SPINNAKER POINT CONDOMINIUM ASSOCIATION MONTHLY NEWS

Transcription

1 SPINNAKER POINT CONDOMINIUM ASSOCIATION MONTHLY NEWS GLG Management February 2018 Be cautious & keep to the Speed Limit 2018 Board Meeting Schedule All meetings are open for residents to attend and begin at 7 p.m. in the Management Bldg. Tuesday, February 27, 2018 Tuesday, March 27, 2018 Tuesday, April 24, 2018 Tuesday, May 22, 2018 Tuesday, June 26, 2018 Tuesday, July 24, 2018 Tuesday, August 28, 2018 Tuesday, September 25, Budget Open Discussion Meeting Management Building Tuesday, October 23, Annual Meeting Field House Thursday, November 15, 2018 Contact the Board of Directors at bod@spinnakerpointnh.com The removal of the speed bumps during the winter months can prove to be downright dangerous if we don t all do our part in taking it easy on the gas pedal. The snow piles at corner intersections make it hard to see on-coming vehicles, the back alley is a narrow roadway, residents are walking their pets in the road, and with the potential of black ice due to the frigid temperature, it s imperative to drive slow and keep to the speed limit. Residents should also be informing their guests to use caution and keep speeds down! Management Office Closed President s Day Monday, February 19, 2018 & Property Manager s Vacation Friday, March 2 nd thru Friday, March 9 th 1

2 AS A REMINDER TO ALL DUMPSTER ETIQUETTE No items and/or bags are to be left outside of the dumpsters. Not only does it cost the Association hundreds of dollars each year in added disposal fees, it s an eyesore and leaves the area untidy and unsanitary. If the rubbish or recycling container in your area is full, you must take your rubbish to another receptacle. Rubbish & Recycling containers are located in the parking lots throughout the property and behind the Management Building. Do not throw rubbish on top of containers or outside on the ground! All boxes must be broken down so as not to waste valuable space. Always throw rubbish to the back of the dumpsters Be sure to close the doors! Recycling containers are clearly marked and are limited to specific items No Household Trash is permitted in the recycling dumpsters. If you are making home improvements, getting rid of household appliances, furniture, carpeting, etc. you must make arrangements to dispose of your debris off-site. Our dumpsters are for household trash only. For the disposal of items not permitted to be disposed of in our dumpsters, it is suggested you contact The Portsmouth Recycling Center on 680 Peverly Hill (603) We urge all residents to help keep our grounds safe and tidy and adhere to the above! Winter Reminders Holiday Decorations, Parking & Snow Removal HOLIDAY DECORATIONS are requested to be removed by the last weekend of January each year. There are still several holiday wreaths, lights, and other décor throughout the property. We look forward to your cooperation in removing all winter holiday lights and decorations and look forward to spring! 2

3 Parking & Snow Removal Parking on the main roadway, fire lanes, and entrances to parking lots is strictly prohibited. These areas must be kept clear at all times for access by emergency response units (Fire Dept., ambulance, etc.) and for the safety of all residents. Vehicles not in compliance are subject to towing at owner s expense. Vehicles must be parked in designated assigned parking spaces or garages. There are only two assigned spaces to each unit and resident s use of the Visitor Parking Spaces, at any time for any length of time, is strictly prohibited. Vehicles parked tandem in one parking space, on the grass, between garages, or anywhere that is not a designated numbered parking space is not permitted. These areas need to be kept free and clear for plowing and snow piling purposes. If you are going away for any extended time and have to leave your vehicle in parking space (vs. a garage), advise Management and leave a key to your vehicle with a friend, neighbor, or Management so that the vehicle can be moved and your space and the spaces on either side can be cleared. When plows are in your parking area, please move your vehicle! If vehicles are not moved while the plows are in the area, they will not be cleared until the end of the clean up leaving you with a pile of snow behind your vehicle. When clearing off snow from your vehicle, please do so IN your parking space. Do not pull your vehicle out into the cleaned roadway to clear off the snow. Be considerate of your neighbors and the snow plow contractor! Walkways are to be cleared of all personal property, i.e. flower pots, door mats, solar lighting, and dog leads, which are strictly prohibited at all times. Personal items interfere with the snow removal process and can be damaged by the contractor equipment. Please be advised that the contractor is not responsible for damage to items left in the way of the snow blowers. However, if the contractor s equipment is damaged by an owner s personal belongings, the owner will be responsible for repair costs. Decks are to be cleared of all personal property and shoveled by the homeowner. Any leaks caused by snow that is allowed to accumulate against the building or doors will be the responsibility of the homeowner. Ice melt is available for all residents and kept in the mailroom. Additionally, blue barrels filled with sand are distributed throughout the property for resident s use. Note from Management Thank you in advance for your cooperation in the above. I encourage homeowners in need of any out of the ordinary accommodations due health, work, etc., to contact me to discuss the matter before discarding the above. Management and our contactors make every effort to accommodate residents. With open communication, cooperation and adherence to the policies, we can continue to make Spinnaker Point a safe and enjoyable place to live! 3

