MONITORING & EVALUATION PREPARED BY DPCU

Transcription

1 JAMAN SOUTH DISTRICT ASSEMBLY MONITORING & EVALUATION PLAN FOR DPCU PREPARED BY DPCU DATE: MARCH, 20

2 CONTENTS PAGES CHAPTER ONE... Introduction... Goal and Objectives of DMTDP...2 Purpose of the M & E Plan....5 Implementation Status of the DMTDP...6 CHAPTER TWO...0 Stakeholders Analysis...0 M & E Matrix...7 M & E Calendar...27 M & E Budget...30 Data Collection and Collation...33 Data Analysis and Use...3 Reporting...3 Dissemination...3 Participatory M & E...36 Conclusion...36

3 CHEPTER ONE GENERAL INTRODUCTION. BACKGROUND The Government of Ghana is committed to prudent management and accountable practices within the public service that result in effective and efficient delivery of services for the benefit of all people living in Ghana. Government is further committed to the Medium Term Expenditure Framework (MTEF) that links resource allocation to the national development policy objectives and the delivery of specified outputs and outcomes. Annually, Government in collaboration with commits significant resources to support a wide range of development interventions that are designed to improve the general standards of living in the country. The Ghana Poverty Reduction Strategy (GPRS I), implemented from 2002 to 2005, was a broad based development strategy for accelerated growth and poverty reduction. It focused heavily on poverty reduction programmes and projects. The emphasis in the Growth and Poverty Reduction Strategy (GPRS II), implemented from 2006 to 2009, was on growth-inducing policies and programmes which have the potential of supporting wealth creation for sustainable poverty reduction. The current Ghana Shared Growth and Development Agenda (GSGDA) is focused on implementing programmes and projects that are geared towards achieving/sustaining macroeconomic stability, minimize socioeconomic inequalities and rapid poverty reduction as enshrined in the MDGs. To complement the efforts of the government, the districts have assumed the responsibility of implementation, monitoring and evaluation of these projects in order to achieve the desired objectives of positively transforming the lives of all beneficiaries. This effort is key in propelling Ghana into a middle income county by 205 as envisaged. The monitoring and Evaluation plan is a necessary tool for assessing the capability of the district in policies, projects and programmes implementation. This would contribute to achievement of the overall goal of the district within the planned period and beyond. This Document is therefore prepared by the DPCU with a high sense of ownership of the entire district stakeholders, as views of traditional authorities and opinion leaders from the various Area Councils are

4 well represented. It is highly hopeful that the anticipated development of the district would be actualized in the long run..2 GOAL The district s development goal under The GSGDA ( ) is to achieve sustainable growth by reducing poverty within an environment of transparent and accountable governance. This is highly compatible with the National goal of addressing economic imbalances, re-stabilizing the economy, placing it on the path of sustainable accelerated growth and poverty reduction towards achieving the Millennium Development Goals and Middle Income status..3 OBJECTIVES: The district objectives under the seven thematic areas of the GSGDA are as follows:.3. ENSURING AND SUSTAINING MACROECONOMIC STABILITY Resource mobilization effort: To achieve an annual revenue growth of 5 % ( from 20% to 35%) by the end of December, 203 Local Business Promotion To enhanced local business and investment growth of at least0% by ENHANCING COMPETITIVENESS IN GHANA'S PRIVATE SECTOR DEVELOPMENT Local Economy Growth Objectives: To promote local industries on areas of honey, cashew and plantain etc. by end of 203. To ensure 0% growth of local SMEs by ACCELERATED AGRICULTURE MODERNIZATION AND SUSTAINABLE NATURAL RESOURSE MANAGEMENT Agriculture Modernization Objectives: 2

5 To promote 26% modern technology into agricultural production system over the planned period. To improve access 20% to agriculture financing over the planned period Natural Resource Sustainability Objectives: To reduce environmental degradation by 0% by INFASTRUCTURE ENERGY AND HUMAN SETTLEMENT Spatial Integration To promote sustainable spatial integration by 203 Safe Water Objectives: To increase access to potable water from 56% to 80 % by 203 Sanitation Objectives: To increase access to sanitation facilities by 55 % by 203 Roads & Transport: Objectives: To improve and expand the road network by 50 % 203 Science and Technology Objectives: To promote ICT learning and application in all second cycle intuitions by 203 Energy Objective: To achieve at least 30% access to modern forms of domestic energy (rural electrification) by OIL AND GAS DEVELOPMENT Access to Petroleum Products Objectives: To enhance the availability of petroleum products in the district over the planned period 3

6 .3.6 HUMAN RESOURCE DEVELOPMENT EDUCATION Universal Access Objectives: To increase access to quality teaching& learning from 80.% to 8.2% by 203 To expand basic schools infrastructure by providing 37 classroom infrastructure by 203 To improve literacy level within the non-formal education sector by 30% by 203 Girl Child Education and Sports Development Objectives: To promote 0% girl child access to formal education and promote 5% sports infrastructure development in the district by 203 HEALTH Access to Health Care Objectives: To increase access to quality health services by 60% over the planned period Malaria Control Objectives: To reduce the high incidence of malaria cases by the end of 203 HIV/AIDS Prevention Objectives: To reduce HIV/AIDS prevalence rate below 0.3% Population Management Objectives: To maintained population growth rate below 2.5% by 203

7 .3.7 TRANSPARENT AND ACCOUNTABLE GOVERNANCE Promoting Local Participation in Governance Objectives: To increase community participation in governance and decision making. To increase collaboration between Traditional Authorities, District Assembly and developing partners To provide bi annual staff training programs t by the end of 203 Employment Generation and Improved Safety Nets Objectives: Increased youth employment by 0% over the planned period Public Administration / Development Management Objectives: To improve institutional co-ordination, public security and development management of the district Women and Children Development Objectives: To reduce the incidence of abuse of women and children to 5% by 203 To empower 5% women in governance and decision making. PURPOSE OF MONITORING AND EVALUATION PLAN Monitoring and evaluation is an effective organizational management tool for data collection and analyzing regarding core development issues. In projects and programs implementation system M & E plan facilitates the measurement of progress toward targets. By this, the tool helps most decision makers to assess the actual level of achievements so that improved performance is realized from a development activity. The M&E plan usually indicates plan activities and indicators for projects and programs. This would effectively checks and tracking the implantation circumstance of the activities, projects or programs over a time frame. In the case of the DPCU therefore the establishment of an M&E plan, is a vital tool that would facilitate the mobilization of all important stakeholders within the district for an active participation in projects and programs implementation. This would enhance efficient and effective decision making in all spheres 5

