WATERLOO REGION DISTRICT SCHOOL BOARD NOTICE AND AGENDA

Transcription

1 JUNE 5, 2017 WATERLOO REGION DISTRICT SCHOOL BOARD NOTICE AND AGENDA A Special Committee of the Whole Budget Meeting of the Waterloo Region District School Board will be held in the Education Centre Board Room, Building 2, 1 st Floor, 51 Ardelt Avenue, Kitchener, Ontario, on Monday, June 5, 2017, at 7:00 p.m. AGENDA Call to Order O Canada Approval of Agenda Declarations of Pecuniary Interest Announcements Delegations Reports Fiscal Task Force Quarterly Update M. Gerard Annual Budget Survey M. Gerard Budget Highlights M. Gerard Reports from Board Members Question Period (10 minutes) Other Business Future Agenda Items (to be referred to Agenda Development Committee) Adjournment Questions relating to this agenda should be directed to Jayne Herring, Manager of Corporate Services , ext. 4336, or Jayne_Herring@wrdsb.on.ca

2 Long Term Fiscal Sustainability and Stability Task Force Known As Fiscal Task Force June 5 th, 2017 Update 1

3 Membership 2 Trustees, appointed by Board Chair 1 Representative from WREA 1 Representative from SSPA 2 Coordinating Superintendents, Student Achievement and Well-Being 1 Coordinating Superintendent, Business Services (Chair) 1 Controller, Finance (Working Group) 2

4 Membership Natalie Waddell, Trustee Cindy Watson, Trustee (finished December 2016) Kathi Smith, Trustee (started January 2017) Greg Jespersen, WREA Representative Cathy Vollmer-Ashley, SSPA Representative Lila Read Mark Schinkel (finished December 2016) Scott Lomax (started January 2017) Matthew Gerard (Chair) 3

5 Purpose The Fiscal Task Force will consider options and solutions that will contribute to the long term fiscal sustainability and stability of the Board. The Fiscal Task Force meetings were held the first Tuesday of the month at 5 PM. 4

6 Budget Consultation In early 2017, Budget Consultation meetings were held with: Student Senate Parent Involvement Committee Special Education Advisory Committee Waterloo Region Assembly of Public School Councils 5

7 Budget Consultation (continued) In early 2017, Budget Consultation meetings were held with: Secondary School Principal s Association Secondary School Vice-Principal s Association Waterloo Region Elementary Administrators 6

8 Budget Survey Results Presented to the Committee of the Whole June 5,

9 Budget Survey Results Survey was posted from February 21 st to March 20 th 801 Respondents 8

10 Survey Review Fiscal Task Force reviewed the survey responses Responses were summarized into key themes Key themes analyzed and further refined into actionable next steps 9

11 Respondents *Respondents were allowed to select more than one group 10

12 Question 3 In your opinion, which of the following resources do you believe are essential to supporting high levels of student achievement in the area of mathematics? (Please select all that apply.) 11

13 Question 3 12

14 Question 4 In your opinion, which of the following resources/programs do you believe are essential to supporting more students in graduating from secondary schools? (Please select all that apply.) 13

15 Question 4 14

16 Question 5 The WRDSB supports and affirms student cognitive, emotional, social, and physical wellbeing. In your opinion, which of the following resources/programs have the greatest impact on STUDENT well-being? (Please select all that apply.) 15

17 Question 5 16

18 Question 6 The WRDSB supports and affirms staff cognitive, emotional, social, and physical well-being. In your opinion, which of the following resources/programs have the greatest impact on STAFF well-being? (Please select all that apply.) 17

19 Question 6 18

20 Question 7 Do you have any suggestions for how the WRDSB can make more efficient use of its resources to support student achievement and student and staff well-being? 19

21 20

22 Key Themes and Suggestions Additional classroom supports Class sizes Promote best practices amongst teachers Continued wellness support for students School Condition Improvements Energy Efficiency 21

