COMMUNITY CORRECTIONS ADVISORY BOARD MINUTES

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1 COMMUNITY CORRECTIONS ADVISORY BOARD MINUTES MEETING: Advisory Board DATE: July 20, 2017 START TIME: 12:05 p.m. LOCATION: Community Corrections 227 N. Santa Fe, Suite #202 Salina, KS END TIME: 12:57 p.m. MEETING CHAIR: Todd Heitschmidt DATE REPORT SUBMITTED: July 25, 2017 QUORUM: Yes No ATTACHMENT(S) ENCLOSURES: Yes No ATTENDANCE LIST: Todd Heitschmidt Ellen Mitchell Glenna Phillips Kevin Ellis LaNay Meier Kevin Carrico Rodger Sparks Mike Sweeney Kevin Emerson Crystal VanCoevern Charles Ault-Duell Jeff Adams George Cardinal Rita Deister NUMBER OF MEMBERS ABSENT: 11 STAFF PRESENT: 4 Annie Grevas Rosie Walter Mendee Kramer Michelle Stephenson GUEST: Samantha Jones ETHNICITY INFORMATION: ANGLO BLACK HISPANIC NATIVE ASIAN MULTI RACIAL OTHER 12 NUMBER OF MALES/FEMALES: 8 Males/ 4 Females

2 Minutes Approved: Yes No Director s Report Given: Yes No Items Covered: Items Passed: Items Defeated: Items Tabled/Carried Over: Misc. Issues Covered: SUMMARY OF ADVISORY BOARD MINUTES FOR Approval of Minutes (action) Director s Report a. Agency Facility Pending Changes (update) b. Staff Changes (update) c. KDOC-JS Release of Program funds (update) Peggy Crippen, Kevin Carrico, Police Protective Custody Homes (presentation) Kansas Department of Corrections a. FY17 Line Item Adjustment (action) b. FY18 Adult Services Application (action) c. FY18 Behavioral Health (action) Explanation: Judicial District Supervision Options, by Todd Heitschmidt, Kevin Emerson and Annie Grevas (presentation) Adjournment (action) Minutes FY18 Behavioral Health Budget Adjustment (action) FY18 Adult Application (update) FY18 Juvenile Application (update) FY17 Adult Line Item Budget Adjustment (action) FY18 Title II (update) Adjournment Next Meeting Set: September 21, 2017 Unresolved Issues: Yes No Task Responsible Target Individual Date Minutes Rosie July 25, 2017 Next Meeting s Suggested Agenda: Approval of Minutes (action) Director s Report a. Staff Changes (update) KDOC FY17 Outcomes (action) FY18 Adult Reimbursement (action) FY18 Juvenile Reimbursement (action) Adjournment (action) Prepared By: Rosie Walter

3 Minutes: 1. Approval of Minutes (action) Todd Heitschmidt called the meeting to order at 12:05 pm. Todd asked for revisions or additions to the May 18, 2017 Advisory Board meeting minutes. Kevin Carrico made a motion to approve the May 18, 2017 Advisory Board meeting minutes as submitted by staff. Jeff Adams seconded the motion. 2. Director s Report a. Agency Facility Pending Changes (update) This agency is working with the County Commission and Rita Deister, County Administrator to determine future office location. Discussion: There are two locations that are under review; current location and next to Gibson/Ace Hardware, 321 S. Broadway. Both locations will require remodeling at a cost to this agency from the Reimbursement funds. A determination may be made by mid-august The Board will be updated. b. Staff Changes (update) Staff member, Ruth McDaniel has retired from Community Corrections. Ruth was with the County for over 30 year. She was a dedicated staff member that will be missed. Due to budget reductions for Fiscal Year 2018, her position will not be replaced immediately. A later review of budget expenses will be determined as to when the position can be replaced. c. KDOC-JS Release of Program Funds (update) The Kansas Department of Corrections has released Fiscal Year 2018 Reinvestment Grant dollars, this district can apply for $157, There are two grants: Reinvestment Grants and the Regional Collaboration Grant. These dollars are to support regional and inter-branch collaboration among Boards of County Commissioners to deliver services that may otherwise be difficult to administer. Each Community Corrections agency /districts have special local needs based on the youth/family population and services within the areas. Agencies believe that these dollars will have the largest impact locally. This agency will work with local providers to determine services that will have the greatest impact based on the JCAB report. The applications are due September 5, Peggy Crippen, Kevin Carrico, Police Protective Custody Homes (presentation) Peggy Crippen, Catholic Charities and Kevin Carrico, St. Francis handed out two flyers on Police Protective Custody (PPC) within Saline County.