8 of the district s development. At the long run, the plan would regulate the reporting and information dissemination on government programs and projects, both internal and external..5 IMPLEMENTATION STATUS OF DMTP The DPCU assessment on the implementation status of the District Medium Term Development Plan indicated the following bellow:.5. ENSURING AND SUSTAINING MACROECONOMIC STABILITY NO PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE Identify new resource base (IGF) 2 Establishment of district s revenues data base District Wide L/GOVT 50% Drobo L/GOVT 20%.5.2 ENHANCING COMPETITIVENESS IN GHANA'S PRIVATE SECTOR DEVELOPMENT NO PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE Training for local enterprise on booking District capital PRIVATE SECTOR 90%.5.3 ACCELERATED AGRICULTURE MODERNIZATION AND SUSTAINABLE NATURAL RESOURSE MANAGEMENT NO PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE Agric Extension Agent District wide MoFA On-Going farm/home visit 2 Agric Extension Agent Drobo MoFA On-Going (AEA) Training 3 Youth in Agriculture/Block District wide MoFA On-Going farms Animal Health Extension and District wide MoFA On-Going Livestock disease surveillance 5 Veterinary Clinic and District wide MoFA On-Going Treatment 6 Fieldwork supervision, District wide MoFA On-Going 6

9 planning and coordination 7 Promotion of Local foods District wide MoFA On-Going 8 Farmers day celebration Sebreni MoFA On-Going 9 Distribution of improved District wide MoFA On-Going cassava planting material 0 Coca disease and Post Control District wide MoFA On-Going (CODAPEC) Cashew Development Project District wide MoFA On-Going (CDP) 2 Agric Extension Agent farm/home visit District wide MoFA On-Going.5. INFASTRUCTURE ENERGY AND HUMAN SETTLEMENT NO PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE Modernization of local markets 2 3 Const. No. Temporal woden bridge Reshaping of all major roads within the district 5 Reshaping of major town roads Drobo LOCAL ECONS. DEV N/A Adiokor-Zezera ROADS 98% link District wide ROADS 98% Drobo-Japekrom ROADS 95% 6 SHEP - electricity District wide ENERGY 5% Extension 7 Streetlight maintenance Drobo, Japekrom, Sebrani, Kwasiboukrom, Gonasua, Babianeha, Kojokesekrom and Faaman On-Going 8 Borehole with hand pump Kojobadukrom Faaman Atunahenekrom Ntabene Krupiase Ansukrom Baanafo Thomas Akro Sebreni Akura Boadwo Kwameprakrom Anuukruano Drobo (Akosua WATER 25% 7

10 Febiri School 9 2 No.Public Latrines (KVIP) Atuna and SANITATION 56% Adamsu Dislodgement of Public Drobo, SANITATION 95% Latrines (KVIP) Kwasibokrom and Japekrom 0 No. Public Laterine Dwenem SANITATION 95% Regular Waste Management Drobo and SANITATION On-Going Japekrom 2 Renovation No. Meat Shop Japekrom SANITATION In use.5.5 OIL AND GAS DEVELOPMENT NO PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE Establish vigilante groups to curb fuel smuggling 2 Educating the public on the need to go in to fuel business (sitting of new filling stations) DROBO L/GOVT On-going DROBO L/GOVT. On-going.5.6 HUMAN RESOURCE DEVELOPMENT No PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE No. 3-unit classroom block with office, and staff common room 2 No. 3-unit classroom block with office, and staff common room 3 No. 6-unit classroom block and ancillary facilities No. 6-unit classroom block and ancillary facilities 5 Const. No. 6-unit classroom block and ancillary facilities Japekrom Methodist school EDUCATION 75% Japekrom Islamic EDUCATION 98% Akosua Febiri EDUCATION 30% Drobo Dwenem EDUCATION 60% Drobo EDUCATION 20% 6,3 School Uniform District Wide EDUCATION 00% 7 92,853 Free exercise books District Wide EDUCATION 00% 8 In-service training for newly trained teachers 0 Orientation for Community Education Teaching Assistant (NYEP) District Wide EDUCATION 00% Drobo EDUCATION 00% 8

11 TLMs District Wide (69 EDUCATION 00% JHS) mono and dual desks District Wide EDUCATION 00% furniture 3 School Feeding Programme 9 Schools EDUCATION Purchase of 30 Seth of Jacy and 30 footballs and distributed to various Football clubs District wide EDUCATION 00% 5 Const No. poly clinic Drobo HEALTH Roofing level 6 Guinea worm eradication District wide HEALTH On-Going 7 HIV/AIDS know your status campaign training, supervision 8 TB training, enablers packages, supervision 9 Health education family planning 20 Neo-natal resusination training 2 HN training and mass vaccination 22 Community Based Growth promotion District wide HEALTH On-Going District wide HEALTH On-Going District wide HEALTH On-Going District wide HEALTH On-Going District wide HEALTH On-Going District wide HEALTH On-Going.5.7 TRANSPARENT AND ACCOUNTABLE GOVERNANCE NO PROJECT NAME LOCATION SECTOR IMPLEMENTATION STATUS- PERCENTAGE Const. No. semi-detached Drobo L/GOVT. 50% Bungalow 2 Const. No. semi-detached Drobo residence L/GOVT. 3% Bungalow 3 Const. No. Fence wall at Drobo L/GOVT. 5% the DCE s Residency Const. 3 No. storey District Assembly Administration block (started in 2007 but heavily financed in ) Drobo L/GOVT. 30% 5 Regular dialogues with traditional leaders on the need for peace 6 Support to security forces at border 7 Rehabilitation of district court Magistrate Bungalow All paramouncies Support to security forces at border Drobo PEACE & SECURITY PEACE & SECURITY JUSTICE &SECURITY On-Going On-Going 95% 9

