COMMITTEE OF THE WHOLE AGENDA. Tuesday, March 10, 2015 At 4:00 p.m. in the Classroom

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1 COMMITTEE OF THE WHOLE AGENDA Tuesday, March 10, 2015 At 4:00 p.m. in the Classroom 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST 3. DEPUTATIONS, PRESENTATIONS, PETITIONS AND PUBLIC MEETINGS a) Presentation on Planning Policies in Place for Beach Area 1 & 2 Note: A portion of this part of the meeting may be closed to the public to receive advice from the Town Solicitor 4. UNFINISHED BUSINESS a) Access to Beach front L. Lanty 20 September 2011 *** On Agenda 5. NEW BUSINESS a) Ms. Lavina Lanty Request for Access to N ½ Lot 2, Plan 705, 750 Shore Lane Recommendation: That Committee of the Whole receive the Chief Administrative Officer s Report on the status of Mrs. Lanty s request for access to her property at N ½ Lot 2, Plan 705, known municipally as 750 Shore Lane; and, Further that Council continues to petition the Minister of Natural Resources and Forestry to provide vehicle access to the said property. b) Status of Business Park Recommendation: That Committee of the Whole receive the Chief Administrative Officer s report on the Status of the Town s Business Park. c) Proposed Casino Site Baywood Development River Road West Recommendation: That Committee of the Whole recommend to Council that the Baywood proposed location for a Casino at the New England Village Development not be submitted to the Ontario Lottery and Gaming Corporation as a potential site for a gaming facility.

2 COWOC March 10, 2015 Page 2 of 3 d) Job Descriptions for Revised and New Positions Recommendation: That Committee of the Whole recommend to Council that the revised job descriptions for the positions of Economic Development Officer and Assistant to the CAO and the new job descriptions for the position of Executive Assistant to the Mayor and Council and Grants Specialist be approved. e) Delivery of Internal (Community) Special Events Recommendation: That Committee of the Whole recommend to Council that it approve the hiring of a 24 hour per week Contract Youth Assistant for a one year period to assist the Parks, Facility and Recreation Department with the delivery of Community Special Events commencing May 1, 2015 and concluding May 31, f) Development of Main Street as a Downtown Recommendation: That Committee of the Whole provide direction to the Chief Administrative Officer on the development of a Main Street. g) 2014 Wasaga Beach Cat Rescue Municipal Grant Request Recommendation: That Committee of the Whole recommend to Council that it approve a $5,000 grant to the Wasaga Beach Cat Rescue for their 2014 submission to be funded through the working funds reserve. h) 2014 Fourth Quarter Financial Report Recommendation: That Committee of the Whole recommend to Council that it receive the 2014 Fourth Quarter Financial Report for information; and, Further That any remaining surplus monies from capital projects be transferred to the applicable reserve or reserve fund for that department (~ $285,000); and, Further That any surplus operating funds for Affordable Housing be transferred to the Affordable Housing Reserves balance to offset the initial investment of creating those units; and, Further That $10,000 of the surplus operating funds relating to the Promotional Budget in Economic Development be reserved for use in 2015; and, Further That $417,723 of the surplus operating funds relating to Policing be reserved for future use; and, Further That the $112,641 deficit for Beach Area 1 & 2 Improvements be funded through the Beach Area 1 & 2 reserve as previously requested for the Hydro Drops necessary to complete the design; and, Finally That any remaining surplus/deficit operating funds be transferred to/from Working Funds Reserve account with 50% of the surplus being transferred to the Tax Rate Stabilization Reserve account.

3 COWOC March 10, 2015 Page 3 of 3 6. ITEMS FOR FUTURE MEETINGS a) Development of Action Plans for Council Priorities b) Terms of Reference for a High School Task Force and a Tourism and Events Advisory Committee c) Background Information on Establishing a Development Corporation 7. CLOSED SESSION a) Proposed acquisition or disposition of property by the municipality b) Personal matters regarding identifiable individuals re: staff salaries 8. ADJOURNMENT

74 STAFF REPORT TO: FROM: SUBJECT: Committee of the Whole George Vadeboncoeur, CAO Delivery of Internal (Community) Special Events DATE: March 10, 2015 RECOMMENDATION That Committee of the Whole recommend to Council that it approve the hiring of a 24 hour per week Contract Youth Assistant for a one year period to assist the Parks, Facility and Recreation Department with the delivery of Community Special Events commencing May 1, 2015 and concluding May 31, BACKGROUND Committee of the Whole gave direction to the Chief Administration Officer to transfer the organization of internal (community and corporate) special events to the Recreation Coordinator position so that the Special Events Coordinator could focus on sourcing and delivering external (tourism) events. As the Manager of Parks, Facilities and Recreation was getting ready to post the vacant Recreation Coordinator position, the job description for the position was amended immediately to incorporate these new responsibilities. The position was then posted and staff are now in the process of screening resumes. It is anticipated that a new person will be in place by May 1 st, 2015 In the interim the Special Event Coordinator will continue to be responsible for community and tourism events. In order to not lose the opportunity to attract new tourism events for this summer during this transition period, the writer decided, after discussing options with staff, to extend a maternity leave contract for two months (March 2 nd to May 1 st ) to focus on this initiative. This is at a cost of approximately $13,000. To plan for the transfer of responsibility for organizing community and corporate events the writer met with the Special Event Coordinator, Economic Development Officer, Manager of Parks, Facility and Recreation and the HR Coordinator over three meetings. Staff first looked at the number of events to be transferred and confirmed that there are 16 events to coordinate and deliver, ranging from the New Year s Levee, Snowman Mania, Easter Eggstravaganza, Canada Day, Jazz in the Park, Wacky Boat Regatta, Funderland, Christmas Reception, Council and Staff Christmas Party, etc. Each of the events were reviewed in detail to determine the number of hours to organize and deliver each event, including time worked at the event. After reviewing the list of events and hours allocated over two meetings it was confirmed that it takes approximately 1,437 hours over a year to organize and deliver these events. To put this in context, a forty hour work week equals 2,080 hours over a year (net 1,880 hours after deducting statutory holidays and two weeks vacation). 1,437 hours works out to be approximately 28 hours per week. These duties would take over 75% of the Recreation Coordinator position s time. Form: WB-SR2010

