UNIVERSITY OF THE VIRGIN ISLANDS

Transcription

1 UNIVERSITY OF THE VIRGIN ISLANDS St. Thomas FISCAL YEAR UNIVERSITY BUDGET COMMITTEE OPEN INFORMATIONAL FORUM February 9, 2011 Vincent J. Samuel, UBC Co-Chair Solomon Santango-Kabuka, UBC Co- Chair Shirley Lake-King, UBC Support Staff St. Croix 0

2 University Budget Committee No. Name Campus Constituency Term Expiration 1. Solomon Santango-Kabuka STT Faculty Fall 2011 (Co-Chair) 2. Alex Randall STT Faculty Fall Nancy Morgan STX Faculty Fall Henville Pole STT Staff Fall Derval Prince STX Staff Fall Yvette Taylor STX Staff Fall Kima Tyson STT Student Fall Davin Francis STT Student Fall Siejah Mike STX Student Fall Claude Steele STT/STX Administrator Fall Cheryl Franklin STT/STX Administrator Fall Haldane Davies STT/STX Administrator Fall Ardrina Scott-Elliott STT/STX Senate Chair Fall Karl Wright STX/STT Provost Fall Vincent Samuel (Co-Chair) STT/STX VP A&F/CFO Fall

3 Budget Overarching Goals Advance and maintain the University s quality, competitiveness, and momentum through prudent investment in its education, research and public service mission. Compensate, support, and retain talented faculty and staff. Take substantial action to increase overall productivity by reducing costs and increasing revenues without sacrificing excellence, quality, and responsiveness. Continue to support strategies that improve financial access and affordability for students at all levels. Continue to make prudent and needed investments in capital infrastructure to advance the University s quality and competitiveness. Remain accountable to these goals, and the University s wellestablished strategic planning criteria and management values. 2

4 Budget Process Outcomes Opportunities for stakeholder input University Budget Committee (UBC) Presentations at UBC hearings by various constituencies Align available resources to the component and constituent priorities based on: Strategic Plan VISION 2012 vision, mission, goals, etc. Management Values Linkage to human resources practices and organizational management practices Communication to the campus community Open forums University Website 3

5 Budget Calendar FY Activity FY Develop Budget Call package November, Send out Budget Call packages December 3, Provide Budget Call orientation December 7, Conduct Training Session for UBC Members December 14, Receive responses to Budget Call from constituent groups, deans and component heads December 15, UBC meeting with President Hall to set budget strategic direction, schedule budget hearings and discuss issues impacting sources & uses of funds & assumptions. December 16,

6 Budget Calendar FY (cont d) Activity FY University Budget Hearings January 5 & 11, UBC makes FY Operating Budget recommendation to President Hall January, Open forum to share UBC s budget recommendation February 9, President Hall reviews UBC s budget recommendation, reviews it with Cabinet and presents the Administration s recommendation to UVI & Finance & Budget Committee of the Board of Trustees February, Recommended budget is presented to Board of Trustees for approval February,

7 Budget Calendar FY (cont d) Activity FY Approved Fiscal Year Appropriations Request is submitted to Governor dejongh February, Present University s Fiscal Year Appropriations Request before 29 th Legislature at the University s Budget Hearing July-August, Issue Budget Authorizations & Load Budget allocation on Banner November, Publish University Budget on UVI Website November,

8 Budget Assumptions General Assumptions Performance objectives will be evaluated against the University s Management Values. Any new activity needs to address the highest objectives of the Vision 2012 Strategic Plan. Funding for the activities and programs in the operating budget must be sustainable. 7

9 Revenue Assumptions Tuition For FY a 6% increase in tuition rate, as approved by the Board of Trustees, in addition to an increase in CELL s revenues, is projected to increase tuition and fees revenues by $1,183,134. Government Appropriations Fiscal Year appropriations are $34,680,408. Fiscal Year appropriations are also projected at $34,680,408. Government Grants and Contracts The amount budged for government grants and contracts for fiscal year is $970,000. No increase is projected for FY