12 CHAPTER TWO MONITORING&EVALUATION ACTIVITIES 2. STAKEHOLDER IDENTIFICATION AND ANALYSIS S/N M&E STAKEHOLDER INTERESTS/NEEDS RCC.Development Report Harmonization 2 DPCU. Needs Assessment. 2. Data collection, collation and Analysis 3. Preparation & Co-ordination of DMTDP &M&E Plan. M&E Plan Implementation 5. Information Dissemination 6. Socioeconomic data base of the district 7. Co-ordination of M&E Plan and Monitoring STAKEHOLDERS INVOLVMENT IN ACTIVITIES.Development coordination. Assess the needs of people in the district 2. Collect, Collate and Analyze data for M&E 3. Prepare and Co-ordinate DMTP & M&E Plan. Implement M&E Plan 5. Disseminate information on M&E 6. Building data base 3 DA Sub-structures (ACs, Unit Committees). Data Collection 2. Monitoring 3. Information Dissemination District Assembly/ Assembly members.development Planning 5 Departments & Agencies. Policy coordination 2. Capacity building 6 Communities. Needs identification 5. Data Collection 6. Monitoring 7 Media. Information Dissemination 2. Advocacy 3. Transparency & Accountability.Disseminate Information 2. Assist in Collection of Data 3. Monitor & Evaluate on-going Projects/ Programmes in their localities. Policy formulation. 2. Plans approval. Build the Capacity of DA 2. Collect and collate data 3. Pm. Assist in identification of community needs 2. Assist in Data Collection for monitoring 3. Monitor on going Projects / Programmes in their communities.. Disseminate information 2. Play Advocacy role 8 M Ps. To brief constituents. Disseminate information to constituents to and fro parliament. 9 Political parties. Evaluate performance of the government 0 Development Partners NGOs. Transparency &Accountability 2. Capacity building 3. Logistics and financial. Constructive critiques on government activities. Support in building capacity of DA staff on monitoring issues 2. Provide logistics and 0

13 Bi lateral and Multilateral agencies (World Bank, EU, DANIDA, JICA etc) 2 Community Based Organizations (CBOs) 3 Financial Institutions Religious Bodies Small Business Associations (E.g. Garages Assoc.,GPRTU, Market Women Ass, Dress Makers Ass) 5 Civil Society Organizations (e.g. Youth Associations) support. Monitoring &Evaluation. Human Resource development 2. Research, inputs 3.. Provide data 2. Information dissemination 3. Advocacy. individuals and Groups identification 2. Monitoring &Evaluation Transparency & Accountability. Transparency & Accountability 2. Advocacy 3. Monitoring &Evaluation financial support for monitoring 3. Monitoring their funded Projects/ Programmes. Development of Human resource for M&E 2. Support in providing Research inputs. Provide data for M&E 2. Disseminate information on M&E 3. Advocacy role Monitor and Evaluate credit facilities given to individuals and groups in the district. Provide data for M&E 2. Disseminate information on M&E 3. Assist in identification of association needs. Advocacy role 2. Monitor and Evaluate the Performance of the DA 2.2 M&E CONDITION CAPACITIES Issues Questions &Solutions DMTDP Is there an approval DMTDP? - Yes What are the constraints against monitoring the DMTDP implementation? - Inadequate Budget allocation - Inadequate and Untimely Release of Fund - Bad Road Network - Lack of Means of Transport - Poor IGF base - Limited Personals What changes would different stakeholder groups like to see the DMTDP bring about? - Improved Socio-economic facilities (infrastructure) equitable distributed spatially. - Reduction in environmental threads like floods, disease etc. Human Resource What are the capacity and human resource requirements for M&E in the District? Does all DPCU staff have the required education, requisite M&E Knowledge? Officer At post Capacity Required Officer space education DCD Available Available Available Available DPO DFO Available Available Available Available Budget Officer Available Available Available Available Education Available Available Available Available

14 Agric Social/ C nity Available Available Available Available development Physical Available Available Available Available planning District Works Engineer What is the situation with regards to office space, incentives, leadership style, etc? Officer space Staff Incentives Leadership DCD Available Available Available Good DPO DBO Not available Available Available Available DFO D Eng. DDGHS DDGES DMOFA Socio/ C ty Dev Assembly representation Available Available Available Available - available What training will be necessary? E.g. Courses on: Monitoring and Evaluation Development planning Team and consensus building techniques Database management and other computer programs Report writing Facilitation skills Data Base Mgt. and Computer M&E Dev t Planning Facilitation skills DCD X X DPO DFO D Eng DDGH DDGES X DMOFA Socio/C nity Dev t Physic l Planning As embly X X representatives DBO X NOT NEEDED - NEEDED Does the district have its entire DPCU staff? - Yes. 2

15 How many skilled DPCU core staff is at post? -. What technical support will be required?- Training in Data Base Management and computer. Training in monitoring and evaluation. Training in Development planning. Training in Facilitation Skill. Training in project identification and proposal writing. Techniques for social Economic surveys. Logistics Is there a vehicle for M&E? - No vehicle Is there a documentation centre (with periodicals, acts and legislative instruments, development plan, guideline, manuals, etc.)? - No Are there enough computers and accessories (printers, scanners, LCD, etc.)? - No Recommendations Are there photocopiers, flip charts, etc. - Yes What are the solutions for the challenges identified? Solutions: () Logistics and equipments Procurement of the following items Vehicles for DPCU operations Procurement of office space for DBO 2.3 INDICATORS & TRAGETS For the purposes of periodic assessment of progress achieved from the implementation of the MDTDP, the DPCU worked closely with the GPRSII District core indicators.the DPCU took this bold step as a tentative one, for the fact that GSGDA has not yet gotten its necessary district core indicators. Following this, the DPCU grouped the then GPRSII indicators into National and District basis as the GPRSII indicators could not cover all the seven thematic areas of GSGDA policy document. Therefore, the national base line indicators and targets issued by the NDPC served as a benchmark for the computation of the district data as seen bellow. 3

