Community Corrections Partnership (CCP) Agenda Monday, May 9, :30 pm

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1 Community Corrections Partnership (CCP) Agenda Monday, May 9, - 3:30 pm Monterey County Government Center Board Chambers 168 West Alisal Street, Salinas, CA ITEM AGENCY I. CALL TO ORDER Probation A. Roll Call B. Additions or Corrections to Agenda II. PUBLIC COMMENT Pursuant to the Brown Act, each public agency must provide the public with an opportunity to speak on any matter within the subject matter of the jurisdiction of the agency and which is not on the agency's agenda for that meeting. Comments are limited to no more than 3 minutes per speaker. III. APPROVAL OF MINUTES A. Approve Regular Meeting Minutes for February 8, Attachment: Minutes February 8, (Action Item) B. Approve Special Meeting Minutes for February 29, Attachments: Minutes February 29, (Action Item) IV. SCHEDULED MATTERS A. Receive Statistical Data Report Probation Attachment: Monterey County CCP Quarterly Statistical Report: January 1, March 31, (No Action) The CCP will receive information on offenders receiving services as a result of public safety realignment. B. Receive an update on the proposed Budget Workshop in January 2017 Probation Attachment: Budget Workshop Report (No Action) The CCP will receive an update on the proposed Budget Workshop to be held in January 2017.

2 C. Receive a fiscal report update on AB 109 Probation Attachment: AB 109 fiscal report (No Action) The CCP will receive a fiscal report update on AB 109. D. Receive report on the Local Innovation Subaccount funding Probation Attachment: Local Innovations Subaccount Staff Report (No Action) The CCP will receive information on legislative mandates for the Local Innovation Subaccount to promote local innovation and county-decision making. V. ANNOUNCEMENTS ADJOURNMENT: The next CCP meeting will be held on August 8, at 3:30 pm at the Monterey County Government Center Board Chambers, 168 West Alisal Street, Salinas, CA Brown Act information: If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec ), and the federal rules and regulations adopted in implementation thereof. A person with a disability who requires a special modification or accommodation in order to participate in the public meeting should contact the Monterey County Probation Department at (831) as soon as possible, and at a minimum 24 hours in advance of any meeting.

3 Community Corrections Partnership (CCP) Action Minutes Monday, February 8, - 3:30 p.m. III. A Monterey County Government Center Board Chambers 168 W. Alisal St. Salinas, CA I. Call to Order The meeting was called to order by Chair Marcia Parsons at 3:32 p.m. A. Roll Call Staff: Kathryn Reimann, County Counsel CCP Members Present: Marcia Parsons (Chair), Joyce Aldrich, Berkley Brannon (Representing Dean Flippo), James Egar, Robin McCrae, Michael Moore (Representing Stephen Bernal), Pamela Patterson, Teresa Risi (Representing the Honorable Mark E. Hood), Elliott Robinson, Sid Smith (Representing Amie Miller). CCP Members Absent: Edmundo Rodriguez, Nancy Kotowski. B. Additions and Corrections to Agenda There were no additions and corrections. II. Public Comment There were no public comments. III. Approval of Minutes A. Approve the CCP Regular Meeting Minutes for November 9, 2015 B. Approve the CCP Special Meeting Minutes for November 30, 2015 A motion was made by James Egar, seconded by Elliott Robinson to approve the Regular Meeting Minutes of November 9, 2015 and the Special Meeting Minutes of November 30, Vote: Passed 5:0 (Absent: Edmundo Rodriguez / Abstained: Teresa Risi) IV. Scheduled Matters A. Receive Statistical Data Report. Management Analyst (MA) III Robin Rodriguez presented the AB 109 Statistical Report: October 1, 2015 to December 31, (See attached Statistical Data Report) Public Comment: A public comment was received from Elliott Ruchowitz-Roberts. B. Receive the Public Safety Realignment Annual Report for FY MA III Robin Rodriguez presented the Public Safety Realignment Annual Report for FY (See attached Public Safety Realignment Annual Report for FY ) 1

