LARIMER COUNTY INTERAGENCY OVERSIGHT GROUP (LCIOG) JANUARY 12, :30 AM 1:00 PM LARIMER COUNTY COURT HOUSE 200 WEST OAK STREET

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1 LARIMER COUNTY INTERAGENCY OVERSIGHT GROUP (LCIOG) JANUARY 12, :30 AM 1:00 PM LARIMER COUNTY COURT HOUSE 200 WEST OAK STREET CARTER LAKE ROOM FORT COLLINS, CO Voting Members in attendance: Averil Strand, Jim Drendel, Cyndi Dodds, Maria Campos, Jenny Ellison, Marty Janssen, Michael Allen, Michelle Brinegar, Christopher Gastelle, Darcie Votipka, Dale Lake Non-Voting Members in attendance: Thad Paul, Judy Rodriguez, Steve Johnson, Bob Bauman, Carolyn Pannell, Greg Otte, Sharon Swett, Laura Walker Guests: Stephane Tillman, Catherine Weaver, Denise Suniga, Erica Wharton, Kim Penney, Susan Krcmarik Recorder: Deb Bowen I. Call to order by Averil Strand at 11:35 AM II. Welcome and Introductions III. Review and approval of minutes from November 10, Motion to approve minutes by Christopher Gastelle, seconded by Jim Drendel. All in favor, motion passed, minutes approved. IV. Budget Thad Paul updated the budget. (Attached). V. FAPT Judy Rodriguez announced that Lori Stearns, the FAPT Coordinator, has accepted a new job with the Colorado Department of Human Services, Administrative Review Division. Lori s last day will be February 10. Judy will star the interview process soon and welcomes any recommendations you may have for the position. Please let her know if you are interested in joining the interview team. She will be asking members of both Fort Collins and Loveland s FAPT teams to help with the interview process. Bob Bauman volunteered to help with the interview team. VI Update Jim Drendel reported the 5456 legislation is currently dead with the national legislators. It could come back in the future and could hamper federal funding for congregate care. VII. SAMHSA Update The SAMHSA grant has been written, submitted and approved. Jim Henry and Amy Perricone will not be moving to Larimer County so the 7 County Consortium agreed to a change in the Principal Investigator from James Henry to Jim Drendel with Lise Youngblade as Co-Principal Investigator. Lise is the Department Head of CSU s Human Development and Family Studies Department. Jim Henry and Amy Perricone will continue on as consultants for one year with the possibility of them visiting Colorado once a month to help the 7 County Consortium with the SAMHSA project and possibly offer some school district training. CSU will have two full-time staff under the grant. We are starting research on how valuable the assessment is for our children. CSU will be in attendance at our next LCIOG meeting to discuss the grant and project and ask for our help and guidance as we serve as the advisory board.

2 VIII. PSSF Update (PSSF RFA Review and Memo attached) Judy Rodriguez and Catherine Weaver updated us on the PSSF RFA that was released by the State on 12/29/16 and is due 1/31/17. There are significant changes for our PSSF providers from previous years. There are limited sites and funding available. Every service offered must be on their list and proven evidence based through the California Evidence-Based Clearinghouse for Child Welfare. Programs could be research based if not evidence based. Some outcomes will be duplicated with child welfare outcomes and assessments must be completed. Startup funds may be requested for the first three months. The PSSF funds require a community needs assessment and focus groups. Larimer County hosted a community retreat that included a needs assessment and focus groups in September of Data requirements for PSSF are required but at this point the system is not named to track the data. There are licensing dollars for each staff to enter data. PSSF must know all information about each staff member in the program: qualifications, how turnover is going to be handled to keep services going and quality assurance guidelines. Invoices must be sent directly to the State and the program must pay for staff to attend PSSF conference. A suggestion was made to ask the State Legislators to audit the past PSSF program. Discussion around gaps and solutions in our community: o Child care. Drop a child off for 72 hours for respite care. There is one in Colorado Springs that is very effective. o Colorado Youth Outdoors offers activities that young people can keep for life. No one and done philosophy. Offers services for sustainable activities. o We are not serving as many kids as we did in the past for extra-curricular activities. We provide services but not activities. Need pro-social activities. o Space Makers program Activities for youth that help with occupations in the future. Program hasn t started yet but our FAPT team may have more information. o Transportation issues. Medicaid transportation for doctor visits is very difficult to navigate and hard to provide. o Financial difficulties o There is a health center at Centennial High School in Fort Collins that serves the public along with Poudre School District students. o Need communication links to resources for help o Cultural competency o Need a physical presence to offer services We will ask our current PSSF providers to help with providing services and suggestions for gaps we need filled. IX. Old Business None X. New Business Maria Campos requested that Bob Bauman be her proxy vote in her absence. That request was approved. No motion needed as the rule to allow proxy votes is in our bylaws. Adjourn 12:40 PM Notes Submitted by Deb Bowen

3 Next LCIOG Meeting February 9, :30 AM 1:00 PM Larimer County Court House 200 West Oak Street Carter Lake Room, 1 st floor Fort Collins, CO LCIOG BUDGET/EXPENDITURES FY17 HB EXP Total FY17 YEAR TO DATE Projected Program/Service - FAPT BUDGET thru November Expenditures Coaches - FAPT $200,000 $109,274 $235,000 20% Coordinator Salary - FAPT $24,400 $9,353 $22,447 Family Advocates - FAPT $102,900 $34,566 $82,958 Home Based - (FFT/MST/FCC/SAFY) $60,000 $48,350 $114,850 Specialized Services (DD, Trumpet, Mosaic) $42,000 $0 $20,000 Day Treatment $35,000 $294 $16,354 IFT $50,000 $25,932 $62,237 Hard Service Funding ( Rent, Gas, Transpo, food) $75,000 $3,574 $36,578 Sub Total FAPT $589,300 $231,343 $590,424 Program - Trauma Informed Care $5,000 $1,454 $5,000 LCIRC (Offense Specific Program) $89,900 $19,521 $89,900 Prevention Plus Pathways $170,750 $53,411 $170,750 School Truancy Programs $42,111 $13,689 $42,111 Sub Total Program $307,761 $88,075 $307,761 Total $897,061 $319,418 $898,185 Updated 1/1/17