16 (a) National Level Issued Baseline Indicators and s in Line GPRSII Indicator (Categorized by GPRS II Thematic Areas ) Private sector competitiveness Percentage (% increase in yield of selected crops livestock and fish 2 Proportion / length of roads maintained / Rehabilitated - Trunk Roads (in km) - Urban Roads (in km) - Feeder Roads (in km) 3 % change in number of households with access to electricity Hectares of degraded forest, mining,dry and wet lands rehabilitated / restored : i. Forest ii. Mining iii. Dry and Wetland National Baseline (2005) Maize = 0.35 Rice = 0.06 Cassava = 0.52 Yam = 0.5 Pineapple = 0.0 Pawpaw = 0.07 Mango = 0.07 banana = 0.05 National (2009) ,27 2,972 7,7,33,825 Increase by 2% 0,000 ha (Govt/Private) -Small scale: 205 ha -Large scale: Na 20,000 ha 5 % increase in Tourist arrivals 0% % 6 Teledensity / Penetration rate : 5% Fixed Line.7% Mobile 3.3% HUMAN RESOURCE DEVELOPMENT 30% 7 HIV /AIDS Prevalence rate (% of adult population 5-9 yrs. HIV positive) 8 Maternal Mortality ratio (number of deaths due to pregnancy and childbirth per 00, 000 live births) 9 Under Five Mortality rate (number of deaths occurring between birth and exact age five per 000 live births) 0 Malaria case fatality in children under five years per 0,000 population % Percent of population with sustainable access to safe water sources 2 % of population with access to improved sanitation (flush toilets, KVIP, household latrine ) 3 a. Gross Enrolment Rate (indicates the number of pupils /student at a given level of schooling regardless of age as proportion of the number of children in the relevant age group) b. primary - JSS - SSS 3.% 5% % 0.5% 56% 80% 87.50% 72.80% % 86.60% 30.90%

17 Net admission rate in primary schools (indicates primary one enrolment of pupils aged 6years) 26.58% Gender Parity Index (Rate between girl s and boy s enrolments rates, the balance of parity is.00) KG 0.98 Primary 0.93 JSS 0.88 SSS 3.50% TVET 85.90% KG.00 Primary.00 JSS.00 SSS 6.60% TVET 3.% 5 Proportion of unemployment youth benefiting from skills/ apprenticeship and entrepreneurial training GOOD GOVERNANCE AND CIVIC RESPONIBLITY 6 Total amount of internal generated revenue 7 Amount of development Partner and NGO funds contribution to DMTDP implementation 8 % of DA expenditure within the DMTDP budget (how much of DA s expenditure was not in the annual budget?) 9 Number of reported cases of abuse(children, women and men) 20 Police citizen ratio :925 :500 (UN Ratio) (a) District Level Core Indicators and s Indicator (Categorized by GPRS II District Baseline (203) Thematic Areas ) (2009) Private sector competitiveness % increase in production Maize = 2,70 bags,89 bags 2% increase in production Yam = 66,296 tubers 80,077 tubers 3% increase in production Cassava = 67, 7,983 5% increase in production Cocoyam =6,295tubers 20,300 tubers 3% increase in production Plantain = 7,539mt 9,620 mt 5% increase in production Cashew = 309mt 39mt 2 Proportion / length of roads maintained / Rehabilitated - Trunk Roads (in km) - Urban Roads (in km) - Feeder Roads (in km) 3 2% change in number of households with access to electricity Hectares of degraded forest, mining,dry and wet lands rehabilitated / restored : iv. Forest v. Mining vi. Dry and Wetland 36 0, ,000,33,825 Increase by 50% 0,000 ha (Govt/Private) -Small scale: 205 ha -Large scale: Na 5 % increase in Tourist arrivals % 0% 0,000 ha 6 Teledensity / Penetration rate : 5% 0% Fixed Line.7% Mobile 3.3% 7 HUMAN RESOURCE DEVELOPMENT 0.3% HIV /AIDS Prevalence rate (% of adult population 5-9 yrs. HIV positive) 3.% 8 Maternal Mortality rate (number of deaths due to pregnancy 0 and childbirth per 00, 000 live births) 9 Under Five Mortality rate (number of deaths occurring 0 5

18 between birth and exact age five per 000 live births) 0 Malaria case fatality in children under five years per 0,000 population 56% Percent of rural population with sustainable access to safe water sources 2 0.2% of population with access to improved sanitation (flush toilets, KVIP, household latrine ) % 80%,500 3,50 3 a. Gross Enrolment Rate (indicates the number of pupils /student at a given level of schooling regardless of age as proportion of the number in the relevant aged group) A KG(6695) Primary (300) JHS (5782) SHS (50) Gender Parity Index GPI: Primary 0.98% JHS 0,99% SHS 0.9% B BECE/ SSSCE Aggregate Pass BECE 68% WASSCE 2.3% C Science and Technology Education and Training STME Clinic 55 girls 23 boys D Classroom Construction KG: (30%) Primary (00%) JHS (00%) E Furniture Situation KG 9.0% Primary 00% JHS 8.0% F Qualified School Teachers KG 38.5% Primary 65.7% JHS 8.8% G Non Formal Education 6 Males 829 Females H Sports Development 5 Division two clubs, U 2 boys and U- girls and keep fit clubs. I PTR: KG 22: Primary 3: JHS 20: KG(8850) Primary (300) JHS (5900) SHS (2000) Primary 0.99% JHS 0.99% SHS 0.93% BECE 85% WASSCE 00% STME Clinic 67 girls 30 boys KG (50%) Primary (90%) JHS (95%) KG 50% Primary 95% JHS 90% KG 37.5% Primary 75.7% JHS 7.8% 600 Males 2229 Females 2 Division two clubs, U 2 boys and U- girls and keep fit clubs. KG 22: Primary 3: JHS 7: J Completion Rate Prim : 93.% Prim : 83.% JHS: 79.5% JHS: 69.5% Gender Parity Index (Rate between girl s and boy s KG 0.98% KG.00 enrolments rates, the balance of parity is.00) Primary 0.99% Primary.00 JSS 0.89% JSS.00 SSS 0.9% SSS.00 TVET 85.90% TVET.00 5 Proportion of unemployment youth benefiting from skills/ apprenticeship and entrepreneurial training GOOD GOVERNANCE AND CIVIC RESPONIBLITY 6 Total amount of internal generated revenue GH 66,800 GH 389, Amount of development Partner and NGO funds contribution to DMTDP implementation DACF,GH 722,900 Others (75%),,9,.07, % of DA expenditure within the DMTDP budget (how much of DA s expenditure was not in the annual budget?) N/A N/A 6