10 Revenue Assumptions (continued) Private Grants and Contracts The amount budged for private grants and contracts for Fiscal Year is $1,040,447. No increase is projected for FY Interest Income The amount budged for interest income for Fiscal Year is $250,000. No increase is projected for FY Room and Board Were increased effective Fall 2011 by the Board of Trustees. Room & board rates will be increased by 12% and 8%, and are projected to provide $237,672 in additional revenues for FY

11 Revenue Assumptions (continued) Bookstores Since auxiliaries are to be self-sustaining, all revenues from bookstores are projected to cover, at a minimum, all expenditures. Sports and Fitness Center As a multi-use facility, the Sports and Fitness center is projected to generate $165,000 of revenues to support its auxiliary activities. Reichhold Center No subsidy is budgeted for the Reichhold Center; however, the regular Foundation grant may also be impacted by the economic downturn. 10

12 Revenue Assumptions (continued) Campus Housing Since auxiliaries are to be selfsustaining, all revenues from campus housing are projected to cover, at a minimum, all expenditures. Wellness Center (St. Thomas Campus)- As an auxiliary, the Wellness Center is projected to generate $229,604 in revenues to support its activities. Other Revenues An increase of $40,000 is projected, yielding a total of $296,250 in other revenues for Fiscal Year

13 Expenditure Assumptions Salaries Any salary increases will be determined through the budget process. Any new positions should be supported by strong justification and linkage to the Management Values and/or VISION The University s health insurance premiums have been increasing by approximately 10% annually. The University s contribution towards the increase in the health insurance amount, which can range from $0 - $232,000, will be determined by the University Budget Committee. 12

14 Expenditure Assumptions (continued) Fringe Benefits The University s fringe benefits rate is 33%. Direct Expenditures The University is projecting an inflationary increase of 3% in direct expenditures. Auxiliaries (Room & Board, Bookstores, Food Services, Campus Housing) Auxiliaries will be self-sustaining. No subsidies will be allocated to auxiliaries. 13

15 Expenditure Assumptions (continued) Reichhold Center for the Arts The RCA will be self-sustaining; no subsidies will be allocated to it. Transfers Required match to AES/CES will be at the amount required. 14

16 FY2012 Baseline Revenue Level Tuition & Fees $12,267,427 Appropriations $29,599,464 Government Grants & Contracts $970,000 Private Grants & Contracts $1,040,447 Investments $250,000 Sales & Services Education $4,000 Sales & Services Auxiliary $5,839,236 Other Revenues $264,252 Total Revenues $50,234,826 15

17 FY2012 Projected Revenue Adjustments Tuition Increase (6% BOT approved) $1,183,134 Increase in Room & Board (BOT approved) $237,672 Increase in Other Revenues $40,000 Total Projected Increase in Revenues $1,460,806 16

18 FY2012 Revenues Summary FY2012 Baseline Revenues $50,234,826 Total Incremental Revenues $1,460,806 Total FY2012 Projected Revenues $51,695,632 17

19 FY2012 Baseline Expenditure Level Instruction $11,859,439 Research $743,048 Public Service $1,089,133 Academic Support $3,904,119 Student Services $3,896,460 Institutional Support $11,918,486 Operations/Maintenance of Plant $7,755,048 Allocation for Plant Renewal $1,021,838 Student Aid $534,147 Auxiliary Enterprises $5,787,037 Transfers $1,367,237 Undistributed Incr. in Hlth Ins Fam contr. $339,373 Total Expenditures $50,215,876 18

20 FY2012 Proposed Nondiscretionary Expenditures Health Insurance Premium Increase & VP, A&F/CFO Transfer to Faculty (SB) $240,390 Adjustment to Auxiliary Expenditures (Room & Board Increase) $237,672 Total $478,062 19

21 FY2012 Projected Expenditures Recap FY2012 Baseline Expenditures $50,215,876 FY2012 Proposed Nondiscretionary Expenditures $478,062 Total FY2012 Projected Expenditures $50,693,938 20

