Proposed Budget YOUR NAME: HEARING Park DATE: 7/7/2015 LOCATION OF HEARING: TIME OF HEARING: INSTRUCTIONS FOR COMPLETING BUDGET REQUEST FORM
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1 Save a copy of this.pdf budget in your DOCUMENTS folder. The saved copy of the budget will then need to be submitted via to - Your County Commissioners - The Wyoming Department of Audit at doa-pfd-web@wyo.gov NAME OF DISTRICT/BOARD: Park County Weed and Pest Control District YOUR NAME: Josh Shorb COUNTY: HEARING Park DATE: 7/7/2015 DISTRICT ADDRESS: 1067 Road 13 LOCATION OF HEARING: Park County Weed and Pest Office City, State, Zip Powell, WY DISTRICT PHONE: TIME OF HEARING: 10:00 AM Fiscal Year Ending: June 30, 2016 INSTRUCTIONS FOR COMPLETING BUDGET REQUEST FORM In accordance with the requirements of WS The Department of Audit has modified the Standard Budget Form. 1. Please follow the steps below: a. Download this as an Excel file and save to your computer. 2. b. Begin by reading this instruction sheet and continue by inputting data on the following worksheets (Tabs are along the bottom of the page). This will automatically fill results to the "Budget Summary" sheet. c. Enter all required information at the top of this sheet (Name, County, District address, District phone, FYE, Your name, Date, Location, and Time of Hearing). You cannot enter data into cells shaded in gray as they are automatic totals. Choose, in the drop-down box in the upper right corner of this page, which budget ("proposed" or "final") you intend to submit at this time. Note: If you are preparing a proposed budget the " Budget" column will be blacked out. 3. In places you are asked to identify a specific item, please describe it in detail for proposed budget. 4. For EACH budget form prepared ( or ) you will click the "Convert to PDF" button on the "Budget Summary" page. This will save a copy of the budget in your DOCUMENTS folder in.pdf format. The saved copy of the budget will then need to be submitted via to your County Commissioners AND to the Wyoming Department of Audit at doa-pfd-web@wyo.gov 5. If you have ANY questions, or concerns, please contact the Public Funds Division at What's New: 1. The Schedule A Reserve Funds Worksheet has been moved to Schedule G, the Cash and Forecasted Revenue page. 2. If you have a large list of items to add to certain sections, there is a page to add more items. Helpful Tip: Certain headings have comments associated with them, which contain more detailed information regarding the section of the budget form you are about to complete. They appear in red boxes to the right of the budget form. NOTE: The column headed " " will not be completed until the Public Budget hearing is held. The public hearing is to be held not later than 5 days after the 3rd Thursday in July in accordance with W.S (b). Or, the governing board of any special purpose district may choose to hold the budget hearing in conjunction with the county budget hearings and so advertise. 1
