Regular Board Meeting Agenda December 13, :00 P.M.

Transcription

1 Directors: Bill Szmyd, President Steven Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey Regular Board Meeting Agenda December 13, :00 P.M. District Manager: Michael T. Cook, PE 835 E Highway 56 Berthoud, CO P: F: Call to Order - Pledge of Allegiance 2. Roll Call 3. Public Comment on Non-Agenda Items 4. Consent Items 4.1. Minutes of the November 15, 2018 Regular Board Meeting... Page Tap List Page November 2018 Disbursements Report... Page November 2018 Financial Report... Page Supplemental Budget Appropriation Resolution... Page Discussion Items 5.1. Presentation About Proposed St. Vrain Area Water Authority... Page Carter Lake Filter Plant... Page Overview of Our District Goals and Objectives for Page Staff Reports 6.1. District Manager s Report... Page District Engineer s Report... Page Water Resources Manager s Report... Page Operations Manager s Report and Water Quality Update... Page Director Reports 8. Adjournment. 1

2 "Serving our customers with safe, reliable and good tasting water at a fair price" Big Picture Future Capital Projects: Campion line replacement program. Alps Line replacement / upgrade. Additional CLFP storage tank. Additional Treatment Capacity. Raw water infrastructure needs. UPDATED 12/10/ strategic plan, priority summary: Second use water. Dry Creek expand/treatment/ hydro/recreation... Mead / Longs Peak service area. Limited Water Resources Technology - Beacon Meters. Age/type of infrastructure. Heavy competition for water. Windy Gap water opportunities. Good financial Condition. Reliability of system. The next few on the list: 1. Boom and bust planning. 2. More Storage. 3. Longer term Financial planning. 4. Dependence on CBT (Colorado River) 5. Appropriate Staffing levels. 2

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4 Agenda Item Summary Little Thompson Water District Date: December 13, 2018 Item #: 4.1 Staff: Michael T. Cook, District Manager Subject: Approval of the minutes of the November 15, 2018 Regular Board Meeting Staff Recommendation: Staff recommends approval. 4

5 MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF LITTLE THOMPSON WATER DISTRICT The Board of Directors of Little Thompson Water District (LTWD) met in regular session on Thursday, November 15, 2018 at the District office. Attendance was as follows: Board of Directors: Bill Szmyd, President Steven Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey Present Present Present Present Present Present Present Staff in Attendance: Mike Cook, District Manager Judy Dahl, Business Manager Amber Kauffman, District Engineer Nancy Koch, Water Resources Manager Ken Lambrecht, Operations Manager Angela Diekhoff, District Accountant Amanda Hoff, Water Resources/Engineering Tech Judy O Malley, Recording Secretary Other Attendees: Jennifer Ashworth P.E., White Sands Water Engineers Kevin Cross, Honeywell Systems CALL TO ORDER President Szmyd called the meeting to order at 5:03 p.m. followed by recitation of the Pledge of Allegiance. ROLL CALL Roll call was taken. All Directors were present. AGENDA REVIEW It was moved by Director Bukowski, seconded by Director Brandt, for Executive Session at the end of the meeting pursuant to (4)(f), C.R.S. Personnel Matters District Manager s performance review. Motion carried unanimously. PUBLIC COMMENTS ON NON-AGENDA ITEMS There were no public comments CONSENT AGENDA President Szmyd proposed to reschedule the February 14, 2019 Board Meeting to February 21, No motion was necessary, there were no objections. With the noted edit to the 2019 Board Meeting Schedule, it was moved by Director Brandt, seconded by Director McMurtrey, to approve the Consent Agenda including: Minutes of the October 11, 2018 Regular Board Meeting, Tap List 634, October 2018 Disbursements in the amount $1,527,620.14: o Operating Account: $1,310,752.30: ACH Manual Check Numbers 1704 to 1754 $851,096.00, 5

6 Check Numbers 8890 to 8949 $459,656.30, o Payroll Account: (Two Bi-weekly payroll periods in October) for $216,867.84: ACH Transmittal Vouchers O-1508 to O-1523 $113,950.00, ACH Direct Deposit Numbers N-8283 to N-8347 $102,917.84, October 2018 Financial Report, Griep Farm Lease Renewal, Proposed 2019 Board Meeting Schedule, 2018 Audit Engagement Approval, Windy Gap th Amendment to the 5 th Agreement, Minutes of the October 2, 2018 Joint Board Meeting. Motion carried unanimously. The Board asked that the 2020 Griep Farm Lease be reviewed in 2019 for a possible adjustment. DISCUSSION ITEMS Public Hearing: Action Item: 2019 Budget Review and 5-Year Financial Plan: Business Manager Dahl presented the 2019 Proposed Budget along with the 5-Year Financial Plan based on the following parameters: Base Fee will remain the same, adjusted 3% for new tap growth, Water rates will increase 3% for all customers, Standard taps adjusted for growth by 3% and Urban taps by 5%, Bulk water sales estimated based on historical data ($450,000 less than collected in 2018), Sale of 250 taps (50 standard and 200 urban) 20 Cash in Lieu (12 Standard and 8 Urban), Wages - market adjustment increase of 10% and an available merit increase of 3.4%, No change in employee benefits; no increase in medical premiums and small increase in dental, 3 additional staff members (2-Engineering, 1-Operations), An increase in operating expenses by 9.62% compared to 2018 Adopted Budget, Capital and non-operating costs increased by 80.2%, of that 54% ($3,050,000) is for the Beacon Meter Project. The remaining is for capital projects, equipment purchases, water right purchases and Carter Lake Filter Plant (CLFP) capital costs, Treatment costs $.14 per 1,000 gallons and $70,000 per month for fixed operating costs. The draft recommended budget accomplishes the following: All legally restricted and Board designated reserves fully funded, An increase of maintenance activities to ensure long term reliability, A decrease in Capital Project Reserves of $3,350,800 over 2018 projected actual, An overall decrease in working capital of $4,413,344. Following discussion: It was moved by Director Brandt, seconded by Director Brandenburg, to adopt Resolution , 2019 Budget. Motion carried unanimously. It was moved by Director Martens, seconded by Director Bukowski, to adopt Resolution , 2019 Funds Appropriation. Motion carried unanimously. It was moved by Director Bukowski, seconded by Director McMurtrey, to adopt Resolution , 2019 Mill Levy Certification. Motion carried unanimously. 6

