Annual Financial Report

Transcription

1 Tumwater School District No Annual Financial Report Fiscal Year Ending August 31, 2011 Board of Directors Jay Wood President Bob Barclift Janine Ward Rita Luce Chris Reykdal Superintendent & Board Secretary Michael Kirby Prepared by: Allen H. Jones, Director of Financial Resources Rochele Johnson, Accounting Supervisor

2 Introduction This document is Tumwater School District s annual financial report (Report F-196) for the school year, September 1, 2010 through August 31, The district follows accounting and reporting requirements of State Office of Superintendent of Public Instruction (OSPI) and the Washington State Auditor. The district uses a modified accrual basis of accounting in conformity with state guidelines. Questions and comments about this budget can be directed to: Allen H. Jones Director of Financial Resources Phone: (360) allen.jones@tumwater.k12.wa.us Financial accounting and reporting is organized in separate funds, each with its own purpose, sources of revenue, and fund balance. These funds are: General for regular operating costs of the district Debt Service for repayment of long-term debt Capital Projects for building construction and remodeling Transportation Vehicle for purchase of school buses Associated Student Body for student activities Separate accounts and fund balances are maintained in the General for New Market Skills Center and Tumwater West Detention Center, which are regional facilities for which Tumwater School District is the host and fiscal agent. This document is in two parts: An executive summary prepared by the school district; The official F-196 Annual Financial Report required by the State of Washington and produced electronically through the standard state-supported software. Page i

3 Tumwater School District Summaries General Capital Debt Transp. Projects Service Vehicle ASB Total Beginning Balance $5,765,824 $6,089,917 $8,023,363 $31,560 $433,650 $20,344,314 Revenues & Fin. Sources 59,616,411 1,500,130 9,589, ,089 1,196,218 72,349,868 Transfers In 500, ,000 Total Expenditures 59,595,207 3,764,669 9,689, ,987 1,239,500 74,714,595 Transfers Out 500, ,000 Revenues Over (Under) Exp. 21,204 (1,764,539) (600,212) 22,103 (43,282) (2,364,726) Ending Balance $5,787,029 $4,325,378 $7,423,150 $53,662 $390,368 $17,979,587 Reservations of Balance Nonspendable 400, ,000 Restricted 15,928 4,023, ,993 24,689 4,878,173 Committed to Min Bal* 2,213,322 2,213,322 Committed to Fiscal Units** 689, ,836 Assigned*** 860, ,815 6,609,157 53, ,679 8,190,313 Unassigned 1,607,942 1,607,942 Notes: * Board policy requires a minimum fund balance of 4% of the prior year's budget expenditures in addition to restricted amounts. ** The district maintains separate fund balances for New Market Skills Center and Tumwater West Detention Center. *** Assigned amounts in Capital Projects, Debt Service, Transportation Vehicle, and ASB s are assigned to fund purposes. Page ii

4 Annual Financial Report Tumwater School District Executive Summary General Executive Summary - Year in Review Doing More With Less For the third consecutive year state funding was reduced requiring the district to reduce expenditures. The district reduced and reprioritized expenditures while continuing to strategies for improving student achievement by: Aligning curriculum, and in particular implementing a new math curriculum in grades K-5 and interventions for math at upper grades; Increasing use of district and classroom based assessments to quickly measure and respond to student academic performance and needs; Implementing Response to Intervention (RTI) protocols for quickly responding to individualized student needs; Providing time during each school day for individualized student support and grouping; Providing professional development and support with the help from teachers on special assignment (TOSAS); Providing time for teacher collaboration every other Wednesday for 75 minutes; Implementing researched based math intervention programs to meet the needs of special education students across the district; and Adding Positive Behavior Intervention System (PBIS) K-8 to support social development and interventions. These strategies appear to be producing results as Tumwater continues to make gains in academic achievement when compared with schools and districts with similar demographics. Two schools, East Olympia Elementary and Black Hills High School were named Schools of Distinction for showing academic progress over three years in the top 5% of schools statewide. Schools in improvement status under the federal No Child Left Behind Act have maintained safe harbor making the necessary improvement to mitigate further sanctions. Revenue Changes In three years, state funding declined by $2.7 million dollars, falling from 74.6% to 67.6% of total revenues. During the same period, district expenditures have increased by $2.4 million (+4.2%) primarily due to mandatory salary and benefit increases and inflation. The shortfall in state funding has been partially offset by increases in federal and local levy revenue. Page iii

5 Annual Financial Report Tumwater School District Executive Summary In and school years the federal government provided about $800,000 per year in American Recovery and Reinvestment Act (ARRA) funding also know as federal stimulus funding. This ARRA funding provided additional support for special education and disadvantaged students. More than half had to be used for new and increased services to these populations; therefore less than half could be used of offset state revenue losses. In addition, the federal government provided stabilization funding in and EduJobs money in that was used by the legislature to replace state funding. In the school year, Tumwater received about $1.3 million in federal EduJobs which the Legislature used to fund the state basic education formula, reducing state funding by the same amount. As the Legislature cut state funding they provided additional authority for school districts to collect money through local voter-approved levies. In three years, the district s local levy revenue has increased by $2.2 million and from 16.1% to 19.3% of total revenues. Even with this increase the 2011 levy was about $2.0 million below the maximum levy authority provided by the state. The district has very limited opportunities to raise additional money locally. A small revenue increase was achieved by increasing the fee for students enrolled in the all-day kindergarten program from $200 to $250 per month. School lunch prices remained unchanged except for a ten cent increase at the high schools. When preparing the budget, the district projected a $850,000 shortfall to be covered by some combination of spending cuts, revenue increases, and use of fund balance. After the district adopted a budget, the state legislature held a special session in December 2010 and further reduced state funding by $315,000, reducing state allocations for elementary classroom teachers. In spite of these challenges and the unexpected mid-year revenue loss the district was able to end the school year in the black with revenues exceeding expenditures by $21,204. Spending Reductions Faced with a $850,000 shortfall, the district closed the gap without a staff reduction in force (RIF). The staffing reductions were made by taking advantage of retirements and resignations. Class size ratios were maintained by moving existing staff to vacant positions and by not filing some vacancies. Certificate staffing reductions saved about $200,000. About $80,000 was cut from central administration staffing and lesser amounts were cut from building office staff, transportation, and classroom paraprofessionals. Other savings were achieved by reductions for software costs and energy savings. The district used $350,000 of fund balance reserves to cover the remaining shortfall. Page iv

