SAN MATEO COUNTY EMERGENCY SERVICES JOINT POWERS AUTHORITY FY BUDGET SUMMARY

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1 SAN MATEO COUNTY EMERGENCY SERVICES JOINT POWERS AUTHORITY Area Office of Emergency Services & Homeland Security Hazardous Materials Response Team Countywide JPA Radio System FY BUDGET SUMMARY The Office of Emergency Services provides essential services that prepares and assists San Mateo County agencies in the event of disaster and other emergencies. The Office of Emergency Services [OES] is funded through a Joint Powers Agreement between the 20 incorporated cities and the County of San Mateo. The Cities contribute money to fund the JPA based upon a formula that takes into account the population and assessed property value of each city. The County then matches the funds contributed by the cities. The remainder of the OES budget comes from state and federal Emergency Management Assistance program fuflds. The purpose of the annual operating budget is to present to the public and the Emergency Services Council (ESC) a comprehensive picture of proposed operations for the budget period. The ESC Council has the opportunity to set the level of services and must also weigh the desirability of the services proposed against the desire to increase the contributions that are necessary to finance the services. On 4/11/2016 the Finance Working Group members were presented with a Proposed FY OES-JPA Budget for review and provide guidance and direction. On 4/14/2016, the options recommended by the Finance Working Group, were provided to the ESC Admin Committee members. At this meeting County Manager, John Maltbie, mentioned that the ESC JPA will be getting $160,000 reimbursement from the SFO Airport for costs associated with services provided to the Airport. He recommended that we use this revenue to fund the budget increase for FY2016/17 and keep the member agencies contributions flat. This was agreed to by the admin committee members present. Since the budget increased by $180,941, there will be a shortfall of $20,941 after using $160,000. Therefore in order to keep the contributions flat, this amount has been used from the reserves. All these are covered in more detail later in this document. Update on FY (Prior Year) At the close of business on 6/30/2015, OES recorded a surplus of $7,973 and Hazmat a surplus of $56,342 totaling $64,315. This was added to the reserve fund balance ending with a new balance of $292,815 as of 6/30/2015. Page 11

2 Update on Current FY Budget Status OES- based on current status and projected year end closing, the expenses should come below budget. We expect a surplus of approx. $55,640. This could be attributed to the new OES-Fire Battalion Chief position being vacant for a few months in this fiscal year. We now have a new Contract with North County Fire starting in January Hazmat- Environmental Health Dept. projection of the current year expenditures and projected year end closing also shows expenditures below budget and will close the fiscal year with surplus of around $50,000. Proposed FY Budget This budget for FY2016/17 is the 2nd of the 2 year budget that was present.ed last year. Figures have been updated to reflect the new revenue and expenditures. Personnel and Operating expenditures increased for both OES and Hazmat. These are fisted in more detail below. The Proposed budget for FY2016/17 was presented to the Finance Working Group for review and guidance. Later