4.1 Budget Standing Committee Minutes of January 18, Commissioner of Corporate Services (Shelley Chemnitz) Outstanding Budget Requests

Transcription

1 Page The Corporation of the City of St. Catharines BUDGET STANDING COMMITTEE AGENDA Monday, February 6, 2017 Council Chambers, Third Floor, City Hall, 3:30 PM 1. Call the Meeting to Order 2. Adoption of Agenda 3. Declarations of Interest 4. Adoption of Minutes 4.1 Standing Committee Minutes of January 18, Chair's Report 6. Discussion Items Commissioner of Corporate Services (Shelley Chemnitz) Outstanding Requests Director of Financial Management Services (Kristine Douglas) 2017 Corporate Revision and Reductions List Updated Director of Financial Management Services (Kristine Douglas) Multi-Year 2018 to Consent Reports 7.1 Draft 2017 City Departmental Expenditure (A link is provided to this item and is available upon request) 7.2 Draft 2017 St. Catharines Transit Commission (A link is provided to this item and is available upon request) 7.3 Draft 2017 St. Catharines Public Library (A link is provided to this item and is available upon request) Page 1 of 47

2 Page General Agenda February 6, Expenditure Summary and Departments with Actual Comparisons Commissioner of Corporate Services Memo - Staff Complement 8. In-Camera Session (General Committee) Standing Committee will meet In-Camera for the following purposes: labour relations or employee negotiations 9. Other Business 10. Adjournment Page 2 of 47

3 AGENDA ITEM 6.1 Report from Corporate Services, Commissioner Date of Report: February 2, 2017 Date of Meeting: February 6, 2017 Report Number: CSC-B File: Subject: Outstanding Requests Recommendation That the Standing Committee receive the attached memorandums for information purposes. Report Following the department presentations and further discussion, the Standing Committee requested additional information from staff. The attached memorandums from Legal and Clerks Services and Fire and Emergency Management Services provide the additional information as requested. Fire and Emergency Management Services January 18, 2017 (Appendix 1) That staff refer the Fire Safety Public Educator report back to staff for more information including the different financial scenarios: 0%, inflationary and +1% increases. Fire and Emergency Management Services January 18, 2017 (Appendix 2) That the Fire Services Water Rescue Program report be referred back to staff to provide statistics over the last four years of how many recoveries were done versus how many lives saved and look at comparable communities that have this type of service; That staff be directed to investigate how the Swift Water Rescue Program came into existence without Council approval; that staff prepare a further report as to what programs have been added over the last 10 years with respect to fire services that didn t come through for council approval. Fire and Emergency Management Services January 23, 2017 That, given its critical importance, the 10-year history of changes that have been made to FEMS service levels without Council approval requested at the BSC meeting on January 18, 2017, be available for consideration prior to the budget deliberations; and That FEMS also report back with the following information; 10 year average increase for Fire Services, List of provided services Report Page 1 of 2 Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 3 of 47

4 AGENDA ITEM 6.1 Training schedule for certifications in services The cost per person, per year to maintain the certifications Legal and Clerks Services January 25, 2017 (Appendix 3) That staff be directed to prepare a report with full documentation of savings from the following initiatives: Docupet anticipated revenue Financial Implications The financial implications are identified in the individual memorandums for the Standing Committee s information and consideration. Prepared by: Robyn Ertelt, Administrative Assistant Approved by: Shelley Chemnitz, Commissioner of Corporate Services Report Page 2 of 2 Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 4 of 47

5 AGENDA ITEM Memorandum To: Cc: From: Mayor and Council Department Heads Dave Wood, Fire Chief Date: February 2, 2017 Subject: BSC Additional Information Requested from FEMS On January 18, 2017 Fire and Emergency Management Services were requested to provide information to the BSC regarding the FTE for a Fire Safety Public Educator. The BSC committee requested, That the Fire Master Planning Review Committee include the impact on Fire Services, if any, if Fire Services were limited to budgetary increases, starting in the 2017 budget cycle, of 0%, 0% plus inflation, and inflation plus 1% The BSC requested to review this data prior to any consideration of a Public Educator. The following chart represents the information requested and indicates the financial impacts to the FEMS budget for Scenario #1 To meet a 0% budget increase, there would be an additional $149,288 decrease to the FEMS budget. Since the operational budget reductions have severely limited emergency services equipment (auto extrication) and training operations, this reduction would reduce the FEMS Suppression staffing complement by one Probationary fire fighter. Scenario #2 To meet the BSC budget increase (inflation) of 2.1%, this would amount to a $358,864 increase to the FEMS budget. With this increase FEMS could include the following items: 1. Fire Prevention Public Educator 2. One probationary fire fighter (removed in scenario #1). 3. Replace the (unaccommodated items) station assessments for fire stations #1, 2, 3, and Possible Fire Master Plan recommendations. Scenario #3 To meet the BSC budget increase (inflation) of 3.1%, this would amount to a $600,841 increase to the FEMS budget. With this increase FEMS could include possible MFP recommendations. Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 5 of 47

6 AGENDA ITEM 6.1 City of St. Catharines Fire and Emergency Management Services 2017 Draft Submission Initial Submission $ 24,679,001 Revisions presented by staff Level 1 Defer 2 Station Condition Assessments $ 10,000 Review of actuals - protective clothing 2,000 Level 2 Reduce provision for negoiation/arbitratio 20,000 Review of actuals - overtime 100,000 Reduce economic adjustment 50,000 Level 3 Reduce economic adjustment 150, ,000 Revised $ 24,347,001 Previous budget - $ 24,197,713 Scenarios requested by the BSC Status of 2017 Fire and Emergency Services Submission Increase in $ 149, % The above schedule assumes that the revisions presented above are approved by BSC. A 0% budget increase This requires a further reduction of: $ 149,288 This could be achieved by: Less: 1 Prob. FF 85,415 This would decrease a Platoon complement by one fire fighter, causing an increase in overtime to meet the minimium on duty Platoon roster of 27 personnel. $ 63,873 A 2.1% budget increase (inflation) This provides additional budget funding of: $ 358,864 This additional funding could provide for: Public Educator $ 98,822 Unaccom -Stn 1,2,3,6 Assess $ 20,000 $ 118,822 Balance $ 240,042 Funding would allow for the purchase of end of life emergency services equipment such as auto extrication equipment not currently funded by the fire equipment reserve. Funding would allow possible recommendations from the Master Fire Plan to be implemented if approved by Council. A 3.1% budget increase (inflation plus 1%) This provides additional budget funding of: $ 600,841 This additional funding could provide for: Funding would allow possible recommendations from the Master Fire Plan to be implemented if approved by Council. Funding would allow for the purchase of end of life emergency services equipment. Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 6 of 47