23 Next Steps Special thanks to Student Senate and all respondents that provided feedback in the budget process Information collected has been collated by Senior Manager of Research and Evidence Based Practice The survey information and input from Student Senate will be incorporated into future Operational Goals status updates 22

24 Next Steps Class sizes and staffing levels are guided by provincial legislation and collective agreements The Grant for Student Needs provides assistance through: Local Priority Funding Investment in the reduction of class sizes for FDK and Grades 4 through 8 23

25 Next Steps Reports to Committee of the Whole on May 15, 2017 described the Board s plans to: Invest in the infrastructure of our schools Continue to improve our Facility Condition Index (19% versus the provincial average of 27.5%) Energy efficiency through Greenhouse Gas Reduction Fund 24

26 Thank you! 25

27 Annual Budget Survey The Waterloo Region District School Board (WRDSB) invites students, parents/guardians, staff, and community members to provide input into WRDSB s budget. We are committed to implementing our strategic plan while using our resources efficiently. Trustees approved an operating budget of $699M for the school year. The chart below outlines where we spend our financial resources. Responding to this survey will assist us in identifying areas that are a priority to our stakeholders. The WRDSB is funded by the Ministry of Education and is governed by various legislative and contractual obligations which must be adhered to. The results of the survey will be compiled and shared with the Board of Trustees during the budget process in June Please complete the survey by Friday, March 10, 2017.

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29 Annual Budget Survey * 1. What group(s) you belong to? (Please select all that apply.) Student Staff Parent/Guardian/Grandparent Community Member Other (please specify) * 2. Please enter your postal code: * 3. In your opinion, which of the following resources do you believe are essential to supporting high levels of student achievement in the area of mathematics? (Please select all that apply.) Classroom resources (e.g. algebra tiles, white boards, Chromebooks) Online math resources (e.g. Dreambox, Prodigy) Family Math Nights Collaborative classroom furniture (e.g. round tables to allow for group work and small group instructions versus individual traditional one-piece desks) Professional development for teachers Homework Help Line (e.g. homeworkhelp.ilc.org) Home math programs Other (please specify)

30 * 4. In your opinion, which of the following resources/programs do you believe are essential to supporting more students in graduating from secondary schools? (Please select all that apply.) Early literacy and numeracy intervention (e.g. Early Reading Programs (literacy), Dreambox (mathematics)) Early identification and intervention of at risk learners Alternative programming to support a variety of student needs (e.g. U-Turn, Section 23, Summer School, Night School) Online Learning (e.g. Blended Learning, e-learning) and the use of digital technology Cooperative Education (e.g. Ontario Youth Apprenticeship Program, Specialist High Skill Major, Specialized Online Co-op) Student Success Resources (e.g. Credit Rescue, Credit Recovery) Targeted Interventions for students with Special Education Needs (e.g. Access to Technology, Access to Resources) Specialized Programming (e.g. International Baccalaureate, French Immersion, Extended French, Integrated Arts, Strings) Other (please specify)

31 * 5. The WRDSB supports and affirms student cognitive, emotional, social, and physical wellbeing. (Additional information regarding the Ministry of Education s Well-Being Strategy can be found on the Ministry's website). In your opinion, which of the following resources/programs have the greatest impact on STUDENT wellbeing? (Please select all that apply.) Safe, Caring, and Inclusive School Teams (SCIS) teams formed to promote a positive school climate for all members of the school community. WITS (Walk away, Ignore, Talk it out, Seek Help) bullying prevention and healthy relationship building programs in select elementary schools. Friends For Life depression and anxiety prevention for elementary students providing class-wide social and emotional learning. TIPS (Transition to Independence System) a program designed in conjunction with community partners to assist secondary students with emotional and/or behavioural difficulties in making a successful transition to adulthood. Kognito mental health capacity building resources for staff and students, delivered in 3 levels of simulation targeted at primary/junior, senior elementary, and secondary students. Gay-Straight Alliances (GSA) - student-run clubs for grades 7 through 12 that provides a safe place for students and teachers to discuss and educate others about lesbian, gay, bisexual, transgender, questioning (LGBTQ) issues. GSAs aim to reduce homophobia, biphobia and transphobia in schools by engaging staff and students in LGBTQ anti-stigma education. safetalk training for staff, parents/guardians SafeTalk is a prevention strategy for suicide ideation and self-injury. Culturally appropriate and inclusive curriculum and pedagogy. Diverse co-curricular programming (e.g. athletics, arts, clubs) Healthy school planners student day planners containing wellness strategies for students. Other (please specify)