this was amended as recommended by the Admin Committee. The FY budget increased by $180,941. OES increased by $130,383 and Hazmat increased by $50,558. Office of Emergency Services (OES) FY The Net Appropriation increase for OES budget is $130,383 or 9.2% from current year. OES-Fire Battalion Chief- Annual Contract cost $266,964. A decrease of $40,704 from FY Of this total cost, $115,000 will be funded through EMPG Grant. OES Personnel cost increased by $36,897. An increase of 5.6%. This is the County's negotiated S&B increase. Service & Supplies increased by $18,500. o $16,000 is an Audit fee for an external auditor to perform audit of the OES-JPA accounts. This is a new requirement since the JPA is now registered with the State of California. o New Firefighter Training reimbursement to Belmont Fire increased to $27,500 (+$2,500 or 10%). Page 12

3 Other Charges increased by $76,207, or 12.3%. Some increases are list below with one new one; o OES office space lease cost increased by $1,828 or 1.8% o Vehicles Fuei/Maint/Repairs increased by $2,000 or 2.4% o OES Warehouse Lease cost $71,465. (New) OES has been storing its equipment's, vehicles, etc. in Sheriff's warehouse space paid for by the Sheriff's Office. In September 2015, when sheriff's office multiple warehouse spaces were consolidated into one building, OES was allocated a portion of the warehouse space and it was determined that the cost should now be covered by OES for the area its occupying. The current cost of the warehouse space is $ per Sq. Ft. per month. OES occupies 4,099 sq. ft.; therefore the annual cost is $71,465. Hazardous Materials (Hazmat) FY t The proposed budget for Hazmat increases by $50,558 or 7.5%. This increase is solely due to the increase (1 0%) in Belmont Fire contract which will be brought to this Council separately for review and approval. Hazmat has requested all other line item of the budget to remain the same as per current fiscal year. Reserves At the close of business on 6/30/2015, OES recorded a surplus of $7,973 and Hazmat a surplus of $56,342 totaling $64,315. This was added to the reserve fund balance ending with a new balance of $292,815 as of 6/30/2015. The projected savings in current fiscal year for OES is $55,640 and Hazmat $50,000. Total $105,640 will be added to the reserve fund balance which will increase Reserves to $398,455. A new source of revenue, $160,000 will be coming from SFO-Airport in FY2016/17. This is reimbursement to the ESC JPA from the SFO Airport for costs associated with services provided to the Airport. This revenue will be held in the reserves fund and used as approved by the ESC-JPA Council. When added to the reserves fund balance, the new total will be $558,455 The reserves fund balance spreadsheet is attached. For the FY2016/17 Budget, the admin committee members recommended use of the SFO-Airport revenue of $160,000 to cover any increase. The $20,941 shortfall has been taken out of the Reserves Fund which will leave the fund balance at $377,514. Page 13