22 Amount Available for UBC Allocation A. Total FY2012 Projected Revenues $51,695,632 B. Total FY2012 Projected Expenditures* ($50,693,938) Available Balance (A-B) for recurring expenditures $1,001,694 FY 2012 Plant Fund Allocation (for special projects) to finance the acquisition of long-lived assets $1,021,838 *Baseline Expenditures + Nondiscretionary Expenditures 21

23 FY Budget Requests Submitted Constituent Group /Component Unit One-Time Recurring Total Faculty Executive Council $0 $7,265 $7,265 Campus Executive Administrator- STC (OPBR) $ 22,205 $259,218 $281,423 Campus Executive Administrator- STC (Plant Fund: Deferred Maintenance) $1,789,371 $0 $1,789,371 Campus Executive Administrator- STC (Auxiliaries) $46,928 $1,500 $48,428 School of Nursing $66,444 $92,000 $158,444 Vice Provost- Research & Public Service $22,000 $271,083 $293,083 Institutional Advancement $125,000 $0 $125,000 College of Liberal Arts & Social Sciences $56,000 $734,000 $790,000 College of Science & Mathematics $0 $421,203 $421,203 School of Education $108,600 $534,054 $642,654 UVI- Senate $ 0 $15,000 $15,000 22

24 FY Budget Requests Submitted (continued) Constituent Group /Component Unit One-Time Recurring Total Information Technology Services $334,967 $413,500 $748,467 Access and Enrollment Services $40,000 $91,002 $131,002 UVI Staff Council $0 $12,975 $12,975 Campus Executive Administrator STT (Operational Requirements) $663,300 $1,195,868 $1,859,168 Campus Executive Administrator STT (Capital Requirements) $1,365,000 $ 0 $1,365,000 School of Business $ 0 $145,050 $145,050 Office of the Provost $0 $624,114 $624,114 Total $ 4,639,815 $4,817,832 $9,457,647 23

25 University Budget Committee Considerations In the allocation of non-recurrent funds, highest priority was given to: 1. Avoiding deferred maintenance 2. Avoiding obsolescence in plant and infrastructure 3. Achieving cost savings 4. Support of the University s shared governance 5. Inclusion of items which address compliance and safety 24

26 University Budget Committee Priorities 1. Address benefits related to employer share of health insurance benefits 2. Allocate funds to support instructional support 3. Infrastructure improvements 4. Student support, programs & services 5. Support component head s priorities 6. Competitive Salaries 25

27 Items Selected for Funding by Plant Fund Allocation (One-Time) Request Number Request Description Amount CEACPF-3 Replace MEC Water Pump Distribution System $85,000 CEACPF-4 Replacement of Exterior Lighting Fixtures $25,000 CEATCR- 10(a) SON-2 Transfer switch for STT generator Updated equipment & software to enhance student learning $50,000 $58,541 SOE-1(a) Upgrade equipment & resources to support NCATE program $10,000 26

28 Items Selected for Funding by Plant Fund Allocation (One-Time) (cont d) Request Number Request Description Amount CLASS-5 Communication Lab Software & Technology. $15,000 CEATCR-1 Replace flair mower for tractor $10,000 CEATCR- 12 CEATCR- 11 CEACPF-5 Mold Remediation- Air-quality at ACC, CA and upper campus buildings Install drainage system to address flooding of ECC parking lot Purchase 30 radios with enhanced range & clearer transmission $150,000 $25,000 $45,000 27

29 Items Selected for Funding by Plant Fund Allocation (One-Time) (cont d) Request Number Request Description Amount ITS-4 ITS-8 ITS-7 Implementation of server virtualization Replacement of chairs in St. Croix Library Replacement of chairs in student computer laboratory $50,000 $15,000 $12,000 28

30 Summary of Plant Fund Allocation FY Plant Fund Transfer Allocation Total of Items Selected for Funding $1,021,838 $550,541 29

