Performance and Expenditure Report

Transcription

1 TRANSPORTATION PLANNING Fiscal Year 20 Performance and Expenditure Report (July 1, 2015 to June 30, 20) September 8, 20

2 Acknowledgements Title OKI FY 20 Performance and Expenditure Report Date September 8, 20 Agency Project Manager Ohio-Kentucky-Indiana Regional Council of Governments Mark R. Policinski, Executive Director Robert Koehler, Deputy Executive Director Mark R. Paine, TIP Manager

3 FY 20 Performance and Expenditure Report Table of Contents Introduction... i Revisions to FY 20 UPWP... ii 601 Short Range Planning Transportation Improvement Program Surveillance Transportation and Homeland Security Transportation and Homeland Security: Hamilton County EMA Transportation Planning: System Management Transportation Planning: Freight Conference Long Range Planning: Land Use Fiscal Impact Analysis Model Fiscal Impact Analysis Model Web Based Maintenance & Startup Participation Plan Regional Clean Air Program Solar Ready II Program Commuter Assistance Services: Rideshare /674.2 JARC/New Freedom Coordinated Transportation Plan Section 5310 Program New Freedom Pass Through SORTA Planning Studies TANK Planning Studies Middletown Transit Planning Studies Clermont Transportation Connection Planning Studies Butler County Regional Transit Authority Planning Studies Warren County Transit Planning Studies OH Exclusive: Regional Transportation Planning Organization Pilot Program IN Exclusive: Dearborn County Transportation Planning (PL)... 43

4 685.2 IN Exclusive: Dearborn County Transportation Planning (STP) IN Exclusive: Bright 74 Corridor Study Consultant Services KY Exclusive: Kenton KY 536 Scoping Study (PL Discretionary) KY Exclusive: Transportation Planning Activities Unified Planning Work Program Transportation Program Reporting Mobile Source Emissions Planning Transportation Planning Budget Summaries: Ohio PL Budget and Expenditures FY Kentucky PL Budget and Expenditures FY Indiana PL Budget and Expenditures FY JARC and New Freedom Budget and Expenditures FY Ohio, Kentucky and Indiana STP (SNK) Budget and Expenditures FY Solar Ready, RTPO Mentor and SHRP2 Budget and Expenditures FY Clean Air Program Budget and Expenditures FY Rideshare Program Budget and Expenditures FY

5 Introduction to OKI FY 20 Performance and Expenditure Report The Performance and Expenditure report describes the urban transportation planning activities performed or managed by the Ohio-Kentucky-Indiana Regional Council of Governments (OKI), the Metropolitan Planning Organization (MPO) for the Cincinnati urbanized area. The report covers fiscal year 20, beginning July 1, 2015 through June 30, 20. In addition, reports have been provided by the transit agencies serving the region describing planning activities undertaken during the same time period. Applicable federal statues are 23 USC 134 and 49 USC The primary federal regulations are 23 CFR 450 and 49 USC 613. The urban transportation planning area encompasses an area of 2,636 square miles with a population of 1,999,474 (2010 Census) in Butler, Clermont, Hamilton and Warren counties in Ohio; Boone, Campbell and Kenton counties in Kentucky; and Dearborn County in the State of Indiana. The OKI region is part of the 15-county Cincinnati- Middletown, OH-KY-IN Metropolitan Statistical Area (June 2003 definition) with a population of 2,130,151 (2010 Census). This report contains details on activities undertaken by OKI during the fiscal year for each work element in the Unified Planning Work Program (UPWP). Promised products are shown for each work element, along with their programmed completion dates. A date of (10/15) indicates the product was to be completed by October If the promised product is delayed for some reason, this will be listed at the end of each work program element section under the Delays/Problems/Corrective Actions section. Some promised products are on-going and will be listed as such. Other work elements are completed on an as needed basis and are listed as necessary. Detailed funding budgets and expenditures by type (i.e. Planning PL, Surface Transportation Program STP, Congestion Mitigation/Air Quality CMAQ, etc.) and state are shown in tables on pages These tables provide detailed information for each work element in the Fiscal Year 20 UPWP. i

6 Revisions to OKI FY 20 UPWP Revision #1 (Effective 11/1/15) 1) FY 20 PL updated to agree with PID ) FY 2015 PL carryover updated to actual (expended 11/15, invoiced 12/15) 3) ODOT RTPO funding updated to agree with PID Revision #2 (Effective 1/14/) 1) Addition of KBT meeting as a professional development activity under Kentucky Exclusive: Transportation Planning Activities Revision #3 (Effective 5/26/) 1) Realignment of PL funding between tasks to meet with 10% over/under threshold, per the request of KY FTA Revision #4 (Effective 6/30/) 1) OKI fiscal year end realignment of PL funding between tasks to meet the 10% over/under threshold ii