7 Public Hearing: Action Item: Updated Rates and Fees: Each year, as part of the preparation of the proposed budget for the next year, the District reviews the water rates as well as the other various rates and fees charged. The Public Hearing is to provide an opportunity for interested customers and concerned citizens to provide any input about these proposed rates and fees. District Accountant Diekhoff presented the proposed rates increases and following discussion: It was moved by Director Bukowski, seconded by Director Brandenburg, to approve Section Schedule A 3% increase to the Residential and Non-Residential Water Rates effective January 1, Motion carried unanimously. It was moved by Director Brandt, seconded by Director Bukowski, to approve Section Schedule B Increase the Long s Peak Water District (LPWD) Wholesale Water Rate by $.20 per 1,000 gallons effective January 1, Motion carried unanimously. It was moved by Director McMurtrey, seconded by Director Bukowski, to approve Section Schedule C Increase Miscellaneous Fees: After Hours, Weekends and Holiday Inspection Fees to $100 per hour effective January 1, Motion carried unanimously. Discussion: The Board proposed a future session to discuss Base Rates. Carter Lake Filter Plant (CLFP): District Manager Cook complimented the work of the LTWD board members who are also on the CLFP board. The CLFP Board agreed to adopt the 2019 Capital Budget including the following items: New Tank, Pre-Treatment, Expansion of the plant. Additional discussion items included: Planned projects will need to be put out for bid. As the new water treatment plant is being planned 5-years out, it would be appropriate to wait to design the plant. Following the failure of a 24 water line the following items were discussed: The root cause of the Dry Creek pipeline losing water and draining out has been identified as water leaking through a closed control valve in the Dry Creek pump station. It has been approximately 12 years since the control valve has been serviced and the electric valve operator adjusted. The need to install an air release in the plant to help vent any air that might be trapped in the line. A review of operating procedures to make sure the line is not filled against a closed valve. Year-end Employee Bonus: Following discussion, it was moved by Director Gallivan-Crist, seconded by Director Bukowski, to approve a $1,100 year-end employee bonus (taxes to be collected on bonus prior to distribution). Motion carried unanimously. President Szmyd called for a five-minute break at 6:00 pm. The Board returned to session at 6:05 pm. 7

8 Raw Water Master Plan: Water Resources Manager Koch, Water Resources/Engineering Tech Hoff and Ms. Ashworth P. E. presented the Raw Water Master Plan they prepared of drought protection options and recommended the following actions be taken by the District: Allocate sufficient Dry Creek Reservoir storage to increase the yield and reliability of the District's Windy Gap units. File an application with the Water Court for the change of use of the District's Home Supply shares. File an application with the Water Court to allow the District to quantify and use the second use of its Windy Gap water. Pursue options for additional storage. File an application with the Water Court for the change of use of the District's Handy Ditch shares. Determine the location of new water treatment plant(s). Investigate opportunities to target acquisition of specific St. Vrain basin water rights. Evaluate the cost and feasibility of conveyance options for the new supplies at a concept level. Investigate opportunities to obtain water supplies from regional projects. The recommendations were discussed and the following actions agreed upon: Water Resources Manager Koch should begin discussion with ditch companies. District Manager Cook and Water Resources Manager Koch should begin necessary legal proceedings in Water Court. It was moved by Director Martens, seconded by Director Bukowski, to allow Water Resources Manager Koch to move forward with the Dry Creek Firming Project. Motion carried unanimously. STAFF REPORTS District Manager s Report: District Manager Cook reported on the following: Possible purchase of Windy Gap Water Shares is in process. District Manager Cook attended the LPWD Board meeting on October 18, 2018 to present the wholesale water rate increase. A district employee holiday lunch is scheduled for December 12, A discussion was held with Colorado Parks and Wildlife (CPW) and Larimer County regarding recreation and/or wildlife use of the Dry Creek property. There was a discussion of a holiday dinner for Board members in January. District goals to be considered including the following: o Firestone Water Treatment Plant Authority, o Water conservation direction and District policy, o Funding for future capital expenditures for District and joint projects, o Future source of water for development in the District. President Szymd recommended that a meeting with the Town of Firestone, regarding the possibility of a water treatment plant, should be scheduled. Also, a discussion of recommended district goals should be on the agenda for the December 13, 2018 Regular Board Meeting. District Engineer s Report: District Engineer Kauffman reported on the following: Bidding documents for the Arkins Tank project are being crafted. The engineer for the West 1 st St project has been contacted to propose on plan production on Colt Drive to CR 23H and Alpine Laurel Drive to George Rist Ditch. Building expansion site plans and permit packages have been submitted. 8

9 County road projects are mostly completed. Griep Farm ditch construction has been completed. New development projects are at various stages of approval. CDOT has changed the frontage road alignment on the east side of I-25 and SH402, delaying our waterline design by their engineer team. The Taft project work has been completed for the year. We advertised the final payment and four vendors/subcontractors notified us they have not been paid by the contractor. The progress of the GPS project continues to be outstanding. Water Resources Manager s Report: District Water Resources Manager Koch reported on the following: October 31 is the end of the water year. The District used 5,943 acre-feet of water in The District broke two monthly use records: o The District s May water usage was the lowest in five years, o The District s July water usage was the highest in five years. Weather predictions for the 2018/2019 season, made by State Climatologist Russ Schumacher, are based on an expected El Nino pattern. Operations Manager s Report and Water Quality Update: Operations Manager Lambrecht reported on the following: Locate requests and leak repairs continue to be high. Results of the monthly samples, including Lead & Copper, were within acceptable tolerances. Larimer County sent the revised site plan to the referral agencies with no response as of November 12, The Town of Berthoud changed the landscape screening requirements once the District s Southern property line was clarified. All of the new master meters have been installed. The District had experienced some issues with eight meters however, the supplier discovered the measurement of water passing through the meters was causing the issue. The following projects have been completed: o o DIRECTOR REPORTS The Arkins Tank was cleaned and the water was moved to the smaller tank for the winter. Restoration work to prevent erosion and settlement was completed at the areas around the Buckhorn and Twin Mounds Tanks. President Szmyd recommended the following items for 2019 Board meetings: Additional review of pricing. Schedule a meeting to make a presentation of the Drought Protection Plan, as this has not been performed in approximately five years. Director Brandenburg mentioned CLFP Manager Whittet is offering tours of the treatment plant. Further discussion was held on scheduling for a tour. Director Martens requested clarification on items in the check registry. Director Martens suggested we extend the Water Conservation Rebates to existing customers. District Manager Cook stated the Board should have a study session to discuss the change in policy. Director Brandt attended the South Platte Forum, South Platte Roundtable and the NCWCD Water Users Meeting and found it interesting to hear perspectives from other attendees. 9

10 Director Bukowski questioned the possibility of sending ballots with water bills for the next election. Business Manager Dahl said it would not be feasible due to the need to verify voters are registered. The Board went into Executive Session at 8:15 pm. The Board returned from Executive Session at 8:19 pm. There being no further business, it was moved by Director Bukowski to adjourn the meeting at 8:20 p.m. Motion carried unanimously. Respectfully submitted, Michael T. Cook 10