4 Use of the reserves will be consistent with the Council policy to keep reserves at $300,000. Currently the OES-JPA reserves are held within the fund balance of the respective Departments. Therefore OES is with Sheriff Dept., and Hazmat with Environmental Health. It is recommended that we move the reserves out of the respective department accounts into a Trust Fund dedicated solely for the OES JPA Reserves and to be held with Sheriff's Department. The Finance Working Group has agreed that this is a good idea. So a new Trust account will be opened and the reserves moved from departmental budgets into this account. SUMMARY Since this is the 2nd of the 2 year budget, this is the only budget that is being presented to this Council for review and adoption. This budget has increased due to changes in a few line item budgets. These are new contract with Belmont Fire, warehouse space for OES equipment/vehicle storage, Auditor cost for mandatory audit of the JPA accounts as required by State. We approached Macias Gini & O'Connell LLP, who are the County Auditors, and they quoted $16,000 to do this audit. The combined OES & Hazmat operational budget has increased by $180,941 to $2,666,290. This increase is to be covered by revenue from SFO Airport and use of reserves. Action Requested Request the Council to: Adopt the FY budget as submitted. Authorize Sheriff's Office to contract with Macias Gini & O'Connell LLP to audit the OES-JPA accounts with Sheriff's Office and Environmental Health (Hazmat) Authorize Sheriff's Office to set up a new Trust Fund to hold OES-JPA Reserve Funds. Page 14

5 EMERGENCY SERVICES Joint Powers Authority FY Summary of Basic Charges By Agency Proposed Reserves Used - Contributions Flat FY FY FY FY Participating Agencies Countywide State Mandated Hazardous Emerg. Svcs. Emerg. Svcs. Planning Svcs Materials Other Funding Atherton $22,794 $2,500 $10, Belmont $26,498 $2,500 $12, Brisbane $6,219 $2,500 $2, Burlingame $36,145 $2,500 $17, Colma $2,589 $2,500 $1, Daly City $77,712 $2,500 $37, East Palo Alto $20,348 $2,500 $9, Foster City $34,924 $2,500 $16, Half Moon Bay $11,977 $2,500 $5, Hillsborough $24,084 $2,500 $11, Menlo Park $45,524 $2,500 $21, Millbrae $21,879 $2,500 $10, Pacifica $31,395 $2,500 $15, Portola Valley $8,970 $2,500 $4, Redwood City $83,247 $2,500 $39, San Bruno $36,582 $2,500 $17, San Carlos $34,002 $2,500 $16, San Mateo $97,912 $2,500 $46, South San Francisco $69,093 $2,500 $33, Woodside $14,422 $2,500 $6, Subtotal City Agencies: $706,312 $50,000 $338, San Mateo Sheriffs Office (Co. Share) $706,313 $2, Co. Environ. Health (Co. Share) $338, EMPG & Non-JPA Revenue- OES $332,850 Homeland Security Grant Revenue $1 1,000 Use of Reserves $180,941 Subtotal County Share: $706,313 $2,500 $338,186 $524,791 Total Cost Share: $1,412,625 $52,500 $676,372 $524,791 FY For $Chg %Chg TOTAL Comparison From From Program Cost FY FY FY $36,208 $36,208 $0 0.0% $41,685 $41,685 $0 0.0% $11,696 $11,696 $0 0.0% $55,951 $55,951 $0 0.0% $6,329 $6,329 $0 0.0% $117,421 $117,421 $0 0.0% $32,591 $32,591 $0 0.0% $54,145 $54,145 $0 0.0% $20,212 $20,212 $0 0.0% $38,115 $38,115 $0 0.0% $69,822 $69,822 $0 0.0% $34,855 $34,855 $0 0.0% $48,926 $48,926 $0 0.0% $15,764 $15,764 $0 0.0% $125,605 $125,605 $0 0.0% $56,598 $56,598 $0 0.0% $52,782 $52,782 $0 0.0% $147,292 $147,292 $0 0.0% $104,675 $104,675 $0 0.0% $23,828 $23,828 $0 0.0% $1,094,500 $1,094,500 $0 0.0% $708,813 $708,813 $0 0.0% $338,186 $338,186 $0 0.0% $332,850 $332,850 $0 0.0% $11,000 $11,000 $0. 0.0% $180,941 $0 $180, % $1,571,790 $1,390,849 $180, % $2,666,290. $2,485,349 $180, % OES-JPA Charges Summary FY16-17