4 Public Comment: A public comment was received by Elliott Ruchowitz-Roberts, LeVonne Stone, and MacGregor Eddy. Board Comments: James Egar recommended reevaluating the following programs: 1) Pretrial Services; 2) Supervised Home Confinement; 3) Job Core Training at Rancho Cielo; and 4) Kick Start for employment services, due to low program counts. He also indicated that the number of individuals released on Own Recognizance (OR) had decreased significantly. Berkley Brannon indicated that the OR releases had decreased due to Proposition 47, and suggested reevaluating the Pretrial Services program during the budget process for next FY. Michael Moore indicated that the jail population had increased from about 800 to the mid-900 s, but the number of inmates housed in Alameda County had decreased from about 60 to only 2. Robin McCrae recommended simplifying the report for easy data comparison. C. Receive a fiscal report update on AB 109 Finance Manager Dawn Soza provided a fiscal update on AB 109 actual expenditures, funding and reserve from October 2011 through June 30, 2015, as well as projections through FY Public Comment: There were no public comments. Board Comments: Elliott Robinson recommended listing the annual expenditures by category. D. Discuss a proposal from PD Egar to fund one Deputy Public Defender II and one Legal Assistant positions to assist with record expungement and pardons to facilitate offender s successful community re-entry; consider supporting the proposal from Public Defender James Egar. (See attached Agenda Item Request from PD Egar) Motion: James Egar made a motion to add one Deputy Public Defender II and one Legal Assistant to the function of record expungement and pardons to facilitate offender s successful participation in community life. Motion: Failed for lack of a second. Public Comment: A public comment was received from LeVonne Stone. Board Comments: Berkley Brannon presented a list of Proposition 47 cases that are pending record expungement, and indicated that more than half of the cases had already been processed; consequently, he was not in support of allocating funding for the positions requested by the PD. Chief Parsons indicated that she was not in support of PD Egar s request due to: 1) AB 109 projected budget deficit; 2) The County facing a challenging budget next FY; and 3) Population served, not all being AB 109 offenders. The Public Defender receives a separate funding allocation from the State for AB 109 activities. 2

5 E. Discuss funding options for inmate programs at County Jail Public Defender James Egar recommended that the CCP discuss funding options for inmate programs at County Jail. (See attached Agenda Item Request from Public Defender James Egar) Public Comment: A public comment was received from LeVonne Stone. Board Comments: Elliott Robinson recommended scheduling a budget workshop to prioritize program funding, due to the projected budget deficit in the future. Motion: James Egar made a motion to: 1) Allocate $400,000 to enhance programs for inmates at County Jail; and 2) Complete a survey of inmate programs offered at County Jail to determine how many inmates were benefiting from those programs. Motion: Failed for lack of a second. County Counsel Kay Reimann indicated that due to pending litigation it was inappropriate to discuss the matter in an open setting. Announcements: A Special CCP Budget meeting is scheduled for Monday, February 29 th at 2:00 p.m. at the Board of Chambers. Adjournment The meeting adjourned at 5:06 p.m. Respectfully submitted by Trisha Hidalgo, Senior Secretary Monterey County Probation Department 3