11 Agenda Item Summary Little Thompson Water District Date: December 13, 2018 Item: 4.2 Staff: Michael T. Cook, Holly Suess, Judy O Malley Subject: Tap List Number 635 Staff Recommendation: Staff recommends approval of Tap List number 635 TAP LIST 635 ~ NEW AND AMENDED CONTRACTS TAP # NAME 5/8 URBAN 5/8 STANDARD OTHER WATER RIGHTS CIL 7131 Darin Barnett X.7 AF 8511 Richmond American Homes X.35 AF 8512 Barefoot Residential LLC X.35 AF 8513 Barefoot Residential LLC X.35 AF 8514 Barefoot Residential LLC X.35 AF 8515 Barefoot Residential LLC X.35 AF 8516 Barefoot Residential X.35 AF 8517 St Vrain Lakes Metro Dist AF B's Construction X.35 AF 8519 Dan & Shireen Hockensmith X.7 AF 8520 Lennar Colorado LLC X.35 AF 8521 Lennar Colorado LLC X.35 AF 8522 Lennar Colorado LLC X.35 AF 8523 Lennar Colorado LLC X.35 AF 8524 Lennar Colorado LLC X.35 AF 8525 Barefoot Residential LLC X.35 AF 8526 Barefoot Residential LLC X.35 AF 8527 Barefoot Residential LLC X.35 AF 8528 Barefoot Residential LLC X.35 AF NOVEMBER 2018 TOTALS AF.7 AF YEAR-TO-DATE 2018 TOTALS AF 9.1 AF TAPS BUDGETED Tap Commitments Balance Taps with Water Rights Satisfied /Water Dedications 112 Dormant Taps 7 Total Other Tap Commitments

12 Agenda Item Summary Little Thompson Water District Date: December 13, 2018 Item Number: 4.3 Staff: Judy Dahl and Angela Diekhoff Subject: November 2018 Disbursements Request approval of the November 2018 Cash Disbursements in the amount of $2,548, Operating Account: $2,227, ACH Manual Check Numbers 1755 to 1792 $2,174, Check Numbers 8950 to 8991 $52, Payroll Account: $321, (Three bi-weekly payroll periods in November) ACH Transmittal Vouchers 1524 to 1526 $159, Check Number $ ACH Direct Deposit Numbers $159, Staff Recommendation: Staff recommends approval. Discussion: All expenses are for normal operating cost, with the exception of $2,004,000 for Loan and Bond payments and $66,500 in capital projects. 12

13 Little Thompson Water District Cash Disbursements Summary Check Issue Dates: 11/1/ /30/2018 Employee Related Expenses $ 321, UMB Loan Payment $ 777, Revenue Bond Payment $ 684, BB&T Loan Payment $ 541, Filter Plant Ops Expense $ 40, System Repairs & Maintenance $ 33, Capital Projects - Joint $ 43, Capital Projects - District $ 23, Vehicle Exp $682/Office $3777/Bldg&Grnds $46/Education & Training $5478 $ 9, Inventory $ 9, Service Contracts $ 8, Office Expense $ 8, Vehicle Expense $ 8, Operations - Utilities $ 4, Engr/CAD/Prof Expenses $ 4, Education & Training $ 3, Communications Expense $ 3, Insurance-Worker Compensation $ 2, Safety Expenses $ 2, Operations and Maintenance $ 2, Uniforms $ 2, Water Quality Expense $ 2, Locate Expense $ 1, Office Expansion $ 1, Customer Refunds $ 1, Bldg & Grnds Expense $ 1, Firestone Surcharge Fee $ 1, Mapping Updates $ Utilities $ PRV Routine Repairs $ Pump Station O&M $ Total $ 2,548,

14 Little Thompson Water District Cash Disbursements Detail Check Issue Dates: 11/1/ /30/2018 Check No Date Payee Description Amount Operations /20/2018 UMB Bank NA 2014 UMB Loan 777, /20/2018 UMB Bank NA 2011 Revenue Bond Payment 684, /21/2018 BB&T Governmental Finance 2017 BB&T Loan Payment 541, /8/2018 Carter Lake Filter Plant Filter Plant Ops Expense 40, /23/2018 Carter Lake Filter Plant Permanent Orthophosphate Sys 31, /8/2018 J & J Construction Concepts West 1st St 22, /8/2018 Gopher Excavation, Inc System Repairs & Maintenance 17, /8/2018 Carter Lake Filter Plant CLFP Unbudgeted Expense 9, /5/2018 Adams Bank MasterCard Vehicle Exp $682/Office $3777/Bldg&Grnds $46/Education & Training $5478 9, /9/2018 Dana Kepner Company, Inc. Inventory 9, /23/2018 Stratus Information Systems (ITX) Service Contracts 6, /20/2018 Wright Express Fleet Services Vehicle Expense 6, /23/2018 Southwest Direct, Inc Office Expense 4, /8/2018 Loveland Barricade, LLC System Repairs & Maintenance 4, /29/2018 Poudre Valley REA Operations - Utilities 4, /20/2018 White Sands Water Engineers, Inc. Engr/CAD/Prof Expenses 4, /8/2018 Caselle, Inc. Education & Training 3, /8/2018 St. Vrain Companies, Inc. System Repairs & Maintenance 2, /20/2018 Ag Equipment, Inc. System Repairs & Maintenance 2, /8/2018 Source Inc. Service Contracts 2, /20/2018 PINNACOL Insurance-Worker Compensation 2, /26/2018 Sam's Club Office Expense 1, /8/2018 VS Concrete Services System Repairs & Maintenance 1, /9/2018 PIONEER System Repairs & Maintenance 1, /8/2018 UNCC Locate Expense 1, /23/2018 AT&T Mobility Communications Expense 1, /8/2018 Carter Lake Filter Plant Membrane Replacement 1, /20/2018 Carnes Services Corporation System Repairs & Maintenance 1, /8/2018 CRESTONE PEAK Refund Overpayments 1, /9/2018 John Deere Financial Uniforms - Administration 1, /20/2018 Orback Construction System Repairs & Maintenance 1, /20/2018 Davidson-Gebhardt Chevrolet Vehicle Expense 1, /20/2018 Weld Cty Public Health & Env Water Quality Expense 1, /8/2018 Town of Firestone Firestone Surcharge Fee 1, /13/2018 Home Depot Credit Services Operations and Maintenance 1, /9/2018 Landmark Engineering West 1st St 1, /9/2018 Landmark Engineering Office Expansion 1, /28/2018 Verizon Wireless Communications Expense /20/2018 Starr & Westbrook, PC Inclusions/Easements/Liens /20/2018 A-Z Safety Supply Safety Expenses /20/2018 Eggers Electric Office Expansion /20/2018 Colorado Analytical Water Quality Expense /8/2018 Frontier Business Products Mapping Updates /20/2018 Prairie Mountain Media Elections, Hearings & Public /29/2018 XCEL Energy Bldg & Grnds Expense /26/2018 City of Loveland Water & Power Purchased Water Expenses /23/2018 COMCAST Communications Expense /8/2018 Berthoud Ace Hardware Operations and Maintenance /13/2018 Cintas Corporation #737 Bldg & Grnds Expense /8/2018 Cote's Vehicle Expense /8/2018 Whiteside's Boots Safety Expenses /23/2018 Tractor Supply Credit Plan Safety Expenses /8/2018 Poulsen Ace Hardware Locate Expense /20/2018 Cote's Vehicle Expense /8/2018 Bomgaars Supply Operations and Maintenance /8/2018 Carter Lake Filter Plant North Plant Wall and HVAC /20/2018 Bomgaars Supply PRV Routine Repairs /8/2018 Frontier Business Products Office Expense /20/2018 Whiteside's Boots Uniforms - Distribution

