048 16,984 Table 27: PE Allocation for 2007/2008 Edu Staff Cost and Requirement 169,842,048 (GH 16,984) Description Actual Budget 2007/2008 % on Total Allocation % on Allocation GH GH Stationery - 1,510, ,510, Staff Training & Dev't Computer Supplies - 5,100, ,700, Capital Expenditure - 46,950,000 4, ,100,000 2, Miscellaneous Expenses - 5,000, Total 58,560,000 5, ,310,000 2, Table 28: Edu Administrative and Capital Expenditure 2008 BUDGET Page 24

30 Description Actual % on Total Budget 2007/2008 GH % on Total Tuition Fees ,000,000 45, Registration / Admission Fees ,740,000 3,774 8 Other Revenue Total 490,740,000 49, Table 29: Edu Revenue GH i) Revenue Required/Student 33,342,845 3,334 ii) Revenue/Student 14,433,529 1,443 iii) Revenue Shortfall/Student 18,909,316 1,891 % of Revenue shortfall/student on Revenue required/student 57% Strategies to lower Revenue shortfall i) Increase intake ii) Vigorous advertisement & public education to attract more prospective applicants. iii) Running of modular course for teachers with certificate A qualification BUDGET Page 25

31 24.0 Faculty of Public Health & Allied Sciences (PHAS) The Faculty, to be established in 2007/2008 academic year will run undergraduate degree programmes with specialisation in Health Management, Health Informatics and Health Education. The Proposed STR is 10:1 as recommended by NCTE. A total amount of 230,817,048 (GH 23,082) has been allocated to the Faculty. Tables 30, 31 and 32 respectively provide the detail. At Post Required 2007/2008 Vacancy Rate Amount Teaching Staff GH Professor/Dean ,859, Ass. Professor Senior Lecturers ,795, Lecturers ,842, ,842,048 16,984 Tutors Full time teaching Staff ,842,048 16,984 Part time teaching Staff ,499, Total teaching Staff ,842,048 16,984 Research Staff Total ,842,048 16,984 Table 30: PE Allocation for 2007/2008 PHAS Staff Cost and Requirement 169,842,048 (GH 16,984) Actual Budget % on 2007/2008 Total Allocation % on Allocation Description GH GH Stationery - 1,550, ,025, Staff Training & Dev't - 27,000,000 2, ,000,000 2, Computer Supplies - 4,650, ,700, Capital Expenditure - 24,556,000 2, ,250,000 2, Miscellaneous Expenses - 5,000, Total 62,756,000 6, ,975,000 6, Table 31: Description PHAS Administrative and Capital Expenditure Actual % on Total Budget 2007/2008 GH % on Total Tuition Fees ,000,000 75, Registration / Admission Fees ,380,000 6,438 8 Other Revenue Total 818,380,000 81, Table 32: PHAS Revenue 2008 BUDGET Page 26

32 GH i) Revenue Required/Student 36,572,257 3,657 ii) Revenue/Student 14,110,000 1,411 iii) Revenue Shortfall/Student 22,462,257 2,283 % of Revenue shortfall/student on Revenue required/student 61% Strategies to lower Revenue shortfall i. Increase in intake ii. Vigorous advertisement & public education to attract more prospective applicant. iii. Introduction of BSc in Nursing as soon as practicable The Centre of Enrichment Studies (CES) The Centre directs and co-ordinates the enrichment courses that are taken by all first year undergraduate students. For the purpose of this budget, courses run in the centre will be taken as First year courses for all the Faculties. The centre has been allocated 633,483,008 (GH 63,348) for its operations in 2007/2008 financial year. Tables 33 and 34 respectively provide the details below. At Post Required 2007/2008 Vacancy Rate Amount Senior Members (SM) GH Professor/Cordinator ,819, Lecturer ( Full Time) ,842, ,526,144 50,953 Tutor ,160,864 98,160,864 9,816 Total ,687,008 60,769 Table 33: PE Allocation CES Personnel Emoluments 607,687,008 (GH 60,769) Actual % On Total % On Alloaction GH GH Stationery 0 746, , Staff Training & Development Computer Supplies 0 5,250, ,650, Capital Expenditure 0 25,406,000 2, ,300,000 2, TOTAL 31,402,000 3, ,796,000 2, Table 34: Budget 2007/2008 CES Admin and Capital Expenditure Requirement Allocation 2008 BUDGET Page 27

33 26.0 Centre for Applied Research, Consultancy and Community Outreach (CARCCO) The Centre promotes research and consultancy on behalf of Senior and Junior members in the following topical areas; i) Urban living Conditions, ii) Agricultural Development, iii) Natural resources Utilisation, iv) Community Association, and v) Public Health (eg HIV/AIDS). The centre has been allocated an amount of 16,250,000 (GH 1,625) for 2007/2008 financial year. Tables 35 and 36 below provide the details. At Post Required 2007/2008 Vacancy Rate Amount Senior Members (SM) GH Professor/Cordinator ,859, Lecturer / Research Officer ,073, Total SM Senior/Junior Staff Senior Staff Junior Staff National Service Personnel ,500,000 3,000, Total Snr/Jnr ,000, TOTAL 3,000, PE Allocation 3,000,000 (GH 300) Table 35: CARCCO Personnel Emolument Actual Budget % On 2007/2008 Total Allocation % On Allocation GH GH Stationery 0 1,615, ,700, Staff Training & Development Computer Supplies 0 5,250, , Capital Expenditure 0 22,906,000 2, ,700,000 1, TOTAL 29,771,000 2, ,250,000 1, Table 36: CARCCO Admin and Capital Expenditure Requirement 2008 BUDGET Page 28

34 27.0 Library The University Library has been allocated 526,856,916 (GH 52,686) for the 2007/2008 financial year. Tables 37, 38 and 39 respectively provide the details below; At Post Required 2007/2008 Vacancy Rate Amount Senior Members (SM) GH Librarian ,802,000 48,802,000 4,880 Senior Assistant Librarian Assistant Librarian ,842, ,842,048 16,984 Total SM ,644,048 21,864 Senior/Junior Staff Senior Staff ,985,600 44,985,600 4,499 Junior Staff ,200,384 38,400,768 3,840 Total Snr/Jnr ,386,368 8,339 TOTAL 302,030,416 30,203 Table 37: PE allocation for 2007/2008 Library Staff Cost 302,030,416 (GH 30,203) Actual Budget % On 2007/2008 Total Allocation % On Allocation GH GH Stationery - 4,517, ,636, Staff Training & Development - 2,245, ,595, Computer Supplies - 6,900, ,000, Haulage & Handling Charges 31,000,000 15,000,000 1, ,000,000 1, Newspapers 4,849,000 14,165,000 1, ,165,000 1, Other Miscellaneous Library Exp. 11,035,000 10,930,000 1, ,930,000 1, Capital Expenditure Books, Journals & Periodicals - 205,000,000 20, ,000,000 10, Other Capital Expenditure - 140,250,000 14, ,500,000 6, TOTAL 46,884, ,007,000 39, ,826,500 22, Table 38: Library Administrative and Capital Expenditure Actual % On Total GH Overdue Fines - 4,500, Replacement of Missing Library Card - 600, Library Srcharges - 1,600, Sale of Books from Storeroom - 12,500,000 1, TOTAL 19,200,000 1, Table 39: Library Revenue Budget 2007/ BUDGET Page 29