19 9 Number of reported cases of abuse(children, women and men) 20 Police citizen ratio :2,88 :500 (UN Ratio) 2. MONITORING AND EVALUATION MATRIX- TRAGETS 2.. ENSURING AND SUSTAINING MACROECONOMIC STABILITY DMTDP Goal To Achieve Sustainable Growth By Reducing Poverty Within An Environment of Transparent And Accountable Governance. POLICY OBJECTIVE: Improve District Financial Resource Mobilization OBJECTIVE: To achieve an annual revenue growth rate of 5 % ( from 20% to 35%) by the end of December, 203 Indicators Indicato Baseline Data Source, Monitor Responsibility r Type DA& ing Frequen cy 5% increased IGF by 203 output 22,000 23, ,25.5 DFO&DA Weekly FXA, DPC 5% increase in DACF 30, ,685.33, , DA Weekly FXA,DA Other funds HIPC, IDA, MSHAP etc. GOG 5% 82, ,9 53,50 558, DA Weekly FXA, DA 2..2 ENHANCING COMPETITIVENESS IN GHANA'S PRIVATE SECTOR DEVELOPMENT DMTDP Goal To Achieve Sustainable Growth By Reducing Poverty Within An Environment of Transparent And Accountable Governance POLICY OBJECTIVE: Enhance private sector growth and creation of local industries. To promote local industries such as honey, cashew, plantain, cassava, fish farming etc. by end of the203. To ensure 0% growth of local SMEs by 203. Indicators 0% Indicator Type Baseline Data Source, BAC Monitor ing Frequen cy Responsibility 7

20 increased by 203 output DA Quarterly DPCU 2..3 ACCELERATED AGRICULTURE MODERNIZATION AND SUSTAINABLE NATURAL RESOURSE MANAGEMENT DMTDP Goal: To Achieve Sustainable Growth By Reducing Poverty Within an Environment of Transparent And Accountable Governance Policy Objective-To ensure 26 % agricultural modernization and sustainable productivity Indicators Maize % increase in production Yam 2% increase in production Cassava 3% increase in production Cocoyam 5% increase in production Plantain 6% increase in production Cashew 6% increase in production Pepper 3% increase in production Tomato 2% increase in production Indicator type Input Input Input Input Input Input Input Input Baseline 200 3,20 69,690 68,620 7,535 8, , ,770 73,08 70,679 8,2 8, , ,32 76,56 72,799 9,333 9, , Policy Objective Enhance access to credit and input for agriculture,89 80,077 7,983 20,300 9, ,566 3 Data Source MOFA MOFA MOFA MOFA MOFA MOFA MOFA MOFA Monitori ng Freq. Annually Annually Annually Annually Annually Annually Annually Annually Responsibility MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU MoFA, DPCU Objective 2 : To improve 20% access to agriculture financing over the planned period. Indicators Indicator Baseline Data Monitoring Responsibility type Source Freq. Formation Input MOFA Quarterly MoFA, DPCU 8

21 of 3 (20%) FBOs to access block farm Facilities 20% Financial access to Cashew producers groups Input MOFA Quarterly MoFA, DPCU and Financial Institutions 2.. INFASTRUCTURE ENERGY AND HUMAN SETTLEMENT ROADS &TRANSPORT DMTDP Goal: To Achieve Sustainable Growth By Reducing Poverty Within an Environment of Transparent And Accountable Governance. GSGDA :POLICY OBJECTIVE: Create and sustain an accessible transport system. Objective:. To improve and expand the road network by 50 % 203 Indicators Length of all roads rehabilitated and expansion (increased from 0% to cover 50 %) (highways) : Indicator type Baseline Output 88.5km,576 km,576 km 3,52km Data Source Feeder Roads Monitoring Freq. Quarterly Responsibili ty DPCU Water 9

22 DMTDP GOAL: To Achieve Sustainable Growth By Reducing Poverty Within an Environment of Transparent And Accountable Governance GSGDA: POLICY OBJECTIVE: Provision of Safe potable water OBJECTIVE: To increase access to portable water from 56%to 80% -by 203 Indicators 2% increase in safe water provision in the District. Indicator type Out put Baseline Data Source DWST Monitoring Freq. MONTHLY Responsibility DWST, DPCU Sanitation DMTDP GOAL: To Achieve Sustainable Growth By Reducing Poverty Within an Environment of Transparent And Accountable Governance. GSGDA: policy objective: Accelerate the provision of adequate sanitation facilities. OBJECTIVE:. To increase access to sanitation facilities by 55 % by 203 Indicator s 55% increase Provisio n of Public Latrine Indicator type Baseline OUT PUT,650, ,50 Data Source ENV. Health and Sanitatio n unit Monitorin g Freq. Monthly Responsibility JSDA and DPCU Science and Technology DMTDP GOAL: To Achieve Sustainable Growth by Reducing Poverty Within an Environment of Transparent And Accountable Governance GSGDA: policy objective: Promote the application of Science and Technology into the Economy. OBJECTIVE:. To promote ICT learning and application in all second cycle intuitions by 203 Indicator s STME Clinic for girls & Boys increased Indicator type Baseline 200 OUT PUT, girls 30 boys 20 58girls 0 boys girls 65 boys girls 70 boys Data Source GES, STME Cocoordina tor s report Monitorin g Freq. Annually Responsibility GES,DPUC 20

