TRI CITY ADVISORY COMMITTEE February 17, :30 a.m. 1:00 p.m. AGENDA

Transcription

1 Tri-CityServiceDistrict.org TRI CITY ADVISORY COMMITTEE February 17, :30 a.m. 1:00 p.m. 1. Introductions & Orientation 2. Director s Update Water Environment Services 150 Beavercreek Road, Suite 430 AGENDA a. Previous Recommendations to the BCC Update b. Volatile Solids Reduction / Biosolids 3. Approval of 11/18/15 Meeting Summary 4. December 2015 High Flow Events (Eyerly) 5. Master Planning (Kliewer) 6. Flow vs. Loads (Eyerly) 7. Peracetic Acid Pilot Project (Eyerly) 8. S.E.M. Projects (Bays) 9. Performance Clackamas Data in Operations (Bays) 10. Blue Heron Water Rights (Storey) 11. Public Comment Period 12. Adjourn Rev: February 11, 2016

2 Tri-City Service District Advisory Committee Meeting Summary November 18, 2015 The Tri-City Service District Advisory Committee met for a regular meeting on November 18, 2015, at 11:30 a.m. at the Water Environment Services Administration Office in Oregon City. Advisory Committee members in attendance: Tony Konkol Interim City Manager City of Oregon City Ross Schultz Interim City Administrator City of Gladstone Don Otterman Interim City Manager City of West Linn Public and WES Staff in attendance: Greg Geist Director, WES Dan Holladay Mayor, City of Oregon City John Lewis City of Oregon City Lance Powlison City of Oregon City Steve Johnson Councilor, Gladstone City Brenda Perry Councilor, City of West Linn Bob Martin Councilor, City of West Linn Kevin Johnson Gladstone Resident Greg Eyerly WES, Water Quality Manager Doug Waugh WES, Finance Manager Lynne Chicoine WES, Capital Program Manager Randy Rosane WES, Civil Engineering Supervisor Mona LaPierre WES, Environmental Monitoring Manager Chanin Bays WES, Biosolids Supervisor Chris Storey County Counsel Amanda Keller County Counsel Ed Nieto WES, Community Relations Gari Johnson WES, Community Relations Matt Glazewski WES, Policy Analyst Katie Wilson WES, Administrative Assistant The Tri-City Service District Advisory Committee was called to order at 11:35 a.m. by Greg Geist, WES Director. Introductions of the Tri-City Service District Advisory Committee, attending citizens and Water Environment Services staff were made. I. Director s Report A. Introductions i. Director Geist introduced Lynne Chicoine, newly hired Planning Engineer for WES and asked each person in the room to introduce themselves. B. Oregon Consensus Director Geist gave an update on the status of the application to the Oregon Consensus process for the discussion of governance of the districts. 1

3 II. C. Director Geist reported staff are working to review the cost sharing for operations and maintenance between districts and possible revision of the IGA. He will continue to update the group as the process continues and will report staff s findings. D. A legislative update was provided on current issues and the position of Water Environment Services (WES). E. Customer Survey Director Geist reported on the results of the customer satisfaction survey. The results were pleasing and informative and will aide in staff continuing to provide excellent service that is in-line with community values. Councilor Johnson expressed dissatisfaction with the level of questions asked in the survey and requested staff bring future survey drafts to the committee for approval. Director Geist explained that staff-level tasks like these are communicated to the members for informational purposes and that the role of the committee is to make policy recommendations to the Board of County Commissioners. F. District Boundaries Director Geist noted that staff are beginning an audit process to verify that newly annexed areas are included within the District boundaries. G. Councilor Johnson and Mayor Holladay asked if staff was going to report on the status of solids handling engineering study. Lynne answered direct questions and noted that she planned to include this information in her presentation. H. Approval of 9/16/15 Meeting Summary. There was no discussion. Director Geist abstained, all other members agreed. Presentations A. ROW Fee Collection & Disbursement Doug Waugh, WES Finance Manager reported on reconciliation of the Right of Way Fee collection and disbursement. WES slightly under-collected this year and that amount will be rolled into next year. i. Chris Story, Assistant County Counsel gave an update on the litigation process regarding the ROW Fee. Staff presented the committee s recommendations to the Board of County Commissioners. The Commissioners agreed to deliberate but no decision has been made yet. B. Omni-Processing Technology Lynne Chicoine, WES Capital Program Manager reported on a presentation made by Peter Janicki (Janicki Industries) of the Omni- Processing technology, his testing sites, and the possibilities of considering it for the solids handing at the Tri-City Water Pollution Control Plant. Ms. Chicoine noted the Omni-Processor is one of the technologies that will be considered in the engineering study. There was a lengthy discussion regarding the permitting requirements, the process of reviewing technologies, as well as the scope and timeline of the project. i. Ross Schultz, City of Gladstone Interim City Administrator proposed a resolution to hire an independent engineering firm to study how the Moni Processer would fit into the Tri-City Water Pollution Control Plant and to ship a truckload of biosolids to the testing facility in Washington for a trial. Tony Konkol, City of Oregon City Interim City Manager moved to approve the resolution. There was a lengthy discussion regarding the dewatering process currently in place at the Tri-City Water Pollution Control Plant, the benefits of testing current biosolids, and the intentions of staff moving forward with studying technologies to resolve the current solids handing issues. Mr. Schultz requested to table his proposal to allow 2