6 San Mateo County Sheriff's Office PROPOSED BUDGET FY OFFICE OF EMERGENCY SERVICE~ For Presentation to ESC JPA April21, 2016 Proposed Bud Employee Employee County Share City Share Total Proposed For Comparison Change From Acct Description Salaries Benefits FY FY FY Budget Salaries & Benefits 4000 Permanent Positions -... Management Fee (OES Lt. & Fiscal) Moved to Management Fee per JPA direction in FY Supvsg DC Donald Mattei $99,744 $60,751 $80,248 $80,248 $160,495 $160,052 $443 District Coord. Steve Mahaley $85,305 $44,983 $65,144 $65,144 $130,288 $128,469 $1,819 District Coord. Jeff Norris $85,305 $55,075 $70,190 $70,190 $140,380 $138,473 $1,907 District Coord. Brian Molver $85,305 $41,985 $63,645 $63,645 $127,290 $126, 181 $1,109 Office Specialist Kathleen Pape $85,092 $54,553 $69,823 $69,823 $139,645 $108,026 $31,619 Sheriffs Budget/Grants/Ace! Moved to Management Fee per JPA direction in FY Subtotal Perm. Positions: $440,751 $257,347 $349,049 $349,049 $698,098 $661,201 $36, % Fire Battalion Chief - OES -(Contract) $133,482 $ $266,964 $307,668 -$40,704 Other Sa/a!J!. Costs On-Call (1 pos. 16hrs x 260 days) (1 pos. 24 hrs x 104 days) $0 $12,848 $12,848 $25,696 $25,696 $ Overtime Pay on Call-outs $0 $7,630 $7,630 $15,260 $15,260 $0 Subtotal Other Salary Costs: * $0 $0 $20,478 $20,478 $40,956 $40,956 $0 Manag_ement Fee Management Fee was established for $64,313 $64,313 $128,626 $128,626 $0 07/08 per JPA Admin Committee direction 0% Total Salaries, Wages & Fees: $440,751 $257,347 $567,322 $567,322 $1,134,644 $1,138,451 -$3,807 Setvices & SuQR.Iies 5191 Copying, Printing & Postage $625 $625 $1,250 $1,250 $ General Office/Photo Supplies $1.100 $1 '100 $2,200 $2,200 $ Books, Manuals & Literature $400 $400 $800 $800 $ Computer Equipment Maintenance $1,325 $1,325 $2,650 $2,650 $ Radio/Telecomm Equip Maintenance $600 $600 $1,200 $1,200 $ Other Office Equip Maintenance $75 $75 $150 $150 $ Office Equipment Rental $2,550 $2,550 $5,100 $5,100 $ Mileage Reimbursement $300 $300 $600 $600 $ Mise Employee Expense Reimb $50 $50 $100 $100 $ Hazmat New Firefighter Training $13,750 $13,750 $27,500 $25,000 $2, Training & Education Expense $0 $0 $0 $0 $ Contract Audit Services $8,000 $8,000 $16,000 $0 $16, Other Misc. Dept Expense $50 $50 $100.-$100 $0 Total Services & Supplies: $28,825 $28,825 $57,650 $39,150 $18,500 OES Budget- FY Proposed

7 Bud Employee Employee County Share City Share Total Proposed For Comparison Change From Acct Description Salaries Benefits FY FY FY Budget Other Charges 6711 Radio Service $189,121 $189,121 $378,241 $378,209 $ Telephone Service $16,877 $16,877 $33,753 $33,465 $ Information Services $0 $0 $0 $0 $ OES Office Space Expense - New 100% sharing $50,232 $50,232 $100,464 $98,636 $1, Warehouse Lease $35,733 $35,73"3 $71,465 $0 $71, Motor Vehicle Fuei/MainVRepairs $24,000 $24,000 $48,000 $47,000 $1, Grant Vehicles- Service/Fuel $18,000 $18,000 $36,000 $35,000 $1, Motor Pool Vehicle Replacement l l $2,998 $2,998 $5,997 $5,486 $ Workers Compensation Insurance - Moved from salary cateqory $4,672 $4,672 $9,344 $9,480 -$ Auto Liability Insurance - 4 vehicles $1,443 $1,443 $2,885 $2,885 $ General Liability Insurance $1,839 $1,839 $3,678 $3,678 $ County Bond Insurance $64 $64 $128 $128 $ Dispatch After-Hours Callouts $2,305 $2,305 $4,610 $4,391 $219 Total Other Charges: $347,282 $347,282 $694,565 $618,358 $76,207 BUDGET NOTES 47.3% 12.3% Gross Appropriation: %Change= 5.1% $943,429 $943,429 $1,886,859 $1,795,959 $90,900 EMPG, SEMS & non-jpa Revenue: -$166,425 -$166,425 -$332,850 -$334,361 $1,511 Fire and ALS JPA Radio Maint. $0 $0 $0 $0 $0 HS Grant (Mgmt & Admin Fees) -$5,500 -$5,500 -$11,000 -$48,972 $37,972 Net Appropriation $771,504 $771,504 $1,543,009 $1,412,626 $130, % Use of Reserves -$65,192 -$65,192 -$130,383 $0 -$130,383 Amount For Allocation: $706,313 $706,313 $1,412,626 $1,412,626 $0 Chg From Prior Year: $0 $0 $0 0.0% %Change: 0.0% OES Budget- FY Proposed