75 2 Staff has recognized the amount of time it takes to organize events and in 2014 were fortunate to have assistance in the summer paid through an Ontario experience grant. For 2015 staff proposed hiring a four month contract position to assist with Special Events and Economic Development, which was approved as part of the 2015 Budget at a cost of $9,500. In reviewing the time analysis for organizing community events staff concluded that the Recreation Coordinator position would have very little time to do the main focus of their job as they would be spending most of their time organizing special events. This was not the intent of the position, which was to organize community recreation services. If this reality is not addressed staff are of the view that the Recreation Coordinator is not going to be able to fulfill their job objectives as was intended by Council. To address the situation, staff considered the following options: 1. Do nothing. Transfer community events to the Recreation Coordinator Position and expect the person to deliver events and organize recreation programming for the community. 2. Hire a full-time contract community event organizer for a period of one year to allow the Recreation Coordinator to establish and deliver recreation programming before assuming responsibility for events. 3. Add 16 hours to the existing 24 hour per week Junior Parks, Facilities and Recreation Department Administration Assistant Position and 8 hours to another position within the organization that has event experience. 4. Divide up the events and assign them to staff within the Department and the Special Event Coordinator and add a 24 hour per week contract Youth Assistant position for a one year period to backfill for time spent organizing events. Under options 2, 3 and 4 the summer four month contact position would not be hired. Those responsibilities would be absorbed by the staff outlined in the recommendations. DISCUSSION Staff reviewed the options in detail and determined the best option to recommend to Committee is option 4. Under this option the Recreation Coordinator would have overall responsibility for the organization and delivery of the events, but the work organizing them would be split amongst the position, the Department Administrative Assistant, the Youth Coordinator and the Special Event Coordinator. The Youth Coordinator would amend their work schedule to straight days and the 24 hour per week part-time Youth Assistant would backfill her shifts at the Youth Centre. This option would also provide back-up support for community based events, which the Town currently does not have. The Youth Coordinator would be responsible for organizing the events geared toward the youth, i.e. Easter Eggstravaganza, Funderland, Soap Box Derby, etc. and work as part of a team supporting the Recreation Coordinator organizing the other events. The skill set required for organizing events is similar to those the Youth Coordinator already possesses. She is already involved in organizing events for the Youth Centre so this transition would not be difficult. She would retain responsibility for the operation of the Youth Centre. The Special Event Coordinator position, located at Town Hall, would be responsible for organizing events involving the Mayor and Council i.e. Mayor s reception, New Year s Levee, etc.

76 3 This would give the Recreation Coordinator one year to get recreation programming organized before assuming any additional substantial responsibilities. It will also give staff time to evaluate the delivery of community events. The cost of this option for 7 months (June 1 st to December 31 st ) is approximately $22,000, including statutory benefits. Subtracting the $9,500 budgeted for the four month contract that would not be filled, a net expense of $12,500 would remain for the balance of CONCLUSION Staff are supportive of Council s strategic objective of increasing the number and size of tourism events that attract visitors to Wasaga Beach and support the local economy. Having the Special Event Coordinator focusing on Tourism Events and transferring Community Events to the Recreation Coordinator Position will allow the Special Event Coordinator bring new tourism events to Town. The challenge becomes the organization and delivery of community events while delivering the recreation programming that the community is expecting. Staff are recommending that a team approach be taken predominantly within the staff of the Parks, Facilities and Recreation Department. Staff would share the responsibility for the delivery of events under the leadership of the new Recreation Coordinator position. To cover the 1,437 hours it takes to organize these events over a year it is being recommended that for one year the full time Youth Coordinator position be moved to straight days, that a contract Youth Assistant be hired and that events involving the Mayor and Council remain with the Special Event Coordinator position. It is also recommended that the four month contract position in Economic Development/Special Events not be filled and these funds be used to pay for part of the contract position. During the year, the Recreation Coordinator would focus on recreation programming and the arrangement would be evaluated. In the fall, as part of budget and after one year staff would evaluate the arrangement and determine if any changes would be required. If this option is approved by Council staff would aim for a May 1 st implementation date. Respectively Submitted, George Vadeboncoeur Chief Administrative Officer