7 AGENDA ITEM 6.1 Memorandum 2 To: Cc: From: Standing Committee Department Heads Dave Wood, Fire Chief Date: January 24, 2017 Subject: BSC Additional Information Request from FEMS Services Provided by FEMS On January 18, 2017 Fire and Emergency Management Services (FEMS) were requested to provide information to the BSC regarding 1) Water Rescue Program and 2) A Public Educator within Fire Prevention. Following presentations by staff, the BSC requested additional information. This Memo will attempt to provide supplemental information and address the questions posed. Since the 1980s, FEMS has been involved in all of our Core Services / Specialty Rescue programs that includes Water Rescues, Boat Rescues, Auto Extrication, Hazmat and Rope rescues. Specifically, swift water rescues have been included as a service within the water rescue program since that time. These services remain unchanged and over the last 10 years no changes to service level have been made. Training Programs Prior to 1999, St. Catharines Fire Services did not have a formal Training Program and like most departments provided training to personnel by referencing firefighting manuals, Training Precis, and relying on the experience of its employees. In 2000, the Training Division reported to Management the need to review, revise, and develop a comprehensive Training Program to meet the current standards that were now being recognized and mandated provincially. In 2004, FEMS was audited by the Ministry of Labour, which involved three days of reviewing all divisions within the department. Upon completion of the Training Division audit, the Inspector commended our Training Program, the thoroughness of Lesson Plans, Record Keeping, the Recruit Program and meeting provincial standards and guidelines. Although FEMS was not issued any orders, the MOL Inspector did ascertain a need for the department to identify standards adhered to within our Specialty Programs. Although trying to follow industry best practices in training our personnel on Specialty Programs, record keeping, and maintained all of our equipment, FEMS was not following any specific programs or standards consistently. The MOL Inspector recommended changes Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 7 of 47

8 to our programs in order to achieve compliance and ensure due diligence as referenced in the Occupational Health and Safety Act. As a result, through budget approval, management allocated monies to be spent to update and overhaul our specialty rescue training programs to ensure that only approved and certified programs would exist within the department. This resulted in external companies being hired to provide training and certification for all personnel in Specialty Programs such as Auto Extrication, Pump Operations, Haz-Mat and Medical. Although FEMS still practiced and delivered technical rope rescue and water based rescues, it was determined that the specialty programs were our immediate priority. After one year of training by external agencies, it became clear that the cost of maintaining certification with an external provider for all personnel was not cost effective. In 2014, FEMS utilized our own in-house Training Officer who is certified in technical rescue. As a result, our own in-house expert was tasked with performing a comprehensive evaluation of all of our programs to determine gaps, deficiencies and make recommendations to ensure all of our technical programs were current and were meeting the NFPA standards. In late 2014 our Training Officer presented a report which included identification of the programs that required immediate attention based on geography of the city, call volume and risk. In an effort to be fiscally responsible and to provide a more efficient training program for our personnel, Train the Trainer courses were then scheduled whereby personnel would become certified in a specific program and assist in creating lesson plans, buying equipment, provide training and sit on a committee to oversee the program and its development. This resulted in comprehensive programs that ensured adherence to recognized standards, proper inspection, maintenance and inventory of all equipment and most importantly, properly trained personnel and the proper protection for the residents of St. Catharines. Although our specialty training programs were reviewed, we still have to address our Haz-Mat program to meet our Hazard Identification Risk Assessment (H.I.R.A.) and our comprehensive community based risk assessment which deals with high hazard facilities within our community that create a specified risk for citizens. The following information responds more specifically to questions asked by the BSC: AGENDA ITEM 6.1 Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 8 of 47

9 AGENDA ITEM 6.1 BSC Request #1 Staff provide a breakdown of the different Core Services that Fire and Emergency Management Services provide. Response The Core Services that FEMS provides to our community is as follows: Emergency Patient Care Niagara Regional Firefighter Defibrillation Program, Emergency Patient Care Emergency Vehicle Operations Apparatus Operation, Aerial Operations, Pump Operations Essentials of Suppression Fire Ground Survival, Suppression Core Professional Development Recruit, Reclassification, Promotions Risk Management Incident Management System Pre Incident Planning Technical and Specialty Rescue Rope Rescue, Swift Water Rescue, Ice Rescue, Boat Rescue, Vehicle Rescue, Confined Space Rescue, Trench Rescue, Machinery Rescue, Structural Collapse, Hazardous Materials BSC Request #2 Fire Services Water Rescue Program a four year comparison to reflect how many rescues have occurred vs. how many lives have been saved. Response To properly reflect the incidents that FEMS has responded to over the previous four years, the following chart identifies those findings: 2012 Water Response Report 5 Years Boats Water Assistance Launched Rescue Recovery Standby Totals Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 9 of 47

10 During these incidents water rescue procedures were followed while launching the rescue boat or launching our water based floatation raft to either assist, rescue, or perform a recovery on one of the waterways within our municipal boundaries. St. Catharines FEMS is currently the only emergency service that responds to incidents on all waterways within our municipal boundaries including Lake Ontario during the winter months. The Canadian Coast Guard resides at a base station (located below Lock One on the west side of the canal) throughout the spring, summer and fall and then remove their boats and personnel for the winter season. Niagara Regional Police Services (NRPS) follow the same model due to the conditions and challenges of dealing with emergencies in cold weather conditions. St. Catharines FEMS is the only agency available to assume sole responsibility for any and all incidents that may arise. St. Catharines FEMS has been deployed to assist other municipalities with Water Rescue incidents within our Niagara Regional Mutual Aid Plan. BSC Request #3 That Staff report back on, what is the cost per person, per year to maintain each of our certifications for the Core Services. Response The chart below includes the services provided and the cost per person per year as requested by the BSC: SPECIALIZED PROGRAMS - INSTRUCTOR CERTIFICATION Specialized Program Number of Trainers to Certify Instructors Total Number of Hrs to be Certified as an Instructor - All Platoons Annual Hrs to Maintain Certification per Instructor Annual Certification Costs Overtime Hourly Rate - Trainer AGENDA ITEM 6.1 Total Cost Medical ($75.00 per FF) $ 1, $ $ 22, Auto Extrication no cost $ - $ $ 4, Hazmat no cost $ - $ $ 14, Ice/Open Water Rescue no cost $ - $ $ 4, Swift Water Rescue no cost $ - $ $ 4, Technical Rope Rescue no cost $ - $ $ 23, Boat Rescue no cost $ - $ $ 7, TOTAL $ 81, Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 10 of 47