15 Little Thompson Water District Cash Disbursements Detail Check Issue Dates: 11/1/ /30/2018 Check No Date Payee Description Amount /8/2018 KREILING, VERONICA Refund Overpayments /8/2018 Arvada Pump Company Pump Station O&M /28/2018 United Power, Inc. Operations - Utilities /8/2018 Jax Outdoor Gear Safety Expenses /6/2018 CenturyLink Communications Expense /8/2018 Mobile Lab Safety Expenses /20/2018 Workwear Store Uniforms - Distribution /8/2018 LTWD Petty Cash Fund Office Expense /20/2018 Sportsmans Warehouse Uniforms - Distribution /8/2018 CPS Distributors, Inc. Operations and Maintenance /20/2018 Jax Outdoor Gear Uniforms - Distribution /20/2018 Rocky Mtn Quick Lube Vehicle Expense /20/2018 Town of Berthoud Bldg & Grnds Expense /8/2018 Sportsmans Warehouse Communications Expense /8/2018 Central Weld County Water District Purchased Water Expenses /8/2018 LEBSACK, WENDY Refund Overpayments /8/2018 Napa Auto Parts Vehicle Expense /8/2018 SCHUELKE, CANDACE Refund Overpayments /8/2018 Larimer Cty False Alarm Reduct Office Expense /20/2018 Blazing Needles Promotions Uniforms - Distribution /8/2018 Larimer County Clerk & Recorder Inclusions/Easements/Liens Total Operations $ 2,227, Payroll Check No Date Payee Description Amount /1/2018 CCOERA Contributions Pay Period: 10/28/2018 9, /1/2018 CCOERA Contributions Pay Period: 10/28/2018 5, /1/2018 CDOR CO State Withholding Tax Pay Period: 10/28/2018 2, /1/2018 COLONIAL LIFE INSURAN Voluntary Life Pay Period: 10/28/ /1/2018 EFTPS FICA/FWH Tax Deposit Pay Period: 10/28/ , /1/2018 FAMILY SUPPORT REGIST Child Support Pay Period 10/28/ /1/2018 TASC FSA FLEX DEPENDENT CARE Pay Period: 10/28/ /1/2018 TASC HSA HEALTH SAVINGS ACCOUNT Pay Period: 10/28/2018 2, /15/2018 CCOERA Contributions Pay Period: 11/11/2018 9, /15/2018 CCOERA Contributions Pay Period: 11/11/2018 5, /15/2018 CDOR CO State Withholding Tax Pay Period: 11/11/2018 3, /15/2018 CEBT Employee Insurance Pay Period: 11/11/ , /15/2018 EFTPS FICA/FWH Tax Deposit Pay Period: 11/11/ , /15/2018 FAMILY SUPPORT REGIST Child Support Pay Period 11/11/ /15/2018 TASC FSA FLEX DEPENDENT CARE Pay Period: 11/11/ /15/2018 TASC HSA HEALTH SAVINGS ACCOUNT Pay Period: 11/11/2018 2, /29/2018 CCOERA Contributions Pay Period: 11/25/2018 9, /29/2018 CCOERA Contributions Pay Period: 11/25/2018 5, /29/2018 CDOR Co State Withholding Tax Pay Period: 11/25/2018 2, /29/2018 EFTPS FICA/FWH Tax Deposit Pay Period: 11/25/ , /29/2018 FAMILY SUPPORT REGIST Child Support Pay Period 11/25/ /29/2018 TASC FSA FLEX DEPENDENT CARE Pay Period: 11/25/ /29/2018 TASC HSA HEALTH SAVINGS ACCOUNT Pay Period: 11/25/2018 2, /23/2018 Lebsack, Sandra S Retirement Bonus 2, /1/2018 Direct Deposit Pay Period 10/15/ /28/ , /1/2018 Bukowski, Paul H October Board Meeting /1/2018 Szmyd, William R October Board Meeting /1/2018 Martens, Edward M October Board Meeting /1/2018 Brandt, Larry R October Board Meeting /1/2018 Brandenburg, Steven T October Board Meeting /1/2018 McMurtrey, Emily J October Board Meeting /15/2018 Direct Deposit Pay Period 10/28/ /11/ , /29/2018 Direct Deposit Pay Period 11/12/ /25/ , Total Payroll $ 321, Total Disbursements $ 2,548,

16 Date: December 13, 2018 Agenda Item Summary Little Thompson Water District Item Number: 4.4 Staff: Judy Dahl Subject: Discussion of the November Financial Reports. Staff Recommendation: Staff recommends acceptance of the November Financial Reports. Discussion: OPERATING FUND: Operating Revenue We have collected $9,764,464 which is $1,329,131 more than budgeted. We received $1,100,000 for Mineral Lease Revenue and $565,000 in Bulk Water Revenue. Operating Costs We have spent $8,450,341 which is $94,436 more than budgeted. Operating Gain (Loss) We have an operating gain of $1,314,123 which is $1,234,495 more than budgeted. NON-OPERATING FUND: Non-Operating Revenue We have collected $9,385,334 which is $3,175,209 more than budgeted mainly due receipt of the PRPA Windy Gap Water Sales, and more than anticipated Tap Fees. Capital Costs District We have spent $3,122,905 which is $547,520 less than budgeted due to timing of projects. Detail of the year to date District Capital Project Expenses: Capital Project Expense Actual YTD Annual Budget Service Connection Expense $104,628 $169,675 County Road Improvements $141,675 $50,000 Small Line Abandonment $394,010 $0 Arkin s Tank $0 $85,000 Telemetry Improvements $20,780 $50,000 Taft & County Rd 17 $569,514 $700, Inch Water Line Replacement $8,582 $0 Burdic Vault Abandonment $3,866 $0 West First Street $211,657 $505,000 Greip Farm Ditch Rebuild $14,808 $12,000 Beason Meter Upgrade Project $204,688 $0 Vehicle Replacement Program $112,563 $98,500 Miscellaneous Equipment $45,774 $49,000 Operations Equipment $112,747 $195,000 Office Expansion $101,113 $310,000 Water Rights CBT $534,500 $1,058,750 Water Rights Other $57,000 $0 Water Rights Windy Gap $485,000 $485,000 Total Capital Projects District $3,122,905 $3,767,925 16