6 Community Corrections Partnership (CCP) Special Meeting Action Minutes Monday, February 29, - 2:00 p.m. III. B Monterey County Government Center Board Chambers 168 W. Alisal St. Salinas, CA I. Call to Order The meeting was called to order by Chair Marcia Parsons at 2:05 p.m. A. Roll Call CCP Members Present: Marcia Parsons (Chair), Manuel Gonzalez, Berkley Brannon (Representing Dean Flippo), James Egar, Michael Moore (Representing Stephen Bernal), Edmundo Rodriguez, Elliott Robinson, Joyce Aldrich, Sid Smith (Representing Amie Miller), Pamela Patterson. CCP Members Absent: The Honorable Mark E. Hood, Nancy Kotowski, Robin McCrae. II. Public Comment A public comment was received from Elliott Ruchowitz-Roberts. III. Scheduled Matters A. Consider recommending to the Board of Supervisors approval of the FY -17 Baseline Budget Finance Manager Dawn Soza reviewed the proposed AB 109 Baseline Budget for FY -17 (See attachment: III. A). Board Comments: James Egar expressed concerns with the amount of funding allocated to programs. Berkley Brannon suggested reevaluating all of the programs due to the projected budget deficit. Public Comments: A public comment was received from Elliott Ruchowitz-Roberts. A motion was made by Berkley Brannon, seconded by Elliott Robinson, to recommend to the Board of Supervisors approval of the AB 109 Baseline Budget for FY -17. Vote: Passed 5:1 (Opposed: James Egar/ Absent: Mark E. Hood) B. Provide direction to staff on an AB 109 Budget Workshop. Finance Manager Dawn Soza provided information regarding a budget workshop, including a schedule and possible strategies and methodologies, as recommended by the CCP at the last meeting (See attachment: III. B). Board Comments: Berkley Brannon recommended: 1) creating a budget process roadmap comparison to other counties; 2) setting options and targets for allocating funds; and 3) researching an appropriate reserve balance amount. 1

7 Manuel Gonzalez recommended contacting other CCPs across the State for assistance in crafting the budget process. Edmundo Rodriguez recommended reevaluating and prioritizing the programs, and then funding those that are successful. Public Comments: A public comment was received by Elliott Ruchowitz-Roberts. Chair Marcia Parsons made a motion, seconded by Edmundo Rodriguez, to begin working on a budget process roadmap taking in consideration the comments from the Board, and to report at the May 9 th CCP meeting. Vote: Passed 6:0 /Absent: Mark E. Hood Announcements: The next CCP meeting will be held on May 9, at 3:30 p.m. in the Board of Supervisors Chambers. Adjournment The meeting adjourned at 3:00 p.m. Respectfully submitted by Trisha Hidalgo, Senior Secretary Monterey County Probation Department 2

8 Monterey County Community Corrections Partnership Quarterly Report: January 1, March 31, Post Release Community Supervision (PRCS) active cases each month: IV.A 340 Active PRCS Cases Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 The active Mandatory Supervision caseload each month: Active Mandatory Supervision Cases Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 In the last quarter 21% of all 1170(h) local prison sentences included Mandatory Supervision. When inmates are released with Mandatory Supervision, they have an opportunity to participate in all AB109 related rehabilitative services as well the additional support and supervision provided by their Probation Officer. Ratio of Mandatory Supervision Sentences to 1170(h) Straight Local Prison Sentences 1170(h) Local Prison Sentences: 79% Mandatory Supervision Sentences: 21% *Percentage based on individuals 1

9 AB109 Demographic Data All All data data reported represents people people who who had had an an active active Mandatory Supervision or or Post Post Release Community Supervision (PRCS) (PRCS) case case during during the the quarter. AB109 Geographic Residency AB109 Case Type PRCS 77%. *Other 27% Salinas 41% South County 10% Monterey Peninsula 16% North County 6% Mandatory Supervision 23% 0% 20% 40% 60% 80% 100% AB109 Age Range 36% 26% 24% 12% 0% 2% 0% *Other Includes out of county or unknown Under AB109 Race/Ethnicity AB109 Gender Other 1% Asian Black White 2% 11% 24% Male 89% Female 11% Hispanic 62% AB109 Levels of Risk and Supervision Moderate 35% High 42% Very High 9% Low 14% Risk Assessment: Probation utilizes the ORAS (Ohio Risk Assessment System) to calculate an individual s risk to re-offend. Effective probation supervision utilizing evidence based practices indicate that those with a score of moderate to high are most likely to benefit from rehabilitative services. The individuals who score in the very high range for re-offense are closely supervised and monitored by a team of 2 probation officers, whose positions are dedicated to assuring compliance with terms and conditions and searching for those who have absconded. 2 2