11 AGENDA ITEM 6.1 In order to provide annual recertification of instructors in each program, there is a requirement of approximately 80 hrs each for one Training Officer to provide all Sign-offs and paperwork. # of Hours Overtime Rate Total Overtime Cost Instructor 80 $ $6, TOTAL COST over 5 years $88, July 1/15 Rates 5 years $17, Programs $2, BSC Request #4 That Staff provide the 10 year average increase for Fire and Emergency management Services. Response The average increase for Fire Services over the last 11 years as requested by the BSC: Fire and Emergency Services s to Fire Services Fire Services 24,190,753 23,337,504 22,872,888 22,306,129 21,853,240 20,937,283 20,406,185 20,123,419 18,940,403 18,832,060 17,841,218 Emergency Planning 6,960 6,960 12,848 12,848 17,873 20,720 23,220 23,220 10,000 10,000 10,000 Vested Sick Leave - Fire Total Fire Services 24,197,713 23,344,464 22,885,736 22,318,977 21,871,113 20,958,003 20,429,405 20,146,639 18,950,403 18,842,060 17,851,218 Percentage increase from Prior Year 3.66% 2.00% 2.54% 2.05% 4.36% 2.59% 1.40% 6.31% 0.58% 5.55% 7.41% Total City Expenditures: 92,542,559 90,452,461 90,796,371 88,012,964 84,683,905 82,409,373 80,525,660 79,707,627 77,160,125 74,357,903 71,207,688 Fire as % of City Expenditures: 26.15% 25.81% 25.21% 25.36% 25.83% 25.43% 25.37% 25.28% 24.56% 25.34% 25.07% Total with Boards and Commissions $108,472,530 $105,843,072 $105,533,621 $102,267,522 $98,892,351 $95,784,129 $92,981,141 $91,701,555 $89,663,708 $86,992,157 $83,932,187 Fire as % of All Expenditures: 22.3% 22.1% 21.7% 21.8% 22.1% 21.9% 22.0% 22.0% 21.1% 21.7% 21.3% BSC Request #5 That Staff report back on what our comparator communities are doing regarding Water Rescue Programs. Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 11 of 47

12 Response To provide the BSC with their request for our Fire Service municipal comparators and the Specialty Programs that they deliver, the following chart has been provided: Municipal Comparators Specialty Programs AGENDA ITEM 6.1 Dept. Technical Rope Confined Space Trench Rescue Swift Water Ice/Open Water Hazmat Auto X Boat Cambridge Yes Yes Yes Yes Yes Yes No Barrie Yes Yes Yes No Yes Yes Yes Yes Thunder Bay Yes Yes No Yes Yes Yes Yes Yes Windsor No No No No No Yes Yes No Kingston Yes Yes Yes No Yes Yes Yes Yes Niagara Falls Yes Yes Yes Yes Yes Yes Yes Yes Oshawa Yes Yes Yes Yes Yes Yes Yes Yes The above table indicates the Comparable departments and their involvement in Specialty Rescue. The following outlines the response answers: Yes Currently practicing, training and responding to the Topic No Not involved with this service BSC Request #6 That Staff provide further information on the Training Program that the Fire Emergency Management Services follows for the year. Response 2017 Firefighter Training Schedule Standard Training Module maintenance National Occupational Competency Profile for Paramedics NOCP-01, Emergency Patient Care Principles 1 NOCP-02, Medical Legislation 1 NOCP-03, Patient Communication 1 NOCP-04, Patient Movement and Safety 1 NOCP-05, Responder Safety 1 NOCP-06, Multiple Patient Incidents 1 NOCP-07, Patient Assessment 1 NOCP-08, Focused Patient Assessment 1 NOCP-09, Airway and Respiratory Incidents 2 NOCP-10, Cardio Pulmonary Resuscitation and Defibrillation 2 NOCP-11, Soft Tissue Injuries 1 NOCP-12, Musculoskeletal Injuries 1 NOCP-13, Manage Patient Assessment and Care 2 NOCP-14, Unique Patient Populations 2 standard total hours 18 NFPA 1001, Firefighter , Firefighter Principles , Firefighter Communications 1 Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 12 of 47

13 AGENDA ITEM , Self-Contained Breathing Apparatus , Response Safety , Structural Access , Defensive Fires , Search and Rescue , Offensive Fires , Tactical Ventilation , Property Conservation , Portable Extinguishers and Public Education , Equipment Maintenance , Flammable Gas and Liquid Fires , Basic Vehicle Extrication , Risk Management 2 standard total hours 24.5 NFPA 1002, Apparatus Operator , Apparatus Readiness , Apparatus Operation , Pump Operation , Apparatus Water Supply , Aerial Operation , Tanker Operation 1 standard total hours 10 NFPA 1006, Technical Rescue , Technical Rescue Core Competencies , Rope Rescue Operations I , Rope Rescue Technician I , Rope Rescue Operations II , Rope Rescue Technician II , Vehicle Extrication I , Vehicle Extrication II , Water Rescue Core Competencies , Water Rescue Operations I , Water Rescue Technician II , Swift Water Rescue Technician II , Ice Water Rescue Technician II 2.5 standard total hours 26.5 NFPA 1026, Incident Management , Incident Management Principles , Establish and Maintain Command , Strategic and Tactical Communications , Incident Management Organization , Incident Size-up and Action Plan , Monitor Resources and Action Plan , Terminate Command , Incident Safety Principles , Establish Incident Safety , Function as Incident Safety Officer , Evaluate Incident Safety , Maintain Incident Safety 1 Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 13 of 47

14 AGENDA ITEM 6.1 standard total hours 17.5 NFPA 472, Hazardous Materials , Hazardous Materials Awareness , Hazardous Materials Operations , Hazardous Materials Principles 1 standard total hours 4 NFPA 1407, Rapid Intervention Crew , Rapid Intervention Crew Deployment , Emergency Air Supply , Package Downed Firefighter , Firefighter Self-Rescue , Moving Firefighters Up and Down Stairs , Elevated Firefighter Rescue , Lifting Downed Firefighter 1 standard total hours 8 NFPA 1410, Initial Emergency Scene Operations , Supply Fire Ground Pump from Hydrant , Supply Multiple Fire Ground Pumps , Supply Fire Ground Pump from Static Source , Supply Elevated Master Stream from Fire Ground Pump , Supply FDC from Fire Ground Pump 1.5 standard total hours The 2017 Firefighter Training Schedule provides the total hours as required by NFPA 1001 (Firefighter Level 1 & 2). The 118 hours required is based per person; however the completion time is longer due to the fact that each firefighter must be signed off for each subject. Additionally, there are other mandatory training hours required for personnel outside of this schedule. The additional hours vary from hours per person. They include: Corporate Training Initiatives (Officer Development, Anti-Harassment Training, Mental Health Awareness) Annual review of new and existing Corporate Policies New departmental equipment New departmental procedures Reclassification Training Annual Fit Testing of all Respiratory Equipment (Masks - both Self Contained Breathing Apparatus Masks and Medical Masks) Annual Decontamination review Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 14 of 47

15 Memorandum AGENDA ITEM To: From: Standing Committee Heather Salter, Interim Director of Legal & Clerk Services Date: February 2, 2017 Subject: DocuPet Savings The City of St. Catharines commenced the use of DocuPet Inc. s on-line pet registration system on May 12,. The DocuPet Inc. licensing program was recommended by staff because it offered an enhanced level of customer service and reductions in staff administrative time in comparison with the existing process. The financial analysis of the new system is complicated because the DocuPet Inc. pricing formula combines a flat fee per registration, plus a commission that only becomes payable once license sales exceed the previous 3 year average. Because the new service did not commence until May of this has been a transition year for the new service. Full realization of the staff resource savings did not occur in because pet registrations have historically renewed on a calendar year basis. Therefore renewal notices for existing license holders for were sent out by City staff and existing license holders that renewed prior to May were carried forward under the old system. This lag in achieving the full benefits of the on-line system was anticipated due to the mid-year start will be the better measure of those savings. On the financial side there were savings of $9,618, but this is also attributed to the midyear start. Because most existing licenses were renewed prior to May the number of new licenses sold thru the DocuPet Inc. system did not reach the 3 year average and no commissions were paid. For those licenses the City paid only the flat fee per registration. In 2017 the number of dog licences sold is anticipated to surpass the historical 3 year average by April, based on current sales data. Once this occurs DocuPet Inc. will begin to receive a 50% commission on the sale of each new license in addition to the flat fee. However, this will reverse the previous trend of declining license sales and overall creates revenue growth for the City. cc. Shelley Chemnitz, Commissioner, Corporate Services Kristine Douglas, Director of Financial Management Services Commissioner of Corporate Services (Shelley Chemnitz) Outsta... Page 15 of 47