7 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM 601 SHORT RANGE PLANNING State State FUNDING BUDGET: Federal/Ohio ODOT FHWA/KYTC* FTA/KY* KYTC* LOCAL TOTAL FY 2015 CARRYOVER: $13,349 $1,669 $2,171 $658 $136 $2,239 $20,222 FY 20 FUNDING: $51,834 $6,479 $8,432 $2,554 $527 $8,699 $78,525 * KYTC does not allow carryover. Please see table on page 55 for detailed funding budget and expenditure figures for Kentucky federal, state and local funds. EXPENDITURES: EXPENSES PAID FROM 15 FUNDS: $20,222 EXPENSES PAID FROM FUNDS: $61,576 % FY 15 CARRYOVER UTILIZED: 100% % FY BUDGET UTILIZED: 78%* PERCENT WORK COMPLETED: 100% * All promised products completed under budget, remaining funds will be spent in early fiscal year PROMISED PRODUCTS: (1) Documentation supporting technical assistance to local communities in various elements of transportation/bicycle/pedestrian planning, engineering, etc. (as appropriate) (2) Administration of OKI s Transportation Alternatives and Safe Routes to School Program. (on going) (3) Transit planning assistance to any of the transit systems in the OKI region consistent with identified needs, including Human Services Transportation Coordination, as required under MAP 21 (as appropriate) WORK COMPLETED: (1) Staff disseminated bike maps to interested citizens. Staff attended the Connecting City Trails Meeting. The group is in the end stages of completing the final report. Staff review and ranked the CMAQ applications. Staff continued to add bike rack location and pictures to the ARC GIS mobile bike rack app. Staff attended the Tri State Trails Quarterly Meetings in July, October, January. Items discussed were the feedback from the Strategic Planning Session and how to incorporate the suggestions and upcoming bike events. Items discussed included the Cincinnati Connects final report, the FAST Act and what it means for bike and ped programs and opening day for trails. Staff attended the Tri State Trails Executive Meetings in August, September, October, November, February, March, April, May and June. Items discussed were updates on various trails throughout the region and various funding sources available for trail projects. The group discuss upcoming events and prioritizing projects for the 2040 Long Range Plan update letters of support policy, strategic plan update, ODOT bike route recommendations. Items discussed were the finalized committee structure, bike month events, TA call for projects and the 2040 draft project list. On September 17, Staff attended ODOT s bike route designation update meeting in Columbus 1

8 Staff attended the Cincinnati Connects meetings in August to work with Kolar Design to layout and design the one page flyer. Staff also attended meetings in October and November to work on the final report. During December, their final report to link the 4 major city trails was released. On October 19, Staff met with Warren County officials to discuss funding opportunities available for trail projects. Staff participated in AAA bike event to announce road service for bicycles (2) Staff met with KYTC and representatives from Independence, Kentucky to discuss the possibility of moving up the Madison Pike Sidewalk Replacement TA project. During August, Staff attended the Connecting City Trails Meeting. The group worked with Kolar Design to layout and design the one page flyer. On September 11, Staff met with Newport and KYTC to discuss the Red Bike TA project scheduled in FY17. On November 17, Staff attended meetings with ODOT District 8 and various sponsoring agencies to lockdown FY17 TA projects by date and FY18 projects by quarter. On January 12, Staff met with the city of Montgomery to discuss their upcoming projects and possible funding sources. On March 8, OKI hosted a workshop for TA/STP/SNK applications. Staff presented information on filling out the application, important deadlines and funding limits. Twelve applications requesting more than $6.5 million in TA funds were received by the May 31, 20 deadline. On July 15, Staff attended a public meeting in Wyoming for the road diet on Springfield Pike. (3) The following transit Amendments were approved by the OKI Executive Committee/Board of Directors: o Amendment #2A on September 10, 2015 for BCRTA, CTC and SORTA o Amendment #3 on October 8, 2015 for TANK o Amendment #4 on November 12, 2015 for BCRTA, OKI and SORTA o Amendment #6 on February 11, 20 for BCRTA o Amendment #8 on May 12, 20 for SORTA The transit agencies in the Cincinnati urbanized area approved a federal funding agreement describing how the federal funds allocated to the region will be split between the five transit agencies Butler County RTA, CTC, SORTA, TANK and Warren County Transit. A letter was sent from OKI on May 5, 20. Staff and the Oversight Team reviewed and scored the second round of Section 5310 applications. Twenty one vehicles, preventive maintenance, Demand Response and ADA ITS Software were awarded by the OKI Executive Committee on November 12, 2015 through approval of Resolution DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None 2

