TEXMEDIN TEXtile and apparel EuroMEDiterranean heritage for INnovation. Meeting of the Steering Committee. 7 April Prato.

Transcription

1 TEXMEDIN TEXtile and apparel EuroMEDiterranean heritage for INnovation Meeting of the Steering Committee 7 April Prato Minutes (Draft) List of Participants: BESNIK MEHMETI appointed SC delegate on behalf of Municipality of Prato Lead Partner FILIPPO GUARINI appointed SC delegate on behalf of Textile Museum of Prato Foundation MELETIS KARABINIS appointed SC delegate on behalf of Hellenic Clothing Industry Association MONTSERRAT BORRAS appointed SC delegate on behalf of Foment of Terrassa EULÀLIA MORRAL ROMEU appointed SC delegate on behalf of Documentation Centre and Textile Museum VAGELIS KLOKANAS appointed SC delegate on behalf of Clothing Textile and Fiber Technological Development (CLOTEFI) ERIC BOUDON appointed SC delegate on behalf of French Institute of Textile and Clothing MILTOS STABOULIS appointed SC delegate on behalf of Peloponnesian Folklore Foundation NORMA PATELLI appointed SC delegate on behalf of Carpiformazione All members of the Steering Committee are present. The SC is therefore considered valid and in a position to deliberate. In addition to SC members, the following members of the partnership are also present: PAOLO GUARNIERI on behalf of Municipality of Prato Lead Partner LORENA VIDAS on behalf of Municipality of Prato Lead Partner VANESSA VISENTIN on behalf of Municipality of Prato Lead Partner LAURA FIESOLI on behalf of Textile Museum of Prato Foundation ARIANNA SARTI on behalf of Textile Museum of Prato Foundation

2 TAKIS LYBEREAS on behalf of Hellenic Clothing Industry Association ATHANASE CONTARGYRIS on behalf of French Institute of Textile and Clothing ELENA PALTRINIERI on behalf of Carpiformazione Agenda of the meeting The agenda of the Steering Committee meeting was as follows: Composition of the Steering Committee Adoption of the regulation of the Steering Committee Legal obligations deriving from the Partnership Agreement and Subsidy Contract Working Plan Financial Plan Discussion of the Working Plan for each Component (Component Coordinators) Plan of the activities for the year 2009: responsibilities for each partner, calendar of meetings, delivery of outputs Audit trail Discussion of the budget Establishing the Financial Circuit (financial manager, first level certificator, bank info) Reporting modalities Start-up report and preparatory expenses Progress reports Communication activities Project logo and Website Composition of the Steering Committee The Project Manager, Mr Mehmeti, presents the Internal Regulation of the Steering Committee previously sent by to all partners to study and verify its contents. Considering that there are no observations on the text, the Steering Committee Regulation is approved. The Project Manager then explains, supported by some slides (attachment 1), the legal obligations deriving from the Partnership Agreement, in particular the Lead partner principle and partners duties and obligation with a focus on reports both financial and activity and budget modification, and from the Subsidy Contract that lasts from 1 st April 2009 to 30 th September 2011 (30 months) and that should be sent to the MED JTS by the 22 nd of May 2009, the latest. Working Plan