16 AGENDA ITEM 6.2 Report from Financial Management Services, Director Date of Report: February 2, 2017 Date of Meeting: February 6, 2017 Report Number: FMS-B File: Subject: 2017 Corporate Revision and Reductions List Updated Recommendation That the Committee receives this report for information and consideration. Background On January 18, 2017 staff were directed to present possible reductions to the 2017 operating budget which would lead up to an overall (blended) net 2.1% increase. On February 1, 2017 meeting the Committee approved the following changes: Added $30,000 for an Organizational Effectiveness Consultant in 2017 Removed $445,000 in capital funding from the St. Catharines Transit Commission Removed $145,000 from the Public Library Following this direction, staff have prepared a list of potential reductions, rated at various levels to demonstrate their impact on City services and operations. The February 1 changes have been included as level 1 reductions in the attached appendices. Senior staff have prepared this list collectively and although prioritizations have been made, none of the listed reductions are being recommended. Report To reach the requested increase staff have prioritized the reductions in distinct levels which reflect their impact on operations and services. Level Levels 1 & 2 Level 3 Level 4 Reduction Impact Moderate impact, least amount of all possible reductions Greater impact across several services levels and operations Significant impact on City services and operations; in camera discussions will be required The generated list of possible reductions and revisions is attached as Appendix 1. Report Page 1 of 1 Director of Financial Management Services (Kristine Douglas)... Page 16 of 47

17 Reductions Level 1 Level 2 Impact Statements 1 AGENDA ITEM 6.2 Office of Mayor and Members of Council Council - Internal Auditor $222,000 Position currently doesn't exist, no impact to organization or staff at this time Organizations Effectiveness -$30,000 BSC Feb 1st Addition Grants and Committees Clean City Committee $5,000 Can be accomodated through unused funds CAO Accessibility Programs - frm $7,500 to $6,500 $1,000 Based on review of actuals and historical trend Business Expenses $100 Based on Actuals Communications - Printing & Distribution $400 Based on Actuals Advertising Revenue $43,000 Stretch target as per BSC direction Legal Services and Clerks Council - closed captioning $5,000 Reduced level of public service Election allocation (1/4) $60,000 Defers full cost to 2018; will require redirecting Clerks staff from other duties to commence detailed election planning in May be funded by reserve if approved in 2018 Planning and Building Services Reduce CIP FAÇADE $50,000 Limit applicant approvals Fire Services Fire Station - Defer Two Station Condition Assessment $10,000 Building Assessments defered to the MFP Fire negotiations $20,000 Dependant on negotiations process Fire Overtime $100,000 Based on Actuals Fire Protective Clothing (frm 127,550 to 125,550) $2,000 Based on Actuals Transportation & Environmental Services Traffic Calming $35,000 Deferral of future initiatives - accomodated through unsued funds City Hall - Painting $15,000 Deferral of improvements City Hall - chairs for Burgoyne Woods Room $14,000 Deferral of replacement of ergonomically deficient chairs Equipment maintenance-router, scanners $8,000 Deferral of new equipment to improve efficiency with fleet maintenance Environmental Monitoring - Reduce Former Landfill Abatement $10,000 Deferral of future studies Environmental Monitoring - Operations Activities - Reduce $1,500 Based on Actuals Equipment Maintenance - General Supplies - Reduce $2,000 Based on Actuals StreetLighting - pole condition replacement $50,000 Deferral of future streetlight pole assessment and replacement Sidewalk Maintenance - Contract - Reduce Reduction in spot sidewalk replacement - extended periods of patched $20,000 sidewalks Roadways - General - Contract - Reduce $20,000 Reduction in asphalt repairs - will lead to accelerated road deterioration Financial Management Services Capital out of Revenue $37,000 Based on propsed 2017 capital budget Postage $35,000 Based on review of actuals Increase to Interest Income $50,000 Based on review of actuals Corporate Support Services HR - Recruitment advertising $9,000 Will limit job advertising avenues and in turn affect the pool of qualified $9,000 job applicants IT - Telecommunications - Service & Replacement $5,000 Potential to reduce ability to upgrade older technology in timely manner $5,000 and may pose risk of end of support scenario for certain components of telephone system. IT - Study and Consulting $2,500 Restricts IT dept from utilizing third party vendors to provide insight towards implementations of technology. IT - Car Allowance - frm $1,225 to $900 $325 Based on Actuals Performing Arts Centre PAC Expenditure Decrease, Revenue Options $150,323 Cuts are not recommended as they will hinder the service levels of the venue, and make the venue too expensive for this market. See BSC Jan 23 agenda and Feb 1, item 6.4 for details Operations Equipment Allocation Operations Equipment Allocation - was 243,451 $243,451 No immediate impact but will impact future equipment needs Operations Equipment Allocation - was 126,549 $76,549 No immediate impact but will impact future equipment needs Boards and Commissions Library Reductions $145,000 Based on BSC motion Transit Reductions $445,000 Based on recent announcement of provincial gas tax increase In Camera Discussion Items $145,513 Total Reductions $1,674,599 $348,062 Expenditure Increase with Boards and Commissions 1.89% 1.57% City Impact on Median Household 3.39% 3.04% Estimated Total Impact on Median Household 2.97% 2.82% Director of Financial Management Services (Kristine Douglas)... Page 17 of 47