17 Agenda Item Summary Capital Expenses - Joint: We have spent $154,437 which is $139,563 less than budgeted. Detail of the year-to-date Joint Capital Project Expenses: Capital Project Expense Actual YTD Annual Budget CLFP Non-Budgeted Capital $2,944 $0 CLFP Pre-Treatment Study $26,000 CLFP Membrane Replacement $1,436 CLFP Drying 1 Relocation $52,776 $63,440 CLFP Splitter Box Rehabilitation $28,080 CLFP Blower Air Piping $26520 CLFP Permanent Orthophosphate System $88,236 $52,244 CLFP North Plant Wall & HVAC $5,679 $90,137 Easement for future Tanks $7,579 Vehicles & Equipment Joint $3,366 $0 Total CLFP Capital Project Expense $154,437 $294,000 Non-Operating Gain (Loss) We have a net non-operating gain of $6,107,992 which is $3,862,292 more than budgeted. CHANGE IN WORKING CAPITAL: Year-To-Date Change in Working Capital Actual Budget Actual Above (Below) Budget Operating Gain (Loss) $1,314,123 $79,628 $1,234,495 Non-Operating Fund Gain (Loss) $6,107,992 $2,245,700 $3,862,292 Total Gain (Loss) $7,422,115 $2,325,328 $5,096,787 17

18 2018 OPERATING REVENUE & EXPENSE CUMULATIVE 11,000,000 BUDGETED REVENUE BUDGETED EXPENSE ACTUAL REVENUE ACTUAL EXPENSE 10,000,000 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000, NON OPERATING REVENUE & EXPENSE CUMULATIVE 10,000,000 BUDGETED REVENUE BUDGETED EXPENSE ACTUAL REVENUE ACTUAL EXPENSE 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000-18

19 LITTLE THOMPSON WATER DISTRICT 2018 WORKING CAPITAL GRAPHICAL COMPARISON $18,000,000 $17,500,000 $17,000,000 $16,500,000 $16,000,000 $15,500,000 $15,000,000 $14,500,000 $14,000,000 $13,500,000 $13,000,000 $12,500,000 $12,000,000 $11,500,000 $11,000,000 $10,500,000 $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 $6,500,000 $6,000,000 $5,500,000 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 19

20 LITTLE THOMPSON WATER DISTRICT INCOME AND EXPENSE SUMMARY FOR MONTH ENDING November 30, 2018 Current Current Month YTD 2018 Month Month Comp YTD YTD Comp Adopted Actual Budget Bud/Act Actual Budget Bud/Act Budget OPERATING REVENUE Water Revenue - Base Fee 225, ,500 4,553 2,450,590 2,419,500 31,090 2,640,000 Water Revenue - Tier I 83,987 90,000 (6,013) 1,020,038 1,034,000 (13,962) 1,114,000 Water Revenue - Tier II 55, ,000 (74,209) 1,693,207 1,810,000 (116,793) 1,863,000 Water Revenue - Tier III 20,606 52,000 (31,394) 1,043,408 1,123,000 (79,592) 1,143,500 Water Revenue - Tier IV 77,729 94,300 (16,571) 1,451,496 1,530,500 (79,004) 1,614,000 Wholesale Water Revenue 9,272 12,577 (3,305) 331, , , ,220 Water Rental Revenue ,173 20,000 (7,827) 20,000 Bulk Water Revenue 6,178 15,000 (8,822) 565, , , ,500 Other Revenue 5,477 3,375 2,102 1,151,540 38,850 1,112,690 42,150 Windy Gap Firming Passthrough ,313 Total Operating Revenue 484, ,752 (133,659) 9,764,464 8,435,333 1,329,131 8,921,683 OPERATING EXPENSES Water Treatment 45,779 48,826 (3,047) 1,023, ,974 38,190 1,032,367 Distribution System 94,449 48,690 45, , , , ,680 General & Admin 50,971 37,075 13, , ,313 (76,256) 692,263 Engineering 4,825 12,650 (7,825) 94, ,705 (117,843) 225,355 Assessments , ,004 14, ,304 Joint Operations 3,044 2, ,478 30,085 (12,607) 31,420 Employee costs 223, , ,495,794 2,481,756 14,038 2,732,216 Debt Service 2,202,993 2,201,994 1,000 2,521,127 2,520, ,558,334 Total Operating Expenses 2,626,019 2,574,516 54,550 8,450,341 8,355,705 94,636 8,829,939 Operating Gain(Loss) (2,141,926) (1,956,764) (188,209) 1,314,123 79,628 1,234,495 91,744 NON OPERATING REVENUE Tap Fees - Current Year 222,000 95, ,000 1,602,500 1,045, ,500 1,140,000 Cash In Lieu Water Rights 38,500 77,000 (38,500) 783, ,750 (198,250) 1,058,750 Tap Installation Revenue 16,120 8,000 8, , ,675 (11,500) 169,675 Water Right Revenue Interest Income 26,127 4,000 22, ,171 44, ,171 48,000 Gain(Loss) Sales of Assets ,039-7,039 - Contrib Water Court Fees Other Fees 563 1,500 (937) 259,049 82, ,349 83,300 PRPA Windy Gap Water Shares ,938,900 3,410,000 2,528,900 3,410,000 Windy Gap Firming Project , , ,000 Total Non Operating Revenue 303, , ,810 9,385,334 6,210,125 3,175,209 6,395,725 NON OPERATING EXPENSES Capital Projects - District 95,647 8,000 87,647 1,674,208 1,551, ,033 1,571,675 Vehicles and Equipment , ,500 (280,303) 652,500 Water Rights Purchase - 77,000 (77,000) 591, ,750 (390,250) 1,058,750 Windy Gap Firming Project , , ,000 Total Capital District 96,522 85,000 11,522 3,122,905 3,670,425 (547,520) 3,767,925 Capital Projects - Joint 47,010 37,626 9, , ,000 (139,563) 294,000 Total Non Operating Expenses 143, ,626 20,906 3,277,342 3,964,425 (687,083) 4,061,925 Non Operating Gain(Loss) 159,778 62,874 96,904 6,107,992 2,245,700 3,862,292 2,333,800 Net Gain(Loss) (1,982,148) (1,893,890) (91,305) 7,422,115 2,325,328 5,096,787 2,425,544 20