32 * 6. The WRDSB supports and affirms staff cognitive, emotional, social, and physical well-being. (Additional information regarding the Ministry of Education s Well-Being Strategy can be found on the Ministry's website). In your opinion, which of the following resources/programs have the greatest impact on STAFF well-being? (Please select all that apply.) Employee & Family Assistance Program promoting resilience; nutrition; advice on child care, elder care, and financial advice; through 24/7 counselling service available to staff. Wellness Speaker Series engaging external presenters that are experts in their respective fields (including mindfulness, professional organizers, and health practitioners). Employee Wellness Bulletin Boards at sites to house and promote information about the Employee & Family Assistance Program and other wellness initiatives. Mental Health Leadership Training training principals, vice-principals, and managers to support the mental health needs of their teams. Professional development for staff supporting a mindset of mindfulness and gratitude. Stay at work programs assistance and supports for staff to allow them to remain at work while coping with mental health challenges. Other (please specify) 7. Do you have any suggestions for how the WRDSB can make more efficient use of its resources to support student achievement and student and staff well-being?

33 Annual Budget Survey Thank you for participating in our survey. Your responses will assist us in identifying areas that are a priority to our stakeholders. The results of this survey will be shared with trustees during the budget process in June.

34 Budget Highlights Board of Trustees June 5, 2017 Budget Meeting 1

35 Agenda 1. Provincial Context 2. Grant for Student Needs WRDSB Funding New Initiatives 5. Next Steps 2

36 Provincial Context

37 4

38 5

39 6

40 7

41 Highlights of What s New in the Grant for Student Needs

42 Grant for Student Needs - Enhancements

43 10

44 11

45 12

46 13

47 Grant for Student Needs School Renewal

48 15

49 16

50 Grant for Student Needs Keeping up with costs

51 18

52 19

53 Education Program Other Grants

54 21

55 22

56 Grant for Student Needs Impacts on the WRDSB

57 Year over year funding Grant 2017/ /17 Difference Pupil Foundation $ 344,689,950 $ 333,927,573 $ 10,762,377 School Foundation 42,414,646 41,471, ,585 Special Education 85,492,938 83,471,503 2,021,435 Language 19,219,579 16,996,416 2,223,163 Indigenous Education 1,046, , ,028 Geographic Circumstances Learning Opportunities 13,971,596 7,703,207 6,268,389 24

58 Year over year funding Grant 2017/ /17 Difference Safe and Accepting Schools Supplement 1,277,669 1,250,195 27,474 Program Enhancement Continuing Education 1,822,152 1,768,206 53,946 Cost Adjustment and Teacher Qualifications and Experience 66,898,480 62,649,081 4,249,399 Student Transportation 16,570,241 16,104, ,092 Declining Enrolment Adjustment School Board Administration and Governance 16,992,113 16,445, ,703 25

59 Year over year funding Grant 2017/ /17 Difference School Operations Allocation 59,939,246 58,757,856 1,181,390 School Renewal Allocation 9,807,561 9,747,100 60,461 Interest Expense 7,799,925 7,911,978 (112,053) Non-Permanently Financed Capital Debt 104, ,872 - OMERS Other amounts Total $ 688,047,799 $ 659,157,410 $ 28,890,389 26