8 EMERGENCY SERVICES JPA COST-SHARING ALLOCATION FOR FY OFFICE OF EMERGENCY SERVICES PROGRAM COST RECAP COST SHARE FACTORS Proposed Cities Base Share (round nearest $1) $706,313 Pop. Factor: $353,156/681, County Base Share (round nearest $1) $706,313 Assessed Value Factor: $359,147 I $152,857, Total: $1,412,626 City Pop Population Population Gross Assessed Assessed Assessed Value AGENCY BASE State-Mandated TOTALOES City Agency Est 2014 Percent Cost Share Value ($1,000's) Value Percent Cost Share COST SHARE Agency Plans FY Atherton 6, % $3,587 $8,313, % $19,207 $22,794 $2,500 $25,294 Belmont 26, % $13,773 $5,507, % $12,725 $26,498 $2,500 $28,998 Brisbane 4, % $2,298 $1,697, % $3,921 $6,219 $2,500 $8,719 Burlingame 29, % $15,394 $8,981, % $20,751 $36,145 $2,500 $38,645 Colma 1, % $762 $790, % $1,827 $2,589 $2,500 $5,089 Daly City 105, % $54,490 $10,051, % $23,223 $77,712 $2,500 $80,212 East Palo Alto 28, % $15,004 $2,313, % $5,344 $20,348 $2,500 $22,848 Foster City 32, % $16,681 $7,895, % $18,242 $34,924 $2,500 $37,424 Half Moon Bay 11, % $6,078 $2,553, % $5,899 $11,977 $2,500 $14,477 Hillsborough 11, % $5,839 $7,896, % $18,245 $24,084 $2,500 $26,584 Menlo Park 32,896 4!3% $17,059 $12,320, % $28,466 $45,524 $2,500 $48,024 Millbrae 22, % $11,722 $4,396, % $10,157 $21,879 $2,500 $24,379 Pacifica 38, % $19,857 $4,993, % $11,537 $31,395 $2,500 $33,895 Portola Valley 4, % $2,323 $2,876, % $6,646 $8,970 $2,500 $11,470 Redwood City 80, % $41,884 $17,902, % $41,362 $83,247 $2,500 $85,747 San Bruno 43, % $22,414 $6,132, % $14,168 $36,582 $2,500 $39,082 San Carlos 29, % $15,152 $8,158, % $18,850 $34,002 $2,500 $36,502 San Mateo 100, % $51,912 $19,909, % $45,998 $97,912 $2,500 $100,412 South San Francisco. 65, % $34,075 $15,156, % $35,017 $69,093 $2,500 $71,593 Woodside 5, % $2,850 $5,008, % $11,572 $14,422 $2,500 $16,922 Subtotal City Agencies: 681, % $353,156 $152,857, % $353,156 $706,312 $50,000 $756,313 San Mateo Sheriff's Office (County) 64,177 50% Share $353,156 $17,471,410 50% Share $353,156 $706,313 $2,500 $708,813 Total Cost Share: 745, $706,312 $170,328, $706,312 $1,412,625 $52,500 $1,465,126 JPA COST-SHARING FORMULA- FY DATA SOURCES: State Dept. of Finance, Demographic Research Unit- January 1, 2014 population updates; Assessed Valuation data from San Mateo County Controller's Office Assessment Roll (in Thousands) 1. Divide the total city cost share in half.. 2. Divide half the city cost share by the total city population to derive a Population Factor. 3. Multiply each city's population by the Population Factor and convert to dollars to determine that city's population share. 4. Divide half the city cost share by the gross total city assessed value to derive an Assessed Value Factor. 5. Multiply each city's assessed value by the Assessed Value Factor and convert to dollars to determine that city's assessed value share. 6. Add the population share and assessed value share together to determine each city's JPA cost share. \ 7. Add the annual $2,500 flat cost for each member agency for State-mandated emergency plans for each agency. 8. Combine the agency's base share & District Administrator Svcs. costs together to determine each agency's total JPA cost share. OES Formula FY

