TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES
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1 TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES COMMISSIONER Carey D. Cockerell January 2, 2008 Mike Morrissey, Director Budget, Planning and Policy Office of the Governor State Insurance Building, 4 th Floor 1100 San Jacinto Austin, Texas John O Brien, Director Legislative Budget Board Robert E. Johnson Building, 5 th Floor 1501 N. Congress Avenue Austin, Texas Dear Sirs: In accordance with the 80 th Legislature, HB 1, Article II, Department of Family and Protective Services, Rider 29, we are submitting the required Child Protective Services (CPS) Reform Continued First Quarter Expenditure Report for FY QUARTERLY BUDGET ADJUSTMENTS The following adjustments were made to the appropriated budget during the first quarter FY In total, the operating budget was increased by $6,242,479 for the following: An increase of $496,479 for the state employee pay raise appropriated by the 80 th Legislature. An increase of $2,645 for the increased funding for employee benefit replacement pay. An increase of $5,743,355 in federal entitlement to reflect adjustments for updated expenditure projections. QUARTERLY BUDGET VARIANCES CPS Reform Continued has a projected shortfall of $5.7 million GR and $3.1 million TANF for a total shortfall of $8.8 million. This shortfall is due primarily to the foster care cost savings included in the appropriation for this strategy. This shortfall will be covered by the surplus funds in Strategy A W. 51 ST ST. P.O. BOX AUSTIN, TEXAS (512)
2 CPS Reform Continued First Quarter Report for FY 2008 January 2, 2007 Page 2 SIGNIFICANT CHANGES FROM PREVIOUS QUARTERLY REPORT Since this is the first quarterly Rider 29 report for FY 2008, there are no changes to discuss. OTHER KEY ISSUES The agency continues to budget using the assumption that Targeted Case Management Medicaid claims for costs associated with the CPS out-of-home population is not allowable, even though the State of Texas continues to draw down Medicaid funds for these costs. This budget approach is consistent with appropriated funding for FY Please contact Laura Phillips at if you have any questions or require additional information. Sincerely, Cindy Brown Chief Financial Officer cc: Jessica Olson, Governor s Advisor, Governor s Office Nancy Millard, Legislative Budget Board 701 W. 51 ST ST. P.O. BOX AUSTIN, TEXAS (512)
3 Texas Department of Family and Protective Services Rider 29 CPS Reform Continued Quarterly Expenditure Report for FY 2008 First Quarter Submitted January 02, 2008
4 Purpose Listed in Rider 29 FY 2008 Operating FY 2008 Projected Total YTD Ave FY 2008 Funding Budget Operating YTD Expense Approp Annual FTEs Appropriated Allocation Adjustments Budget Expenditures (Annual) Variance FTEs Phase-In Filled 1. Family Group Decision Making During Investigations 1,760,551 1,760,551 32,064 1,792, ,265 1,803,791 (11,176) Additional Family Based Safety Services Staff 1,445,841 1,445,841 18,436 1,464, ,618 1,485,837 (21,560) Strengthen Families Through Enhanced In-Home Support 4,426,500 4,426,500-4,426,500-4,426, Purchased Client Services to Keep Families Together 1,590,452 1,590,452-1,590, ,075 1,665,055 (74,603) Family Group Decision Making After Removal 2,996,117 2,996,117 54,552 3,050, ,366 3,069,715 (19,046) Purchased Client Services to Reunify Families 1,763,525 1,763,525 (114) 1,763, ,128 1,677,377 86, Additional Substitute Care Staff 10,144,254 10,144, ,925 10,307,179 1,691,665 10,407,208 (100,030) Additional Staff and Support for Kinship Placements 10,821,585 10,821,585 40,770 10,862,355 1,461,601 10,891,933 (29,579) Additional Staff to Redact Records 431, ,200 6, , , ,530 (7,441) Additional Legal Staff 1,102,004 1,102,004 17,739 1,119, ,551 1,138,539 (18,795) Tablet PC's for Substitute Care and Licensing Staff 4,006,488 4,006,488 (30,461) 3,976, ,234 4,150,538 (174,511) Expand Disproportionality Sites 666, ,312 11, , , ,983 (5,034) Strengthen Program Support and