60 Capital Funding Changes School Condition Improvement (SCI) School Renewal Allocation (SRA) New Greenhouse Gas Reduction Fund (GGRF) 27

61 School Condition Improvement (SCI) SCI is intended to address the identified renewal backlog from the data collected through the Ministry s Condition Assessment Program. SCI funding is allocated in proportion of renewal needs under the Ministry s Condition Assessment Program Provincial Investment $800M $1,035M $960M WRDSB portion $13.1M $16.2M $16.5M % of Provincial Funding 1.64% 1.57% 1.69% 28

62 School Renewal Allocation (SRA) The SRA is the sum of the following three components: Base School Renewal Enhanced Top-up for School Renewal Enhancement to address deferred maintenance needs The Base School Renewal is the largest component of SRA and is calculated using the following formula: Benchmark Benchmark Base Area for School = Enrolment x Per x SAF x Renewal x GAF Renewal Pupil Cost 29

63 Greenhouse Gas Reduction Fund (GGRF) The New GGRF allocation methodology is consistent with SCI funds allocated to boards. GGRF funding is allocated in proportion of renewal needs under the Ministry s Condition Assessment Program GGRF is a time limited program from April 12, 2017 to March 31, 2018 The Board s estimated funding $3,279,280 30

64 Human Resources Transition Supplement Temporary transitional supplement of $10 million to assist school boards with recently negotiated agreements Board s share of the funding based on the Board s share of the provincial total number of education workers (fulltime equivalent staff) adjusted to exclude trustees and lunchroom supervisors (using data from the Estimates). 31

65 Budget Process Update

66 Guiding Principles Strategic Priorities Our students are first each and every one Our staff, families and caregivers are partners in every student s learning journey Our culture of innovation builds students confidence and success as they face the future 33

67 Guiding Principles Operational Goals Increase the percentage of students achieving at provincial standard by 8 percent yearly on the Primary (Grade 3), Junior (Grade 6), and Intermediate (Grade 9 Applied) EQAO math assessments for three years Within three years we will increase our five-year graduation rates by 5 percent through the implementation of an evidence-based K-12 strategy 34

68 Guiding Principles Operational Goals All students and staff will be supported and affirmed in the areas of cognitive, emotional, social and physical wellbeing with the acknowledgement of how these contribute to self and spiritual well-being. 35

69 Budget Process Preliminary Planning began in January Budget forms distributed to departments Public Engagement January 2017 to March 2017 Budget Review & Analysis March 2017 to May 2017 Grants for Student Needs Announcement mid-april 2017 Board budget discussions commence June 5,

70 Public Engagement Developed by the Fiscal Task Force January 2017 to March 2017 Budget survey and consultation sessions Targeted at internal and external stakeholders Results reported to Trustees under the Fiscal Task Force Update and will be shared with the public 37

71 Budget Status Update

72 Enrolment Projections Enrolment is the primary driver of revenues generated through the Grants for Student Needs. Extensive analysis is performed to project the enrolment for the Board. 39

73 Total Enrolment 2017/ /17 Increase/ Budget ADE Budget ADE (Decrease) Pupils of the Board Elementary 43,788 42,753 1,035 Secondary 18,924 18, Other Pupils (Fee Paying) Elementary Secondary Total Pupils 62,804 61,517 1,287 40

74 Elementary Enrolment 2017/18 Budget ADE 2016/17 Budget ADE Increase/ (Decrease) Elementary Junior Kindergarten 3,979 3, Senior Kindergarten 4,343 4, Grades ,339 13, Grades ,127 21, Other Pupils Total Elementary Pupils 43,797 42,759 1,038 41

75 Secondary Enrolment 2017/18 Budget ADE 2016/17 Budget ADE Increase/ (Decrease) Secondary Pupils of the Board <21 18,885 18, High Credit (8) Pupils of the Board > Other Pupils Total Secondary Pupils 19,007 18,