77 STAFF REPORT TO: FROM: SUBJECTS: Committee of the Whole Ray Kelso, Manager of Planning & Development Main Street Development of a Core Area and Intensification & Town Wide Intensification Review Official Plan Amendment & Overview of Past and Current Municipal Core Area Initiatives and Public and Private Development Projects DATE: March 10, 2015 Recommendation That Committee of the Whole provide direction to Chief Administrative Officer on the development of a Main Street. Background In reference to our brief March 3 rd discussion on the above noted topic Planning Staff would like to present some brief preliminary comments regarding facilitating the above noted Council Goal and Objective initiative. The Mayor and Council identified the following as a priority for this term of Council: Exploration of the development of a Main Street into a downtown core encompassing tourism, office retail and residential facilities in an architecturally designed and pleasing environment. Discussion This identified initiative fits in well and complements a number of current initiatives that the Town and Planning Department has been involved with and some of the current priorities for the Department. It is recommended however that any planning work contemplated for this area is undertaken in conjunction with, and with consideration of current and existing initiatives in the area. 1) The first synergy is the need of the municipality to undertake a municipal wide Growth Management and Intensification study and complete a subsequent municipally sponsored Official Plan Amendment. The need for this study has been identified for a number of years and is required to prepare a Municipally sponsored Official Plan Amendment to amend the current growth management and residential policies of the Official Plan for the Town of Wasaga Beach to bring them into conformity with Provincial Planning documents (Growth Plan and new P.P.S) and the County of Simcoe s new policy direction on growth and to address other minor inconsistencies and make revisions. The Town must prepare this Amendment as conformity by the municipality with the applicable Provincial and County policies is mandatory. A Growth Management and Form: WB-m2010

78 2 Intensification study would make recommendations as to how Provincial and County intensification targets could be met, recommend appropriate urban design standards, and make recommendations as to where High Density Residential development would be most appropriately be located in the community and where or what further study may be necessary. The Official Plan Amendment would delineate and designate future mixed use areas and implement the recommendations of the study. This type of municipal wide initiative would require town wide public discussion, stakeholder input, agency input, and may involve a number of open houses and Public Meetings. 2) The need to explore alternatives for the Main Street and Core Area development and redevelopment was recently identified as an Objective of this Council. It is recommended that a Visioning Process for the Core Area be undertaken so that there is community and stakeholder input and support for what are proposed for the priorities of the community for Main Street and the surrounding Core area. Along the arterial and collector roads the area is presently tourist orientated with tourist commercial and tourist accommodation uses. In addition there are areas of institutional uses and pockets and enclaves of residential low density development. There are also areas of high and medium density residential development throughout the area. With the development of the Stonebridge Town Centre the Town has gained major commercial retail development, public park areas, and a downtown trail loop. A visioning process could lead to the definition of what the limits of the Core Area are. The process could also lead to the area or part of it being designated in the Official Plan as part of a Community Improvement Area in the overall growth management OPA, include urban design guidelines for the area, or assist in other ways with the municipal-wide growth management review required for the update of the Official Plan. A CIP could include a range of municipal financial incentive tools that could be used by the Town to facilitate further development of the area. The tools include grants or loans, tax increment equivalent grants or loans, possible municipal fee reductions or development charge reductions/exemptions. A visioning exercise for Main Street and the downtown Core Area could also identify the types and scale of appropriate municipally sponsored projects and locations for same in the area. The visioning could also help define what the community expects of Council in terms of undertaking or sponsoring development and the appropriate type and scale and possible location of those types of initiatives. The sponsorship of development or redevelopment in the Main Street corridor and/or area should build and complement and move forward with what has been achieved in this area and what is currently planned for the area. Council may not be informed as to what work or initiatives the Town has taken in the past in this area or know what is currently planned for, or even currently what type of development is approved in, or for, the Core or downtown area of the Town. Some of the Town s initiatives of the past include; The widening of Main Street and River Road West to four lanes; The Westbury Road Initiative; Westbury Road had a right-of-way of 30 feet and was not suitable for development. Through development review and approvals a 20 metre r-o-w was obtained and the Towns first high density multi-story development approved; two additional un-built approved future development projects await construction.

79 3 The completion of Wally Drive through Georgian Glen to Stonebridge and from Zoo Park to Theme Park Road; The incorporation of the Morest Campground into the Stonebridge Development and the relocation of the access driveway from Georgian Glen to the signalized intersection opposite the Scave Plaza; The completion of the Stonebridge Extension from Main Street to River Road West The closure and sale of the former un-built Cedar Grove Parkway to the adjacent landowners; and the Beck Street Habitat for Humanity build; In addition to the above noted projects, there are numerous approved developments that may not be readily apparent to members of Council. It is recommended that a separate information session be held with Committee of the Whole to review past and current 2015 public and private development initiatives in the area. Some of the private initiatives anticipated to be completed in 2015 for the Core area include; Incorporation of Chrissie s Cottages into the Stonebridge Development through OPA & ZBA, and Plan of Subdivision; Completion of the looped trail, and additional trails and bridge in Stonebridge; Construction of Berkley s Wasaga Beach Village Phase 3 townhouse project; Site Plan Approval for the first phase of the Block 24 High Density Development in Stonebridge; PetroGold s commercial Site Plan Approval; An Official Plan and Zoning By-law Amendment for High Density on Main Street (Peter Regina proposal); and the Acchione townhouse development of the former Allistonia property; Summary It is recommended that planning staff be directed to provide an outline and review of past municipal planning and development initiatives for the Main Street and Core area of the Town. Current (2015) initiatives could be reviewed (as briefly mentioned above) as well as the inventory of the extent and type of future development that has already been previously approved but not yet built. In order to more clearly define and focus on specific appropriate policy initiatives for the Main Street Area, a draft Visioning Exercise RFP (Request for Proposal) be developed for Committee of the Whole to review and comment upon. The RFP would be prepared with the thought that additional professional expertise should be sourced to assist staff of the Town with a timely completion of the tasks identified by the outcomes of the study process. It is understood that any Visioning exercise would define the extent of the Core Area and in particular would concentrate on identifying the needs and opportunities of the area of Main Street corridor from the bridge to River Road West. From this exercise, amendments to the Official Plan and/or Zoning By-law could be considered by Council as well as any policies that may act as incentives to the private sector to develop their properties in keeping with the Vision of the area approved by Council. Respectfully Submitted,