21 LITTLE THOMPSON WATER DISTRICT BALANCE SHEET November 30, 2018 Prior YTD Actual Month CURRENT ASSETS Board Designated Reserves $ 14,029,881 $ 12,833,598 $ 5,072,455 Legally Restricted Reserves $ 1,161,964 $ 1,161,964 $ 1,382,445 Cash In Lieu of Water Rights $ 1,433,694 $ 1,472,194 $ 1,280,194 Total Cash & Cash Equivalents $ 16,625,539 $ 15,467,755 $ 7,735,093 ACCOUNTS RECEIVABLE A/R - Water Revenue $ 885,830 $ 606,993 $ 584,258 A/R - Miscellaneous $ 42,406 $ 26,198 $ 23,545 Tap Receivable $ - $ - $ 37,500 Reimbursable Expenses $ 30,046 $ 15,050 $ 27,742 Total Accounts Receivable $ 958,281 $ 648,241 $ 673,045 OTHER ASSETS Inventory $ 234,816 $ 241,362 $ 229,938 Prepaid Expenses $ 18,330 $ 18,330 $ 18,330 Debt Issuance Costs $ (18,572) $ (18,572) $ (18,572) Total Other Assets $ 234,574 $ 241,120 $ 229,696 CAPITAL ASSETS CLFP Plant Investment $ 3,611,985 $ 3,611,985 $ 3,731,906 CLFP Equity Joint Venture $ 7,432,221 $ 7,432,221 $ 7,432,221 Dry Creek Reservoir $ 6,508,922 $ 6,508,922 $ 6,508,922 Distribution System $ 64,325,026 $ 64,325,026 $ 62,507,391 Easement Rights $ 454,124 $ 454,124 $ 454,124 District Land $ 1,052,341 $ 1,052,341 $ 1,052,341 District Property $ 9,446,994 $ 9,446,994 $ 9,435,580 Auto/Office/Ops Equipment $ 1,839,871 $ 1,839,871 $ 1,839,871 Construction in Progress $ 1,829,049 Accumulated Depreciation $ (28,410,242) $ (28,410,242) $ (28,410,243) Water Rights $ 64,248,631 $ 64,248,631 $ 64,248,631 Total Capital Assets $ 130,509,874 $ 130,509,874 $ 130,629,794 TOTAL ASSETS $ 148,328,268 $ 146,866,990 $ 139,267,629 CURRENT LIABILITIES Accounts Payable $ 131,138 $ 747,457 $ 450,340 P/R, Taxes, Benefits Payable $ 361,610 $ 266,161 $ 266,110 Bond/Loan Interest Payable $ 26,284 $ 26,284 $ 26,284 Current Portion Long Term Debt $ 2,204,799 $ 2,204,799 $ - Total Current Liabilities $ 2,723,831 $ 3,244,701 $ 742,734 LONG TERM LIABILITIES Bond/Loan Principal $ 11,157,143 $ 11,157,143 $ 13,361,942 Bond Deferred Loss (Premium/Discount) $ (185,564) $ (185,564) $ (185,564) Total Long Term Liabilities $ 10,971,579 $ 10,971,579 $ 13,176,378 TOTAL LIABILITIES $ 13,695,409 $ 14,216,280 $ 13,919,112 NET ASSETS Net Assets $ 125,228,596 $ 125,228,596 $ 117,855,513 Net Gain(Loss) $ 9,404,263 $ 7,422,115 $ 7,493,004 Total Net Assets $ 134,632,859 $ 132,650,711 $ 125,348,517 TOTAL LIABILITIES & NET ASSETS $ 148,328,268 $ 146,866,991 $ 139,267,629 21

22 Agenda Item Summary Little Thompson Water District Date: December 13, 2018 Item Number: 4.5 Staff: Judy Dahl Subject: 2018 Supplemental Budget and Appropriation Resolution Staff Recommendation: Staff recommends approval of Resolution Supplemental Budget and Appropriation Resolution. Discussion: We have spent more than anticipated in the Operating Budget because of more Repairs and Maintenance. The Non-Operating Budget was increased because of additional costs in County Road Improvements, Small Line Abandonments, and the addition of the Beacon Master Meter Upgrade Project. I am also asking that we increase our operating revenue budget by $1,902,500 for mineral lease and water revenue and the non-operating revenue budget by $3,088,500 for additional revenue in the PRPA Windy Gap Water Rights, Plant Investment Fees, Other Fees, and Interest Income. The supplemental revenue appropriation increases we are recommending is $4,991,000, for a total revenue budget of $20,308,408. The supplemental expenditure appropriation increases we are recommending is $672,000 for a total expense budget of $13,563,864. The amended budget summary is attached also. 22

23 LITTLE THOMPSON WATER DISTRICT LARIMER, WELD & BOULDER COUNTIES, COLORADO RESOLUTION NO FOR 2018 SUPPLEMENTAL BUDGET AND APPROPRIATION (Pursuant to , C.R.S.) A RESOLUTION ORDINANCE APPROPRIATING ADDITIONAL SUMS OF MONEY TO DEFRAY EXPENSES IN EXCESS OF AMOUNTS BUDGETED FOR THE LITTLE THOMPSON WATER DISTRICT, COLORADO, FOR THE 2018 BUDGET YEAR. WHEREAS, addition sums of money were spent that were unforeseeable at the time of the adoption of the 2018 budget. NOW, THEREFORE, BE IT RESOLVED/ ORDAINED BY THE BOARD OF DIRECTORS OF THE LITTLE THOMPSON WATER DISTRICT, COLORADO: Section 1. That the 2018 Budgeted Revenue is HEREBY INCREASED BY $4,991,000 from $15,317,408 to $20,308,408. Section 2. That the 2018 Budgeted Expenditures APPROPRIATION IS HEREBY INCREASED by $672,000 from $12,891,864 to $13,563,864. GENERAL FUND: Operation Revenue $10,824,183 Windy Gap Water Rights $ 5,939,000 Non-Operating Revenue $ 3,545,225 Total $20,308,408 Operation Expenses $ 9,009,439 Capital Outlay $ 4,554,425 Total $13,563,864 ADOPTED THIS 13 h of December, A.D Attest: Michael T Cook, Secretary William R Szmyd, President 23