Administrative Services 2,518,525 2,518, ,176 2,668, ,318 2,555, , Records Management 2,445,399 2,445,399 (49,720) 2,395,679 17,627 2,054, , Strengthen Licensing Oversight 5,546,303 5,546, ,413 5,651, ,689 5,772,997 (121,282) Strengthen Contract Oversight 2,558,655 2,558,655 9,734 2,568, ,886 2,628,486 (60,097) Additional Staff to Process Criminal History Checks 814, ,904 8, , , ,167 13, Enhance Community Engagement and Provider Development 231, ,091 11, ,498 31, ,472 (6,974) Foster Care Caseload Reduction (13,868,338) (13,868,338) 5,692,570 (8,175,768) - - (8,175,768) TOTAL, CPS REFORM CONTINUED 41,401,368 41,401,368 6,242,479 47,643,847 6,841,782 55,916,077 (8,272,229) Method of Finance General Revenue 14,631,509 14,631, ,838 14,809,347 19,490,090 (4,680,743) Federal Funds, Est. 26,769,859 26,769,859 6,064,641 32,834,500 36,425,987 (3,591,486) TOTAL, ALL FUNDS 41,401,368 41,401,368 6,242,479 47,643,847 55,916,077 (8,272,229) Note: Adjustments between purposes to arrive at the FY 2008 funding allocation are detailed on Page 1(a). Adjustments to the operating budget are detailed on Page 1(b) Explanation of Variances: The shortfall is primarily attributable to the anticipated Foster Care savings included in the appropriation for CPS Reform Continued. Projected Foster Care costs and resulting surplus Foster Care appropriation are found in Strategy A The Strategy A.2.10 surplus will be used to fund this shortfall. Page 1
5 Detail of Adjustments Between Purposes FY 2008 FY 2008 Adjustment Adjustment Adjustment Adjustment Adjustment Funding Appropriated Allocation Purpose Listed in Rider Family Group Decision Making During Investigations 1,760,551 1,760, Additional Family Based Safety Services Staff 1,445,841 1,445, Strengthen Families Through Enhanced In-Home Support 4,426,500 4,426, Purchased Client Services to Keep Families Together 1,590,452 1,590, Family Group Decision Making After Removal 2,996,117 2,996, Purchased Client Services to Reunify Families 1,763,525 1,763, Additional Substitute Care Staff 10,144,254 10,144, Additional Staff and Support for Kinship Placements 10,821,585 10,821, Additional Staff to Redact Records 431, , Additional Legal Staff 1,102,004 1,102, Tablet PC's for Substitute Care and Licensing Staff 4,006,488 4,006, Expand Disproportionality Sites 666, , Strengthen Program Support and Administrative Services 2,518,525 2,518, Records Management 2,445,399 2,445, Strengthen Licensing Oversight 5,546,303 5,546, Strengthen Contract Oversight 2,558,655 2,558, Additional Staff to Process Criminal History Checks 814, , Enhance Community Engagement and Provider Development 231, , Foster Care Caseload Reduction (13,868,338) (13,868,338) TOTAL, CPS REFORM CONTINUED 41,401, ,401,368 Method of Finance General Revenue 14,631,509 14,631,509 Federal Funds, Est. 26,769,859 26,769,859 TOTAL, ALL FUNDS 41,401, ,401,368 Explanation of Adjustments: Current Adjustments - None Page 1(a)
6 Detail of Operating Budget Adjustments Purpose Listed in Rider 29 FY 2008 OPERATING BUDGET ADJUSTMENTS Adj. 1 Adj. 2 Adj. 3 Adj. 4 Total Revised Employee Benefit HHSC Federal Operating FY 2008 Funding Pay Replacement Transfer Entitlement Budget Operating Allocation Raise Pay Adjustment Adjustments Budget 1. Family Group Decision Making During Investigations 1,760,551 31, ,064 1,792, Additional Family Based Safety Services Staff 1,445,841 20,842 (2,406) 18,436 1,464, Strengthen Families Through Enhanced In-Home Support 4,426, ,426, Purchased Client Services to Keep Families Together 1,590, ,590, Family Group Decision Making After Removal 2,996,117 53,350 1,202 54,552 3,050, Purchased Client Services to Reunify Families 1,763,525 (114) (114) 1,763, Additional Substitute Care Staff 10,144, ,217 (6,292) 162,925 10,307, Additional Staff and Support for Kinship Placements 10,821,585 42,470 (1,700) 40,770 10,862, Additional Staff to Redact Records 431,200 5, , , Additional Legal Staff 1,102,004 15,308 2,431 17,739 1,119, Tablet PC's for Substitute Care and Licensing Staff 4,006,488 (30,461) (30,461) 