Engineering Department. Tender Award Walker s Line Noise Wall Replacement, Contract No. ENG 10-17

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1 Page 1 of Report TO: Community Services Committee Engineering Department SUBJECT: Tender Award Walker s Line Noise Wall Replacement, Contract No. ENG Report Number: File Number(s): Report Date: March 26, 2010 Ward(s) Affected: All Date to Committee: May 12, 2010 Date to Council: May 25, 2010 Recommendation: APPROVE the award of tender for Contract No , Walker s Line Noise Wall Replacement, submitted by Ontario Inc. operated as R S Construction & Contracting, 397 Gage Avenue North, PO Box 429 LCDI, Hamilton, Ontario, L8L 7W2 at a total price of $208, (Pre-tax); and DIRECT the City Clerk to notify R S Construction & Contracting, by letter under the seal of the Corporation of the City of Burlington; and APPROVE the total cost of $233,000 be charged to Capital Order RA0134, to be financed as follows: Infrastructure Renewal Reserve Fund $180,000 Capital from Current $ 53,000 Total Project Estimate $233,000 Purpose: Address goal, action or initiative in strategic plan Establish new or revised policy or service standard Respond to legislation Respond to staff direction Address other area of responsibility

2 Page 2 of Report Reference to Strategic Plan: Background: N/A In the 1970 s and 1980 s many of the noise barriers that were constructed in the City of Burlington were constructed utilizing precast concrete sections manufactured by Evercrete Limited. In the 1990 s and 2000 s many of these barriers showed some form of failure requiring either replacement of the failed sections or complete replacement of the wall. In addition the company Evercrete Limited went into bankruptcy and closed down. In 2004 a request for proposal was issued and the Durisol noise wall was selected to replace a section of failed noise wall. The section of Walker s Line noise wall from Ketelby Court to 110 metres north was replaced. This project is a continuation of the 2004 project. Roads and Parks Maintenance is preparing a report on graffiti issues and the maintenance of sound walls that will be included in the June Committee meeting schedule. The repair of this noise wall is consistent with our ongoing responsibilities for noise walls on public property. Discussion: Proposed Work This project includes the replacement of 236 metres of noise wall. from 110 metres north of Ketelby Court to Palmer Drive on the Walker s Line right of way at the rear yards of Riley Ave. This project will complete the entire block of noise wall replacement from Ketelby Court to Palmer Drive with the same material. The noise walls are not in a condition to be repaired and must be replaced. Existing panels of the wall in good condition will be salvaged and used to repair other noise walls in the City. Construction Schedule Construction Start: June, 2010 Construction Completion: August, 2010

3 Page 3 of Report The following sketch shows the location of the proposed work:

4 Page 4 of Report Tender Process: Tender Closed Wednesday March 24, 2010 Tenders Received The following table presents a listing of the bidders and their associated bids. Bidder Bid (Pre-tax price) 1. R S Construction & Contracting $208, Dig-Con International Ltd. $239, Brennan Paving & Construction Ltd. $260, Peninsula Construction Inc. $311, Harmonized Sales Tax Effective July 1, 2010 the 5% GST and 8% Ontario Retail Sales Tax, (ORST or PST ) will become harmonized into one tax of 13%, i.e. the Ontario Harmonized Sales Tax, (OHST or HST). Bidders were advised to reflect this change in their pricing calculations. The City receives a full rebate of the 5% GST. After July 1,2010, the rebate will be approximately 11.24% (of the 13% HST). As a result all work performed after July 1, 2010 must be budgeted with the additional tax (1.76%) accounted for. The following table for Total Estimated Cost makes provisions for this additional cost. Recommended Contractor City Staff are recommending R S Construction and Contracting be awarded this contract as they have completed other successful projects with the City of Burlington.

5 Page 5 of Report Financial Matters: Total Estimated Costs Estimated Project Cost The following table presents a summary of the estimated project costs for Walker s Line Noise Wall Replacement: Walker s Line Noise Wall Replacement Capital Order RA0134 Project Budget Project Estimate At Tender Award Contracted Construction (Low Bid, Pre-Tax) R S Construction & Contracting $160,000 $208,694 Harmonized Sales Tax (HST) Estimate of work to be completed before July 1, 2010 $29,694 Estimate of work to be completed after July 1, 2010 $179,000 HST 1.76% of amount (A) Included above $3,150 Contracted Construction (Summary) $160,000 $211,844 Internal Engineering Services $10,000 $12,000 Subtotal All Costs $170,000 $223,844 Contingency $10,000 $9,156 Total Project Cost (rounded) $180,000 $233,000

6 Page 6 of Report Financial Matters: Source of Funding Project Funding The following table presents a summary of the project funding for Walker s Line Noise Wall Replacement: Capital Order RA0134 Project Budget Project Estimate At Tender Award Total Project Cost (rounded) $180,000 $233, Capital Budget Infrastructure Renewal Reserve Fund $180,000 $180,000 Savings generated in Report E36-10 Tender Award- Walkers Line Reconstruction From Dundas to Highway 407. Capital from Current $0 $53,000 Total Financing Requirement $180,000 $233,000 Financial Matters: Additional Project Funding Requirements The project is $53,000 over estimate. The original estimate was based on an allowance not a specific project. While staff considered shortening the limits of replacement to be in line with the budgeted amount, it is important to complete the noise wall replacement to the natural break point at Palmer Drive. This project will complete the replacement of the noise wall from 110m north of Ketelbey Court to Palmer Drive in the same material that was used in 2004 when the first 110m was replaced to ensure consistency for the entire street to street unit. Future Capital Budgets will make provisions to complete the remaining sections of noisewall north of Palmer Drive and south of Ketelbey Court. Additional Project Funding It is recommended that financing for the additional $53,000 come from Report E36-10 Tender Award Walkers Line Reconstruction From Dundas Street to Highway 407.

7 Page 7 of Report Communication Matters: Upon award of this contract, affected residents will be advised of the actual construction schedule as well as other pertinent information. Conclusion: Staff are recommending that Engineering Tender ENG 10-17, Walker s Line Noise Wall Replacement be awarded to Ontario Inc. operated as R S Construction & Contracting. Respectfully submitted, Jeff Thompson Contract Administrator, Design and Construction Ext Appendices: None Notifications: (after Council decision) Name Mailing or Address Approvals: *required *Department City Treasurer General Manager City Manager To be completed by the Clerks Department

8 Page 8 of Report Committee Disposition & Comments Council Disposition & Comments 01-Approved 02-Not Approved 03-Amended 04-Referred 06-Received & Filed 07-Withdrawn 01-Approved 02-Not Approved 03-Amended 04-Referred 06-Received & Filed 07-Withdrawn