3 Mr Mehmeti presents the draft version of the Project working Plan (Attachment 2) sent to all partners by in the previous days - and suggests discussing the activity plan for each component until the end of Concerning Component 2 Management and coordination in charge of Prato Municipality, the LP suggests that it seems to be necessary an operative coordination meeting in addition to the Steering Committee programmed every 6 months and suggest, according to partners needs and agendas, to meet the 15th June in Terrassa and then for the 2 nd SC the September in Greece including a workshop on Component 3. Concerning the Component 1 Communication and Dissemination the first actions in charge of Prato Municipality - include developing a Communication plan (a first draft document can be discuss in next meeting in Terrassa in June), a project web site, the realise of a 6-8 pages brochure or leaflet with the description of all partner and project s objectives in English. The LP intends subcontract the graphic design for brochure, newsletter, web site and logo. In the next months the LP will provide to all partners a layout for the brochure if they intend to translate it in their own language using their budget on communication. Moreover all partners have to produce every 6 months a press realise or press conference, in local, national and/or specialized newspapers. Considering project activity, the LP suggest to realize a 1 st press realise to inform about project approbation and underlines that as proof of this activity they have to collect newspapers or web articles. Mr Filippo Guarini, Textile Museum of Prato, presents the Component 3 Integrated Knowledge base, in charge of CLOTEFI. In the first months of activity is planned to produce a joint survey of experiences and good practices of partners on collection and valorisation of the T&A heritage and one survey through a questionnaire to census and collect the T&A heritage of each partner territory delivered to local stakeholders. For both all partners agree that it s important to develop a common methodology defining the criteria and a model to collect information. Concerning the T&A technological library, they underline that it s important to collect case study and analyse other experiences on similar database (such as EUROPEANA) and then focus on what the partnership want to include in TEXMEDIN database. Concerning the interviews with local stakeholders, the Textile Museum of Prato propose to involve also the private archives stressing their importance to enhance collections, including also a short description of territories situation on this issue. In these months it s also foreseen the definition not only of the criteria of the over mentioned database but also the software constraints: considering the strong experience of Terrassa on digital cataloguing and the joint survey that should be produce by the end of may, the Project manager suggests to postpone the focus on database software to the operative meeting of Terrassa in the next June, considering however the opportunity to use the know-how and the methodology developed by The Centre de Documentacio i Museu Textil of Terrassa for its database to create the Project database. Mr Mehmeti continues describing the Component 4 Cluster for Innovation: The Inspiring Lab Model activities. In particular until December 2009 it s planned the analyses of local productive contexts and needs of all partners in view of developing a new design cultural for non-technological innovation of T&A products and the creation of a shared database of fashion and design school and their students, of stylists, designers an trend setters in the partners territories. Moreover it s foreseen the elaboration of a theoretical model for the definition, the structure, the organisation and management of the Inspiring Lab in the partners territories, starting from partners shared experiences, local needs to define a Texmedin model of the Inspiring Lab to be tested in our countries and then eventually enlarged to other countries. Financial Plan and Reporting modalities For the Financial issues Mr Paolo Guarnieri of Prato Municipality takes the floor supported by some slides (attachment 3) showing the EU regulations basis for the expenditures focusing on eligibility namely the basic concepts for admitted expenditure including the eligible period that is from November 2008 to 30 September 2011 (with extant payments within 2 months after project end). Then Mr Guarnieri analyses in detail the types of expenditures/budgetary headings such as Staff, Durable Goods, Travel and Accommodation,