80 4 Ray Kelso, Manager Planning and Development Concur with the Recommendation George Vadeboncoeur Chief Administration Officer Enclosure

81 ¹ 500 Metres CT-10 CT 47 CTF 2 Nottawasaga River OS e v i R R C e v ra CA R e. 51 v ta s re 31 o F I Ma in S 117 CTH 198 CL-3 R R1 R3H R1 R CT CT R R1 CT OWNER NAME HOUSE STREET Area m WOOD BEVERLY 140 MAIN ST ONTARIO LIMITED 159 MAIN ST ONTARIO INC 160 MAIN ST 2583 FOX WENDY MAE 168 MAIN ST 883 DOWLING WILLIAM 0 MAIN ST ONTARIO INC 0 MAIN ST 6053 DOWLING RECREATIONAL RESORT INC 186 MAIN ST 8343 CERNIAVSKIS JURIJUS 201 MAIN ST 2238 DOWLING RECREATIONAL RESORT INC 198 MAIN ST 1112 BELFORD CATHERINE LINDA 207 MAIN ST ONTARIO INC 208 MAIN ST 8903 MONACO ANGELO 220 MAIN ST 2225 HAMOUNT INVESTMENTS LTD 281 MAIN ST 2307 HAMOUNT INVESTMENTS LTD 281 MAIN ST ONTARIO INC 236 MAIN ST NUMBER ROLLNMBR R CD D OS 53 2 OWNER NAME HOUSE STREET Area m ONTARIO INC 236 MAIN ST 4023 DUNWINN DEVELOPMENTS LIMITED 256 MAIN ST 2433 HAMOUNT INVESTMENTS LTD 311 MAIN ST 3098 BON AIR & KINGSBRIDGE INNS LTD 268 MAIN ST 5069 WASAGA CHRISTIAN CHURCH 278 MAIN ST 1431 J & S JANZHOLDINGS LTD 288 MAIN ST 1518 HAMOUNT INVESTMENTS LTD 321 MAIN ST ONTARIO INC 304 MAIN ST 7058 LAURELPARK INC 333 MAIN ST SCAVE INVESTMENTS LIMITED 707 RIVER RD W HAMOUNT INVESTMENTS LTD 0 RIVER RD W 1256 PARKBRIDGE LIFESTYLE COMMUNITI 690 RIVER RD W 3183 MELGAREJO JUAN CARLOS 682 RIVER RD W 698 S O S INVESTMENT PROPERTY & HOLDING INC 678 RIVER RD W 695 MAIO & SONS LTD 670 RIVER RD W CDH R CD CD CD Northgate Rd I-3 NUMBER ROLLNMBR CD CDH R CDH R1H CD Wesley Ave. 18 EP CD OS 288 Promenade Mews Meadow Ln. 270 CD I River Rd. W. R1 22 NUMBER ROLLNMBR CDH 33 Savarin St. 2 Area m R3-25 Wally Dr. Wally Dr. 260 d. v l B ge d i br e n CT 236 OS HOUSE STREET 72 MAIN ST 0 MAIN ST 88 MAIN ST 85 MAIN ST 94 MAIN ST 99 MAIN ST 104 MAIN ST 105 MAIN ST 112 MAIN ST 113 MAIN ST 0 GLENWOOD DR 119 MAIN ST 128 MAIN ST 125 MAIN ST 138 MAIN ST R RM EP-6 OS OWNER NAME ANDERSON'S EDGEWATER INVESTMENTS INC WASAGA BEACH TOWN BREITENFELD HOLDINGS INC CAMPAGNA LORENSO TAVERNIER PETER ANDERSON'S EDGEWATER INV INC ONTARIO INC TRUSTEE REGO JOE LAWRENCE TANYA MARGARET BROOKS GLENDA G D TRUSTEE LAWRENCE TANYA MARGARET ONTARIO INC WASAGA BEACH TOWN RIZZARDO ROSANNA WASAGA BEACH TOWN Berkely St. OS NUMBER ROLLNMBR R2-9 D R1H R4 R1 Sto CAH-7 CDH 178 OS I 25 CC 57 R1 OS EP OS CL Open Space District Commercial High Density Residential Waste Disposal Institutional CTH t Service Commercial Medium Density Residential Poplar Glen Rd. CT I r. D k OS R r Pa CT 24 Rural Zoo Park Rd Tourism Commercial n. tl rke Nancy St Recreational Commercial R Low Density Residential Ma t. ss en l G o wo r. D d Natural Heritage System Category CA Beck St. wi CT Le res Elm Dr. CA r R1 e v Ri. E. Rd Tourism Accomodation n. 400 Campground Commercial Georgian Glen Dr. 300 Residential Ansley Rd. 200 Natural Hazards Westbury Rd. 100 Local Commercial Stonebrid ge Blvd. 50 Wood Ave. 0 Country Club Community ow L Ownership, Landuse Designation and Zoning Information Wasaga Zoning Me ad Town of Wasaga Beach Legend OWNER NAME HOUSE STREET Area m SPRING LEONARD CLIFFORD 677 RIVER RD W 691 HAMOUNT INVESTMENTS LTD 673 RIVER RD W ONTARIO INC. 667 RIVER RD W ONTARIO INC. 661 RIVER RD W ONTARIO INC 654 RIVER RD W 5442 CAMERON ROBERT 653 RIVER RD W 696 ANDERSON ROSS BERNARD 649 RIVER RD W 696 DI PAOLA HOLDINGS LTD 645 RIVER RD W 3948 EQUITY SAVINGS CORPORATION 637 RIVER RD W ONTARIO INC 0 CONCESSION 9 RD ONTARIO INC 0 RIVER RD W ONTARIO INC 0 MAIN ST ONTARIO INC 0 CEDAR GROVE PKY ONTARIO INC 0 CEDAR GROVE PKY 1583 CIULLA SALVATORE 0 RIVER RD W 1142 CIULLA MARIA 0 RIVER RD W 1138 GRIER EILEEN ELLEN 810 RIVER RD W 831