23 INSET conducte d for 250 JHS teacher in Math, Scin, Tech& Voc Subjects GES, STME Cocoordin ator s report Annually GES,DPUC Energy DMTDP GOAL: To Achieve Sustainable Growth by Reducing Poverty Within an Environment of Transparent And Accountable Governance GSGDA: policy objective: Ensure increase access of households and Industries to Reliable Energy. OBJECTIVE:. To achieve at least 30% access to modern forms of domestic energy (rural electrification) by 203. Indicator s 30% increase Rural electrific ation Indicator type Baseline 200 OUT PUT 30% % 5% 5% 30% Data Source Monitorin g Freq. Responsibility NED,VR A Monthly JSDA and DPCU 2..5 OIL AND GAS DEVELOPMENT ACCESS TO PETROLEUM PRODUCTS DMTDP GOAL: To Achieve Sustainable Growth by Reducing Poverty Within an Environment of Transparent And Accountable Governance GSGDA: policy objective: Ensure Access and Availability of Petroleum Products. OBJECTIVE:. period Indicator Indicator type Baseline s 200 Constant availabil ity of petroleu m products OUT PUT To enhance the availability of petroleum products in the district over the planned 20 dealers 0 dealers dealers dealers Data Source Monitorin g Freq. Responsibility DPCU Yearly JSDA and DPCU 2

24 2..6 HUMAN RESOURCE DEVELOPMENT EDUCATION DMTDP GOAL: To Achieve Sustainable Growth by Reducing Poverty Within an Environment of Transparent And Accountable Governance Policy Objective Increase Access to Quality Education and Bridge Gender Parity OBJECTIVES: To expand basic schools infrastructure by providing 37 classroom infrastructure by 203 Indicators Indicators Baseline 200 Output: a. Enrolment Output increased by 0.83% at KG,.85% at Prim..6%at JHS and 3.2% at SHS annually b. Construct ion of classrooms increased by.75% at KG,.8% at Prim. And 3.3% at JHS annually C. Furniture situation improved by 5.95% at KG, 3.5% at prim and 2.35% at JHS annually Output Output (7,50)KG (3,0)prim (5,508)JHS (,773)SHS 9 at KG 2 at Prim. 5 at JHS 20% at KG 90% at prim 60% at JHS 20 (7,705)KG (389)prim (5,7)JHS (,852)SHS 20% at KG 70% at prim 85% at JHS 35% at KG 92% at prim 70% at JHS,202 GER: (7,906) at KG (,087) at Prim. (5,820) at JHS (,920) at SHS 0% KG 80% prim 90% JHS 0% at KG 9% at prim 80% at JHS,203 (8,550)KG (,300)prim (5,900)JHS (2,000)SHS 50% at KG 90% at prim 95% at JHS 50% at KG 95% at prim 90% at JHS Data Source, GES GES(EMIS) Records GES(EMIS) Records GES(EMIS) Records Monitoring Frequency Semi annually Annually Annually responsibility GES, DPCU GES, DPCU GES, DPCU OBJECTIVE 2: To promote 0% girl child access to formal education and promote 5% sports infrastructure development in the district by 203 Gender parity index increased by 0.525% at Primary and SHS outcome 0.96% 0.97% 0.87% 0.97% KG 0.98% prim 0.88% SHS 0.98% KG 0.99% prim 0.89% SHS 0.99% KG 0.99% prim 0.93% SHS GES-Girls Child coordinator s Report. Semi annually OBJECTIVE 3: To increase access to quality teaching& learning from 80.% to 8.2% by 203 BECE/SSSCE results increased by.55% and 2.55% Impact 80.% for BECE 96% for SSSCE 8% 99% 8.3% for BECE 00% 85.2% 00% BECE/SSSCE Result analysis. Semiannually GES, DPCU GES, DPCU 22

25 annually for SSSCE Improvement in pupils/teacher ratio.9% at KG.72% at prim and 272% at JHS annually Qualified School Teachers increased by 8.2%at KG, 9.2% at prim and 3.79 at J HS annually Completion Rate.5% at Prim and 3.80% at JHS annually School with reliable electricity supply increase by 3.7% at prim annually School with adequate drinking water facilities increase by 6.67% at Primary annually Outcome 20: 29: 5: - Impact 8% 58% 6.02% Impact 79% 59% 20: 29: 5: 5.95% 63.9% 6.62% 80.8% 62.7% 2: 30: 6: 26.8% 59.89% 68.22% 8.98% 66.% 22: 3: 7: 37.5% 75.7% 7.8% 83.% 69.5% EMIS RECORDS EMIS RECORDS EMIS RECORDS Impact 20%(3) 3%(22) 8%(3) 6%(0) EMIS RECORDS Impact 3%(2). 0%(7) 8%(2) 27%(8) EMIS RECORDS Annually Annually Annually Annually Annually GES, DPCU GES, DPCU GES, DPCU GES, DPCU GES, DPCU OBJECTIVE :To improve literacy level within the non-formal education sector by 30% by 203 Enrolment by the Nonformal education be increased by 30 % output 85 Males 22 Females 39males 07 females 93 males 572 females 27males 737females Non-formal enrolment file Annually Non-Formal Education, DPCU HEALTH DMTDP GOAL: To Achieve Sustainable Growth by Reducing Poverty Within an Environment of Transparent And Accountable Governance GSGDA:POLICY OBJECTIVE: Bridge Equity Gaps In Access to Quality Health Services 23

26 OBJECTIVES: To increase access to quality health services by 60% over the planned period 2 To reduce the high incidence of malaria and Child\Maternal Motility by 90% by the end of 203 Indicators Maternal mortality rate Under five mortality rate Malaria case fatality in child under 5 Expanded programme on immunization (EPI) Procured and distributed ITNs Information, Education and Communication Intervention Staff Capacity Built Indicator type Baseline , 202, 203 Data Source, GHS Output Monthly data report Output Monthly data report Output Monthly data report Output 0 90% 90% 90% Monthly data report Output 3,200 2,5 2 2, ,00 0 Monthl y data report Output Monthl y data report Output % Staff Trainin g Files Objective : To reduce HIV/AIDS prevalence rate below 0.3% Monitoring Frequency Monthly Monthly Monthly Monthly Monthly Monthly Yearly Reports Responsibility GHS,DA,GES GHS,DA,GES GHS,DA,GES GHS,DA,GES GHS,DA,GES GHS,DA,GES GHS,DA,GES Indicators Indicator type Baseline Targ et, 202, 203 Data Source, GHS Monitoring Frequency Responsibility HIV/AIDS reduced below 3% Output Monthl y date report Monthly GHS,DA,DPCU Objective 2: To maintain population growth rate below 2.5 % by 203 Population growth rate decreased below 2.5% Output 2.5% 2%.9 %.7% Monthl y data report Monthly GHS,DA,DPCU 2..7 TRANSPARENT AND ACCOUNTABLE GOVERNANCE 2