18 AGENDA ITEM 6.2 Reductions Level 3 Level 4 Impact Statements Office of Mayor and Members of Council AMO 6 registrations $10,000 Impact of losing 1 hotel night accomodation for 6 registrations Legal Services and Clerks Election allocation (1/4) $33,000 Defers full cost to 2018; will require redirecting Clerks staff from other duties to commence detailed election planning in May be funded by reserve if approved in 2018 Fire Services Emergency Planning - EOC $7,600 Transportation & Environmental Services Geomatics - survey grade GPS replacement $25,000 Equipment no longer supported - will require replacement if it fails Building repair studies-energy Audit $10,000 Deferral of future studies Environmental Monitoring - Reduce Former Landfill Abatement $10,000 Deferral of future studies StreetLighting - pole condition replacement $50,000 Deferral of future streetlight pole assessment and replacement Sidewalk Replacement Program - Contract - Reduce Reduction in block to block sidewalk replacement contract - will lead $100,000 to extended periods of patched sidewalks Road Improvement Program - Contract - Reduce Reduction in Road Program - will lead to accelerated road $200,000 deterioration Financial Management Services Capital out of Revenue from 10% to 8% $319,000 Impact on City's debenture amount and debt strategy Corporate Support Services IT - Training frm $13k to $10k $3,000 Affects technical training of Staff towards new technology. Reduces IT support availability to end users as all will not have same level of training. IT - Service Contracts $10,000 Affects service levels and implementation of new products as there is the need to maintain service contracts of legacy products during implementation.parallel systems will need to be run at the same time. Certain products cannot be updated due to reduction of licensing. Performing Arts Centre PAC Expenditure Decrease, Revenue Options $92,510 Cuts are not recommended as they will hinder the service levels of the venue, and make the venue too expensive for this market. See BSC staff memo, Feb 1, item 6.4 for details Operations Equipment Allocation Rationalize PRCS and TES Equipment for Consolidation $75,000 As part of consolidation there are potentional equipment disposals In Camera Discussion Items $491,000 $350,000 Total Reductions $817,110 $969,000 Expenditure Increase with Boards and Commissions 0.82% -0.07% City Impact on Median Household 2.20% 1.22% Estimated Total Impact on Median Household 2.46% 2.03% Director of Financial Management Services (Kristine Douglas)... Page 18 of 47

19 Director of Financial Management Services (Kristine Douglas)... Page 19 of 47 All in Median Household Tax Impact 2017 DRAFT 4% 3% 2% 1% $3, Tabled 3.71% 5.10% 3.60% 5.10% 2.37% 0.34% City Portion City Hospital Infrastructure Levy Education Portion Estimated Region Portion Estimated $3, with BSC Revisions to Feb1 3.46% 4.52% 2.37% City Portion City Hospital Infrastructure Levy 3.60% Estimated Education Portion Region Portion Estimated MEDIAN RESIDENTIAL PROPERTY $230,000 ASSESSMENT VALUE BSC Changes BBA - summer lacrosse opening $7000 1/4 election allocation $93,250 Expediter (EDTS and Planning) $99,517 Consultant $30,000 PRCS - 1% increase $182,000 TES - 1% reduction ($182,146) Library Reduction ($145,000) Transit Reduction ($445,000) 2 AGENDA ITEM 6.2

20 Director of Financial Management Services (Kristine Douglas)... Page 20 of 47 What are the Components of Change to the City Portion of the Tax Bill? Median Household Impact City Portion 6% 5% 4% 3% 2% 1% Tabled 5.10% 0.80% CVA Reassessment Tax Shift to Residential 0.91% Decreased Revenue 0.18% 0.34% 2.87% Committee Changes Boards and Commissions Tabled Expenditures with BSC Revisions to Feb1 4.53% 0.80% CVA Reassessment Tax Shift to Residential 0.86% 2.87% Decreased Revenue $522,000 non-tax revenue decrease from Boards and Commissions account for 0.002% increase City Expenditures with BSC Revisions to Date and Boards and Commissions 2017 DRAFT *Does not include Region and School Board BSC Changes BBA - summer lacrosse opening $7000 1/4 election allocation $93,250 Expediter (EDTS and Planning) $99,517 Consultant $30,000 PRCS - 1% increase $182,000 TES - 1% reduction ($182,146) Library Reduction ($145,000) Transit Reduction ($445,000) AGENDA ITEM 6.2

21 AGENDA ITEM 6.3 Report from Financial Management Services/Director Date of Report: February 2, 2017 Date of Meeting: February 6, 2017 Report Number: FMS-B File: Subject: Multi-Year 2018 to 2020 Recommendation That the Standing Committee (BSC) receives for information purposes. Background As part of Council s Strategic Plan under the economic pillar goal to be an affordable city for young people, families and retired older adults is an action item to implement multi-year budgeting to improve long-term financial planning. This report contains the draft budgets for the next three years with information on how staff developed these multi-year forecasts. Report Staff have used the draft 2017 budget as the starting point for the development of the future years forecast. The following are the estimates used in the three year forecast. Description Salaries and Wages Benefits Equipment Operations Materials Building and Maintenance Contracts Office and related expenses Property Expenditures Estimation Rationale 1.25% Based on settled union contracts 2.50% Based on historical experience 5.00% Based on historical experience and age of equipment 2.00% Based on historical experience 10.00% Based on historical experience with utilities and age of facilities 2.00% Based on historical experience 2.00% Based on historical experience One-time Based on computer replacement schedule and needs of individual departments Report Page 1 of 3 Director of Financial Management Services (Kristine Douglas)... Page 21 of 47

22 AGENDA ITEM 6.3 Other Service Charges Revenues 2.00% Based on historical experience 2.00% Conservative estimate With these estimates the City departmental expenditures expected are included in the table below. Year City Departmental Expenditures (Including Debt) Percentage Change from Previous Year without additional Staff Percentage Change from Previous Year with additional Staff 2018 $100,908, % 5.78% 2019 $103,818, % 2.88% 2020 $106,943, % 3.01% Details of the various City departments budget forecasts for 2018 to 2020 with significant changes are attached as Appendix 1. The City s departmental expenditures forecast is the section of the Operating that staff have the most control in managing. The outside boards and commissions budget information is required in order to calculate the City s tax rate. City staff will continue to work with the outside agencies, boards and commissions to obtain future budget details to enhance the multi-year budgeting forecast. As noted in the above chart, the increase for 2018 exceeds Council s Strategic Plan objective of achieving a budgetary tax increase at or below rate of inflation by The challenge in achieving this objective is infrastructure which is not yet at an appropriate sustainable funding level and departmental requests for staff. The receipt of additional dividends may be used to offset budget pressures caused by infrastructure related items. If this is the case, it could result in a reduction of the expenditure percentage increases indicated in the forecasted amounts above. Financial Implications Are contained within the body of this report. Relationship to Strategic Plan The Economic Sustainability pillar goal of being an affordable city for young people, families and retired older adults is enhanced with the implementation of multi-year budgeting which also improves long-term financial planning of the City. Report Page 2 of 3 Director of Financial Management Services (Kristine Douglas)... Page 22 of 47

23 AGENDA ITEM 6.3 Conclusion Staff appreciates that the forecasted budgets are above Council s Strategic Plan action item of working towards achieving a budgetary tax rate increase at or below the rate of inflation by With the generation of additional non-tax revenues and as the BSC continues its work throughout the year, there is the potential for the forecasted expenditure amounts to be reduced closer to an inflationary increase. Prepared and Submitted by: Kristine Douglas, Director, Financial Management Services Approved by: Shelley Chemnitz, Commissioner, Corporate Services Attachments Appendix 1 Multi-year Forecasts with Significant Changes Report Page 3 of 3 Director of Financial Management Services (Kristine Douglas)... Page 23 of 47