3,976, Expand Disproportionality Sites 666,312 11, , , Strengthen Program Support and Administrative Services 2,518,525 31, , ,176 2,668, Records Management 2,445,399 8,749 2,645 - (61,114) (49,720) 2,395, Strengthen Licensing Oversight 5,546,303 74,891 30, ,413 5,651, Strengthen Contract Oversight 2,558,655 18,903 (9,169) 9,734 2,568, Additional Staff to Process Criminal History Checks 814,904 10,124 (1,659) 8, , Enhance Community Engagement and Provider Development 231,091 2,410 8,997 11, , Foster Care Caseload Reduction (13,868,338) 5,692,570 5,692,570 (8,175,768) TOTAL, CPS REFORM CONTINUED 41,401, ,479 2,645-5,743,355 6,242,479 47,643,847 Method of Finance General Revenue 14,631, , ,838 14,809,347 Federal Funds, Est. 26,769, ,029 2,257-5,743,355 6,064,641 32,834,500 TOTAL, ALL FUNDS 41,401, ,479 2,645-5,743,355 6,242,479 47,643,847 Explanation of Operating Budget Adjustments: Adjustment 1 - General state employee pay raise ($496,472). Adjustment 2 - Increased funding for Benefit Replacement Pay ($2,645). Adjustment 3 - Reversal of the September budget increase of $1,705 pending approval of Article II, Sec.12, Special Provisions relating to HHSC transfer for cost allocation. Adjustment 4 - Adjustment to anticipated federal entitlement funding increase ($5,743,355). Page 1(b)
7 Report by Strategy DFPS Strategy FY 2008 FY 2008 Operating FY 2008 Projected Total YTD Ave FY 2008 Funding Budget Operating YTD Expense Approp Annual FTEs Appropriated Allocation Adjustments Budget Expenditures (Annual) Variance FTEs Phase-In Filled FY08 A CPS Direct Delivery Staff 19,148, ,035 19,513,090 3,424,332 19,613,306 (100,215) A CPS Program Support 1,334,073 39,845 1,373, ,402 1,446,580 (72,662) A TWC Foster Day Care 1,483,850-1,483, ,694 1,483, A Post Adoption Purchased Services 228, ,936 14, ,790 19,146 - A Substance Abuse Purchased Services 422, ,726 40, ,075 (85,349) - A Other CPS Purchased Services 7,128,815 (114) 7,128, ,413 7,051,066 77,634 - A Foster Care Payments (7,112,528) 5,692,570 (1,419,958) 648,397 6,755,810 (8,175,768) - A Child Care Regulation 5,935, ,309 6,055, ,561 6,125,783 (70,360) B Central Administration 1,148,523 23,251 1,171, ,730 2,949,306 (1,777,533) B Regional Administration 86,580 5,997 92,577 2, ,682 (29,106) 10.2 B IT Program Support 5,782,277 29,455 5,811, ,705 5,895,281 (83,549) B Agency-wide Automated Systems 5,814,948 (33,867) 5,781, ,819 3,755,547 2,025,533 - C CPS Reform Continued 41,401, TOTAL, CPS REFORM CONTINUED 41,401,368 41,401,368 6,242,479 47,643,847 6,841,782 55,916,077 (8,272,229) Method of Finance General Revenue 14,631,509 14,631, ,838 14,809,347-19,490,090 (4,680,743) Federal Funds, Est. 26,769,859 26,769,859 6,064,641 32,834,500-36,425,987 (3,591,486) TOTAL, ALL FUNDS 41,401,368 41,401,368 6,242,479 47,643,847-55,916,077 (8,272,229) Explanation of Variances: The shortfall is primarily attributable to the anticipated Foster Care savings included in the appropriation for CPS Reform Continued. Projected Foster Care costs and resulting surplus Foster Care appropriation are found in Strategy A The Strategy A.2.10 surplus will be used to fund this shortfall. Page 2
8 FTE Detail Sept Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Quarter 1 Quarter 2 Quarter 3 Quarter 4 Purpose Listed in Rider Family Group Decision Making During Investigations Annual Ave Additional Family Based Safety Services Staff Family Group Decision Making After Removal Additional Substitute Care Staff Additional Staff and Support for Kinship Placements Additional Staff to Redact Records Additional Legal Staff Expand Disproportionality Sites Strengthen Program Support and Administrative Services Records Management 15. Strengthen Licensing Oversight Strengthen Contract Oversight Additional Staff to Process Criminal History Checks Enhance Community Engagement and Provider Development TOTAL, CPS REFORM CONTINUED Staffing Plan Percent Achievement of Staffing Plan 99% 90% 87% 0% 0% 0% 0% 0% 0% 0% 0% 0% 72% Page 3
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