27 Employment Generation and Improved Safety Nets Public Administration / Development Management DMTDP GOAL: To Achieve Sustainable Growth by Reducing Poverty Within an Environment of Transparent And Accountable Governance GSGDA:POLICY OBJECTIVE: Promote Involvement of the people in Local Governance System. OBJECTIVE: To increase community participation in governance and decision making To increase collaboration between Traditional Authorities, District Assembly and developing partners To provide bi annual staff training programs by the end of 203 To improve institutional co-ordination, public security and development management of the district Indicators (a) Increased popular participatio n in local governance and 8 staff training programs organized by 203 (b) Town hall meeting /people s Assembly organized Indicato r Type output Baseline Targe t Data Source DA DA Monitor ing Frequen cy Quarterly Yearly Responsibility DPCU DPCU Women and Children Development GSGDA:POLICY Objective : Empower Women and Gender Mainstreaming Objective: To reduce the incidence of abuse of women and children to 5% (from 69%) by 203 Indicators 5% decrease in No. of cases of abuse of children (from Indicator Type Baselin e Data Source, GES Output Social welfare, DOVSU Monit oring Freque ncy Quarter ly Responsibility DPCU,DA, Social welfare. 25

28 69%-5%) Objective 2: To empower 5% women in governance and decision making Social welfare, DOVSU 5% increased of women in governance Output 30 Quarter ly DPCU,DA, Social welfare. 26

29 2.5 M& E CALENDAR/WORK PLAN NO. ACTIVITIES TIME FRAMES ACTOR BUDGET GH. Monitoring of Projects Preparation of Monitoring techniques - Checklist Conduct Site meetings Prepare Monitoring Reports Brief stakeholders DPCU 2, DMTDP First Quarter Evaluation Collect, Collate and Analysis Data towards first Quarter Report st Jan-30 th Mar,20 st Jan-30 th Mar,202 st Jan-30 th Mar,203 DPCU 3, Preparation of First Quarter Report and presentation to stakeholders for validation Validation and submission of Final report -do- st -0 th, April 20 -do- st -0 th, April 202 -do- st -0 th, April DMTDP Second Quarter Evaluation Collect, Collate and Analysis Data towards first Quarter Report Preparation of First Quarter Report and presentation to stakeholders for validation 5 th Apr-30 th Jun,20 -do- st -0 th, July 20 5 th Apr-30 th Jun,202 -do- st -0 th, July th Apr-30 th Jun,203 -do- st -0 th, July 203 DPCU 3, Validation and 27

30 submission of Final report DMTDP Third Quarter Evaluation Collect, Collate and Analysis Data towards first Quarter Report Preparation of First Quarter Report and presentation to stakeholders for validation 5 st Jul-30 th Sept,20 -do- st -0 th, Sept 20 5 st Jul-30 th Sept,202 -do- st -0 th, Sept st Jul-30 th Sept,203 -do- st -0 th, Sept 203 DPCU 3, Validation and submission of Final report DMTDP Fourth Quarter Evaluation Collect, Collate and Analysis Data towards first Quarter Report Preparation of First Quarter Report and presentation to stakeholders for validation st Jul-30 th Sept,20 -do- st -0 th, Sept 20 st Jul-30 th Sept,202 -do- st -0 th, Sept 202 st Jul-30 th Sept,203 -do- st -0 th, Sept 203 DPCU 3, Validation and submission of Final report Annual Progress Report Collect, Collate data and Analyze Quarterly Reports Harmonize and forward APR to RCC for onwards submission to Oct 0 th- Dec 20 th,20 st -30 th Jan.,202 Oct 0 th- Dec 20 th,202 st -30 th Jan.,203 Oct 0 th- Dec 20 th,203 st -30 th Jan.,20 DPCU,

31 NDPC 5 Capacity Building Train DPCU members on M&E and ITC Skills 0 th Nov. 20 DPCU 20, Organize Stakeholders Workshop to disseminate 5 th Jan 5 th Mar 5 th Jun 5 th Sept 5 th Jan 5 th Mar 5 th Jun 5 th Sept 6 Quarterly DPCU Meetings 8 th Mar 5 th Jun 30 th Sept 2 th Nov 20 th Mar 20 th Jun 20 th Sept 20 th Dec 5 th Mar 22 th Jun 26 th Sept 9 th Dec DPCU, Quarterly Field Visits 25 th Mar th Jun 5 th Sept 0 th Nov 0 th Mar 0 th Jun 0 th Sept 0 th Dec 0 th Mar 0 th Jun 0 th Sept 0 th Dec DPCU 2,66.00 TOTAL COST 0,

32 2.6 M&E Budget Activity Input description Quantity Frequency Estimated Unit cost GH Carry out QTLY field visit.fuel (diesel) 20gln. (*yrs) 7.00 sessions 2. snack & lunch 6.00 Total cost GH 2, honorarium Sub total 2,00.00 Organize 6 DPCU Quarterly Review meeting. stationery : a.a sheet ---- (ream) b. Pens c. Field note books allowances 3. snack & lunch (members and 30 other stakeholders). T&T (3 traditional representatives) 0 2 packs Sub total Dissemination of 0 reports. stationery: a. A sheet (reams) b. Binding materials c. postage (IEMS) Sub total Annual progress review workshop. stationery: a. A sheet (reams) 2. sitting allowances snack & lunch 3. stakeholders: a. T&T b. snack & lunch

33 Sub total, Carry out MTDP Mid Members: term Evaluation a. Sitting allowance b. Snack & lunch stakeholders: a. Snack & lunch b. T&T Sub total 2,62.00 Carry out 3days DMTDP end of implementation Evaluation Members: a. Sitting allowance 2. Meals 3.Handouts stakeholders: a. Meals b. T&T c. Handouts Sub total, Proper Materials and Equipments for M&E activities. Photo copier 2. Photocopier toner 3. Laptop Computer. Printer 5. Pen drive 6. U Ps 7. Digital Camera 8. Shelve and furniture , , ,200.00, , Sub total 8,55.00 Organize 3days Training of or 0 key local stakeholder in M&E methods. Training materials 2. Snack & Lunch 3. T & T. Accommodation ,