6 Annual Financial Report Tumwater School District Executive Summary Balance Board policy establishes a minimum unrestricted (available) fund balance reserve of 4% of the prior year s budgeted expenditures. In addition, the district maintains restricted, committed, and assigned fund balances for a variety of purposes. The district maintains separate revenues, expenditures, and restricted fund balances for two regional facilities operated by the district: the New Market Skills Center, and Tumwater West Juvenile Detention Center. The district has been gradually setting aside money for the increased costs of opening another elementary or middle school. The reserve for opening a new school has reached $800,000. At the beginning of the school year, the district had an available fund balance (above the 4% minimum) of $1,435,571. The district budgeted to spend down this reserve by $350,000 and the district lost about $315,000 due to a mid-year reduction in state funding for elementary teachers. The budgeted spend down and mid-year revenue loss were offset by mid-year savings and an unexpected enrollment increase allowing the district to end the year in the black and increase the available fund balance to $1,607,942. Enrollment Trends Tumwater School District enrollment (excluding the Skills Center) has been essentially flat for about five years as shown on the graph on page 1. The budget assumed a decline of 63 FTE students for the year. However, enrollment grew by about 45 FTE students, or about 108 FTE students above budget assumptions. The additional state funding of approximately $5,000 per FTE for those 108 FTE students helped offset the state revenue loss and budgeted spend down. After growing rapidly for five years, New Market Skills Center enrollment declined slightly in Salary and Benefit Changes Salaries for teachers and other certificated staff remained relatively flat. State-funded base salaries were unchanged except for the loss of state funding for one professional development (learning improvement) day. This loss was off-set by the addition of one district-funded self-directed day for teachers and other certificated staff provided by the collective bargaining agreement with the teachers union. Page v

7 Annual Financial Report Tumwater School District Executive Summary The state health benefit allocation increased by about $20 (2.9%) per month to $ per month. Employer contributions to retirement benefits increase very slightly. Capital Projects By the beginning of the year, all new construction and major remodeling projects funded by bonds approved in 2003 had been completed. Remaining money in the Capital Projects fund was for acquisition of property, portables, technology equipment, health and safety upgrades and other small improvements. With land prices falling dramatically from recent highs, the district acquired several parcels of land including: Three small parcels next to Tumwater Middle School to allow for future expansion; and A fifteen acre parcel at 70 th and Kirsop Road for a potential future elementary school. In addition the district negotiated to purchase a 21 acre parcel across Littlerock Road from Black Hills High School. This purchased closed in September 2011 and will be shown as a school year expense. With these purchases the bond money set aside for property acquisition is fully expended. The district purchased two portables at Michael T. Simmons Elementary and one portable at Tumwater Hill Elementary. The district received a $480,000 energy conservation grant that combined with local funding was used to replace lighting fixtures at Tumwater High School with energy efficient fixtures and to replace plumbing fixtures at several schools to reduce water consumption. From these investments the district is guaranteed utility savings of $50,000 per year under the grant. Other needed building improvement included: Emergency repairs to address water damage at Bush Middle School; Exterior painting of Tumwater Middle School and Peter G. Schmidt Elementary; Final payments on the summer projects at Littlerock Elementary; Improvements to Tumwater High School Performing Arts Center; and Installing a backup boiler at Michael T. Simmons Elementary. The technology money provided by the 2003 bond has been spent. In an effort to maintain industry standards for technology the district transferred $500,000 of State Forest revenue from the Debt Service to the Capital Projects Page vi

8 Annual Financial Report Tumwater School District Executive Summary. This money was used to replace 625 staff computers. The staff computers were redeployed in the classroom, replacing older technology. Debt Service The district s principal and interest payments on outstanding debt have been structured to maintain a relatively flat tax rate through 2017 when the last payment is due. Any major capital improvements will require voter approval for additional bonds sales. The district is planning the next bond election for 2014 or thereafter. State Forest revenue to the Debt Service continued at a healthy rate due to timber sales in the State Capitol Forest. State Forest revenues have been use to pay off non-voted debt for the purchase school buses in In addition the district transferred $500,000 of the State Forest revenue to the Capital Projects as bridge funding to help keep technology current until another levy can be passed to fund technology. Transportation Vehicle The district bus purchases in recent years have added to the number of buses generating state bus depreciation payments. In the school year, state funding permitted the district to purchase four new buses and retire several older, less efficient buses in the fleet. Associated Student Body Associated Student Body (ASB) budgets were similar to prior years. Revenues and expenditures were somewhat higher due to Tumwater High School s state championship football team and a two-day trip to Victoria, British Columbia by the Black Hills High School and Tumwater Middle School marching bands. Page vii