4 III. IV. staff to move forward with their evaluation of technologies which will include a review panel with representatives from all the cities involved, consulting engineers, industry experts and WES staff. Mr. Konkol motioned to table the proposal. Director Geist abstained, all other members agreed. C. Anammox Pilot Greg Eyerly, WES Water Quality Manager reviewed a pilot project to utilize a specialized bacteria to treat SideStream and remove ammonia. If this pilot is successful it could be a cost savings to both Districts and improve water quality. There was discussion regarding the timeframe of the pilot, the cost of full implementation, and the benefits to the Tri-Cities ratepayers. D. Strategic Energy Management Mr. Eyerly presented on the Strategic Energy Management program that WES is participating in. It is a program to study and reduce energy usage. This will result in cost savings as well as incentive pay from the Energy Trust for participation. E. Advisory Committee Mr. Storey asked for clarification from Mr. Schultz regarding what specifically his resolution to hire outside counsel was aiming to achieve. There was a lengthy discussion regarding the current governance model including roles and responsibilities of committees as well as the roles and responsibilities of the Board of County Commissioners, the function of County Counsel, and concerns from committee members that they feel the current model does not serve the interests of Tri-City Service District residents. Mr. Konkol motioned to move forward with Mr. Schultz s resolution to hire outside counsel to advise on the governance issue. Director Geist abstained, all other members agreed. Actions Taken A. Motion made by Mr. Konkol to approve the meeting notes from the September 16, 2015 Tri-City Advisory Committee meeting. Seconded by Mr. Schultz. Director Geist abstained, all others in favor. Opposed, 0. Motion passed. B. Motion made by Mr. Konkol for the Tri-City Advisory Committee to authorize staff to issue an RFQ for engineering support to evaluate the solids handling issue and the Janicki technology and return the list of candidates to the Tri-City Advisory Committee for further action. Part of the evaluation process to be authorizing staff to work with Janicki Industries to treat one truck load of solids from the Tri-City Water Pollution Control Plant. After a lengthy discussion, there was a motion made by Mr. Konkol to table the motion. Seconded by Mr. Shultz. Director Geist abstained, all others in favor. Opposed, 0. Motion passed. C. Motion made by Mr. Konkol to hire an attorney to review the relationship between TCSD and the Board of County Commissioners and report back to the advisory board for further evaluation and action. Seconded by Mr. Schultz. Director Geist abstained, all others in favor; Opposed, 0. Motion passed. Follow Up Items A. Director Geist will report the response from the Board of County Commissioners regarding the committees request for outside counsel. V. Next meeting 3

5 Date and time to be determined. The Tri-City Advisory Committee meeting was adjourned at 1:05p.m. by Director Geist. /KW 4

6 2014/15 Fiscal Year TRICITY BIOSOLIDS PROGRAM HAULING COST ESTIMATE Includes expeditures charged to programs: 45400, 45250, and Variable Costs (Account # and Description) UNIFORMS 2, SMALL TOOLS AND MINOR EQUIP SLUDGE REMOVAL EXPENSE 32, GENERAL LIABILITY EQUIPMENT POOL RENTAL 146, WES LABOR 158,794 Overhead (50% of Labor) 79,397 Total Variable Costs $ 420,650 Fixed Costs Equipment Replacement Costs 98,995 Total Fixed Costs 98,995 Total fixed and variable costs $ 519, # of Wet Tons Estimate of Cost Per Wet Ton $ 75