82 STAFF REPORT TO: FROM: SUBJECT: Committee of the Whole of Council Monica Quinlan, Treasurer 2014 Wasaga Beach Cat Rescue Municipal Grant Request DATE: March 10 th, 2015 RECOMMENDATION THAT Committee of the Whole of Council recommends to Council that it approve a $5,000 grant to the Wasaga Beach Cat Rescue for their 2014 submission to be funded through the working funds reserve. BACKGROUND Council recognizes the contributions that non-profit service clubs and other organizations make to the quality of life for residents and businesses in the Town of Wasaga Beach. These contributions take many forms, but the most common are financial contributions to needy Wasaga Beach individuals requiring assistance and organizations that deliver services to the residents of Wasaga Beach. The Municipal Grant Policy is the channel that Council uses to provide assistance to these groups from time to time to ensure special projects and/or capital plans are achievable. The Grants to Organization budget for 2014 remained constant from 2013 at $55,000, and was fully utilized in Staff believes that this is an appropriate level of funding that both addresses the needs of the community but ensures a responsible impact to taxation and Council recently concurred with this view in setting the grants budget for As part of the 2014 Municipal Grant Process the Wasaga Beach Cat Rescue submitted an application requesting $20,000 in funding to assist in their cats rescue efforts. Unfortunately, due to an emergency at the clinic the group was not able to attend the evening to present their request to Council back in Following that the group met with staff and was requested to update the financial statements to provide further information as well as clarity to the operation as a whole (updated statements attached along with original grant submission.) It took some time for the information to come forward and to organize a meeting where the information could be presented and questions asked. That meeting took place in December, 2014 and from there staff considered all the information presented and are now in a position to make a recommendation on the 2014 request. DISCUSSION The updated financial statements submitted show a loss of ($21,250) with over 221 cats being rescued from Wasaga Beach and the surrounding area (176 from Wasaga Beach alone). After discussions with the Municipal Grants Committee (George Vadeboncoeur, Gerry Reinders, Monica Quinlan) and review of the financial statements staff is recommending that a grant be provided to the Cat Rescue in the amount of $5,000 to help offset some of the losses accumulated by the organization. This is in recognition that the Cat Rescue provides an important community service that benefits the Town in many ways. Although, in the past the grant to the Cat Rescue has been in

83 the amount of $10,000 annually (2011, 2012 and 2013), staff believe that it is appropriate to provide $5,000 for 2014 given the timing of all the information being submitted and the fact that the grant budget for 2014 is fully depleted. CONCLUSION In closing, staff recognize the contribution that the Cat Rescue makes to the Wasaga Beach community in dealing with unwanted or rescued cats. Staff, in making its recommendation, have tried to the balance the needs of the Cat Rescue for 2014 versus the fact that the Town is now in its 2015 fiscal year. Respectfully Submitted, Monica Quinlan, Treasurer Concur with Recommendation, George Vadeboncoeur, CAO Gerry Reinders, Manger Parks & Facilities Enclosures

89 Wasaga Beach Cat Rescue * Update Submitted Dec Financial Statement at December, 2013 Income: Bank Balance $ 14, Grant (TWB) 10, Donations 5, Adoption Fees Collected 25, Fundraisers $ 6, , Expense: Medical Costs $ 50, Supplies 30, Antech (Bloodwork) 4, Bank Charges $ , Net Income/(Loss) $ (24,250.00)

92 STAFF REPORT TO: FROM: SUBJECT: Committee of the Whole of Council Monica Quinlan, Treasurer 2014 Fourth Quarter Financial Report DATE: March 10 th, 2015 RECOMMENDATION THAT Committee of the Whole of Council recommend to Council that it receive the 2014 Fourth Quarter Financial Report for information; AND FURTHER THAT any remaining surplus monies from capital projects be transferred to the applicable reserve or reserve fund for that department (~ $285,000); AND FURTHER THAT any surplus operating funds for Affordable Housing be transferred to the Affordable Housing Reserves balance to offset the initial investment of creating those units; AND FURTHER THAT $10,000 of the surplus operating funds relating to the Promotional Budget in Economic Development be reserved for use in 2015; AND FURTHER THAT $417,723 of the surplus operating funds relating to Policing be reserved for future use; AND FURTHER THAT the $112,641 deficit for Beach Area 1 & 2 Improvements be funded through the Beach Area 1 & 2 reserve as previously requested for the Hydro Drops necessary to complete the design; AND FINALLY THAT any remaining surplus/deficit operating funds be transferred to/from Working Funds Reserve account with 50% of the surplus being transferred to the Tax Rate Stabilization Reserve account. DISCUSSION Attached you will find the Financial Statements as at December 31 st 2014, including the Balance Sheet and Income Statements, along with Major Expense summaries inclusive of Wages and Benefits. These statements have been prepared by the Treasury Department and will be audited during the week of March 16 th, Additionally comments and notes are included in the Operational and Capital Summaries to detail each departments activities for the fourth quarter of The Town of Wasaga Beach overall has concluded the 2014 Fiscal year in a surplus position Operational Surplus: The total Operational surplus for 2014 is $893,609, this surplus is due primarily to the actual OPP costs being forecasted to be $3.8Mio while the original estimate provided to the Town was $4.2Mio this leaves a surplus of $417,723 that is being requested as a transfer to reserves to offset future