4 PPC homes are temporary (up to 72 hours) placements for youth processed through Juvenile Intake and Assessment. These youth have no guardian to take care of them due to situations such as a car wreck, arrest or a child is lost. These PPC homes provide an immediate place that is safe for the child that is often traumatized from this event. Homes are reimbursed $30 per day per child. Homes providing PPC are required to complete an application, home visit to evaluate the safety of home, attend training, and have background checks on all family members over the age of 18. Currently there are 4 PPC homes, but the need for additional homes is great. Board members were asked to distribute the handed out flyers to churches or anyone with interest. The next training for new homes is scheduled September Kansas Department of Corrections a. FY18 Behavioral Health Budget Adjustment (action) Community Corrections is requesting Board approval on the Kansas Department of Corrections Fiscal Year 2018 Behavioral Health revised Budget Summary and Budget Narrative of $208, and Memorandum of Agreement with Central Kansas Foundation for continuation of services. The Board was the budget adjustment for review. The Board previously approved the Fiscal Year 2018 Application with a budget of $240, The Kansas Department of Corrections announced a funding level $208, and requested a budget revision. Behavioral Health funds are continuation of services from the past 5 years. This is an increase of $4, over Fiscal Year This agency will continue to work with Central Kansas Foundation to facilitate the services. The budget with approving signatures from the Board and Commission is due to KDOC on September 1, Todd Heitschmidt asked for a motion to approve the Fiscal Year 2018, Behavioral Health revised Budget Summary and Budget Narrative of $208, and continuation Memorandum of Agreement with Central Kansas Foundation for services. Crystal VanCoevern made a motion to approve the Fiscal Year 2018, Behavioral Health revised Budget Summary and Budget Narrative of $208, and continuation Memorandum of Agreement with Central Kansas Foundation for services. Jeff Adams seconded the motion. b. FY18 Adult Application (update) The Fiscal Year 2018 Adult Services Application was submitted by staff to the Kansas Department of Corrections and was approved. Funding will begin July 1, 2017 and end June 30, There was a reduction of $39,

5 c. FY18 Juvenile Application (update) The Fiscal Year 2018 Juvenile Services Application was submitted by staff to the Kansas Department of Corrections and was approved. Funding will begin July 1, 2017 and end June 30, Funding was flat at $777, d. FY17 Adult Line Item Budget Adjustment (action) Community Corrections is requesting Board approval to transfer funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Adult and Behavioral Health in the amount of $10, The Board was ed the request for prior review: This request is an annual year-end process to adjust budget based on actual need/expenses. adjustments over $5, require Board and Commission approval. All From Line # and Budget To Line # and Budget Category Amount Grant Category Title Title 18 Travel 32 Communication 1, CC 18 Travel 39 Equipment 1, CC 25 Training 39 Equipment CC 54 Facility 39 Equipment 2, CC 54 Facility 46 Supplies 1, CC 6 Salary 43 Mental Health 2, BH 6 Salary 51 Substance Abuse BH 65 Contract Personnel 51 Substance Abuse BH TOTAL 10, Explanation of line item transfers: Funds were available in Travel due to decrease staff travel, unused funds moved from Training due to lower than projected expenses, and the cost of rent higher than projected need. The cost of Communication was higher due to the county changing phone services, and adding a wireless connection for Director's laptop. There were no funds available for Equipment due to reduced FY17 funding but the need for chairs, bullet proof vest and other needs were purchased. The cost for supplies has increased based on staff needs. This agency will use this information for future budget planning. Within the Behavioral Health Budget funds were moved from Salary and Contractual Personnel to cover the cost of client services. Funds were available in Salary due to lower than projected insurance benefits. Equipment needs such as computer software upgrades/renewals were required to maintain computer/software continuity. Todd Heitschmidt asked for a motion to approve the transfer of funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Adult and Behavioral Health in the amount of $10, as submitted by staff. Charles Ault-Duell made a motion to approve the transfer of funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Adult and Behavioral Health in the amount of $10, as submitted by staff. Kevin Carrico seconded the motion.

6 e. FY17 Juvenile Line Item Budget Adjustment (action) Community Corrections is requesting Board approval to transfer funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Juvenile Services in the amount of $25, The Board was ed the request for prior review. This request is an annual year-end process to adjust budget based on actual need/expenses. All Adjustments over $5, require Board and Commission approval. From Line # and Budget To Line # and Budget Amount Grant Category Title Category Title 73 Contractual Services 11 Salary 5, JIAS 73 Contractual Services 32 Communication JIAS 73 Contractual Services 11 Salary 16, JISP 73 Contractual Services 32 Communication JISP 73 Contractual Services 46 Supplies JISP 73 Contractual Services 62 Contractual Admin JISP 73 Contractual Services 11 Salary 2, CM 73 Contractual Services 46 Supplies CM Explanation of line item transfers: Contractual Services has remaining grant funds available due to anticipated SB367 changes. Funds were needed to support Personnel due to Administrative Staff adjustments and cost to cover intake services. Communication was needed due to adding mobile internet devices for JIAS and CM. Supplies were needed to accommodate staff needs that were not projected within the budget. Contractual Admin was added to accommodate the cost of copier services. This information will be utilized to prepare future budgets. Todd Heitschmidt asked for a motion to approve the transfer of funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Juvenile Services in the amount of $25, as submitted by staff. Jeff Adams made a motion to approve the transfer of funding within the budgeted line items for Fiscal Year 2017, Kansas Department of Corrections budget for Juvenile Services in the amount of $25, as submitted by staff. Glenna Phillips seconded the motion. TOTAL 25, f. FY18 Title II (update) The Kansas Department of Corrections awarded $55, in Title II funding from an application completed by USD #305, Community Corrections with assistance from the County Attorney s office and Salina Police Department. These dollars will be utilized by USD #305 to address incidents at school reduce arrest. A Memorandum of Understanding will be signed with Salina Police Department, and Community Corrections Community Corrections will be the fiscal agent for these dollars.

7 5. Adjournment (action) Jeff Adams made a motion to adjourn the July 20, 2017 Board meeting at 12:55 pm Kevin Carrico seconded the motion The next board meeting is scheduled September 21, 2017.

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