The World Bank Public Expenditure Management Network

Transcription

1 The World Bank Public Expenditure Management Network Europe and Central Asia Region PEM PAL public expenditure management peer assisted learning Maturity Framework for Treasury/Public Financial Management System Development User Guide Washington, DC October 2006

2 -- Contents Introduction Login User Interface Indicators Estimates Evaluation Compare Update Readiness Preparation PFMS Design Procurement Implementation Monitoring and Evaluation Maintenance and Support Help My PEMPAL Participants...15

3 1. Introduction The Maturity Framework (MF) for the Treasury / Public Financial Management System (PFMS) development process was developed during the "PEM-PAL workshop for Treasury Officials" held in Ljubljana, Slovenia from June 26-27, The goal of the workshop was to bring together leading government officials in public expenditure management from European and Central Asian (ECA) countries to share their experiences in designing and implementing reforms in treasury operations (Figure 1) in their respective countries. In addition to sharing knowledge, the intention was to establish a Community of Practice for the Heads of Treasury as part of the Public Expenditure Management Peer Assisted Learning (PEM-PAL) program ( which will offer various opportunities to get access to practical examples of reforms and good practices in the ECA countries. During the workshop, the Maturity Framework was presented to the participants as a new initiative to enhance learning and knowledge sharing among Heads of Treasury and related key officials in public expenditure management from 14 ECA countries. An interactive self-evaluation session was held immediately after the presentation of proposed maturity framework. Each country team evaluated their performance in various stages based on a standard scoring scheme for proposed indicators. Evaluation results were plotted and compared with our estimates to see the gaps. Finally, all results were compared and there was a discussion about the differences in evaluated and estimated values. As decided during the workshop, the Bank prepared a web site to publish the results and to facilitate interactive monitoring and management of proposed indicators. The web address of the Maturity Framework is and the authorized officials of participating countries can now access to available information for monitoring and updates. Special thanks to Mr. Louis Wahsieh Elliott (ECSPS) who developed the MF web site and all interactive tools. This document is designed as a quick reference manual for the users of MF web site and interactive tools. We hope that the participants will benefit from this practice and update the MF indicators regularly to monitor and evaluate the progress in various stages of their Treasury/PFMS projects. Cem Dener Public Sector & Institutional Reform Cluster, PREM Europe and Central Asia Region The World Bank Tel Fax cdener@worldbank.org 1

4 2. Login The Maturity Framework (MF) is located at : Each user has a predefined user name and password to login. Username : Users can login by using their addresses as user name. ( addresses of country officials, who participated in the Ljubljana workshop in June 2006, were used to create initial user accounts ) Password : Default password is pempalpass. This can be changed at the first login. User names can be modified or added as necessary, based on the requests submitted by related country officials to PEMPAL organization. Passwords can be changed or reset by each user separately. Each country official has access to all information available in the web site; however, each country can modify only the values of their own indicators listed under evaluation category of 7 development stages. There is a generic user name / password ( pempal / enterpempal ) with read only access rights. 2

5 3. User Interface After successful login, following user interface is presented to all users. There are 6 tabs which can be used to view/modify information about the summary and details of all MF stages and indicators. These are explained below: Overview : A brief description of the Maturity Framework Indicators : Results of MF evaluation and estimation for all countries. Estimates : A graphical representation of the estimates for 7 stages of MF. Evaluation : A graphical representation of the evaluations for 7 stages of MF. Compare : Comparison of evaluated and estimated results for all countries. Update : Interactive tool to view or edit estimates or evaluations (80 indicators in 7 stages of Treasury/PFMS development process). 3

6 4. Indicators This web page presents the summary of all results in 7 stages of Treasury/PFMS development process. Estimates show the weighted scores of countries as an initial assessment from the World Bank s point of view. Evaluation section summarizes the self evaluation results of each country as presented during the Ljubljana workshop in June Total score column gives the maximum values of total weighted scores for each stage. These scores are dynamically updated after editing of indicators by countries or by the Bank for various stages of evaluation or estimation, respectively. Each indicator has a value ranging from 0 to 4. Each stage has a number of indicators and the total score of each stage is found from the summation of individual indicator values. Each stage has a weight depending on the importance of that stage in the whole Treasury/PFMS development process. These weights are listed in Total Score column. Weighted scores of stages are calculated by scaling the total score using these weights. 4

7 5. Estimates Estimated scores of various Treasury/PFMS development stages are presented as a graph for all countries. 5

8 6. Evaluation Evaluations of various Treasury/PFMS development stages by all countries are presented as a graph. 6

9 7. Compare A comparison of evaluated and estimated total weighted scores is given for all countries to demonstrate the differences in assessment of development indicators. Countries mapped close to the diagonal line : good correlation between estimated and evaluated results. Countries located away from the diagonal line : relatively large difference between estimated and evaluated results. Sources of these discrepancies can be analyzed by looking at the indicator values of related stage(s) separately. 7

10 8. Update Users can select a country from the following list to view/edit related information. Once selected, following options are listed: Country officials can view all information for all countries; however, they can edit only the indicators of selected phases (Evaluation) for their own country. The World Bank specialists can view all information, and they can edit the indicators of selected phases (Estimation) for all countries. 8

11 8.1. Readiness Indicators defined for the Readiness stage are listed as follows: Indicator value: Sample calculation of scores: Total score = = 27 out of 36 (=9 x 4) Total score (weighted) = 27 / 36 * 15 = 11.2 out of 15, for readiness Preparation Indicators defined for the Preparation stage are listed as follows: 9