24 LITTLE THOMPSON WATER DISTRICT 2018 AMENDED BUDGET APPROVED 12/13/2018 Working Capital 2016 Audited Actual 2017 Audited Actual 2017 Amended Budget 2018 Amended Budget BEGINNING of Year $ 9,192,997 $ 10,908,239 $ 10,908,239 $ 7,735,902 Operating Revenue Water Revenue 7,821,572 8,279,271 7,755,940 9,066,720 Other Revenue 400, , ,600 1,757, Bond Proceeds 0 9,233,978 9,175,722 - Total Operating Revenue $ 8,222,019 $ 18,099,817 $ 17,352,262 $ 10,824,183 Operating Expenses Distribution Expenses 1,009,461 1,143, , ,180 Engineering Expenses 42,904 62, , ,355 General & Admin Expenses 672, , , ,263 Employee Costs 2,454,881 2,395,754 2,406,956 2,732,216 CLFP/Joint Operations 1,048, , ,601 1,063,787 Water Assessments 445, , , ,304 Debt Service (Int + Principal) 2,612,850 11,819,972 11,775,411 2,558,334 Total Operating Expenses $ 8,286,573 $ 17,533,596 $ 17,347,533 $ 9,009,439 Operating Gain(Loss) $ (64,555) $ 566,222 $ 4,729 $ 1,814,744 Non Operating Revenue Plant Investment Fees 1,753,000 1,526,913 1,460,000 1,505,000 Cash In Lieu of Water Rights 756,800 1,015, ,000 1,058,750 Windy Gap Firming 1,077, , , ,000 Capital Investment Fees 16, , ,800 43,200 Tap Installation Revenue 102, ,406 67, ,675 Contribution Water Court 28,000 15,000 - Miscellaneous Other Fees 127,062 52,138 61, ,600 Miscellaneous Unanticipated 26,734 8,831 10,000 - Gain(Loss) Sale of an Asset 30, Interest on Investments 56,361 54,328 60, ,000 PRPA Windy Gap Water Rights 2,700,000 2,700,000 5,939,000 Total Non Operating Revenue $ 3,975,177 $ 6,468,378 $ 6,284,383 $ 9,484,225 Non Operating Expenses Plant & Equipment - District 274, ,163 1,614,725 2,716,675 Plant & Equipment - Joint 139, , , ,000 Water Right Purchases 725, , ,000 1,058,750 Windy Gap Firming $ 1,077,397 8,257,632 8,257, ,000 Total Non Operating Expenses $ 2,217,075 $ 9,887,644 $ 10,783,858 $ 4,554,425 Non Operating Net Gain(Loss) $ 1,758,102 $ (3,419,266) $ (4,499,475) $ 4,929,800 Net Gain(Loss) $ 1,693,547 $ (2,853,044) $ (4,494,746) $ 6,744,544 Working Capital END of Year $ 10,908,239 $ 7,735,902 $ 7,735,902 $ 14,480,446 24

25 Date: December 13, 2018 Item: 5.1 Staff: Michael T. Cook, District Manager Agenda Item Summary Little Thompson Water District Subject: Presentation about Proposed St. Vrain Area Water Authority. Action Requested: None required. Discussion: 25

26 Date: December13, 2018 Item: 5.2 Staff: Michael T. Cook, District Manager Agenda Item Summary Little Thompson Water District Subject: Carter Lake Filter Plant (CLFP) Managers meeting: None. CLFP Board packet review: The CLFP provides graphs recording the trans-membrane pressure and permeability for each of the North Plant Membrane cells as a part of the Monthly Board Packet. The graphs represent the effectiveness of the cleaning cycle over the past 3-4 months. My review of the graphs show a major improvement in the recovery of the cells due to the recent changes in the cleaning process for the cells. The cells are now recovering to a permeability level over 9 (gfd/psi). The former cleaning process was showing a recovery between 5 and 6. Along with the significant improvement in permeability recovery there is also a stretching of the time between cleaning cycles from what looks like 13 days to nearly 21 days. The recent results look promising, more monitoring of the data over different water demand levels and temperatures will tell us just how good this new cleaning scheme is working. The changes to the cleaning methods were also potentially a less expensive alternative. Proposed plant expansion schedule: The CLFP has proposed the following time line for future plant upgrades. Some additional details on the scope of work and budget estimates would help with future planning. We also need to review the proposed upgrades to make sure they fit with the District's usage projections and with the proposed raw water sources. 12/2018 Design completed and contractor on board for new storage tank. 12/2019 Comprehensive design for future treatment plant expansions done. Engineer selected by Request for Proposal completed. 6/2020 New storage tank in service Pre-treatment on line South Plant expansion. 26

27 Date: December 13, 2018 Item: 5.3 Staff: Michael T. Cook, District Manager Agenda Item Summary Little Thompson Water District Subject: Presentation of Proposed 2019 District Objectives. Action Requested: None required. Discussion: For discussion I present this list of high-level objectives for the District. These are the goals that we have been working with as we developed the budget and our current operational work plans. As we review these objectives, we need to reflect on the level of activity we have been experiencing and the frequency of the opportunities that come up unexpectedly. We have been working at a feverish pace to keep up with the work we have throughout the office, and in the field. We need to take a step back and make sure that we are not out running our supply lines and listen to some sage advice I heard recently: Slow Down! No one can help carry the load if they can t catch up to you. We have been adding new recruits to help fill the staffing needs. The time we dedicate to training the new team members takes away from our efforts to get the job done, so we run harder to get it done. We need to make sure we can deliver the objectives we are planning and leave some room for the unexpected projects that will most likely surprise us this year. Objectives we have planned to work on and have budgeted funds and resources to work on them: External review of District compensation and benefits. Office expansion. Beacon meter technology installation and implementation. Prepare to file for a change of use on native water rights. National American Water Works Assoc (AWWA) conference and exhibition, June 2019 in Denver. Distribution master plan update. Loveland Intergovernmental Agreement (IGA). Updated Brookfield agreement and pipeline project. Tap file scanning and data management Rules and regulations updates? Others? Objectives we need to schedule time to work on with the Board to review our current policies and establish policies and guidance for the District in the future: Conservation. Long range financial planning. What are we going to do for water in the future? What about the proposed Water Treatment Authority? Drought protection: review our plan and model our resources. Others?? We will present a few slides at the meeting to fill in the blanks on these objectives and confirm our direction for

28 To: From: Date: Re: Board of Directors Michael T. Cook December 13, District Manager s Report Purchase of Windy Gap Water Shares: Still planning on scheduling a closing in January Employee Holiday Lunch: Our Employee Holiday Lunch is scheduled for December 12 at the Double Tree in Platteville. We will close the office at 11:00 am and meet for lunch in Platteville. We will remain closed for the remainder of the day. Our on-call worker will handle any calls that need attention. Dry Creek Discussions with Colorado Parks and Wildlife (CPW) and Larimer County: No updates at this time, we are waiting on proposals from CPW and Larimer County. Board Holiday/New Year Party: For planning the Board Dinner there was a Doodle poll sent out for your input. We are working on the details based on the responses from the poll. District Council: I would like to invite Randy Starr and Mike Westbrook, our district council, to attend a future Board meeting. One of the responsibilities of the Board is to hire, retain, select the District Council. Randy has been the District s Council for over 40 years. This would just be an opportunity for everyone to meet each other. Lower Colorado River Basin Tour: Last week I was contacted with a last-minute opportunity to participate with the Northern Water District in a tour of the Lower Colorado River water system. Over 3 days we traveled by bus and visited the major users of Water in the Lower states of the Colorado River. I have attached our route and itinerary for the tour. This was an amazing opportunity to meet and talk with our partners along the Colorado River and work to understand the challenges they are facing in water supply. We were able to talk about the potential issues, solutions and challenges relating to the diminishing supply in the Colorado River. The tour was also a great time to talk with our local water supplier about what we might be able to do or be forced to do in response to shortages on the river. 28