9 San Mateo County Environmental Health Division & Belmont Fire District CONSOLIDATED PROPOSED BUDGET FY HAZARDOUS MATERIALS EMERGENCY RESPONSE PROGRAM Proposed Budget Employee Employee County Share City Share Proposed Budge( Adopted ChgFrom Acct Description Salaries Benefits FY FY FY Bud Adopted Personnel-Related Costs 4129 Env. Hlth Hazmat Coord Fee (25%) $43,629 $21,815 $21,815 $43,629 $43,629 $ On Call - HazMat 30 $60,000 $28,500 $28,500 $57,000 $57,000 $0 Total Salaries & Wages: $103,629 $0 $50,315 $50,315.. $100,629 $100,629 $0 Services & Sup_p}ies 5121 Protective Clothing & Equipment $0 $0 $0 $0 $ Laboratory & Testing Equip/Supplies $1,500 $1,500 $3,000 $3,000 $ Computer & Office Expense $0 $0 $0 $0 $ Professional Tools & Misc. Exp. $2,675 $2,675 $5,350 $5,350 $ Inspection & Testing Equipment $2,000 $2,000 $4,000 $4,000 $ Haz/Bio Waste Disposal $3,000 $3,000 $6,000 $6,000 $ Hazmat Professional Science Training $2,500 $2,500 $5,000 $5,000 $ Hazmat Training & Workshop Expense $2,000 $2,000 $4,000 $4,000 $ Communications Expense $208 $208 $415 $415 $ Dispatch Services Charge (from PSC) $823 $823 $1,646 $1,646 $ Hazmat 30 Vehicle Expense $3,191 $3,191 $6,382 $6,382 $ Reserves (HazMat 13 Rplcmt Fund) $10,300 $10,300 $20,600 $20,600 $ Reserves (HazMat 30 Rplcmt Fund) $4,362 $4,362 $8,723 $8,723 $ Reserves (Utility 13 Rplcmt Fund) $2,532 $2,532 $5,063 $5,063 $0 Total Services & Supplies: $35,090 $35,090 $70,179 $70,179 $0 TOTAL Environmental Health Budget $85,404 $85,404 $170,808 $170,808 $0 Contracts Belmont Fire (via Contract with OES) $278,061 $278,061 $556,122 $505,564 $50,558 Total HazMat ERP: $363,465 $363,465 $726,930 $676,372 $50,558 Financing 2094 County Enf. Stlmts/Add'l Contr. ($500) ($500) ($500) $ Cost Recovery From Resp. Parties ($1,000) ($1,000) ($1,000) $ City Contributions ($363,465) ($363,465) ($338, 186) $25,279 County Net County Cost Subsidy ($361,965) ($361,965) ($336,686) $25,279 $0 $ Operating Transfer In - Other County $0 $0 $0 Total Applied Financing lncl Adj: ($363,465) ($363,465) ($726,930) ($676,372) $50, % Gross Appropriation: see right $363,465 $363,465 $726,930 $676,372 $50,558 Use of Reserves ($25,279) ($25,279) ($50,558) $0 -$50,558 Net Amount For Allocation: $338,186 $338,186 $676,372 $676,372 $0 Net Allocation Change: Adjusted from Prior Year 0.0% $0 Belmont Fire Reimbursement Amount (via Contract with OES:) 76.5% $556,122?: NB: Belmont Fire Contract expires on Environmental Health Direct Reimbursement Amount: 23.5% $170,808 m June 30, New Contract being TOTAL CONSOLIDATED BUDGET REIMBURSEMENT: $726,930 :? negotiated. Cost increases by 10%. Hzmt Budget FY Proposed

10 EMERGENCY SERVICES JPA RECOMMENDED COST-SHARING ALLOCATION FOR FY CONSOLIDATED RECOMMENDED BUDGET: County Environmental Health & Belmont Fire District HAZARDOUSMATER~LSEMERGENCYRESPONSEPROGRAM Proposed COST RECAP COST SHARE FACTORS Cities Base Share (round nearest $1) $338,186 Pop. Factor: $169,093 /681, County Base Share (round nearest $1 ) $338,186 Assessed Value Factor: $169,093/152,857, Total: $676,372 ~ City Population Population Assessed Assessed Assessed Value TOTAL COST City Agency Population Percent Cost Share Valuation Value Percent Cost Share SHARE Atherton 6, % $1,717 $8,313, % $9,197 $10,914 Belmont 26, % $6,594 $5,507, % $6,093 $12,687 Brisbane 4, % $1,100 $1,697, % $1,877 $2,978 Burlingame 29, % $7,371 $8,981, % $9,936 $17,306 Colma 1, % $365 $790, % $875 $1,240 Daly City 105, % $26,090 $10,051, % $11,119 $37,209 East Palo Alto 28, % $7,184 $2,313, % $2,559 $9,743 Foster City 