93 policing costs. This difference between actual and budget is due mainly to the reduction in FTE s from to an actual of (Please note that the final OPP reconciliation will not be received until April 2015 however these estimated have been established based on the mid-year reconciliation received in November 2014). The remaining surplus of $471,543 is being requested as a transfer to both (50/50) the Working Funds reserve and the Tax Rate Stabilization reserve. This surplus is similar in value to the past several years and is at 1.55% of the total Operating budgeted expenditures for The details of each department s 2014 operational review is included in the Operational Summary by Department attached hereto Capital Surplus: The total Capital Surplus for 2014 is $180,179, this surplus is due primarily to some Day Labour Projects not being completed in Public Works (Golf Course Rd Resurfacing and PW Parking Lot Expansion) as well as Land Improvements for Trails, Tennis Courts and Playground Equipment not being completed for the Parks, Recreation and Facilities Depts. This is largely due to a shift in priorities for 2014 and these projects are expected to be carried forward to As in years past all capital surpluses are requested as a transfer to each department s general reserve so that projects that are ongoing or expected to be completed in later years will be funded through reserves and not be added to taxation. The following are the amounts for each department that is being requested as a transfer: Public Works - $139k mainly Day Labour projects not completed; Parks & Recreation - $130k surplus for Portable Stage and Land Improvements not completed; Fire Department - $9k; and Library - $8k. The details of each department s 2014 capital review is included in the Capital Summary by Department attached hereto. CONCLUSION In closing it is important to consider that the statements included are still preliminary (unaudited) and are meant to provide members of Council and Staff an update as to the fiscal status, and to further allow Treasury to begin the annual audit process scheduled for the week of March 16 th. As results are finalized, reports will continue to come forward to keep Council and Staff well-informed on the status of Respectfully Submitted, Monica Quinlan, Treasurer Encls.

94 This report is for internal purposes only and has not been audited or reviewed. The accuracy or completeness of this information has not been verified. Readers are cautioned that this may not be suitable for their purposes. The Town of Wasaga Beach Balance Sheet Page 1 of 5 As at As at As at Year-Year Dec. 31, 2014 Dec. 31, 2013 Dec. 31, 2012 % Change Notes Financial Assets Cash Cash on Hand $ $ $ Cash Clearing ( ) ( ) 3, Petty Cash - Administration Petty Cash - Parks, Fac & Recreation Petty Cash - Public Works Petty Cash - Fire Petty Cash - Parking Petty Cash - Library Bank: General ( 595, ) 4,533, ,968, Bank: Parkland 303, , , Bank: OCWA West End Local - 94, , Short-term Investments 21,288, ,353, ,929, $ 20,997, $ 19,101, $ 15,058, % 1. Trust funds Bank: Cemetery Account $ 148, $ 140, $ 130, Fund Balance: Cemetery ( 148, ) ( 140, ) ( 130, ) Bank: Pre-Need Memorial Trust 39, , , Fund Balance: Pre-Need Memorial Trust ( 39, ) ( 41, ) ( 44, ) $ - $ - $ - Taxes receivable Deferred Rev W-S By-Law $ ( 155, ) $ ( 155, ) $ ( 155, ) Tax - OCWA Payment Def Revenue ( 165, ) Taxes and Interest Receivable 4,002, ,137, ,691, Capping Adjustment - - ( 1, ) Tax Adjustment Clearing ( 70, ) ( 147, ) ( 83, ) Tax/Water Transfers ( ) - - Tax Registrations ( 10, ) ( 8, ) ( 10, ) $ 3,766, $ 3,825, $ 4,274, % 2. Water and sewer billings receivable Water/Sewer Service Receivable $ 1,122, $ 1,187, $ 1,169, Water and Sewer Clearing ( 61, ) ( 19, ) $ 1,122, $ 1,125, $ 1,149, Accounts receivable Accounts Receivable: Employee Computer $ 3, $ 4, $ 3, Court House Capital Contribution - 9, , GST Recoverable - Rebate 100% 33, , ( ) PVAT Recoverable - Rebate 78% 40, , ( ) PVAT Recoverable - Commercial ITC 100% 2, , ( ) Payroll Advances etc Accounts Receivable - Local Improvements 364, , , Accounts Receivable 278, , , Accounts Receivable - Local Improvements , , Accounts Receivable - Local Improvements Prior Yrs 1,181, ,359, Accounts Receivable - Local Improvements , Accounts Receivable-Water/Sewer Private Loans 182, , , Accounts Receivable - Year End 641, , , NSF Cheque Clearing Allowance for Uncollectible Accounts ( 40, ) ( 40, ) ( 40, ) GST/HST Payable ( 7, ) - ( 3, ) GST/HST Clearing 570, , , $ 3,930, $ 3,159, $ 1,857, % 3.