4 BOARD OF DIRECTORS MEETING MINUTES JANUARY 30, 2018 OPEN SESSION Present: Tom Szopa, President; Judy Miamis, Member at Large; Bob Gibbons, Treasurer, and Michael Bellanti, Secretary. Gayle Greene present for GLG Management. Two (2) owners were present. Called to Order: 7:10 PM Introductions: Board and unit owners present; Ms. Marsha Richelli 35 Spinnaker, and Ms. Joyce Ciancarelli, 73 Spinnaker. Agenda: Accepted as written. Treasurer s Report: Reporting on Financials for period ending November 30, 2017: Bank Balances 12/31/16 9/30/17 10/31/17 11/30/17 Operating: $41,239 $132,992 $60,414 $47,414 Reserve Chkg: $2,010 $2,010 $2000 $1,963 Reserve MM: $144,960 $132,904 $140,188 $153,135 TOTAL $188,209 $267,906 $202,602 $202,512 Accounts receivable: As of November 30, 2017 past due accounts totaled $8,333. Three accounts represent $6,743 of the total past due. o Two accounts have liens on the units. o One account s past due balance will be paid at time of sale. o Three accounts owe current month. o Twelve accounts have small odd balances consisting of late fees, fines, etc. Total Annual Expenses as of November 30, 2017 reflect a favorable variance of $15,020. Income: Total income year to date is approximately $5,800 more than budgeted; combination of late fees, new owner and seller fees. Expenses: Utility expenses (electricity, water & sewer) continue to reflect a favorable variance of $18,092 Reserve Account: Expenses are in line with the budget, no yearend surplus is anticipated. The monthly transfers into the Reserve Account are current and continue to be made. The budget year-end build of $10,000 will be met. Motion made to accept Treasurer s Report; seconded, all in favor. Motion Approved. 4

5 Secretary s Report: No Minutes due to there being no Board Meeting in December. Management Report: Gayle Greene, GLG Management presented the report: Administrative: Unit Owner Listing Up-dated for informational purposes. Work Orders Up-dated for informational purposes. Sales o 3 Spinnaker Way; $319K Asking 2 bed/2 bath - Alyson The Bean Group; or alyson.mueller@beangroup.com o 75 Spinnaker Way; Under Purchase & Sale Agreement 299.9K Asking Kathy Walsh Coldwell Banker o 95 Spinnaker Way; Under Purchase & Sale Agreement - $315K Asking 2 bed/2 bath Daniela O Neil The Bean Group; daniela.oneil@beangroup.com o 99 Spinnaker Way; Under Purchase & Sale Agreement $312K Asking 2 bed/2 bath Keper Samonas Realty; o 101 Spinnaker Way; $369K Asking - 2 bed/2 bath Patrick ; pwcarey@aol.com o 14 Staysail Way; $299.9K Asking - 2 bed/2 bath Peter Metsch; Keller Williams, petemetsch@gmail.com o 19 Staysail Way; $289.9K Asking Under Purchase & Sale Agreement - 2 bed/2bath Star or shiggins@careyandgiampa.com Rentals o 102 Spinnaker Way; Asking $2,100/M, 2 bed/2 bath By owner; Susan Financial: 2017 Financial Review Keane & Company submitted their proposal to complete the tax returns and financial review for fiscal year $3,450. GLG recommends approval; this is their first increase ($50) in four years. Motion made to approve Keene & Company to prepare tax returns; seconded; all in favor. Motion Approved. Financial Statements for December have not been completed due to GLG s prior accountant s injury and hospitalization. They are anticipated to be complete by Feb. 9 th. GLG s new accountant, effective January 1, 2018, will be preparing the January Financial Statements. Financial Statement for November 30, 2017 Total Annual Expenses as of November 30, 2017 reflect a favorable variance of $15,020 attributed to: Income: Total income year to date is approximately $5,800 more than budgeted; combination of late fees, new owner and seller fees. Expenses: Utility expenses (electricity, water & sewer) continue to reflect a favorable variance of $18,092 5