32, % $7,987 $7,895, % $8,734 $16,722 Half Moon Bay 11, % $2,910 $2,553, % $2,825 $5,735 Hillsborough 11, % $2,796 $7,896, % $8,736 $11,531 Menlo Park 32, % $8,168 $12,320, % $13,629 $21,797 Millbrae 22, % $5,613 $4,396, % $4,863 $10,476 Pacifica 38, % $9,508 $4,993, % $5,524 $15,032 Portola Valley 4, % $1,112 $2,876, % $3,182 $4,295 Redwood City 80, % $20,054 $17,902, % $19,805 $39,859 San Bruno 43, % $10,732 $6,132, % $6,784 $17,516 San Carlos 29, % $7,255 $8,158, % $9,025 $16,280 San Mateo 100, % $24,856 $19,909, % $22,024 $46,880 South San Francisco 65, % $16,315 $15,156, % $16,766 $33,082 Woodside 5, % $1,365 $5,008, % $5,541 $6,905 Subtotal City Agencies: 681, % $169,093 $152,857, % $169,093 $338,186 Environmental Health (County) 64,177 50% Share $169,093 $17,471,410 50% Share $169,093 $338,186 Total Cost Share: 745, $338,186 $170,328, $338,186 $676,372 JPA COST-SHARING FORMULA- FY DATA SOURCES: State Dept. of Finance, Demographic Research Unit- January 1, 2014 population updates; Assessed Valuation data from San Mateo County Controller's Office Statement of SMC Assessed Valuation Roll (in Thousands) 1. Divide the total city cost share in half. 2. Divide half the city cost share by the total city population to derive a Population Factor. 3. Multiply each city's population by the Population Factor and convert to dollars to determine that city's population share. 4. Divide half the city cost share by the gross total city assessed value to derive an Assessed Value Factor. 5. Multiply each city's assessed value by the Assessed Value Factor and convert to dollars to determine that city's assessed value share. 6. Add the population share and assessed value share together to determine each city's JPA cost share. Hazmat Formula FY16-17

11 Emergency Services JPA- Reserve Account Proposed FY BUDGET: Recap of reserves with projected surplus and use of reserves. Apr-16 OES Hazmat Combined Reserves Reserves Reserves Reserves Collection Collection Revenue Collection Description & Balance & Balance SFO-Airport & Balance Status FY Savings $86,492 $37,342 $123,834 Established FY Use ($12,800) ($34,836) ($47,636) Budgeted SubTotal $73,692 $2,506 $76,198 FY Savings $48,114 $37,057 $85,171 Addition FY Savings $26,914 $44,273 $71,187 Addition FY Use ($32,480) $28,424 ($4,056\ Actual Balance of Reserves as of 6/30/2014 $116,240 $112,260 $228,500 Balance Reserves Available for use FY $116,240 $112,260 $228,500 Available FY Savings $7,973 $56,342 $64,315 Actual Balance of Reserves as of 6/30/2015 $124,213 $168,602 $292,815 Actual Reserves Available for use in FY $124,213 $168,602 $292,815 Available Projected Savings in $55,640 $50,000 $105,640 Projected Surplus Projected Closing Fund B<!lance 6/30/2016 $179,853 $218,602 $0 $398,455 Projected Balance Anticipated Rev. From SFO- Airport in FY $160,000 $160,000 Anticipated Rev FY2016/17- Use Reserve Funds ($8,883) ($12,058) ($160,000) ($180,941) Proposed Use Projected Balance as of 6/30/2017 $170,970 $206,544 $0 $377,514 Projected Balance Summarv R!!V!!OY!! ~ Hazn:w SFQ-Ai!J2Q!::t Combined Balance of Reserves as of 6/30/2015 $124,213 $168,602 $292,815 Projected Savings to add as of 6/30/2016 $55,640 $50,000 $105,640 Projected Closing Fund Balance 6/30/2016 $179,853 $218,602 $398,455 Anticipated Revenue- FY2016/17 $160,000 $160,000 Proposed Use Of Reserves in FY2016/17 ($8,883) ($12,058) ($160,000 ($180,941) Projected Closing Fund Balance 6/30/2017 $170,970 $206,544 $0 $377,514 4/15/2016