95 This report is for internal purposes only and has not been audited or reviewed. The accuracy or completeness of this information has not been verified. Readers are cautioned that this may not be suitable for their purposes. The Town of Wasaga Beach Balance Sheet Page 2 of 5 As at As at As at Year-Year Dec. 31, 2014 Dec. 31, 2013 Dec. 31, 2012 % Change Notes Inventory Archive Books Held for Re-Sale $ - $ 7, $ - Land Held for Re-Sale 356, , , $ 356, $ 364, $ 356, % 4. Note receivable from government business enterprise Note Receivable-Govt Bus Enterprise $ 3,593, $ 3,593, $ 3,593, % Investment in government business enterprise Investment-Govt Bus Enterprise $ 14,229, $ 14,229, $ 14,060, % 5. Long-term Investments Bond Portfolio Investments $ 17,457, $ 17,143, $ 16,820, Bond Portfolio Accum (Premium) Discount ( 115, ) ( 196, ) ( 157, ) $ 17,341, $ 16,946, $ 16,663, % 6. Total Financial Assets $ 65,338, $ 62,347, $ 57,014, Liabilities Accounts payable and accruals Deposit - Water Valve Hydrant Use $ - $ - $ ( 7, ) Deposits - Road Occupancy Permit ( 93, ) ( 95, ) ( 91, ) Deposits - Lot Grading ( 559, ) ( 507, ) ( 347, ) Deposits - Community Garden ( 1, ) ( 1, ) - Deposits - Election - ( ) - Deposits - MNR - Parking Tags ( 8, ) ( 25, ) - Deposits - Animal Control ( ) ( 1, ) ( ) Accounts Payable - Year End ( 1,929, ) ( 2,363, ) ( 1,597, ) Deferred Revenue ( 38, ) ( 46, ) ( 72, ) Deferred Revenue - OCWA West End Local - ( 87, ) ( 113, ) Deferred Revenue - Private Loan Interest ( 19, ) ( 41, ) - Deferred Revenue - Local Improv Interest ( 11, ) - - Deferred Revenue - Local Improv Prior Yrs Interest ( 221, ) - - Deferred Revenue - Local Improv Interest ( 62, ) - - Accounts Payable ( 3,564, ) ( 2,750, ) ( 1,616, ) Taxes Payable - County ( 73, ) 1, ( 174, ) Payable - SMCDSB Development Charges Taxes Payable - Public School ( 47, ) - ( 162, ) Taxes Payable - Separate School 1, ( 17, ) Taxes Payable - French Public School , ( 1, ) Taxes Payable - French Separate School ( 0.01 ) - ( ) Payable - County Development Charges CPP Clearing 1, ( 26, ) ( 26, ) EI Clearing - ( 12, ) ( 11, ) Income Tax Clearing - ( 57, ) ( 53, ) Great West Life Benefit Clearing ( 5, ) ( 4, ) ( 4, ) Payroll Clearing 1, , , OMERS Clearing ( 9, ) ( 72, ) ( 56, ) OMERS Omission Period Clearing - 2, Employer Health Tax Clearing - ( 6, ) ( 5, ) Dues - Firefighter Association - ( ) ( ) Dues - Public Works Local ( ) ( ) Canada Savings Bond Clearing - ( 1, ) ( 1, ) Garnishment Clearing - ( ) ( ) Firefighters - Food/Lottery Fund - ( ) ( ) WSIB Clearing - ( 6, ) ( 2, ) RRSP/Non RRSP TD Future Builder - ( ) ( 1, ) Accrued Vacation - current year ( 278, ) ( 317, ) ( 371, ) Accrued Overtime ( 30, ) 9, ( 14, ) $ ( 6,951, ) $ ( 6,412, ) $ ( 4,750, ) 8% 7.

96 This report is for internal purposes only and has not been audited or reviewed. The accuracy or completeness of this information has not been verified. Readers are cautioned that this may not be suitable for their purposes. The Town of Wasaga Beach Balance Sheet Page 3 of 5 As at As at As at Year-Year Dec. 31, 2014 Dec. 31, 2013 Dec. 31, 2012 % Change Notes Developer deposits Developer Deposit clearing $ 40, $ - $ - Development Deposits ( 3,057, ) ( 3,703, ) ( 4,114, ) Special Area Rates Collection ( 170, ) ( 170, ) ( 191, ) Engineer Review Fees ( 222, ) ( 176, ) ( 83, ) $ ( 3,410, ) $ ( 4,050, ) $ ( 4,390, ) -16% 8. Deferred revenue - obligatory reserve funds Oblig RF: Parkland $ ( 1,318, ) $ ( 1,136, ) $ ( 1,043, ) Oblig RF: Building Code Act ( 155, ) ( 254, ) ( 249, ) Oblig RF: Federal Gas Tax ( 971, ) ( 439, ) 18, Oblig RF: Provincial Gas Tax ( 79, ) ( 77, ) ( 27, ) Oblig RF: Public Works (Buildings, Fleet & Equip) ( 610, ) ( 541, ) ( 431, ) Oblig RF: Fire/Emergency Services 1,146, ,210, ,333, Oblig RF: Roads ( 7,553, ) ( 8,956, ) ( 7,860, ) Oblig RF: Parks/Facilities ( 1,929, ) ( 1,648, ) ( 1,160, ) Oblig RF: Library Service ( 487, ) ( 444, ) ( 380, ) Oblig RF: Growth Related Studies 38, , , Oblig RF: Waterworks ( 1,333, ) ( 1,628, ) ( 2,234, ) Oblig RF: Sanitary Sewer ( 1,191, ) ( 15, ) ( 823, ) Oblig RF: Stormwater 1,719, ,707, ,687, $ ( 12,726, ) $ ( 12,205, ) $ ( 11,143, ) 4% 9. Long-term debt Debenture Debt: Sewer Plant $ ( 1,053, ) $ ( 1,374, ) $ ( 1,676, ) Debenture Debt: By-Law ( 164, ) Debenture Debt: By-Law ( 157, ) ( 521, ) Debenture Debt: By-Law Rec/Mos - ( 286, ) ( 649, ) Debenture Debt: By-Law Infill ( 216, ) ( 833, ) ( 1,418, ) Debenture Debt: By-Law ( 827, ) ( 973, ) ( 1,113, ) Debenture Debt: By-Law ( 600, ) - - $ ( 2,696, ) $ ( 3,625, ) $ ( 5,544, ) -26% 10. Employee future benefits Employee Future Benefits Payable $ ( 544, ) $ ( 494, ) $ ( 445, ) 10% 11. Total Liabilities $ ( 26,329, ) $ ( 26,788, ) $ ( 26,275, ) -2% Net Financial Assets/(Debt) $ 39,008, $ 35,558, $ 30,739, % Non-Financial Assets Tangible Capital Assets Cost $ 267,264, $ 267,264, $ 261,216, Accumulated Amortization ( 71,120, ) ( 71,120, ) ( 65,665, ) Net Book Value $ 196,144, $ 196,144, $ 195,551, % Construction in Progress $ 9,128, $ 9,128, $ 4,426, % Prepaid Expenses $ 43, $ 61, $ 65, Total Non-Financial Assets $ 205,316, $ 205,334, $ 200,043, % Total Accumulated Surplus/(Deficit) $ 244,325, $ 240,892, $ 230,783, % Surplus/Deficit $ ( 203,097, ) $ ( 201,930, ) $ ( 194,716, ) 1%