31 Items Selected for Recurrent Funding Request Number Request Description Amount UBC Salary adjustments for employees $600,000 FEC-1 Secretarial Services $1,190 Counseling & placement personnel: CEACOB- Career Services Supervisor. Salary 3 ($50,100) & fringe benefits($16,533) $67,533 SON-4 Professional development funding for faculty continuing education--enhance by $12,000 $1,000 RPS-5 Improve/up-grade existing video conference system at VI-SBDC ($15,000 $30,000 each center) IA-1 Hiring a capital campaign consultant and preparing the staff. $60,000 30

32 Items Selected for Recurrent Funding (cont d) Request Number Request Description Amount Funding of continuing position in CLASS-1 Communications for instructor to each Digital and Mediated Communications classes $75,000 CLASS-A Funding of one faculty position($46,895 salary +$15,476 fringe benefits) $62,371 CSM-3 SOE-1(b) Community Faculty ($40,000 salary + $3,600 fringe benefits ) Faculty to sustain the credibility of the graduate and undergraduate programs and to meet NAYEC standards (part-time and full-time) $43,600 $100,000 ITS-6 Increased maintenance and subscription costs $15,000 31

33 Items Selected for Recurrent Funding (cont d) Request Number Request Description Amount ACES-2 Travel for Admissions Director and Recruiter to expand UVI s base in the Caribbean and correct gender disparities $15,000 UVISC-2 CEATOP -13 Increase in family health insurance contribution from 60% to 65% Contracted Psychiatric services and testing instruments to address increasing mental health issues $155,000 $65,000 SOB-1 Director of Hotel and Tourism Management $100,000 PROV-1 Support for Student Learning Outcomes assessment required for accreditation (release time and summer stipends) $100,000 32

34 Summary of Recurrent Funding Allocation FY Funding Available for Recurring Items $1,001,694 Items Selected for Funding by University Budget Committee Balance* * The transfer of US$500,000 from the Plant Funds will cover the difference in the Recurrent Funding. $1,501,694 $(500,000) 33

35 FY Budget Allocation Recommendations No. Action Description Plant Fund Allocation Recurring Funds Total Initial Allocation $1,021,838 $1,001,694 $2,023,532 1 Allocate $300,000 from each pool of funds to support salary increases 2 Allocate $155,000 to increase employer contribution to family health insurance coverage from 60% to 65% 3 Allocate remainder to requests submitted by component heads and constituent leaders based on UBCestablished criteria 4 Transfer $200,000 from Plant Fund allocation to recurrent funds $(300,000) $(300,000) $(600,000) $0 $(155,000) $(155,000) $(550,541) $(746,694) $(1,297,235) $(200,000) $200,000 $0 Balance - request permission to use $28,703 from Plant Fund reserves $(28,703) $0 $(28,703) 34

36 FY Unfunded Budget Requests Category Amount One-Time $2,513,795 Recurring $4,572,218 Total $7,086,013 35

37 Questions & Answers????????? 36

38 THANKS! University Budget Committee No. Name Campus Constituency Term Expiration 1. Solomon Santango-Kabuka STT Faculty Fall 2011 (Co-Chair) 2. Alex Randall STT Faculty Fall Nancy Morgan STX Faculty Fall Henville Pole STT Staff Fall Derval Prince STX Staff Fall Yvette Taylor STX Staff Fall Kima Tyson STT Student Fall Davin Francis STT Student Fall Siejah Mike STX Student Fall Claude Steele STT/STX Administrator Fall Cheryl Franklin STT/STX Administrator Fall Haldane Davies STT/STX Administrator Fall Ardrina Scott-Elliott STT/STX Senate Chair Fall Karl Wright STX/STT Provost Fall Vincent Samuel (Co-Chair) STT/STX VP A&F/CFO Fall

39 Support Staff No. Name Position 1. Shirley Lake-King AVP Budget & Fin Reporting Analysis 2. Peggy Smith Controller 3. Delicia Greenaway- Senior Budget Analyst Henley 4. Celia Francis Budget Analyst 38

40 Contact Information Vincent J. Samuel Shirley Lake-King