34 5. Facilitators 6. Honorarium (participants) , Sub total Organize 2days Local Training for II DPCU members. Snack & Lunch 2. Facilitation fees 3. Training materials. Flip chart pad 5. Board markers 6. Card boards 7. Honorarium x2 x Gp , Sub total Activity Input description Quarterly Frequency Estimated Unit cost GH External Training for DPCU members on computer software for data collection and analysis etc.. Training Materials 2. Course fees 3. pordiem night allowance. Accommodation ( weeks) 5. Feeding ( weeks) Total cost GH 00.00, , Sub total 6.,3.00 GRANDTOTAL 28, = 69,

35 2.7 DATA COLLECTION, VALIDATION AND COLLATION PROCEEDURE Data gathered from monitoring and evaluation is meant to assess the impacts of programmes and projects in the district. This the DPCU will do by collecting data on physical programmes and projects implemented, assess income level and living standards among others. In this context, the DPCU would keep a contract register to facilitate the compilation of projects and programs information. The collection of data would take cognizance of the indicators and activities identified in the M&E Core indicators and the matrix Data collection on programmes Primary Data Data that is not readily available shall be collected from various department, agencies and implementation sites, through the administration of questionnaires, carful observations, checklist and interviews using the specified indicators in the matrix. All data collected both from primary and secondary sources would be reviewed and validated before usage. Secondary Data Some form of data already exists in various departments and reports that are submitted quarterly or annually. For example data like enrolment level, in various schools and the number of HIV/AIDS infected persons already exists in some health centers. Others include files, reports in the central and decentralized department other data sources include NGO s, MDA s, CWSA, CBRDP, MOFA, GHS, IGF, GSS (mainly CWIQ, GLSS), Tender Documents and the National census reports. The DPCU would make use of such sources in the data gathering process. Data Validation The DPCU will validate and review all the data with stakeholders before and after collection. The aim for this is to avoid errors and inconsistencies in the data gathered. Monitoring and Evaluation Information System Data will be entered and stored using excel and other IT-based software that will ensure effective and efficient data update and processing, while efforts are made to get the GhanaInfo data based launched in 2005 as a result of the collaboration between Ghana Statistical Service (GSS) with NDPC. 33

36 2.8 DATA ANALYSIS AND USE Monitoring and Evaluation Data from all decentralized agencies CSOs will be collated by the DPCU, and analyzed before presentation to the RDPCU, NDPC and other MDAs and stakeholders. The M&E data will be analyzed and interpreted to highlight key areas of concern and to identify interventions for development and job creation in the district. The data collected will be transformed into meaningful information to show the results produced from each project. Each indicator (core and district specific) will be examined and appropriate action taken to address the findings. Where there is highlight of concern on an indicator, further exploration will be done on the issue. Analyses will focus on identifying linkages between the various projects goals and objectives of the DMTDP and also take into consideration the information needs of stakeholders. Both quantitative and qualitative methods will be used in data analyses and presentation of M&E results (Bar chart, graphs and pictures, etc). This will involve all the DPCU members to ensure that there is coherence across board. The analysis would serve as basis to design approaches, which can be replicated in the communities. The results of the analysis would be used to help address the problems of inadequate funding for sustainable development. 2.9 REPORTING There is the need to get all actors involved in programmes/projects of the district well informed on the level of progress made on the activities of the DMTDP after each monitoring exercise. This will enable all the stakeholders to take the necessary steps that require redress, prior to subsequent monitoring exercises. Such stakeholders would include the RPCU, DCE, and Presiding Member, Sub-Committees of the Assembly, Departmental Heads, the Media, Development partners, and CSO s All the M&E findings will be included in the DPCU s Quarterly and Annual Progress Reports. The M&E reports will take the standard outline as prescribed by the NDPC. 2.0 DISSEMINATION To ensure accountability and transparency within the District, reports would be issued to the Regional Planning and Coordinating Unit (RPCU), National Development Planning Commission (NDPC) and other stakeholders. The table below shows the strategy for the information dissemination: 3

37 Table Information Dissemination strategy Medium Stakeholders workshop Assembly meetings Time Frame 2 nd week after the second and fourth quarters. Quarterly Public fora Annually DPCU/ Area / Media discussions Issue Reports of As and when necessary Responsibility Strategy To Whom Feedback DPCU Workshop for all identified stakeholders will be organized biannually where feedbacks would be collected for review. At all Assembly DA/DPCU/ and Sub- Assembly Committees Members meetings, outcome discussions would be carried out for onward discussions with community members. Councils / Communities DCE/DPCU Community meetings as well as public gatherings Eg. festivals would be used for dissemination when necessary Regular discussions on the DMTDP, status of implementation, constraints, challenges, and strategies, using the Local FM Station Timely Stakeholders, Communities Assembly Members Committees Members Communities General Public Regional and mechanism Comments, contributions Statements Comments contributions Comments, contributions, criticisms through Phonein 35

38 Quarterly DPCU forwarding of Copies of the Annual Progress Reports and Quarterly Reports shall be. Planning and Coordinating Unit, National Development Planning Commission, departmental heads, and CSOs Comments 2. PARTICIPATRY M&E M&E practice needs to be sustainable and all inclusive. To this end all the necessary key stakeholders such as the communities, politicians traditional leaders etc., would be directly involved in the M&E design and implementation process. The stakeholders will be involved in the selecting of indicators, data collection and analysis, implementation of the findings and dissemination of the results. 2.2 CONCLUSION Project supervision, Monitoring and Evaluation are important consideration in contract administration. For the purposes of quality assurance, the DPCU is charged with the responsibility to monitor and evaluate performance of consultants and contractor. This is accomplished with the technical support of the District Works Sub- committee. The operations of the Works subcommittee and the DPCU are governed by organization of regular site meetings, field visits and documentation of proceedings. This however requires adequate logistics and funding. To revert the current trend of poor quality in the management of projects at the District Assembly level, calls for Total Quality Management. This must however reflect in total quality planning, total quality control and total quality management (implementation and feedback). 36