9 Tumwater School District Full-Time Equivalent Students* 7,000 FTE Students 6,500 6,000 5,500 5,000 4,500 Total TSD Only without Skills Center and Running Start 4, School Year Total 6,109 6,046 6,109 6,195 6,293 6,336 6,382 6,438 6,516 6,523 Skills Center Running Start TSD Only 5,557 5,540 5,591 5,672 5,721 5,748 5,722 5,697 5,703 5,748 * Numbers shown reflect the nine month average full-time equivalent (FTE) enrollment of the district used to determine state basic education funding. Totals include Runnings Start students attending community colleges. Skills Center enrollment includes students enrolled in academic classes at New Market High School. Page 1

10 Tumwater School District General Revenues Federal $5,383, % Other $116, % Local Taxes $11,517,318 State Special Purpose $6,713, % 18.7% Local Nontax $2,326, % State General Purpose $33,560, % Total, $59,616,411 Page 2

11 Tumwater School District General Revenues History % of % of % of % of Total Total Total Total Local Tax 9,271, % 10,006, % 10,988, % 11,517, % Local Nontax 2,352, % 2,542, % 2,367, % 2,326, % State 42,945, % 42,857, % 41,947, % 40,273, % Federal 2,769, % 5,968, % 5,074, % 5,383, % Other 255, % 149, % 103, % 116, % Total 57,593, % 61,523, % 60,482, % 59,616, % Change -1.4% Sources of Revenue as Percent of Total Percent of Total 80% 70% 60% 50% 40% 30% 20% 10% 0% Years Local Tax Local Nontax State Federal Other Page 3

12 Tumwater School District General Expenditures by Object Purchased Services $7,109,517 Travel $118, % Capital Outlay* $140, % Supplies and Materials $3,627, % 11.9% Benefits $11,695, % Salaries $36,904, % Total $59,595,207 Page 4

13 Tumwater School District General Expenditure by Object History % of % of % of % of Total Total Total Total Salaries 35,183, % 37,338, % 36,929, % 36,904, % Benefits 10,940, % 12,359, % 11,511, % 11,695, % Supplies and Mat. 3,676, % 3,589, % 3,463, % 3,627, % Purchased Services 6,999, % 7,556, % 7,336, % 7,109, % Travel 207, % 170, % 120, % 118, % Capital Outlay* 193, % 42, % 89, % 140, % 57,199, % 61,056, % 59,450, % 59,595, % * Capital Outlay includes $200,000 Skills Center Transfer to Capital Projects. Expenditures by Object as Percent of Total Percent of Total 70% 60% 50% 40% 30% 20% 10% 0% Years Salaries Benefits Supplies and Mat. Purchased Services Travel Capital Outlay Page 5

14 Tumwater School District General Expenditures by Function Other 19.3% $518,741 Support Services, 0.9% $11,521,680 Compensatory Ed, Regular Instruction, $2,379, % $31,485,038 Skills Center, 7.9% $4,733, % Career & Tech Ed $1,607, % Special Ed, $7,404, % Total $59,595,207 Page 6

15 Tumwater School District General Expenditures by Function - History % of % of % of % of Total Total Total Total Regular Instruction 28,038, % 30,481, % 31,173, % 31,485, % Special Ed* 6,971, % 7,260, % 7,434, % 7,404, % Vocational Ed 1,388, % 1,598, % 1,537, % 1,607, % Skills Center 4,041, % 4,508, % 4,741, % 4,733, % Compensatory Ed 4,668, % 4,501, % 2,272, % 2,379, % Other 684, % 530, % 600, % 518, % Support Services 11,406, % 12,176, % 11,689, % 11,521, % Total 57,199, % 61,056, % 59,450, % 59,650, % 60% Expenditures by Function as Percent of Total Percent of Total 50% 40% 30% 20% 10% 0% Years Reg Instruction Special Ed Vocational Ed Skills Center Compensatory Ed Other Support Services Page 7

16 Tumwater School District General Expenditures by Activity Maint & Oper $5,058, % Pupil Transportation, $2,148,271 Food Service, $1,683, % 8.5% Other, $924, % 6.9% Central Admin, $3,435,256 Building Admin, $4,082, % Teaching & Teaching Support Total $59,595,207 Page 8

17 Tumwater School District General Budgeted and Actual Balance Budget Actual Difference Estimated Beginning Balance $5,323,562 $5,765,824 $442,262 Restricted for Imprest and Change s 10,405 10,405 $0 Restricted for Carryover of Revenues 50,000 83,140 $33,140 Nonspendable - Inventory & Prepaid Items 400, ,000 $0 Committed to Minimum Balance (4%) 2,213,322 2,213,322 $0 Assigned to Other Purposes 1,402,784 1,273,386 ($129,398) New Market Skills Center 559, ,942 $99,501 Tumwater West Detention Center 83, ,444 $21,101 Seventh Elementary 700, ,000 $100,000 Stadium Turf Replacement 60,000 60,000 $0 Unassigned Balance 1,247,051 1,435,571 $188,520 Revenues & Financing Sources 60,532,677 59,616,411 ($916,266) Expenditures 60,875,171, 59,595,207, ($1,279,964), Revenues Over (Under) Expenditures (342,494) 21,204 $363,698 Budgeted Ending Balance 4,981,068 5,787,028 $805,960 Restricted for Imprest and Change s 100,405 10,405 ($90,000) Restricted for Carryover of Revenues 90,000 2,235 ($87,765) Nonspendable - Inventory & Prepaid Items 400, ,000 $0 Committed to Minimum Balance (4%) 2,213,322 2,213,322 $0 Assigned to Other Purposes 1,402, ,000 ($542,784) New Market Skills Center 559, ,563 $45,122 Tumwater West Detention Center 83,343 85,273 $1,930 Seventh Elementary 700, ,000 $100,000 Stadium Turf Replacement 60,000 60,000 $0 Unassigned Balance 864,557 1,607,942 $743,385 Page 9