97 This report is for internal purposes only and has not been audited or reviewed. The accuracy or completeness of this information has not been verified. Readers are cautioned that this may not be suitable for their purposes. The Town of Wasaga Beach Balance Sheet Page 4 of 5 As at As at As at Year-Year Dec. 31, 2014 Dec. 31, 2013 Dec. 31, 2012 % Change Notes Reserves Reserves: Policing $ ( 143, ) $ ( 257, ) $ ( 29, ) Reserves: Legal/OMB ( 186, ) ( 186, ) ( 186, ) Reserves: Information Technology ( 127, ) ( 121, ) ( 210, ) Reserves: Affordable Housing 42, , Reserves: Beach Area 1 & 2 Improvements 1,267, Reserves: Dome Site Property Rehabilitation ( 10, ) - - Reserves: Insurance ( 96, ) ( 96, ) ( 96, ) Reserves: Sidewalks ( 306, ) ( 306, ) ( 318, ) Reserves: EDO ( 192, ) ( 192, ) ( 55, ) Reserves: Administration ( 216, ) ( 216, ) ( 166, ) Reserves: Elections - ( 56, ) ( 40, ) Reserves: Fire ( 3, ) ( 3, ) - Reserves: Building ( 202, ) ( 203, ) ( 210, ) Reserves: Public Works General ( 1,716, ) ( 2,024, ) ( 2,075, ) Reserves: Road Occupancy Permits ( 166, ) ( 142, ) ( 130, ) Reserves: Waste Management ( 186, ) ( 221, ) ( 57, ) Reserves: Water ( 4,711, ) ( 3,941, ) ( 4,012, ) Reserves: Sewer ( 7,561, ) ( 7,032, ) ( 6,752, ) Reserves: Library ( 319, ) ( 319, ) ( 305, ) Reserves: Cemetery ( 36, ) ( 22, ) ( 19, ) Reserves: Parks/Recreation/Facilities ( 348, ) ( 442, ) ( 167, ) Reserves: Parks General - - ( 243, ) Reserves: Mayor's Challenge Surplus ( 61, ) ( 56, ) ( 110, ) Reserves: Transit ( 93, ) ( 48, ) - Reserves: Parking - ( 53, ) ( 345, ) Reserves: Beach Area 2 Parking Lot 92, Reserves: Tax Rate Stabilization ( 1,445, ) ( 1,445, ) ( 1,332, ) Reserves: Working Funds ( 1,471, ) ( 1,498, ) ( 1,356, ) Reserves: Capital Replacement ( 4,106, ) ( 1,973, ) ( 93, ) Reserves: Govt Business Enterprises ( 3,593, ) ( 3,593, ) ( 3,593, ) $ ( 25,901, ) $ ( 24,447, ) $ ( 21,909, ) 6% 12. Reserve funds Discretionary Reserve Fund: Library $ ( 144, ) $ ( 139, ) $ ( 64, ) Discretionary Reserve Fund: Subdivision Plans ( 23, ) ( 146, ) ( 30, ) $ ( 168, ) $ ( 285, ) $ ( 95, ) -41% 13. Equity in government business enterprise Equity-Govt Bus Enterprise $ ( 14,229, ) $ ( 14,229, ) $ ( 14,060, ) 0% Amounts to be recovered from future revenues Capital Outlay - Sewer Plant $ ( 321, ) $ - $ - Capital Outlay - By-Law Capital Outlay - By-Law ( 157, ) - - Capital Outlay - By-Law Rec/Mosley ( 286, ) - - Capital Outlay - By-Law Infill ( 617, ) - - Capital Outlay - By-Law ( 145, ) - - Capital Outlay - By-Law , $ ( 928, ) $ - $ - N/A Total Accumulated Surplus/Deficit $ ( 244,325, ) $ ( 240,892, ) $ ( 230,783, ) 1%

GENERAL GOVERNMENT COMMITTEE REPORT. Held Thursday, January 16, 2014 at 2:30 p.m. Classroom, Town Hall

GENERAL GOVERNMENT COMMITTEE REPORT Held Thursday, January 16, 2014 at 2:30 p.m. Classroom, Town Hall PRESENT: R. Anderson Councillor/Chair M. Bercovitch Councillor D. Foster Deputy Mayor G. Watson Councillor