6 Reserve Account: o o o Expenses are in line with the budget; no year-end surplus is anticipated. The monthly transfers into the Reserve Account are current and continue to be made. The budget year-end build of $10,000 will be met. Committees: ARC GLG s pending from Two residents are requesting the Board and ARC consider approval of Sun Setter retractable awnings at Spinnaker Point. New Business: Leaks - A total of 6 units in 2 buildings; Units 35, 37, 39, 43, 45 & 88 Spinnaker reported leaks as a result of the Thursday/Friday, Jan 4-5 th Blizzard. There were below freezing temperatures for three days following the blizzard. Snow removal crews worked through Saturday afternoon clearing the property. On Sunday returned to shovel decks. On Monday, January 8 th, temperatures rose into the 40 s causing melting and icicles and ice dams to form. Tuesday, Wed. & Thursday, Jan 9 th -11 th 5 man crew shoveled roofs and removed icicles. No further leaks reported after the 9 th of January. These two buildings have had a history of ice dams and leaks. All units that experienced a leak this year have leaked in previous years, in the same areas, due to ice dams. GLG recommend and the Board agreed and voted to uphold the former Board policy whereas if an owner experiences a repeat leak in the same area due to the same problem, the Association will assume the cost of repair. GLG will contact all owners and noted the original estimates of $1,500 per unit may be excessive based on damage viewed. Repairs are not recommended to begin until spring, when there is no further threat of ice dams. GLG pointed out that the building housing units Spinnaker Way had no leaks and very limited ice build-up, which is proof that the measures taken to avoid ice dams are working. In 2015 increased insulation and ventilation work was completed in the attics including air sealant and properly venting the bathroom and dryer vents to the exterior. The venting work was an owner responsibility and paid by owners. In 2017 N.E. Roofing installed a new roof, skylights, and turbine vents. GLG recommended budgeting for these improvements next year for Bldgs & Spinnaker Way. GLG also noted that this year s Budget included funds for a Roofing Survey/Report to be performed by an engineering firm. The Survey/Report will include physical inspections of all roofs, including the roof conditions, recommendations for repair, remaining life expectancy, replacement schedule, and estimated costs based on the replacement schedule. This will be a valuable guide for future roof replacement scheduling and budgeting. Projects & Up-Dates: Staysail Garage Team Engineering submitted their report and recommendation. If the garage is to be moved across the parking lot, additional research would be required: Presence/delineation on a map of easement Presence/delineation on a map of underground utilities Presence/delineation on a map of shallow bedrock Field markers for property limits, easements, etc. 6

7 Team Engineering recommended a surveyor; Mike Dahlberg, to help in gathering the information. It was also suggested to contact the last original developer noted on the Site Plan dated 1997 to see if they have any useful information on any of the above. GLG will be contacting the developer and going to the City Planning Board. Water Tower Up-Date GLG met with the City Engineers and Ranson Engineering in connection with the soil remediation required in the area where the water tower stood: The State approved the research data finds and recommended soil remediation plan prepared by Ranson Engineering. The Contractor Pre- Bid Meeting is scheduled for Thursday, Feb. 22 nd at 11:00 a.m. Contractor s bids are due on or by March 15, 2018 The City anticipates contractor approval by the end of March. The projected start date is mid April with a completion time frame of 7-10 working days. All soil removed will be replaced with new soil, graded and seeded. The fence will permanently be taken down. A daily schedule of work will be issued to GLG Management for the purpose of keeping residents informed. Field House On January 22, 2018 Assistant City Attorney; Jane Ferrini was instrumental in preparing and adding a Hold Harmless clause as an Addendum to the existing Field House Agreement. This was requested by the Associations new insurance company to protect the Association. The final Draft of a new 30 yr. Field House Agreement between the City of Portsmouth and Spinnaker Point Condominiums will be presented to the City Council in February. Jane Ferrini will advise GLG Management of the meeting date and outcome. Owner Questions/Comments: Owner 35 Spinnaker requested clarification of Roof Shoveling plans and policies. Owner also expressed concern as to ice dam/leakage damage sustained in her unit. Owner 35 Spinnaker also requested information regarding plans to inspect and replace/repair roof on her building as well as others. Owner was informed that plans for inspecting all roofs were underway. Owner was also informed that the Board had voted to pay for the costs to repair damages sustained by ice dams and leakage if these units had sustained similar damage in the past. Adjournment: Motion made to adjourn; seconded; all in favor. Meeting adjourned at 7:47 PM. 7