7 Clackamas County Water Environment Services Heavy Rainfall Events December 2015

8 Hourly Rainfall (in) Kellogg Flow /10/2015 4:00 12/10/2015 1:00 12/9/ : /5/2015 7:00 12/5/ :00 12/5/ :00 12/5/ :00 12/5/ :00 12/5/ :00 12/6/2015 1:00 12/6/2015 4:00 12/6/2015 7:00 12/6/ :00 12/6/ :00 12/6/ :00 12/6/ :00 12/6/ :00 12/7/2015 1:00 12/7/2015 4:00 12/7/2015 7:00 12/7/ :00 12/7/ :00 12/7/ :00 12/7/ :00 12/7/ :00 12/8/2015 1:00 12/8/2015 4:00 12/8/2015 7:00 12/8/ :00 12/8/ :00 12/8/ :00 12/8/ :00 12/8/ :00 12/9/2015 1:00 12/9/2015 4:00 12/9/2015 7:00 12/9/ :00 12/9/ :00 12/9/ :00 12/9/ :00 Harney Gage Rainfall Kellogg Creek WPCP Inf Flow IT2 Pump Station Flow Kellogg Creek WPCP Dec 7 10 Rainfall Event Power Outage Plant Influent Flow (mgd)

9 Kellogg Pump Station Operation

10 Kellogg Wet Well & Milwaukie Park Overflow

11 Kellogg Primary Clarifier Overflow

12 Kellogg Aeration Basin Back-up

13 Kellogg Secondary Clarifier Splitter Box Overflow

14 TCSD MASTER PLAN ROADMAP TO SUCCESS

15 A LOT HAS CHANGED SINCE THEN

16 A LOT HAS CHANGED SINCE THEN DEMOGRAPHICS ECONOMY TECHNOLOGY

17 CONVEYANCE CAPACITY ASSESSMENT CONDITION ASSESSMENT PRIORITIZED CAPITAL PROJECTS

18 INSURE RELIABLE SERVICE

19 INSURE RELIABLE SERVICE 10 FLOW MONITORS

20 INSURE RELIABLE SERVICE 10 FLOW MONITORS NOW IN PLACE DEVELOP CALIBRATED SYSTEM FLOW MODEL EVALUATE DRY & WET WEATHER CONDITIONS IDENTIFY EXISTING SYSTEM DEFICIENCIES

21 INSURE RELIABLE SERVICE STAY AHEAD OF ANTICIPATED GROWTH PROPOSED SERVICE BOUNDARY EXPANSIONS POPULATION PROJECTIONS EMPLOYMENT FORECASTS INDUSTRIAL DEVELOPMENT PROJECTIONS

22 MAJORITY OF SYSTEM OVER 30 YRS OLD ORIGINAL DESIGN LIFE 50-YEARS MONITORING CONDITION VITAL NEED PRO-ACTIVE REPAIRS/REPLACEMENT

23 EVALUATION BY TIERED & ADAPTIVE PLAN

24 EVALUATION BY TIERED & ADAPTIVE PLAN SYSTEMS EVALUATED FOR LEVEL OF RISK TIERED FIELD EVALUATION EVALUATION RATINGS PER NASSCO PACP Tier 0 Desktop Risk Analysis Tier 1 Identify Suspects Tier 1 Gravity: Manhole/ Polecam Forcemains: Appurtenan ce/ Soil Corrosivity Tier 2 Gravity: CCTV Forcemains: Test Pits Tier 3 Specialty Tools / Smart Pigs Tier 2 Tier 3 Confirm Rehab Needs Collect Repair Design Info

25 PROJECT ALTERNATIVES PRIORITIZED ON: HYDRAULIC CAPACITY RELIABILITY SYSTEM CONDITION RISK REDUCTION AVAILABLE FUNDING/RATE IMPACTS COORDINATION WITH OTHER PROJECTS

26 CAPACITY SUPPORTING GROWTH SYSTEM INTEGRITY MAINTAINED RATE INCREASES KEPT TO MINIMUM