24 AGENDA ITEM St. Catharines 2017 Operating Expenditures by Department, Board or Committee Forecast Forecast Forecast Office of Mayor and Members of Council 905, , ,228 1,016,212 Grants and Committees 10,000 10,000 10,000 10,000 City Departments CAO 1,235,970 1,329,050 1,277,558 1,301,650 Legal Services and Clerks 2,739,565 2,825,771 2,827,772 2,873,727 Planning and Building Services 3,870,015 4,571,281 4,279,442 4,446,813 Fire Services 24,679,001 25,174,791 25,604,190 26,089,904 Economic Development & Tourism 1,017,955 1,123,798 1,141,846 1,185,371 Operations Commission Transportation & Environmental Services 18,640,808 19,440,457 20,102,661 20,684,430 Parks, Recreation and Culture Services 16,585,346 17,727,616 18,556,775 19,500,862 First Ontario Performing Arts Centre 1,662,192 1,734,629 1,814,775 1,901,992 Meridian Center 661, , , ,121 Corporate Services Commission Financial Management Services 4,100,747 4,157,335 4,227,114 4,298,201 Corporate Support Services 5,256,999 6,117,560 6,558,656 6,534,389 Contribution to Capital 1,566,000 1,616,000 1,666,000 1,716,000 Total City Departments and Commissions 82,931,303 87,478,468 89,751,329 92,278,672 Debt Repayment 12,461,990 13,429,787 14,067,454 14,664,854 Total City Expenditures 95,393, ,908, ,818, ,943,526 Percentage Increase from Previous Year 5.78% 2.88% 3.01% Director of Financial Management Services (Kristine Douglas)... Page 24 of 47

25 AGENDA ITEM 6.3 City of St. Catharines 2018 Forecast Significant Changes from 2017 Draft Expenditure Expenditures: Oper Bud Changes Amount % Base Increase 1,631, % - includes negotiated settlements plus Fire Services estimate 1,631, % Expanded Services 0.00% 0.00% Subtotal Expanded Services % Infrastructure Maintenance/Improvements Operations Equipment Allocation - TES, PRCS & Fire 250, % Building Improvement Reserve Allocation 150, % TES - Winter Control 75, % TES - Sidewalk Replacement 25, % PRCS - Tree contracts/stumping 150, % Capital out of Revenue - annual Capital project commitment 50, % Subtotal Infrastructure Maintenance/Improvements 700, % Staffing: TES - Traffic - 1 FTE 100, % CSS - Information Systems - 2 FTEs 200, % PRCS - Administration - External Funding Coordinator (contract) 60, % Subtotal Staffing Changes 360, % Other : TES StreetLighting - pole condition replacement 100, % CSS - Information Systems - service contracts-new software 350, % CSS - Information Systems - technology 50, % CSS - Information Systems - IT Implementation 48, % CSS - Telecommunications - hardware replacement 45, % FEMS - Auto Extraction Equipment 45, % LCS - New Lektriever for City Documents 45, % PBS - Planning - Creative Cluster Master Plan Update 150, % PBS - Planning - Official Plan Update 100, % PBS - Planning - Heritage Recognition Program 10, % PBS - Planning - Heritage Grant Program 40, % PBS - Planning - Glendale/Welland Canal Secondary Plan 120, % PBS - Planning - West St. Catharones/4th Ave Secondary Plan 130, % PBS - Planning - Project Manager (contract) 102, % CSS - Human Resources - Skills Development Training 45, % CSS - Human Resources - 1 FTE 75, % CAO - Communications - website editor 75, % PRCS - St Catharines Cultural Investment (SCCIP) 48, % PRCS - Festivals (no longer funded through CPF) 116, % PRCS - Museum Special Exhibits (partial through CPF) 17, % EDTS - Physician Recruitment (partial through CPF) 30, % EDTS - Office Space Rent 66, % Civic Receptions (no longer through CPF) 50, % Debt Repayment estimate 964, % Subtotal Other Items 2,823, % Expenditure Increase 5,514, % Director of Financial Management Services (Kristine Douglas)... Page 25 of 47

26 AGENDA ITEM 6.3 City of St. Catharines 2019 Forecast Significant Changes from 2018 Expenditure Forecast Expenditures: Oper Bud Changes Amount % Base Increase 941, % - includes negotiated settlements plus Fire Services estimate 941, % Expanded Services 0.00% 0.00% Subtotal Expanded Services % Infrastructure Maintenance/Improvements Operations Equipment Allocation - TES, PRCS & Fire 250, % Building Improvement Reserve Allocation 150, % TES - Winter Control 75, % PRCS - Tree contracts/stumping 50, % Capital out of Revenue - annual Capital project commitment 50, % Subtotal Infrastructure Maintenance/Improvements 575, % Staffing: CSS - Information Systems - 2 FTEs 200, % Subtotal Staffing Changes 200, % Other : CSS - Information Systems - service contracts-new software 200, % CSS - Human Resources - Skills Development Training 45, % PBS - Planning - Creative Cluster Master Plan Update 80, % PBS - Planning - Official Plan Update 50, % PBS - Planning - Heritage Recognition Program 15, % PBS - Planning - Heritage Grant Program 50, % PBS - Planning - Project Manager (contract) 105, % PRCS - Market Festival/Openings (no longer funded through CPF) 10, % Debt Repayment estimate 637, % Subtotal Other Items 1,193, % Expenditure Increase 2,910, % Director of Financial Management Services (Kristine Douglas)... Page 26 of 47

27 AGENDA ITEM 6.3 City of St. Catharines 2020 Forecast Significant Changes from 2019 Expenditure Forecast Expenditures: Oper Bud Changes Amount % Base Increase 1,436, % - includes negotiated settlements plus Fire Services estimate 1,436, % Expanded Services 0.00% 0.00% Subtotal Expanded Services % Infrastructure Maintenance/Improvements Operations Equipment Allocation - TES, PRCS & Fire 250, % Building Improvement Reserve Allocation 150, % TES - Winter Control 75, % TES - Sidewalk Replacement 25, % PRCS - Tree contracts/stumping 50, % Capital out of Revenue - annual Capital project commitment 50, % Subtotal Infrastructure Maintenance/Improvements 600, % Staffing: PBS - Planning - Project Manager (contract) 107, % Subtotal Staffing Changes 107, % Other : CSS - Human Resources - Skills Development Training 45, % Civic Celebrations ( no longer funded through CPF) 14, % EDTS - Physician Recruitment (no longer funded through CPF) 25, % PBS - Planning - Heritage Grant Program (no longer funded through CPF) 85, % PBS - Planning - Official Plan Update 50, % PBS - Planning - Heritage Recognition Program 15, % PBS - Planning - Civic Square Design Start 150, % Debt Repayment estimate 597, % Subtotal Other Items 981, % Expenditure Increase 3,124, % Director of Financial Management Services (Kristine Douglas)... Page 27 of 47