10 Monterey County Jail Data Average Daily Jail Population Per Month Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 *Numbers represent the average daily population per month. Does not include those transferred to another facility Sentenced vs Non-Sentenced Inmates 35% 37% 40% (322) (343) (354) 65% 63% 60% (605) (579) (531) Jan-16 Feb-16 Mar-16 Non-Sentenced Inmates Sentenced Inmates Gender of Inmates Male 88% Female 12% Calculation based on quarterly average of ADP As of 03/31/, 1170(h) sentenced inmates represent 18% of the total ADP and 44% of the total sentenced population. Note: This is not a reflection of the number of individuals eligible for pretrial release. The number of un-sentenced inmates reflects everyone in custody without a release date, including parole and probation violators. Jail Population Jan- Feb- Mar- Inmates transported to other facilities Inmates being housed in another facility at the end of the month Number of 1170(h) Inmates in custody at the end of the month Number of offenders sentenced to 1170(h) Local Prison Sentence (This count may also include parole, probation, PRCS and Mandatory Supervision)

11 Probation and Jail Alternatives to Custody Jan Feb Mar Non-Sentence Inmates Released Total Number of Inmates Released on their Own Recognizance A judge or sheriff releases a defendant from custody without posting money bail. This population is equivalent to pretrial releases without supervision. Pre-Trial Supervision Releases This program supervises defendants in the community while they await the outcome of their charge. These defendants were formally authorized by the Court to be released onto pretrial supervision Work Alternative Program: New Bookings Per Month This count represents the number of people who are booked into the Work Alternative Program instead of serving time in jail custody. They are booked and enrolled into the program and given a date in the future to appear for their work assignment Supervised Home Confinement This count represents sentenced people who applied and were accepted into the Supervised Home Confinement Program in lieu of serving time in jail. Electronic monitoring is utilized to monitor their compliance with rules of the program Residential Substance Abuse Placement This count represents people who were approved to participate in a residential substance abuse treatment program in lieu of serving time in jail or for a portion of their custody time

12 AB109 Funded Service Providers Turning Point AB109 Housing Incentive Program Jan Feb Mar Number of Monthly Referrals Received Number of Assessments Completed Number of People who Received Emergency Housing Number of People who Received Subsidized Housing Number of People who Obtained Permanent Housing Total Number of Active Cases Each Month Total Number of Cases Closed Each Month Turning Point Transitional House Number of People Placed in Transitional Housing During the Month Total Number of People Housed During the Month Number of People who Exited During the Month Number of People Waiting To Enter the Transitional House Turning Point AB109 Employment Program Jan Feb Mar Cumulative Total Number of People Referred by Fiscal Year beginning Number of Monthly Referrals Received Number of Employment Workshop Participants Number of People that Completed the Employment Workshops Number of Assessments Completed Total Number of Active Cases Each Month Employment Placements -Number of People Who Received On-the-Job Training (Partially Subsidized) Number of People Who Obtained Direct Employment, Unsubsidized Employment or Found Employment Independently Number of Cases Closed

13 Monterey County Office for Employment Training AB109 Kick Start Employment Program Jan Feb Mar Cumulative Total Number of People Referred by FY beginning Number of Monthly Referrals Received Number of Employment Workshop Participants Number of People that Completed the Employment Workshops Number of Assessments Completed Total Number of Active Cases Each Month Employment Placements -Number of People Who Received Work Experience Training (Fully Subsidized) Number of People Who Received On-the-Job Training (Partially Subsidized) Number of People Who Obtained Direct Employment, Unsubsidized Employment or Found Employment Independently Number of Cases Closed Transitions for Recovery and Re-Entry (Data Entered into ETO) Peninsula Site Jan Feb Mar New Program Referrals Received Participants Enrolled During the Month Completions/Graduations Salinas Site Jan Feb Mar New Program Referrals Received Participants Enrolled During the Month Completions/Graduations Jan Feb Mar South County Site New Program Referrals Received Participants Enrolled During the Month Completions/Graduations