4 PSSF RFA REVIEW /17 Notification: March 5, 2012 Intent to apply due: March 19 Application deadline: May 11 **67 days to get application together Notification: December 29, 2016 Prospective counties inquiry deadline: 1/13/17 noon (Cannot ask questions after this date) Application deadline: January 31, 2017 **33 days to get applications together $3,293,400 total funding 30% match Renewal for up to 2 years $2,560,000 total funding 30% match Renewal for up to 4 years Award levels: $40K, $120K or $200K (9@$40K, 10@$120K, 5@$200K) 40 Counties and 1 Tribe selected to receive funds Non-competitive process PSSF program activity goals: 15% min Adoption Promotion & Support 40% min Time-limited Reunification Counties or community agencies could apply Service Categories/Types: 1) Family Support Services 2) Family Preservation Services All counties that have an interest may apply for funding Approximately 24 sites will be funded Competitive process PSSF program activity goals: 20% Family Support 20% Family Pres 20% Time-limited Family Reunification 20% Adoption Promotion & Support County Co-application (subcontracts with a Nonprofit Community-Based Agency(ies) to serve a single county, County only or Multi-County applicants may apply Service Categories/Types: 1) Family Support 2) Family Preservation

5 3) Time Limited Reunification 4) Adoption Promotion and Support Services 3) Time Limited Reunification 4) Adoption Promotion & Support Services (post adopt services spelled out) Spells out the standardized assessment that will be used-cfsa 2.0 for all families that receive family support or family preservations services, participating in 6 or more hours of services in 12 months and do not have a current open child welfare involvement. The PSSF 5 Protective Factors Framework must be involved in all service activities: Parental Resilience Social Connections Knowledge of Parenting & Child Dev. Concrete Support in Times of Need Children s social & Emotional Dev. PSSF will fund the following evidence based models or innovative practices: Data from Trails and other county identified sources were used. Six month updates/progress reports 1) Intensive CM (HOMEBUILDERS) 2) Family Team Decision Making 3) Incredible Years Parenting Program 4) Nurturing Father s Program 5) Respite Care 6) CCR 7) Post-Adopt Permanency Supports 8) County Design Option New OEC data system will be introduced Spring 2017, counties required to pay licensing fee for each user ($90) Quarterly updates

6 No required meetings with State All 6 program outcomes are tied to Child Welfare Safety, Permanency and Well-Being Annual Conference - $2,000 per attendee Outcomes must be observable and measureable change in knowledge, skills, behaviors, attitude or perceptions, be achievable and include benchmarks towards achievement and progress milestones. Clear documentation regarding assessment types, methods, timeframes and responsible parties should be included in the application. Programming must include continued quality assurance and efforts to assess model fidelity to endure positive outcomes for children. Larimer County Department of Human Services MEMO To: From: CHSDA Family and Children s Subcommittee Jim Drendel Date: January 4, 2017 Re: Promoting Safe and Stable Families (PSSF) RFA This memo requests to the support of County Departments to raise concerns with the State about the PSSF program and the RFA provided to counties on December 29, Concerns are listed below: 1. The State s budget for PSSF is $4,215, 147. The RFA with award and match equals 79% of the budget. Since Federal allowance for administration is 10%, 90% of the appropriation should go to counties for services to children and families.

7 2. The State s expenditure of PSSF is public information, so the State should provide a detailed accounting of where funds are spent and where the funds are projected to be spent in the coming year. 3. The RFA reduces the number of awards from 31 to 24. This could force smaller counties to regionalize to access the needed funds. 4. The limits on the awards ($200K, 120K, 40K) will negatively affect those counties that are currently receiving more than that. 5. The new requirements in the RFA may be especially burdensome to smaller counties and may limit counties ability to respond and secure funding to which they previously access. 6. The evidence-based information in the RFA does not seem to tie to child welfare outcomes. 7. Outcomes, assessments and processes focus strongly on family support, which is 20% of the funding. There is limited information on the parallel child welfare activities that are acceptable for family preservation, time limited reunification, and adoption promotion and support. There is also limited discussion of outcomes of re-abuse, out of home placement prevention, remain home and reentry. 8. Completing the family support activities required will create unnecessary duplication with child welfare activities that counties are required to complete. 9. The timeframe for response to the RFA is January 31, 2017 creating a significant rush for interested counties. When the State held over existing county contracts in August, they advised that the RFA would be out later in the fall. Responses to questions about the RFA will be provided on January 11 and January 19, leaving little time to incorporate the information into the application for funds. 10. The technical application is limited to 15 pages at a 12-point font with headers and footers on each page. There are 37 bullet points to address for each of the service categories. This appears to be setting up a situation where counties are restricted to apply for one or two service categories. 11. Program Area 3 in Trails was built to house data regarding Family Support populations. In order to receive funding, counties must agree to data entry into a new data system. This will cause data duplication for the Family Preservation, Time-limited Reunification and Adoption Promotion and Support populations. 12. New costs to counties are required in the RFA: $2,000 per year for conference attendance, $90 per individual for data system license. These costs take away funds that would otherwise go to serve families and children.