28 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Actuals Actuals Actuals Office of Mayor and Members of Council 905, , , , % 259, % Grants and Committees 10,000 10,000 8, % 1, % City Departments CAO 1,235,970 1,221,506 1,143,863 14, % 92, % Legal Services and Clerks 2,739,565 2,600,494 3,008, , % -268, % Planning and Building Services 3,870,015 3,819,656 3,699,646 50, % 170, % Fire Services 24,679,001 24,197,713 22,468, , % 2,210, % Economic Development & Tourism 1,017, , ,256 77, % 87, % Operations Commission Transportation & Environmental Services 18,640,808 18,262,483 17,990, , % 649, % Parks, Recreation and Culture Services 16,585,346 16,214,565 15,696, , % 888, % Meridian Centre 661, , ,549-14, % -14, % First Ontario Performing Arts Centre 1,662,192 1,263,432 1,332, , % 329, % Corporate Services Commission Financial Management Services 4,100,747 4,081,892 4,571,630 18, % -470, % Corporate Support Services 5,256,999 5,183,761 4,954,016 73, % 302, % Contribution to Capital 1,566,000 1,400,000 1,408, , % 158, % Total City Departments and Commissions 82,931,303 80,540,308 78,534,990 2,390, % 4,396, % Debt Repayment 12,461,990 12,002,251 12,074, , % 387, % Total City Expenditures 95,393,293 92,542,559 90,609,171 2,850, % 4,784, % Boards and Commissions Library Board 5,636,200 5,572,035 5,572,035 64, % 64, % Transit Commission 10,912,726 10,154,143 10,103, , % 809, % Niagara District Airport 207, , ,793 4, % 4, % Total Expenditures 112,150, ,472, ,488,642 3,677, % 5,661, % Expenditure Summary and Departments with Actual Compari... Page 28 of 47

29 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Office of Mayor and Members of Council Office of the Mayor 307, , ,733 7, % 14, % City Council 254, , ,882 5, % 1, % Other Council Expenses 299,011 68,102 55, , % 243, % General City Memberships 28,400 28,194 26, % 1, % Council Messages 4,905 5,500 4, % % Council Plans/Studies 2,500 10,000 9,804-7, % -7, % Civic Receptions 7,962 7,962 3, % 4, % Total Office of Mayor and Members of Council 905, , , , % 259, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 29 of 47

30 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 CAO CAO's Office 659, , ,735 6, % 30, % Communications 341, , ,211 15, % 37, % Print Centre 234, , ,917-7, % 24, % Total CAO 1,235,970 1,221,506 1,143,863 14, % 92, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 30 of 47

31 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Actuals Actuals Actuals Legal Services and Clerks Department Legal Services 796, , ,492-26, % -102, % City Clerks 323, , ,331-48, % 2, % Elections 98,250 16, ,282 81, % -318, % Licences general 262, , ,822 6, % % Canine/Humane Control 591, , ,961 79, % 92, % School Crossing Guards 667, , ,205 46, % 56, % Total Legal Services and Clerks Department 2,739,565 2,600,494 3,008, , % -268, % Expenditure Summary and Departments with Actual Compari... Page 31 of 47

32 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Planning and Building Services Planning 786, , ,787 11, % 116, % PBS Administration 625, , ,698 24, % 67, % Committee of Adjustment -21,452 2, ,042-23,461-1,167.79% 94, % Community Improvement Plan 204, , ,247 3, % 3, % Heritage Committee 8,000 9,000 5,864-1, % 2, % Building and Plumbing 1,647,629 1,612,992 1,780,663 34, % -133, % Property Standards 486, , ,328-3, % 9, % Zoning 133, , ,101 4, % 9, % Total Planning and Building Services 3,870,015 3,819,656 3,699,646 50, % 170, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 32 of 47

33 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Fire Services Fire Services 24,664,441 24,190,753 22,456, , % 2,208, % Emergency Planning 14,560 6,960 12,593 7, % 1, % Total Fire Services 24,679,001 24,197,713 22,468, , % 2,210, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 33 of 47

34 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Economic Development & Tourism Economic Development 681, , ,454 76, % 74, % Enterprise Centre 74,625 74,418 48, % 25, % Tourism Promotion 261, , , % -12, % Total Economic Development & Tourism 1,017, , ,256 77, % 87, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 34 of 47

35 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Transportation & Environmental Services Stores 318, , ,064-1, % 11, % Equipment Maintenance 839, , , , % 150, % Building Maintenance 440, , ,091 10, % -6, % Building Repairs 1,002, , ,587 42, % 113, % City Hall 680, , ,893 48, % 113, % Lake St Service Centre 496, , ,542-15, % 53, % 6-8 Academy St 35,075 35,128 28, % 6, % 85 Church St % % Courthouse 83,136 80,414 62,674 2, % 20, % 350 Niagara St 59,800 65,537 67,947-5, % -8, % Other Historical Properties 8,003 41,593 36,712-33, % -28, % Sundry City Properties 15,445 20,950 15,621-5, % % Utility and Safety 86,609 84,550 60,190 2, % 26, % Street lighting 2,253,000 2,305,000 2,511,606-52, % -258, % Sidewalk Maintenance 351, , ,673 5, % -15, % Sidewalk Replacement 350, , , % 1, % Sidewalk Overhead 183, , ,774-18, % -8, % TES Administration 790, , ,905 40, % 109, % Roadways General 1,084,572 1,053,889 1,106,562 30, % -21, % Bridges and Culverts 125, , , % 2, % Road Improvement Program 2,306,000 2,306,000 2,279, % 26, % Roads Overhead 2,264,086 2,144,409 1,905, , % 358, % Winter Control 1,580,190 1,569,143 1,797,864 11, % -217, % Winter Control Overhead 535, , ,111 58, % 71, % Street Cleaning 355, , ,302 5, % -19, % Street Cleaning Overhead 142, , ,063-9, % 2, % Drainage General 164, , ,388 2, % 63, % Driveway and Culverts % % Watercourse Cleaning 104,928 54,049 67,070 50, % 37, % Drainage Overhead 406, , ,242-12, % 55, % Safety Signals 238, , ,645 3, % 10, % Signals 253, , ,090 13, % -60, % Street and Sundry Signs 40,612 40,159 25, % 14, % Traffic Control Administration 318, , ,816 6, % 4, % Railway Crossings 27,000 27,000 25, % 1, % Services Rendered 0 0-1, % 1, % Miscellaneous Recoverable 0 0-1, % 1, % Meeting and Training 205, , ,276 3, % 25, % Other Public Work Overhead 235, , ,875-29, % 15, % Environmental Monitoring 257, , ,068-20, % -3, % Total Transportation & Environmental Services 18,640,808 18,262,483 17,990, , % 649, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 35 of 47