18 Tumwater School District Capital Projects $ Change Pct Chg Beginning Bal $7,094,477 $6,089,917 (1,004,560) -14% Revenues/Other Fin. Sources Local Impact & SEPA Fees $611,435 $790, ,317 29% Investment Earnings 234,504 78,281 (156,222) -67% Energy Grant - TSD 14, , , % Energy Grant - NMSC 150, , State Match 898,648 1,079 (897,569) -100% Transfer from Debt Serv 200, , , % Total Rev/Sources $1,958,945 $2,000,130 $41,185 2% Expenditures Building New $611,876 $592,399 (19,477) -3% Remodel/Modernization 1,952,890 1,590,019 (362,871) -19% Sites 21, , , % Equipment 375, , ,712 81% Bond-Related Exp. 2,125 7,165 5, % Total Expenditures $2,963,504 $3,764,669 $801,165 27% Ending Balance $6,089,917 $4,325,378 ($1,764,539) -29% Page 10

19 Tumwater School District Debt Service Difference Pct Chg Beginning Balance $7,517,187 $8,023, ,176 7% Reserve for Nonvoted Debt 839,438 1,084, ,596 29% Revenues/Other Fin. Sources Local Taxes $8,698,579 $9,084, ,805 4% Investment Earnings 186,122 76,291 (109,831) -59% State Forest Revenue 642, ,344 (214,637) -33% Other 4,038 0 (4,038) -100% Total Revenues $9,531,720 $9,589,019 57,299 1% Expenditures Voted Debt Bond Principal $4,411,511 $4,553,800 $142,289 3% Bond Interest 4,214,125 4,935, ,938 17% Bond Fees & Misc. 1,792 1, % Nonvoted Debt Bond Principal 176, ,217 6,404 4% Bond Interest 21,573 15,168 (6,406) -30% Total Expenditures $8,825,814 $9,689, ,417 10% Transfer to Capital Projects $200,000 $500, , % Ending Balance $8,023,093 $7,423,150 ($599,942) -7% Reserve for Nonvoted Debt 1,084, ,993 (270,041) -25% Page 11

20 Tumwater School District Transportation Vehicle $ Change Pct Chg Beginning Balance $52,707 $31,560 ($21,147) -40% Revenues/Other Fin. Sources State Depreciation 473, ,592 (26,498) -6% Interest Earnings 5,534 1,497 (4,038) -73% Sale of Equipment Total Revenues $478,625 $448,089 ($30,536) -6% Expenditures Bus Purchases 499, ,987 (73,785) -15% Total Expenditures $499,772 $425,987 ($73,785) -15% Rev. Over (Under) Exp. ($21,147) $22,103 $43, % Ending Balance $31,560 $53,662 22,103 70% Page 12

21 Tumwater School District Associated Student Body $ Change Pct Chg Beginning Balance $448,375 $433,568 ($14,807) -3% Revenues General Student Body 524, ,989 6,765 1% Athletics 316, ,864 3,290 1% Classes 51,986 70,143 18,157 35% Clubs 200, ,390 56,754 28% Private Moneys 13,605 17,832 4,227 31% Total Revenues 1,107,027 1,196,218 $89,192 8% Expenditures General Student Body 437, ,946 17,137 4% Athletics 410, ,919 25,193 6% Classes 52,174 61,636 9,462 18% Clubs 206, ,682 64,873 31% Private Moneys 14,233 15,316 1,083 8% Total Expenditures 1,121,751 1,239,500 $117,748 10% Ending Balance $433,650 $390,286 (43,364) -10% Page 13

22 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:51 PM E.S.D. 113 F-196 Annual Financial Statements COUNTY: 34 Thurston Fiscal Year ANNUAL FINANCIAL STATEMENTS Certification Page Balance Sheet as of August 31, 2011-All s Statement of Revenues, Expenditures, and Changes in Balance For the Year Ended August 31, 2011-All s Budgetary Comparison Schedules-All s Statement of Fiduciary Net Assets Statement of Changes in Fiduciary Net Assets Schedule of Long-Term Debt Report of Revenues and Other Financing Sources-All s Program/Activity/Object Report SUPPLEMENTAL REPORTS AND SCHEDULES Program Matrix Data Requirements for Supplemental Reports Data Requirements for End of Year Reporting to Apportionment and State Recovery Rate Data Requirements for Calculating Federal Indirect Cost Rate Including Fixed With Carry-Forward Distorting Items Data Requirements for Calculating Federal Indirect Cost Rate Including Fixed With Carry-Forward Indirect Expenditures Schedule for Determining School District Federal Restricted and Unrestricted Indirect Cost Rate Including Fixed With Carry-Forward Calculation Resource to Program Expenditure Report Preliminary Special Education Maintenance of Effort Preliminary Federal Cross-Cutting Maintenance of Effort Preliminary Vocational Education Maintenance of Effort Edit/Error Report

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24 REPORT F196 Tumwater School District No. 033 Balance Sheet RUN: 11/30/2011 4:20:53 PM COUNTY: 34 Thurston Governmental s August 31, 2011 General ASB Debt Service Capital Projects Transportation Vehicle Permanent Total ASSETS: Cash and Cash Equivalents Minus Warrants Outstanding Taxes Receivable Due From Other s Due From Other Governmental Units Accounts Receivable Interfund Loans Receivable Accrued Interest Receivable Inventory Prepaid Items Investments Investments/Cash With Trustee Investments-Deferred Compensation Self-Insurance Security Deposit TOTAL ASSETS 8,188, ,872, ,063, , , , , ,101, , , , , , ,473, ,769, ,242, ,685, , ,00 150, ,523, , , ,799, ,682, ,832, , , , , ,348, LIABILITIES: Accounts Payable Contracts Payable Current Accrued Interest Payable Accrued Salaries Revenue Anticipation Notes Payable Payroll Deductions and Taxes Payable Due To Other Governmental Units Deferred Compensation Payable Estimated Employee Benefits Payable Due To Other s 285, , , , , , , , , , Page 1 of 2