4 Services, External Expertise, Promotion, Information and Publications and Overheads stressing on the their description and on their supporting documents. After a brief focus on VAT, decommitment (to avoid it partners have to spend all the yearly programmed budget) and financial flow for the reimbursement of the expenditures on the projects, Mr Guarnieri explains the budget changes, the audit trail and certification, and the Reporting procedures. Finally it has been show the definitive budget, summarized in the following table: Comune di Prato MdT Prato HCIA industry association Foment Terrassa CDMT terrassa CLOTEFI IFTH PFF greek Carpiformazion e Total by Cost Category Frais de personnel / Personnel costs , , , , , , , , , ,00 Bien durables/ Durable goods 5.800, , , , , ,00 0, , , ,00 Biens consommables / Consumable goods 0, ,00 0, , , ,00 0, , , ,00 Missions / Travel , , , , , , , , , ,00 Prestations de services (hors expertises externes) / Services (excepted external expertise) Expertises externes / External expertises Promotion, information et publications / Promotion, information and publication , , , , , , ,00 0, , , , , , , , , , , , , , , , , , , , , , ,00 Frais généraux/overheads 1.500, , , , , , , , , ,00 Autres / Others 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 TOTAL , , , , , , , , , ,00 The LP estimates that on the 1 st period of implementation (from 01/04/2009 to 30/09/2009) each partner should spend at least 10% of their total budget, for a total spending of ,00. The following table provides the figures for this 10% budget, although each partner is free to spend differently in any budgetary heading to reach at least 10% of its budget: 10% budget Comune di Prato MdT Prato HCIA industry association Foment Terrassa CDMT terrassa CLOTEFI IFTH PFF greek Carpiformazion e Total by Cost Category Frais de personnel / Personnel costs , , , , , , , , , ,50 Bien durables/ Durable goods 580,00 800,00 320,00 270,00 760,00 340,00 0,00 800,00 510, ,00 Biens consommables/consumable goods 0, ,00 0,00 450,00 340, ,00 0,00 450,00 382, ,50 Missions / Travel 4.200, , , , , , , , , ,00 Prestations de services (hors expertises externes) /Services (excepted external expertise) Expertises externes/external expertises Promotion, information et publications / Promotion, information and publication 7.300, ,00 897, , ,00 425, ,00 0,00 850, , , , , , , , , , , , , , , , , , , , , ,80 Frais généraux/overheads 150,00 640, ,40 720,00 300, , ,00 800,00 450, ,10 Autres / Others 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 0,00 TOTAL , , , , , , , , , ,00 Moreover it is reminded that Prato Municipality, Textile Museum of Prato, Hellenic Clothing Industry Association, Museum of Terrassa and IFTH have also provide the Preparation Costs for a total amount of All the mentioned information on budgetary headings, certification and audit are available in two Programme documents titled Implementation guide and Guidelines on First Level Control recently upload on PO Med web site. For all the other issues not included or not clearly explained in those documents, LP can ask on behalf of the partnership to JTS for explanations.

5 Communication activities Finally, on Communication activities Mrs Lorena Vidas of Prato Municipality briefly explains that in all documents and communication concerning the project partners have to insert Texmedin logo (that will be provided by the LP in the next week), Med Programme logo and EU flag with the works Project cofinanced by European Regional Development Fund Projet cofinancié par le Fonds européen de développement regional both in English and French (logos available on Med website). Moreover she presents the future Project web site that will include dynamic section that will enable an immediately updating of the information concerning events, documents etc. More information on communication including the web site will be provided with the draft version of the Communication Plan in the next meeting in June in Terrassa.

6 Next activities Component Activity Responsibility Deadline 1. Communication and Dissemination 2. Management and coordination 3. Integrated Knowledge base 4. Cluster for Innovation: The Inspiring Lab Model Draft of the Communication plan 1 Municipality of Prato May 31, 2009 Project brochure / leaflet Municipality of Prato June 30, 2009 Press realise or press conference, in local, national and/or specialized newspapers All partners June 30, 2009 Project web site Municipality of Prato July 31, 2009 Operative coordination meeting in Terrassa - 15th June 2009 Municipality of Prato June 30, 2009 Start-up report Municipality of Prato June 30, nd Steering Committee in Athens September 2009 Municipality of Prato Sept. 30, 2009 Joint survey of experiences and good practices of partners on collection and valorisation of the T&A heritage 2 Survey through a questionnaire and interviews to census and collect the T&A heritage of each partner territory to be delivered to local stakeholders and T&A SMEs. Development of a common methodology providing the standard on the collection and valorisation of the T&A heritage in order to create a T&A technological library. Thematic workshop and Study Visit in occasion of the 2 nd Steering Committee meeting Analysis of local productive contexts and needs of all partners in view of developing a new design cultural for non-technological innovation of T&A products Creation of a shared database of fashion and design school and their students, of stylists, designers an trend setters in the partners territories CLOTEFI coordination May 31, 2009 CLOTEFI coordination July 31, 2009 TMoP, CDMT, PFF, IFTH under CLOTEFI coordination HCIA, PFF under the CLOTEFI coordination coordination of IFTH coordination of IFTH July 31, 2009 Sept. 30, 2009 Sept. 30, 2009 Sept. 30, To be presented in the operative meeting in Terrassa on June 15, To be presented in the operative meeting in Terrassa on June 15, 2009.