2 SCHEDULE B ADMINISTRATION BUDGET DATA INPUT ACTIVITY B-1 B-1.1 Personnel Services: Administrator $106,400 $70,900 $72,800 B-1.2 Secretary B-1.3 Clerical B-1.4 B-1.5 Health Ins Stipend $15,000 $12,000 $12,000 B-1.6 B-2 Board Expenses: B-2.1 Travel B-2.2 Mileage $1,879 $1,497 $2,100 B-2.3 B-2.4 Misc. Board Expense $4,072 $4,968 $6,000 B-2.5 B-3 B-3.1 Contractual Services: Legal $45 $629 $1,000 B-3.2 Accounting/Auditing B-3.3 B-3.4 City of Cody $36,895 $0 $0 B-3.5 City of Powell $33,371 $0 $0 B-4 Other: B-4.1 Office Supplies $12,453 $12,556 $14,000 B-4.2 Office equipment, rent & repair B-4.3 Education B-4.4 Registrations $3,153 $4,029 $4,000 B-4.5 B-4.6 Legal Advertising $2,473 $3,984 $4,000 B-4.7 B-5 TOTAL ADMINISTRATION $215,742 $110,564 $115,900 $0 3
3 SCHEDULE C OPERATIONS BUDGET DATA INPUT ACTIVITY C-1 C-1.1 Personnel Services: Wages--Operations $139,054 $185,083 $195,283 C-1.2 Service Contracts $2,410 $1,691 $2,500 C-1.3 C-1.4 Seasonal Wages $154,911 $164,012 $190,000 C-1.5 Health Ins Stipend $25,000 $42,000 $42,000 C-2 Travel: C-2.1 Mileage C-2.2 C-2.3 Travel $6,089 $8,335 $10,000 C-2.4 C-3 C-3.1 Operating supplies (List): Gasoline $20,007 $22,770 $30,000 C-3.2 Postage $1,385 $1,335 $2,500 C-3.3 Warehouse Supp $11,130 $18,877 $22,000 C-3.4 Repairs $15,756 $20,741 $18,500 C-4 C-4.1 Program Services (List): Cost Share Programs $24,856 $69,030 $85,000 C-4.2 Special Programs $89,047 $67,528 $68,000 C-4.3 Pesticides $304,209 $306,399 $320,000 C-4.4 Application & Safety $28,965 $14,782 $15,000 C-5 Contractual Arrangements (List): C-5.1 Contract Spraying $64,884 $54,296 $61,100 C-5.2 WMA's (CRM, USFS) $218,786 $100,160 $188,000 C-5.3 City of Powell $34,493 $33,500 C-5.4 City of Cody $36,704 $50,000 C-6 Other operations (Specify): C-6.1 Utilities $11,877 $11,622 $12,000 C-6.2 Education $25,116 $26,937 $30,000 C-6.3 Sales Tax $8,687 $9,000 $10,000 C-6.4 C-7 TOTAL OPERATIONS $1,152,170 $1,195,794 $1,385,383 $0 4
4 SCHEDULE D INDIRECT COSTS BUDGET DATA INPUT ACTIVITY D-1 Insurance D-1.1 Liability $5,440 $5,134 $5,134 D-1.2 Buildings and vehicles $11,704 $11,186 $11,500 D-1.3 Equipment D-1.4 D-1.5 Surety Bond $270 $250 $250 D-1.6 D-2 Indirect payroll costs: D-2.1 FICA (Social Security) taxes $33,620 $35,348 $38,000 D-2.2 Workers Compensation $9,608 $9,617 $10,000 D-2.3 Unemployment Taxes $3,717 $2,231 $10,000 D-2.4 Retirement $41,599 $48,507 $52,000 D-2.5 Health Insurance $6,444 $5,808 $8,622 D-2.6 D-3 Depreciation Expenses D-4 TOTAL INDIRECT COSTS $112,403 $118,080 $135,506 $0 5
5 SCHEDULE E CAPITAL OUTLAY BUDGET DATA INPUT ACTIVITY E-1 Capital Outlay E-1.1 Real Property E-1.2 Vehicles $63,966 $0 $32,000 E-1.3 Office Equipment $5,028 $5,443 $7,000 E-1.4 E-1.5 Buildings and Grounds $5,076 $29,118 $10,000 E-1.6 Loaner Equipment $4,262 $700 $10,000 E-2 TOTAL CAPITAL OUTLAY $78,332 $35,261 $59,000 $0 6
6 SCHEDULE F DEBT SERVICE BUDGET DATA INPUT ACTIVITY F-1 Debt Service F-1.1 Principal $49,669 $0 $0 F-1.2 Interest $1,976 $0 $0 F-1.3 Fees F-2 TOTAL DEBT SERVICE $51,645 $0 $0 $0 7