14 Rancho Cielo Construction Academy & Youth Corps Jan Feb Number of Individuals Referred by Probation Number of Referrals Accepted into Program Number of Participants Active and Employed with the Program Each Month Number of Participants that Unsuccessfully Exited Program Number of Participants that Successfully Completed Program Number of Participants that Completed an Individual Development Plan Mar Monterey County Behavioral Health Quarterly Data Jan-Feb-Mar Total Number of Clients Served by Behavioral Health 183 Number of New Clients Referred and Served 62 Number of Clients who Received an Assessment 20 Number of Clients who Received Outpatient Mental Health Services 39 Number of Clients who Participated in Residential Substance Abuse Treatment 25 Number of clients who Participated in Out-Patient Substance Abuse Treatment 20 Number of clients who Received Crisis Intervention/Hospital Based Services 12 GEO Reentry Services, Day Reporting Center Jan Feb New Program Referrals Participants Receiving Case Management During the Month Average Daily Population in Aftercare Number of Groups Conducted Number of Cognitive Behavioral Therapy (CBT) Sessions Conducted Number of Assessments Conducted Completions/Graduations Mar 7

15 Monterey County Department of Social Services (DSS) Jan Feb Mar All AB109 Recipients of Community Benefits CalFresh (Food Stamps) CalWORKS (Cash Aid) General Assistance (GA) Medi-Cal DSS has been providing outreach services to Probation clients through their MC-CHOICE program. A community Benefits representative maintains a regular schedule at the Adult Probation Department to meet with probationers, take applications, problem solve and troubleshoot eligibility questions and issues. In addition, these outreach services are also utilized by the other AB109 service providers and Probation Officers for further collaboration and general education about eligibility and access to community benefits. Since Outreach services have been in place, eligibility for community benefits continue to increase. Introspect: Educational Services Provided in the Jail (Data Entered into ETO) Quarterly Data: Jan-Mar Classes Offered: Attitude, Beyond Anger, Choices, Cognitive Distortions, Exit Plan, How it Works, Interpersonal Skills, Parenting and Child Development, Pride, Self-Assessment, Self- Concept, Setting and Attaining Goals, Values and Responsibilities. During the quarter 116 unique inmates participated in the different classes offered throughout the quarter. Of those, 53 were classified AB109. Number of Training Hours Taught by Introspect Staff 257 Total Number of Training Hours Received by Inmates who Participated in 1 or more classes

16 IV. B M E M O R A N D U M COUNTY OF MONTEREY PROBATION DEPARTMENT ADMINISTRATION May 4, TO: FROM: Community Corrections Partnership (CCP) Members Probation Staff MEETING: May 9, SUBJECT: Item IV. B Receive an update on the proposed Budget Workshop in January 2017 Discussions at prior CCP meetings identified the need of a budget workshop to better understand the process, reassess areas of need, and strategically prioritize the allocation of available and finite resources, particularly in light of the gradual depletion of Year End Reserves. The Budget Workshop is tentatively scheduled for January Probation staff has initiated research from other Counties in the State to compare strategies and methodologies for funding prioritization. These include a short survey circulated to Chief Probation Officers, contacts with other jurisdictions, collection and review of documents produced by other CCPs, and analysis of strategies and methodologies. Probation staff is planning presentations in preparation to the Budget Workshop: August meeting November meeting Strategies and Methodologies Spotlight on AB 109-funded services Program Budget and Performance Data