25 REPORT F196 Tumwater School District No. 033 Balance Sheet RUN: 11/30/2011 4:20:53 PM COUNTY: 34 Thurston Governmental s August 31, 2011 General ASB Debt Service Capital Projects Transportation Vehicle Permanent Total LIABILITIES: Interfund Loans Payable Deposits Matured Bonds Payable Matured Bond Interest Payable Arbitrage Rebate Payable Deferred Revenue TOTAL LIABILITIES 6,063, ,314, , , , ,769, ,819, , , , ,832, ,368, FUND BALANCE: Nonspendable Balance Restricted Balance Committed Balance Assigned Balance Unassigned Balance TOTAL FUND BALANCE 400,00 15, ,903, ,00 1,607, ,787, , , , , ,609, ,423, ,023, , ,325, , , ,00 4,878, ,903, ,190, ,607, ,979, TOTAL LIABILITIES AND FUND BALANCE 13,101, , ,242, ,523, , ,348, Page 2 of 2

26 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:54 PM E.S.D. 113 Statement of Revenues, Expenditures, and Changes in Balance COUNTY: 34 Thurston Governmental s For the Year Ended August 31, 2011 General ASB Debt Service Capital Projects Transportation Vehicle Permanent Total REVENUES: Local 13,843, ,196, ,160, ,019, , ,220, State 40,273, , ,00 446, ,628, Federal 3,201, ,201, Federal Stimulus 2,181, ,181, Other 116, , TOTAL REVENUES 59,616, ,196, ,589, ,499, , ,348, EXPENDITURES: CURRENT: Regular Instruction 30,093, ,093, Federal Stimulus 2,161, ,161, Special Education 6,803, ,803, Vocational Education 1,607, ,607, Skills Center 4,733, ,733, Compensatory Programs 2,155, ,155, Other Instructional Programs 486, , Community Services 31, , Support Services 11,381, ,381, Student Activities/Other 1,239, ,239, CAPITAL OUTLAY: Sites 894, , Building 2,182, ,182, Equipment 680, , Energy Transportation Equipment 425, , Other 140, , DEBT SERVICE: Principal 4,737, ,737, Interest and Other Charges 4,952, , ,959, TOTAL EXPENDITURES 59,595, ,239, ,689, ,764, , ,714, REVENUES OVER (UNDER) EXPENDITURES 21, , , ,265, , ,365, Page 1 of 2

27 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:54 PM E.S.D. 113 Statement of Revenues, Expenditures, and Changes in Balance COUNTY: 34 Thurston Governmental s For the Year Ended August 31, 2011 General ASB Debt Service Capital Projects Transportation Vehicle Permanent Total OTHER FINANCING SOURCES (USES): Bond Sales & Refunding Bond Sales Long-Term Financing Transfers In 500,00 500,00 Transfers Out (GL 536) -500,00-500,00 Other Financing Uses (GL 535) Other 1,00 1,00 TOTAL OTHER FINANCING SOURCES (USES) -500,00 501,00 1,00 EXCESS OF REVENUES/OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES 21, , , ,764, , ,364, BEGINNING TOTAL FUND BALANCE 5,765, , ,023, ,089, , ,344, Prior Year(s) Corrections or Restatements ENDING TOTAL FUND BALANCE 5,787, , ,423, ,325, , ,979, Page 2 of 2

28 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:56 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston General For The Year Ended August 31, 2011 REVENUES: Local State Federal Federal Stimulus Other TOTAL REVENUES EXPENDITURES CURRENT: Regular Instruction Federal Stimulus Special Education Vocational Education Skills Center Compensatory Programs Other Instructional Programs Community Services Support Services Student Activities/Other CAPITAL OUTLAY: Sites Building Equipment Energy Transportation Equipment Other FINAL BUDGET 13,852, ,213, ,169, , ,67 60,529, ,004, , ,801, ,433, ,984,10 2,086,98 519, , ,934, , ACTUAL 13,843, ,273, ,201, ,181, , ,616, ,093, ,161, ,803, ,607, ,733, ,155, , , ,381, , Variance with Final Budget POSITIVE (NEGATIVE) -8, ,940, , ,377, , , ,911, ,393, , , , , , , , , DEBT SERVICE: Principal Interest and Other Charges TOTAL EXPENDITURES 60,875, ,595, ,279, REVENUES OVER (UNDER) EXPENDITURES -345, , , Page 1 of 2

29 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:56 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston General For The Year Ended August 31, 2011 OTHER FINANCING SOURCES (USES) Bond Sales and Refunding Bond Sales Long-Term Financing Transfers In Transfers Out (GL 536) Other Financing Uses (GL 535) Other TOTAL OTHER FINANCING SOURCES (USES) FINAL BUDGET 3,00 3,00 ACTUAL Variance with Final Budget POSITIVE (NEGATIVE) -3,00-3,00 EXCESS OF REVENUES/OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES -342, , , BEGINNING TOTAL FUND BALANCE Prior Year(s) Corrections or Restatements ENDING TOTAL FUND BALANCE 5,323, ,981, ,765, ,787, , , Page 2 of 2

30 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:58 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Associated Student Body For The Year Ended August 31, 2011 REVENUES: Local State Federal Federal Stimulus Other TOTAL REVENUES EXPENDITURES CURRENT: Regular Instruction Federal Stimulus Special Education Vocational Education Skills Center Compensatory Programs Other Instructional Programs Community Services Support Services Student Activities/Other CAPITAL OUTLAY: Sites Building Equipment Energy Transportation Equipment Other FINAL BUDGET 1,560,29 1,560,29 1,621, ACTUAL 1,196, ,196, ,239, Variance with Final Budget POSITIVE (NEGATIVE) -364, , , DEBT SERVICE: Principal Interest and Other Charges TOTAL EXPENDITURES 1,621, ,239, , REVENUES OVER (UNDER) EXPENDITURES -61, , , Page 1 of 2