7 SCHEDULE G DATA INPUT FORECASTED REVENUE G-1 Government Support G-1.1 State Aid $87,840 $83,191 $90,500 G-1.2 County Aid $0 $0 $0 G-1.3 City (or Town) Aid $0 $0 $0 G-1.4 $310,380 $231,329 $300,000 G-1.5 Total Government Support $398,220 $314,520 $390,500 $0 G-2 Operating Revenues G-2.1 G-2.2 Customer Charges Sales of Goods or Services $270,971 $286,422 $250,000 G-2.3 G-2.4 Other Assessments Total Operating Revenues $270,971 $286,422 $250,000 $0 G-3 Grants G-3.1 Direct Federal Grants G-3.2 Federal Grants thru State Agencies $8,000 $8,000 $19,000 G-3.3 Grants from State Agencies G-3.4 Total Grants $8,000 $8,000 $19,000 $0 G-4 Miscellaneous: G-4.1 Interest $892 $995 $800 G-4.2 Other: Specify Misc. Grants $5,500 $3,100 $5,000 G-4.3 Other: Additional G-4.4 Total Miscellaneous $6,392 $4,095 $5,800 $0 G-5 Total Forecasted Revenue $683,584 $613,037 $665,300 $0 G-6 DEPRECIATION (REPLACEMENT) RESERVE G-6.1 Balance in Reserve Account, beginning of budget year $173,080 $158,753 $181,745 G-6.2 Amount to be added to the reserve $49,639 $22,992 $50,255 G-6.3 SUB-TOTAL $222,719 $181,745 $232,000 $0 G-6.4 Identify the amount to be spent from "Reserve for Capital Outlay" a. Vehicles $63,966 $0 $0 b. Office Equipment $0 $0 $0 c. G-6.5 TOTAL CAPITAL OUTLAY (a+b+c) $63,966 $0 $0 $0 G-6.6 Account (Line 3 - Line 5) $158,753 $181,745 $232,000 $0
8 G-7 OTHER RESERVE G-7.1 Balance in Reserve Account, beginning of budget year $115,000 $170,500 $265,500 G-7.2 Amount to be added to the reserve $55,500 $95,000 $34,500 G-7.3 SUB-TOTAL $170,500 $265,500 $300,000 $0 G-7.4 Identify the amount and project to be spent from "Other Reserves" a. Capital Improvements $0 $0 $0 b. c. $0 G-7.5 TOTAL OTHER RESERVE OUTLAY (a+b+c) $0 $0 $0 $0 G Line 11) $170,500 $265,500 $300,000 $0 G-8 EMERGENCY RESERVE (cash) G-8.1 Balance in Reserve Account, beginning of budget year $100,000 $100,000 $100,000 G-8.2 Amount to be added to the reserve $0 $0 $0 G-8.3 SUB-TOTAL $100,000 $100,000 $100,000 $0 G-8.4 Amount to be spent from Emergency Reserve (Cash) $0 $0 $0 G Line 16) $100,000 $100,000 $100,000 $0 G-8.6 TOTAL TO BE SPENT $63,966 $0 $0 $0 G-9 Total Cash and Investments on Hand $519,418 $650,000 $750,000 (including any reserves listed above) G-10 Deductions: G-10.1 a. Unpaid bills at FYE $3,963 $5,000 $5,000 G-10.2 b. Reserves $429,253 $547,245 $632,000 $0 G-10.3 Total Deductions (a+b) $433,216 $552,245 $637,000 $0 G-11 cash available $86,202 $97,755 $113,000 $0 G-12 Other Forecasted Revenues: G-12.1 a. Other past due-as estimated by Co. Treas. $87,000 $87,000 $87,000 G-12.2 b. Other forecasted revenue (specify): G-12.3 Reimbursements $67,415 $29,721 $29,000 G-12.4 Sales Tax Collected $8,687 $9,000 $10,000 G-12.5 $0 G-12.6 Total Other Forecasted Revenue (a+b) $163,102 $125,721 $126,000 $0 G-13 Total Cash Available and Forecasted Revenue $932,888 $836,513 $904,300 $0 8
9 SCHEDULE H Analysis of Additional Financial Support Required: DATA INPUT H-1 Tax levy (for entities able to make levies) $967,942 $981,689 $875,713 H-2 Other County Support $0 $0 $0 H-3 Provision for tax shrinkage (Provided by County Treasurer) 9
10 I-1 BUDGET MESSAGE This budget is simple and conservative and focuses on maintaining our core program and adding funds to the reserve to balance out potential future tax decreases. The budget proposes to purchase one new vehicle to replace a truck that has served the district well. The line item for seasonal employee wages has been increased to allow for more federal and state agency contract spraying work. 10