29 29

30 From: Amber Kauffman, P.E., District Engineer Date December 10, 2018 Re: DECEMBER BOARD MEETING ENGINEERING REPORT MEMORANDUM Request for service activity for November 2018: COMMITMENTS: TOTAL: 1,473 ESTIMATED 2018 CAPITAL CONSTRUCTION PROJECTS NOTES: BUDGET: TAFT AVENUE / COLONY RIDGE LOOP Construction complete $ 700,000 WCR 32 SMALL LINE ABANDONMENT Construction complete Final payment made $ 201, ARKINS TANK LINING Out for Bid $ 85,000 WEST 1 ST STREET Design underway for waterline in 1st Colt Dr to CR 23H and Alpine Laurel $ 505,000 Drive to George Rist Ditch TELEMETRY IMPROVEMENTS $ 50,000 BUILDING EXPANSION Site plan approved. $ 310,000 COUNTY ROAD PROJECTS $ 100,000 Boyd Avenue Work complete, final payment made $ 117, LCR 2 at Little Thompson River complete $ 32,000 West 1 st Street (Rossum Dr to CR 21) at final punchlist $ 221,000 GREIP FARM DITCH REBUILD Ditch construction complete $ 12,000 Some other ongoing District and developer projects: Barefoot Lakes : Filing 1 and 2, approved Filing 3: Construction approved in Phase 1, Phase 2 construction is progressing Inlet Structure: Construction complete, awaiting punch list completion. Horizon Hills: Waiting on 16-inch transmission line plans (242 lots), Owner has agreement with District to purchase water Martin Marietta Facility: Approved, waiting for opening Warberg Farms: Construction complete, paperwork required. Bebo Property: Construction complete, needs to submit paperwork Sorrento: Approved for construction (465 lots), anticipate construction to begin in the next two weeks Red Barn: Resubmittal received (457 lots) Highlands: Preliminary Plat submitted (220 lots) Mead Place: Awaiting resubmittal (313 lots plus multifamily) Mead Village: Project sold, project to be redesigned per builder Other information: Still working with CDOT s contractor for improvements at I-25 and SH 402. CDOT is changing their frontage road alignment on the east side which is delaying our waterline design by their engineer team. LTWD met with CDOT representatives for the improvements along I-25 from WCR 32 to SH 402. The interchange at SH 56 will require our jointly owned 42-inch waterline to be relocated for 3,600 feet. The contractor for the Taft Avenue project and LTWD have been served with a complaint for payment due to a supplier of the contractor. We are working with our insurance and attorney to work through the claim to ensure all parties are paid. 30

31 GIS progress: Shots on Main equates to lines GPS d during initial construction or during a repair/pothole. December 10, 2018 For Comparison: data from December 2017 Board meeting 31

32 Directors: Bill Szmyd, President Steve Brandenburg Larry Brandt Paul Bukowski Kathy Gallivan-Crist Ed Martens Emily McMurtrey District Manager: Michael T. Cook, P.E. 835 E. Hwy 56 Berthoud, CO Phone: Fax: To: Board of Directors From: Nancy Koch, Water Resources Manager Date: December 3, 2018 RE: DECEMBER WATER RESOURCES MANAGER S REPORT 32

33 November 1 was the start of the 2019 Water Year. The District received a 50% quota for both its fixed and variable C-BT units. Additionally, The District received 200 acre-feet of Windy Gap water; its full order. Water Rights Outreach The Handy Ditch Company Board met with Little Thompson staff to share the results of a ditchwide analysis which defines the historic water use and losses in the ditch system. This analysis, which was funded by the ditch company, could be used by the District as the basis for its change of use application to the Water Court. The Handy Ditch Company plans to release the study to the District at a future date. 33

34 Good Start for the Water Year 2019 Snowpack The above graph shows the amount of snowpack received by month for the last three years. The November snowstorms did increase the 2019 total snowpack above average, but the bulk of the total snowpack will accrue in the next five months. The graph also shows the variability of monthly snowpack each year. 34

35 MEMORANDUM To: Board of Directors From: Ken Lambrecht, Operations Manager Date: December 3, 2018 Re: Operations and Water Quality Report Locate Requests: Yr Ave 200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Leak Repairs: Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Yr Ave 35

36 Monthly Water Quality Samples All monthly samples were within acceptable tolerances. Total Coliforms: Absent Escherichia Coli: Absent Residual Chlorine: 0.2 < Cl2 < 3.0 ph: 7.0 < ph < 9.5 Water Quality Report DBP2 Next Sampling Period: February 2019 Lead & Copper Next Sampling Period: January 1 June 30, 2019 Customer Taste and Odor Work Orders: Created Date Service Order Number Customer Number Service Address City Description 11/06/ MALLARD CREEK DR BERTHOUD Taste & Odor TASTE & ODOR: Customer has had a chlorine smell for a while (noticed in coffee). Filled a 40-gallon water feature and that also had the smell. Is at the end of a line. Had 0.3 Chlorine and 6.8 ph. LTWD flushed blow off for 45 minutes and now has 0.9 Chlorine residual and 7.8 for ph. LTWD spoke with the customer. 11/13/ MEADOWLARK DR BERTHOUD Cloudy Dirty New Homeowner did DIY water test results showed particulate matter in the water and they need a new filtration system. Customer also has inactive lines on property he would like to locate so guidance appreciated. Chlorine 0.1, ph 6.9, spoke with home owner and he just wanted to compare our readings with his readings. LTWD will follow up and flush line to bring up Chlorine and ph. 11/13/ E 402 LOVELAND Cloudy Dirty (near 402 construction area). Filters are plugging up - colored and dark brown and then a Clorox smell. Captured a sample for us. Rust from yard hydrant and camper. Water at house and all other fixtures was clear. 11/19/ RIVERSIDE CT BERTHOUD Sample Test Water SAMPLE TEST WATER: Customer did at home test showing pesticides in water, would like to compare to our test. Mailed letter to customer with the results from Longmont Water Quality Lab for E. Coli and total coliform bacteria. Gave customer contact information for the Carter Lake Filter Plant. The Filter Plant periodically samples for pesticides and may have the information she is looking for. I also mailed a fact sheet from the EPA regarding Pesticides in Drinking Water. 11/27/ BISON BLUFF ST LOVELAND Taste & Odor Customer says the water is orange/rusty and she has a skin rash. Sampled water in main was clear. Chlorine 0.3, ph of 7.9. Flushed for 1 hour at blow off on property. Chlorine 0.5, ph 7.8. Did not see color or smell any odor. Master Meter Upgrade Project: One of the new master meters was defective. Being replaced under warranty. 36

37 Modular Office Project: Site Plan was approved. Currently preparing documents for Building Permit. 37

38 Additional Notes: The Operations Crew has been out assisting with the repair of the slide gate at Dry Creek Reservoir. Broken slide gate refilling oil reservoir on operating stem Constructed two additional concrete bins for aggregate or material storage. 38