31 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:20:58 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Associated Student Body For The Year Ended August 31, 2011 OTHER FINANCING SOURCES (USES) Bond Sales and Refunding Bond Sales Long-Term Financing Transfers In Transfers Out (GL 536) Other Financing Uses (GL 535) Other TOTAL OTHER FINANCING SOURCES (USES) FINAL BUDGET ACTUAL Variance with Final Budget POSITIVE (NEGATIVE) EXCESS OF REVENUES/OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES -61, , , BEGINNING TOTAL FUND BALANCE Prior Year(s) Corrections or Restatements ENDING TOTAL FUND BALANCE 426, , , , , , Page 2 of 2

32 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:21:00 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Debt Service For The Year Ended August 31, 2011 REVENUES: Local State Federal Federal Stimulus Other TOTAL REVENUES EXPENDITURES CURRENT: Regular Instruction Federal Stimulus Special Education Vocational Education Skills Center Compensatory Programs Other Instructional Programs Community Services Support Services Student Activities/Other CAPITAL OUTLAY: Sites Building Equipment Energy Transportation Equipment Other FINAL BUDGET 9,370, ,00 9,490, ACTUAL 9,160, , ,589, Variance with Final Budget POSITIVE (NEGATIVE) -209, , ,00 98, DEBT SERVICE: Principal Interest and Other Charges TOTAL EXPENDITURES 4,737, ,100, ,837, ,737, ,952, ,689, , , REVENUES OVER (UNDER) EXPENDITURES -346, , , Page 1 of 2

33 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:21:00 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Debt Service For The Year Ended August 31, 2011 OTHER FINANCING SOURCES (USES) Bond Sales and Refunding Bond Sales Long-Term Financing Transfers In Transfers Out (GL 536) Other Financing Uses (GL 535) Other TOTAL OTHER FINANCING SOURCES (USES) FINAL BUDGET -500,00-500,00 ACTUAL -500,00-500,00 Variance with Final Budget POSITIVE (NEGATIVE) EXCESS OF REVENUES/OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES -846, , , BEGINNING TOTAL FUND BALANCE Prior Year(s) Corrections or Restatements ENDING TOTAL FUND BALANCE 7,559,00 6,712, ,023, ,423, , , Page 2 of 2

34 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:21:01 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Capital Projects For The Year Ended August 31, 2011 REVENUES: Local State Federal Federal Stimulus Other TOTAL REVENUES EXPENDITURES CURRENT: Regular Instruction Federal Stimulus Special Education Vocational Education Skills Center Compensatory Programs Other Instructional Programs Community Services Support Services Student Activities/Other CAPITAL OUTLAY: Sites Building Equipment Energy Transportation Equipment Other FINAL BUDGET 724,00 599,00 86,00 1,409,00 2,000,00 3,433,70 643,00 ACTUAL 1,019, ,00 1,499, , ,182, , Variance with Final Budget POSITIVE (NEGATIVE) 295, ,00-86,00 90, ,105, ,251, , DEBT SERVICE: Principal Interest and Other Charges TOTAL EXPENDITURES 10,00 6,086,70 7, ,764, , ,322, REVENUES OVER (UNDER) EXPENDITURES -4,677,70-2,265, ,412, Page 1 of 2

35 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:21:01 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Capital Projects For The Year Ended August 31, 2011 OTHER FINANCING SOURCES (USES) Bond Sales and Refunding Bond Sales Long-Term Financing Transfers In Transfers Out (GL 536) Other Financing Uses (GL 535) Other TOTAL OTHER FINANCING SOURCES (USES) FINAL BUDGET 615,50 615,50 ACTUAL 500,00 1,00 501,00 Variance with Final Budget POSITIVE (NEGATIVE) -115,50 1,00-114,50 EXCESS OF REVENUES/OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES -4,062,20-1,764, ,297, BEGINNING TOTAL FUND BALANCE Prior Year(s) Corrections or Restatements ENDING TOTAL FUND BALANCE 6,089, ,027, ,089, ,325, ,297, Page 2 of 2

36 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:21:03 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Transportation Vehicle For The Year Ended August 31, 2011 REVENUES: Local State Federal Federal Stimulus Other TOTAL REVENUES EXPENDITURES CURRENT: Regular Instruction Federal Stimulus Special Education Vocational Education Skills Center Compensatory Programs Other Instructional Programs Community Services Support Services Student Activities/Other CAPITAL OUTLAY: Sites Building Equipment Energy Transportation Equipment Other FINAL BUDGET 2,00 433, , ,00 ACTUAL 1, , , , Variance with Final Budget POSITIVE (NEGATIVE) , , , DEBT SERVICE: Principal Interest and Other Charges TOTAL EXPENDITURES 468,00 425, , REVENUES OVER (UNDER) EXPENDITURES -30, , , Page 1 of 2

37 REPORT F196 Tumwater School District No. 033 RUN: 11/30/2011 4:21:03 PM E.S.D. 113 Budgetary Comparison Schedule COUNTY: 34 Thurston Transportation Vehicle For The Year Ended August 31, 2011 OTHER FINANCING SOURCES (USES) Bond Sales and Refunding Bond Sales Long-Term Financing Transfers In Transfers Out (GL 536) Other Financing Uses (GL 535) Other TOTAL OTHER FINANCING SOURCES (USES) FINAL BUDGET 2,00 2,00 ACTUAL Variance with Final Budget POSITIVE (NEGATIVE) -2,00-2,00 EXCESS OF REVENUES/OTHER FINANCING SOURCES OVER (UNDER) EXPENDITURES AND OTHER FINANCING USES -30, , , BEGINNING TOTAL FUND BALANCE Prior Year(s) Corrections or Restatements ENDING TOTAL FUND BALANCE 31, , , , Page 2 of 2