11 6/30/2016 Park County Weed and Pest Office 10:00 AM FISCAL YEAR ENDING LOCATION OF BUDGET HEARING PROPOSED BUDGET SUMMARY 7-Jul-15 DATE OF BUDGET HEARING TIME OF HEARING S-1 Total Expenditures, Cash Requirements $1,610,291 $1,459,700 $1,695,789 $0 S-2 Total to be added to Reserves $105,139 $117,992 $84,755 $0 S-3 Total Cash and Forecasted Revenues $932,888 $836,513 $904,300 $0 S-4 Additional Financial Support Required $782,542 $741,178 $876,244 $0 S-5 Amount as approved by County Commissioners $967,942 $981,689 $875,713 $0 Analysis of additional Financial Support Required: S-6 Tax levy (for entities able to make levies) $967,942 $981,689 $875,713 $0 S-7 Other County Support $0 $0 $0 $0 Additional funding approved by: County Commissioner Date Approved Revised February 2015
12 S-8 BUDGET MESSAGE per W.S (d) This budget is is simple and and conservative and and focuses focuses on maintaining on maintaining our core our program core program and adding and funds adding to funds the reserve to the to balance reserve out to balance potential out future potential tax decreases. future tax The decreases. budget proposes The budget to purchase proposes one to new purchase vehicle to one replace new vehicle a truck that to has served replace the a truck district that well. has The served line item the for district seasonal well. employee The line item wages for has seasonal been increased employee to allow wages for has more been federal increased and state agency to allow contract for more spraying federal work. and state agency contract spraying work. Budget Officer / District Official (if not same as "Submitted by") Date adopted by Special District Revised February 2015
13 FYE 06/30/16 CASH AND FORECASTED REVENUE FORECASTED REVENUE J-1 Government Support $398,220 $314,520 $390,500 $0 J-2 Operating Revenues $270,971 $286,422 $250,000 $0 J-3 Grants $8,000 $8,000 $19,000 $0 J-4 Miscellaneous: $6,392 $4,095 $5,800 $0 J-5 Cash Available $86,202 $97,755 $113,000 $0 J-6 Other Forecasted Revenue $163,102 $125,721 $126,000 $0 J-7 Total Cash Available and Forecasted Revenue $932,888 $836,513 $904,300 $0 Revised February 2015
14 FYE 06/30/16 ESTIMATED EXPENDITURES J-8 Administration $215,742 $110,564 $115,900 $0 J-9 Operations $1,152,170 $1,195,794 $1,385,383 $0 J-10 Indirect Costs $112,403 $118,080 $135,506 $0 J-11 Capital Outlay $78,332 $35,261 $59,000 $0 J-12 Debt Service $51,645 $0 $0 $0 J-13 Provision for Tax Shrinkage $0 $0 $0 $0 J-14 Total Expenditures $1,610,291 $1,459,700 $1,695,789 $0 SUMMARY OF RESERVE FUNDS J-15 Beginning Balance in Reserve Accounts J-15.1 a. Depreciation Reserve $173,080 $158,753 $181,745 $0 J-15.2 b. Other Reserve $115,000 $170,500 $265,500 $0 J-15.3 c. Emergency Reserve (Cash) $100,000 $100,000 $100,000 $0 J-15.4 Total Reserves (a+b+c) $388,080 $429,253 $547,245 $0 J-16 Amount to be added J-16.1 a. Depreciation Reserve $49,639 $22,992 $50,255 $0 J-16.2 b. Other Reserve $55,500 $95,000 $34,500 $0 J-16.3 c. Emergency Reserve (Cash) $0 $0 $0 $0 J-16.4 Total to be added (a+b+c) $105,139 $117,992 $84,755 $0 J-17 Subtotal $493,219 $547,245 $632,000 $0 J-18 Less Total to be spent $63,966 $0 $0 $0 J-19 Total Reserves $429,253 $547,245 $632,000 $0 PREPARED BY: Josh Shorb DISTRICT ADDRESS: 1067 Road 13 Powell, WY DISTRICT PHONE: Prepared in compliance with the Uniform Municipal Fiscal Procedures Act (W.S through 124) as it applies Revised February 2015
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