17 AB109 Actual and Projected Expenditures, Funding and Reserve October 2011 thru June 30, 2020 Summary of Total Funding and Annual Expenditures REVISED 05/03/ IV. C AB109 Main Allocation Actual FY11-12 Actual FY12-13 Actual FY13-14 Actual FY14-15 Current Year Projected FY15-16 Projected Projected Projected Projected FY16-17 FY17-18 FY18-19 FY19-20 (includes CCP planning and implementation grants with the annual amount of $150,000 per year through FY15-16) 4,268,439 8,081,688 9,549,648 8,783,838 11,309,775 11,885,574 11,885,574 11,885,574 11,885,574 Growth Allocation , , ,532 1,002, , , ,379 Annual Funding (No Reserve) 4,268,439 8,081,688 10,184,671 9,513,925 12,154,307 12,887,910 12,356,953 12,356,953 12,356,953 Reserve 0 1,684,919 4,551,042 6,160,620 5,218,053 4,792,462 4,615,555 3,515,747 2,012,236 Total Funding* 4,268,439 9,766,607 14,735,713 15,674,545 17,372,360 17,680,372 16,972,508 15,872,700 14,369,189 Annual Expenditures** 2,583,520 5,215,565 8,575,093 10,456,492 12,579,898 13,064,817 13,456,761 13,860,464 14,276,278 Year End Reserve 1,684,919 4,551,042 6,160,620 5,218,053 4,792,462 4,615,555 3,515,747 2,012,236 92,911*** Reserve Variance +1,684,919 +2,866,123 +1,609,578 (942,567) (425,591) (176,907) (1,099,808) (1,503,511) (1,919,325) * Total Funding includes Annual State Allocation, CCP planning & implementation grants in the amount of $150,000 per year through FY15-16, Growth Allocation and Reserve. Projected amounts for Main and Growth Allocation are based on estimates provided by the Governor s January Budget Proposal on January 7, and the California State Association of Counties on April 5,. The funding projections contain revenue estimates and do not guarantee a specific funding level. ** Annual Expenditures for FY11-12 to FY14-15 are actual final program expenditure amounts. The amount for FY15-16 is based on the current year CCP budget with projection considerations for expenses reported to date. The expenditure amounts for FY16-17 and on are based on the proposed FY16-17 budget (presented to the CCP on 2/29/) including an estimated 3% cost of providing services increase. This model does not include any expansion of services. *** Updated projection for FY19-20 results in a Year End Reserve of $92,911. Prior projections forecasted a Year End Reserve deficit in FY The positive Year End Reserve balance is a result of the most recent estimate of the Growth Allocation for FY16-17 from the California State Association of Counties on April 5, which updated the projected FY16-17 Growth Allocation from $471,379 to $1,002,336.

18 IV. D M E M O R A N D U M COUNTY OF MONTEREY PROBATION DEPARTMENT ADMINISTRATION May 4, TO: FROM: Community Corrections Partnership (CCP) Members Probation Staff MEETING: May 9, SUBJECT: Item IV. D Receive a report on the new Local Innovation Subaccount funding Beginning FY 15-16, each County is mandated to transfer to the Local Innovation Subaccount 10% of State revenue allocated from the following four growth accounts: Trial Court Security Grown Special Account Community Corrections Growth Special Account District Attorney and Public Defender Growth Special Account Juvenile Justice Growth Special Account Growth funds are received in arrear, typically the following fall, and are calculated year by year once the base allocation has been collected, as they are subject to the economy and the collection of fees. Growth funds for FY will be distributed to counties in September. Once the funds are received, the Board of Supervisors (BOS) has the authority to determine use of funding according to code. At this juncture, the State is estimating $147,012 for Monterey County, with the majority ($111,370) coming from the Community Corrections Growth Special Account. The purpose of this legislation is to fund local needs, fostering local innovation and county decision-making. Expenditure decisions for the Local Innovation Subaccount are determined by the BOS. The subaccount can be used to fund any activity that is otherwise allowable for any of the underlying accounts that support it. CCPs throughout the State will be making recommendations to the BOS on local needs and funding proposals. Legislative Reference: Government Code (f) (15) and (b)