76 Enrolment Forecast 43

77 Revenue 44

78 Revenue 45

79 Capital Funding Funding Source % Budget Budget Change New Schools and Additions $ 30,099,238 $ 20,995, % Committed Capital Projects $ 710,000 $ 1,022, % School Condition Improvement $ 7,841,720 $ 11,817, % Full Day Kindergarten $ 1,828,551 $ 1,764, % School Renewal $ 7,530,524 $ 7,679, % Education Development Charges (EDC) $ 2,462,662 $ 13,497, % Proceeds of Disposition (POD) $ 5,651,364 $ 2,700, % Child Care Capital $ 2,495,650 $ 4,992, % Child and Family Centers $ - $ 1,512,510 N/A Greenhouse Gas (GHG) Reduction $ - $ 320,000 N/A Community Hubs $ - $ 90,000 N/A Minor Tangible Capital Assets $ 9,294,300 $ 6,264, % Total Capital by Funding Source $ 67,914,009 $ 72,655, % 46

80 Capital Budget % Expenditure Budget Budget Change Buildings (new, additions, & renewal) $ 53,718,047 $ 48,273, % Land $ 2,462,662 $ 13,997, % Land Improvements $ 1,020,000 $ 1,100, % Leasehold Improvements $ - $ 2,200,000 N/A Moveable Assets $ 10,713,300 $ 7,084, % Total Capital by Funding Source $ 67,914,009 $ 72,655, % 47

81 Capital Project Highlights Capital Priorities Projects Projects Completions Land Purchases New Rosenberg III Public School ($13.2M) School Renewal Projects ($7.7M) Chicopee Hills Public School Land Acquisitions ($14M) Cedar Creek Addition ($7.9M) School Condition Improvement ($11.8M) Groh Public School Ryerson Addition ($4.4M) Grand River CI Addition ($5.9M) Greenhouse Gas Reduction ($.32M) Community Hubs ($.09M) Minor Tangible Capital Assets Vehicle and Equipment ($6.3M) Education Centre Renewal ($1M) 48

82 Year over Year Cost Pressures Utilities $ 2,200,000 Supply Costs (Teachers, Professionals /Paraprofessionals) 1,100,000 Transportation 800,000 49

83 Risks to Budget Cost pressures Transition of benefits to trusts - costs, funding and timing Orphaned benefit plan - costs and potential transition to one of the trusts Secondary boundary review Provincial government financial position 50

84 New Initiatives

85 Accumulated Surplus Accumulated surplus - unappropriated $26,583,842 $23,686,389 Invested in non-depreciable tangible 50,478,618 43,687,020 capital assets Amounts restricted for future use by Board 9,119,857 9,031,741 motion Employee benefits payable to be funded (13,620,888) (22,163,372) Other 4,143,704 3,845,918 Total accumulated surplus $76,705,133 $58,087,696 52

86 New Initiatives All requests were reviewed by Coordinating Council and Senior Strategy Team Coordinating Council and Senior Strategy Team recommend Trustees approval of all 7 New Initiatives submitted Accumulated Surplus Unappropriated sufficient to cover the New Initiatives Additional details will be included in the Budget Report on June 14,

87 New Initiatives A01 Development and Implementation of Well-Being Strategy $65,000 A02 Annual Wireless Network Replacement $1,000,000 A03 Conversion from FirstClass $90,000 A04 Communications Audit $90,000 A05 Implementation of Compass for Success $336,700 A06 Start-up Resources New Kitchener Elementary School $463,300 A07 Plasticity Project $500,000 $2,545,000 54

88 Next Steps

89 Next Steps June 12 June 14 Verbal Update Delegations, Draft Budget Report, and Questions from Trustees June 19 June 21 Continuation of Any Outstanding Meetings/Items Continuation of Any Outstanding Meetings/Items, Budget Approval June 26 Confirmation of Budget Approval 56

90 Thank You!