38 REPORT F196 COUNTY: 34 Thurston Tumwater School District No. 033 Statement Of Fiduciary Net Assets Fiduciary s August 31, 2011 RUN: 11/30/2011 4:21:04 PM ASSETS: Imprest Cash Cash On Hand Cash On Deposit with Cty Treas Minus Warrants Outstanding Due From Other s Accounts Receivable Accrued Interest Receivable Investments Investments/Cash With Trustee Other Assets Capital Assets, Land Capital Assets, Buildings Capital Assets, Equipment Accum Depreciation, Buildings Accum Depreciation, Equipment TOTAL ASSETS LIABILITIES: Accounts Payable Due To Other s TOTAL LIABILITIES NET ASSETS: Net assets held in trust for: Restricted for Other Items Restricted for Self Insurance Restricted for Uninsured Risks Nonspendable -- Trust Principal Committed to Other Purposes Assigned to Purposes Unassigned Balance TOTAL NET ASSETS Private Purpose Trust 138, , , , , Other Trust Page 1 of 1

39 REPORT F196 Tumwater School District No. 033 Statement of Changes in Fiduciary Net Assets RUN: 11/30/2011 4:21:05 PM COUNTY: 34 Thurston Fiduciary s For the Year Ended August 31, 2011 ADDITIONS: Contributions: Private Donations Employer Members Other TOTAL CONTRIBUTIONS Investment Income: Net Appreciation (Depreciation) in Fair Value Interest and Dividends Less Investment Expenses Net Investment Income Other Additions: Rent or Lease Revenue Total Other Additions TOTAL ADDITIONS DEDUCTIONS: Benefits Refund of Contributions Administrative Expenses Scholarships Other TOTAL DEDUCTIONS Private Purpose Trust 4, , , , , , , , Other Trust Net Increase (Decrease) Net Assets--Beginning Prior Year(s) Corrections or Restatements NET ASSETS--ENDING -9, , , Page 1 of 1

40 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Schedule of Long-Term Debt Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:06 PM Description Beginning Outstanding Debt September 1, 2010 Amount Issued/Increased Amount Redeemed/Decreased Ending Outstanding Debt August 31, 2011 Total Voted Bonds Total Non-Voted Notes/Bonds Qualified Zone Academy Bonds (QZAB) Qualified School Construction Bonds(QSCB) 55,895, , ,553,80 183, ,341, , Other Long-Term Debt: Capital Leases Contracts Payable (GL 603) NonCancellable Operating Leases Claims & Judgments Compensated Absences Other Long-Term Debt 81, ,109, ,50 35, , , ,387, Total Other Long-Term Debt 2,190, ,50 757, ,437, TOTAL LONG-TERM DEBT 58,554, ,50 5,494, ,064, Page 1 of 1

41 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle LOCAL TAXES 1100 Local Property Tax 1300 Sale of Tax Title Property 1400 Local in Lieu of Taxes 1500 Timber Excise Tax 1600 County-Administered Forests 1900 Other Local Taxes 1000 Total Local Taxes 11,485, , , ,517, ,035, , , ,084, LOCAL SUPPORT NONTAX 2100 Tuition and Fees, Unassigned 2131 Secondary Vocational Education - Tuition 2145 Skills Center Tuitions and Fees 2171 Traffic Safety Education Fees 2173 Summer School Tuitions and Fees 2186 Community School Tuitions and Fees 2188 Day Care Tuitions and Fees 2200 Sales of Goods, Supplies and Services, Unassigned 2231 Secondary Voc. Ed., Sales of Goods, Supplies and Services 2245 Skills Center, Sales of Goods, Supplies and Services 2288 Day Care Sales of Goods, Supplies, and Services 2289 Other Community Services Sales of Goods, Supplies, and Services 2298 School Food Services--Sales of Goods, Supplies, and Services 2300 Investment Earnings 2400 Interfund Loan Interest Earnings 2500 Gifts and Donations 2600 Fines and Damages 2700 Rentals and Leases 2800 Insurance Recoveries 2900 Local Support Nontax, Unassigned 2910 E-rate 2000 Total Local Support Nontax 353, , , , , , , , , , , , , , ,326, , , , , ,019, , , Page 1 of 7

42 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle STATE, GENERAL PURPOSE 3100 Apportionment 3121 Special Education - General Apportionment 3300 Local Effort Assistance 3600 State Forests 3900 Other State General Purpose, Unassigned 3000 Total State, General Purpose 31,530, , , , ,560, , , STATE, SPECIAL PURPOSE 4100 Special Purpose, Unassigned 4121 Special Education 4126 State Institutions, Special Education 4130 State ing Assistance Paid Direct to District 4134 Middle School Career and Technical Education 4155 Learning Assistance 4156 State Institutions, Centers and Homes, Delinquent 4158 Special and Pilot Programs 4159 Juveniles in Adult Jails 4163 Promoting Academic Success 4165 Transitional Bilingual 4166 Student Achievement 4174 Highly Capable 4175 Professional Development 4188 Day Care 4198 School Food Service 4199 Transportation - Operations 4230 State ing Assistance Paid Direct to Contractor 4300 Other State Agencies, Unassigned 4321 Special Education - Other State Agencies 4326 State Institutions - Special Education - Other State Agencies 4330 State ing Assistance Other 4356 State Institutions, Centers and Homes, Delinquent - Other State Agencies 4358 Special and Pilot Programs - Other State Agencies 1,499, ,861, , , , , , , , ,00 Page 2 of 7