12 8.3. PFMS Design Indicators defined for the Design stage are listed as follows: 10

13 8.4. Procurement Indicators defined for the Procurement stage are listed as follows: 11

14 8.5. Implementation Indicators defined for the Implementation stage are listed as follows: 12

15 8.6. Monitoring and Evaluation Indicators defined for the Monitoring and Evaluation stage are listed as follows: 8.7. Maintenance and Support Indicators defined for the Maintenance and Support stage are listed as follows: 8.8. Help Using the? buttons located next to the indicators, users can view a brief description of each indicator separately. 13

16 9. My PEMPAL Users can change or reset their passwords by using My PEMPAL link shown below. Following options are available to manage the PEMPAL user accounts: Change Password : This is a standard interface to change user password. Reset Password : Users can reset their password to receive a temporary password through their accounts. 14

17 10. Participants Following is the list of government officials from 14 ECA countries who are involved in the development of Maturity Framework during the PEM-PAL workshop for Treasury officials in Ljubljana from June 26-27, Initially, all user names were created using the addresses listed below. Default password for all users is pempalpass. # Country Name Title 1 Albania Mr Nezir Haldeda Head of Treasury generaltreasury.director@minfin.gov.al 2 Albania Ms Anni Dasho Head of MoF IT Dept anni@minfin.gov.al 3 Armenia Mr Arshalous Margaryan Head of Debt and Cash Mgmt Dept ajanjughazyan@mfe.am 4 Armenia Mr Arthur V. Zaprosyan Head of Treasury IT Dept avz@mfe.am 5 Azerbaijan Mr Heydar Khanish Asadov Head of Treasury h.asadov@maliyye.gov.az 6 Azerbaijan Mr Zahir Dunyamali Abdullayev Deputy Head of Accounting+TIMS Prj Officer abdullayevz@sap.com.az 7 Bosnia & Herzegovina - RMs Mira Bjelac Assistant Minister of Treasury m.bjelac@mf.vladars.net, d.stojanovic@mf.vlada 8 Georgia Mr Giorgi Tabuashvili Head of Treasury g.tabuashvili@mof.ge 9 Georgia Mr David Tsekvava Head of MoF IT Dept d.tsekvava@mof.ge 10 Kazakhstan Ms Dina Melsovna Shazhenova Chairperson of the Treasury Committee d_shazhenova@minfin.kz 11 Kazakhstan Ms Saule Valikhanovna Zholmanova Head of Treasury IT Dept s_zholmanova@kk.kz 12 Kosovo Mr Lulzim Ismajli Head of Treasury ismajli@hotmail.com 13 Kosovo Mr Jeton Beqiri Head of Treasury IT Dept jbeqiri@mfe-ks.org 14 Kyrgyz Rep. Mr Saidbek Meirajdinovich Zulpuev Deputy Head of Treasury s.zulpuev@mf.gov.kg 15 Kyrgyz Rep. Mr Turgunbek Kydyraliev Treasury IT Specialist tnk@gtac.mail.kg 16 Moldova Ms Nina Lupan Deputy Minister+Head of Treasury nlupan@minfin.moldova.md 17 Moldova Mr Alexei Vascan Head of Fintechinform (IT Dept) avascan@minfin.moldova.md 18 Russia Mr Roman Artyukhin Deputy Head of the Federal Treasury (FT) rartyukhin@roskazna.ru 19 Russia Mr Andrei Guselnikov Deputy Head IT Dept. aguselnikov@roskazna.ru 20 Russia Mr Oleg Drozdov Deputy Head of the Forecasting and Single Accou odrozdov@roskazna.ru 21 Russia Mr Matvey Tarasov Deputy Head of the Dept of Functional Performan mtarasov@roskazna.ru 22 Montenegro Mr Milan Kojičič Head of Treasury IT Dept milank@mn.yu 23 Tajikistan Ms Gulmira Abdullaevna Khamrakulova First Deputy Director of Central Treasury min_fin@tojikiston.com 24 Tajikistan Mr Ruhullo Abduganievich Hakimov Head of Khatlon Region Financial Dept samadov@ok.ru 25 Türkiye Mr Baki Kerimoğlu Head of Dept. GDPA (say2000i Prj Leader) bkerimoglu@muhasebat.gov.tr 26 Türkiye Mr İsmail Hakkı Yazıcı Head of Dept. GDPA (say2000i IT Dept.) iyazici@muhasebat.gov.tr 27 Ukraine Mr S. Kharchenko Head of State Treasury of Ukraine (STU) 28 Ukraine Mr Olexandr Nikolaev Deputy Head of STU+Director of IT nikolaev@treasury.gov.ua 15

18 Effectiveness 4 Procurement Large scale ICT systems Technical Assistance and Training 5 Implementation System development & integration Full scale testing and rollout Training and change management months 7 Maintenance and Support Budget support Technical support cap System admin & Maint Time PFMS Design Definition of system functionality Detailed technical requirements Preparation Legal and institutional frameworks Budget coverage Treasury Single Account (TSA) Readiness months 9 18 months Monitoring & Evaluation Monitoring mechanisms Project mgmt capacity PEFA 6 PFM reform strategy Institutional capacity Countrywide network infrastructure Resources Figure 1: Treasury/PFMS Development Stages 16