36 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Parks,Recreation and Culture Services Cemetery 391, , ,336 85, % -7, % Port Dalhousie Seniors Centre 31,237 31,178 40, % -9, % Dunlop Drive Seniors Centre 32,768 58,086 37,686-25, % -4, % West St Catharines Senior Centre 37,297 36,835 35, % 1, % Merritton Senior Centre 0 27,584 14,538-27, % -14, % Administration 1,240,022 1,250, ,722-10, % 328, % Trees - General 2,089,240 2,123,336 2,013,616-34, % 75, % Tree planting/horticulture 2,108,936 2,033,063 2,051,767 75, % 57, % Parks Division Overhead 1,235,724 1,263,518 1,204,453-27, % 31, % Parks Operations 2,097,708 2,015,313 2,057,860 82, % 39, % Passive Parks Maintenance 468, , ,815 7, % 57, % Kiwanis Sport Field 42,292 31,496 47,093 10, % -4, % Parks Maintenance 325, , ,468 59, % 3, % Happy Rolph's Bird Sanctuary 190, , ,118 26, % -6, % Equipment Acquisitions 275, , , , % 130, % Equipment Maintenance 14,916 19,663 15,023-4, % % Equipment Operation Surplus -280, , , % -6, % Recreation Overhead 951, , , , % 225, % Special Events 60,781 46,959 45,935 13, % 14, % Culture 236, , ,873-11, % 6, % Swimming Pools and Beaches 441, , ,123 17, % 117, % Kiwanis Aquatic Centre 1,622,557 1,741,873 1,365, , % 257, % Queen Elizabeth Centre 2,520 11,620 10,781-9, % -8, % Port Weller Centre 51,471 71,022 56,216-19, % -4, % Russell Ave Community Centre 79,442 55, ,539 24, % -46, % Skate board park 1, ,627 1, % % Carousel 90, , ,598-43, % -34, % Port Dalhousie Harbour -50,724-63,576-70,425 12, % 19, % Harriet Tubman Programming 9, , % 9, % Garden City Arena Operations 677, , ,676-89, % -254, % Bill Burgoyne Arena 233, , ,601 58, % -8, % Haig Bowl Arena 16,012 25,633 14,505-9, % 1, % Merritton Arena 47,380 50,676 49,993-3, % -2, % Seymour Hannah Complex 108,495 90, ,293 17, % -186, % Municipal Golf Course 244, , ,592 59, % 19, % Fairview Golf Course 0 3, , % % Concessions -19,800-20,800-18,162 1, % -1, % Merritton Community Centre 15,294 15,178 18, % -3, % Grantham Lions/Optimist 29,593 27,696 27,696 1, % 1, % Greening/Naturalization program 38,000 38,000 37, % % Special Projects , % 13, % Welland Canal Centre Gift Shop -71,150-53,650-73,963-17, % 2, % Museum 627, , , , % 129, % Welland Canal Centre 587, , , , % -62, % Morningstar Mill 95, ,287 93,253-14, % 2, % Events/Market Operations 97, ,272 78,122-5, % 18, % Grape and Wine Festival 38,000 38,000 36, % 1, % Labour Day Parade 6,500 6,500 6, % % Christmas Lighting 15,000 15,000 24, % -9, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 36 of 47

37 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Actuals Actuals Actuals Total Parks,Recreation and Culture Services 16,585,346 16,214,565 15,696, , % 888, % Expenditure Summary and Departments with Actual Compari... Page 37 of 47

38 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Actuals Actuals Actuals Meridian Centre Meridian Centre 661, , ,549-14, % -14, % Total Meridian Centre 661, , ,549-14, % -14, % Expenditure Summary and Departments with Actual Compari... Page 38 of 47

39 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Performing Arts Performing Arts 1,662,192 1,263,432 1,332, , % 329, % Total Performing Arts 1,662,192 1,263,432 1,332, , % 329, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 39 of 47

40 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Financial Management Services Finance 1,713,346 1,647,718 1,439,439 65, % 273, % Property Management 215, , , % 18, % Purchasing 286, , ,243-11, % 17, % External Audit 30,000 30,000 31, % -1, % Copying - General 26,000 26,000 24, % 1, % Insurance - General 1,500,000 1,500,000 1,487, % 12, % Retirement Allowance 0 3,000 2,692-3, % -2, % Other Benefits 70,000 70,000 70, % % Joint Staff Meetings 1,200 1, % % Actuarial Valuations 0 8,000 8,000-8, % -8, % Bank Charges 17,120 42,600 43,219-25, % -26, % Collection Costs 6,000 6,000 6, % % Provision for Allowances , % -742, % Employee Suggestion Program % % Miscellaneous-general 40,000 40,000 96, % -56, % Postage - general 195, , , % 41, % Total Financial Management Services 4,100,747 4,081,892 4,571,630 18, % -470, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 40 of 47

41 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Corporate Support Services Customer Service 901, , ,679 60, % 27, % Technology Centre 2,756,638 2,751,924 2,612,674 4, % 143, % Telecommunications 257, , , % 51, % Long Service Recognition 23,500 23,500 26, % -3, % Human Resources 1,244,931 1,235,147 1,142,296 9, % 102, % Staff Development 15,000 15,000 20, % -5, % Employee Safety 57,800 57,800 68, % -10, % Union Bargaining Matters 0 0 1, % -1, % MVP Activities 1,000 2,500 2,306-1, % -1, % Total Corporate Support Services 5,256,999 5,183,761 4,954,016 73, % 302, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 41 of 47

42 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Library Board Library Board 5,636,200 5,572,035 5,572,035 64, % 64, % Total Library Board 5,636,200 5,572,035 5,572,035 64, % 64, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 42 of 47

43 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Transit Commission Transit Commission 9,311,860 8,766,035 8,715, , % 596, % Paratransit 1,600,866 1,388,108 1,388, , % 212, % Total Transit Commission 10,912,726 10,154,143 10,103, , % 809, % Actuals Actuals Actuals Expenditure Summary and Departments with Actual Compari... Page 43 of 47

44 AGENDA ITEM 7.4 City of St Catharines 2017 Operating - Expenditures by Department,Board or Committee 2017 Actuals Actuals Actuals Niagara District Airport Niagara District Airport 207, , ,793 4, % 4, % Total Niagara District Airport 207, , ,793 4, % 4, % Expenditure Summary and Departments with Actual Compari... Page 44 of 47

45 AGENDA ITEM 7.5 Memorandum To: From: Standing Committee Shelley Chemnitz, Commissioner, Corporate Services Date: February 3, 2017 Subject: Staff Complement Staff Request for 2017 In planning for 2017 and beyond a number of departments within the Corporation identified the need for additional staff resources. Given the current budget pressures, staff has deferred these requests to a future budget year. Recognizing that Council s direction and the Standing Committee s goal is to focus on long-term financial planning and multi-year budgeting, the staff requests have been provided in Appendix 1. The 2017 draft budget includes the increase of two to the staff complement: the application expeditor to be shared by Planning and Building Services and Economic Development departments and a contract position has been moved to a full-time position for the Mayor/CAO s Offices administration. As Council approved changes to the job classification and salary range by-law, senior management has been given the authority to make adjustments to staff complement that does not add to the number of employees but instead moves resources to where they are needed. Any changes and modifications comply with the Council-approved staff complement and the overall amount budgeted for salaries. Department Staff Adjustments 2017 Mayor 1 1 Chief Administrative Officer Legal and Clerks Services Planning and Building Services Fire and Emergency Management Economic Development and Tourism 8 8 Transportation and Environmental Services Parks, Recreation and Culture Services Financial Management Services Corporate Support Services Total Attachment Requests for New Staff Commissioner of Corporate Services Memo - Staff Complement Page 45 of 47