43 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle STATE, SPECIAL PURPOSE 4365 Transitional Bilingual - Other State Agencies 4388 Day Care - Other State Agencies 4398 School Food Service - Other State Agencies 4399 Transportation Operations - Other State Agencies 4499 Transportation Reimbursement - Depreciation 4000 Total State, Special Purpose 6,713, ,00 446, , FEDERAL, GENERAL PURPOSE 5200 General Purpose Direct Federal Grants, Unassigned 5300 Impact Aid, Maintenance and Operation 5329 Impact Aid, Special Education ing 5400 Federal in Lieu of Taxes 5500 Federal Forests 5600 Qualified Bond Interest Credit 5000 Total Federal, General Purpose FEDERAL, SPECIAL PURPOSE 6100 Special Purpose, OSPI, Unassigned 6111 Federal Stimulus-Title I 6112 Federal Stimulus-School Improvement 6113 Federal Stimulus-State Fiscal Stabilization 6114 Federal Stimulus-IDEA 6118 Federal Stimulus-Competitive Grants 6119 Federal Stimulus-Other 6121 Special Education, Medicaid Reimbursement 6124 Special Education, Supplemental 6138 Secondary Vocational Education 6146 Skills Center 6151 ESEA Disadvantaged, Fed 6152 Other Title, ESEA Fed 6153 ESEA Migrant, Federal 6154 Reading First, Federal 6157 Institutions, Neglected and Delinquent 6161 Head Start 6162 Math and Science - Professional Development 167,23 1,391, , , ,257, , , , , Page 3 of 7

44 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle FEDERAL, SPECIAL PURPOSE 6164 Limited English Proficiency 6167 Indian Education, JOM 6168 Indian Education, ED 6176 Targeted Assistance 6178 Youth Training Programs 6188 Day Care 6189 Other Community Services 6198 School Food Services 6199 Transportation - Operations 6200 Direct Special Purpose Grants 6211 Federal Stimulus-Title I 6212 Federal Stimulus-School Improvement 6213 Federal Stimulus-State Fiscal Stabilization 6214 Federal Stimulus-IDEA 6218 Federal Stimulus-Competitive Grants 6219 Federal Stimulus-Other 6221 Special Education - Medicaid Reimbursement 6224 Special Education - Supplemental 6238 Secondary Vocational Education 6240 Impact Aid 6246 Skills Center 6251 ESEA Disadvantaged, Fed 6252 Other Title, ESEA Fed 6253 ESEA Migrant, Federal 6254 Reading First, Federal 6257 Institutions, Neglected and Delinquent 6261 Head Start 6262 Math and Science - Professional Development 6264 Limited English Proficiency 6267 Indian Education - JOM 6268 Indian Education - ED 6276 Targeted Assistance 6278 Youth Training, Direct Grants 15, , Page 4 of 7

45 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle FEDERAL, SPECIAL PURPOSE 6288 Day Care 6289 Other Community Services 6298 School Food Services 6299 Transportation - Operations 6300 Federal Grants Through Other Agencies, Unassigned 6310 Medicaid Administrative Match 6311 Federal Stimulus-Title I 6312 Federal Stimulus-School Improvement 6313 Federal Stimulus-State Fiscal Stabilization 6314 Federal Stimulus-IDEA 6318 Federal Stimulus-Competitive Grants 6319 Federal Stimulus-Other 6321 Special Education - Medicaid Reimbursement 6324 Special Education - Supplemental 6338 Secondary Vocational Education 6346 Skills Center 6351 ESEA Disadvantaged, Fed 6352 Other Title, ESEA Fed 6353 ESEA Migrant, Federal 6354 Reading First, Federal 6357 Institutions, Neglected and Delinquent 6361 Head Start 6362 Math and Science - Professional Development 6364 Limited English Proficiency 6367 Indian Education - JOM 6368 Indian Education - ED 6376 Targeted Assistance 6378 Youth Training 6388 Day Care 6389 Other Community Services 6398 School Food Services 6399 Transportation - Operations 6998 USDA Commodities 4, , Page 5 of 7

46 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle FEDERAL, SPECIAL PURPOSE 6000 Total Federal, Special Purpose 5,383, Page 6 of 7

47 REPORT F196 COUNTY: 34 Tumwater School District No. 033 Report of Revenues and Other Financing Sources Thurston For the Year Ended August 31, 2011 RUN: 11/30/2011 4:21:08 PM General Debt Service Capital Projects Transportation Vehicle REVENUES FROM OTHER SCHOOL DISTRICTS 7100 Program Participation, Unassigned 7121 Special Education 7131 Vocational Education 7145 Skills Center 7163 Promoting Academic Success 7189 Other Community Services 7197 Support Services 7198 School Food Services 7199 Transportation 7301 Nonhigh Participation 7000 Total Revenues From Other School Districts 27, , REVENUES FROM OTHER ENTITITES 8100 Governmental Entities 8188 Day Care 8189 Community Services 8198 School Food Services 8199 Transportation 8500 Nonfederal, ESD 8000 Total Revenues From Other Entities 88, , OTHER FINANCING SOURCES 9100 Sale of Bonds 9200 Sale of Real Property 9300 Sale of Equipment 9400 Compensated Loss of Fixed Assets 9500 Long-Term Financing 9600 Sale of Refunding Bonds 9900 Transfers 9000 Total Other Financing Sources 1,00 500,00 501,00 TOTAL REVENUES AND OTHER FINANCING SOURCES 59,616, ,589, ,000, , Page 7 of 7