9 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM 602 TRANSPORTATION IMPROVEMENT PROGRAM State State FUNDING BUDGET: Federal/Ohio ODOT FHWA/KYTC* FTA/KY* KYTC* LOCAL TOTAL FY 2015 CARRYOVER: $20,137 $2,517 $3,276 $992 $205 $3,379 $30,506 FY 20 FUNDING: $83,172 $10,397 $13,530 $4,098 $846 $13,957 $126,000 * KYTC does not allow carryover. See tables on page 55 for detailed funding budget and expenditure figures for Kentucky federal, state and local funds. EXPENDITURES: EXPENSES PAID FROM 15 FUNDS: $30,506 EXPENSES PAID FROM FUNDS: $107,262 % FY 15 CARRYOVER UTILIZED: 100% % FY BUDGET UTILIZED: 85%* PERCENT WORK COMPLETED: 100% *All promised products completed under budget, remaining funds will be spent in early fiscal year PROMISED PRODUCT: (1) Staff will monitor and expedite projects in the region using OKI allocated federal funds through meetings with ODOT, KYTC, INDOT and local sponsors; work with ODOT District 8 to lock down projects for fiscal years 2017 and (as necessary) (2) TIP amendments and TIP Administrative Modifications. (as necessary) (3) Continue refinement of the TIP on Demand on the OKI website and the smart mobile device applications. (as necessary) (4) Regional prioritization of TRAC applicant projects. (as necessary) (5) An annual listing of obligated highway, transit and planning projects funded with federal funds will be published within 90 days of the end of the state fiscal year for Ohio and Indiana projects (9/30/15) and within 90 days of the end of the federal fiscal years for Kentucky projects. (12/31/15) (6) Annual self certification of the metropolitan planning process. (5/) (7) The TIP will include transportation performance measures which will be tracked and evaluated over time. WORK COMPLETED: (1) Staff continued to review the status of Ohio highway projects through weekly reports from ODOT showing the status of projects planned through FY Staff contacted Local Project Agencies (LPA s) in Ohio throughout the year to ensure projects planned for FY 20 were on track to have funds encumbered before the end of the fiscal year. At the end of FY 20 the following amounts of sub allocated Ohio federal funds were encumbered: $27,285,099 STP, $7,830,017 CMAQ and $1,260,804 TA. Staff worked closely with KYTC District 6 and LPA s to ensure projects funded with SNK were encumbered during FY 20. Funds were encumbered for the following projects: Thomas More Parkway in Crestview Hills, KY 1120 sidewalks over IR471 in Campbell County, Carothers Road in 3

10 Newport, Dudley Road in Edgewood, Johnson Road in Covington, Dixie Highway in Ft. Mitchell, Latonia Avenue in Covington and Turfway Road in Boone County. In Indiana, staff worked with INDOT Seymour District and LPA s to advance projects in Dearborn County. Federal STP funds were encumbered for State Street reconstruction in West Harrison, Indiana/Harrison, Ohio, State Line Road in Greendale, and the Bright 74 Corridor Study. Transportation Alternative (TA) federal funds were encumbered for a sidewalk project in Aurora. Staff attended quarterly meetings with ODOT and INDOT and various LPA s to review the status of highway projects funded with federal funds sub allocated to OKI. These meetings included the Butler County Engineer/TID; the Clermont County Engineer/TID; the city of Cincinnati; Hamilton County; Greendale, Indiana; Aurora, Indiana and Dearborn County. The FY 2017 and 2018 lock down meetings for Ohio highway projects was held at ODOT District 8 on November 17. LPA s participating in the meetings included: Anderson Township, Columbia Township, city of Fairfield, Green Township, city of Hamilton, Hamilton County, Village of Mariemont, Mason, Middletown, Montgomery, Sycamore Township and the city of Wyoming. (2) TIP Administrative Modification #1 through #9 were approved by the ICC during the fiscal year; TIP amendments #1 through #9 were approved by the Board of Directors/Executive Committee during the fiscal year. The modifications and amendments applied to highway, transit and planning projects listed in the FY TIP. Copies of the signed modifications and amendments were forwarded to ODOT, KYTC and INDOT for addition to the STIP s. (3) The TIP on Demand website was upgraded with additional mapping capabilities. Individual projects can now be viewed on a map via a button style link. An overview map provides context and informs users of the project s location within the region. Text was added to the home page showing when the site was last updated. The capability to search by PID number was also added. (4) Staff ranked Ohio TRAC projects and provided such to the TRAC for consideration. Staff presented highlights of region priority projects to the TRAC Board at their regional meeting held in Middletown on October 13, (5) The annual listing of obligated projects report for Ohio and Indiana was completed and posted to the OKI website by September 30, The annual listing of obligated projects report for Kentucky was completed and posted to the OKI website by December 31, Ohio and Indiana use the state fiscal year as their benchmark; Kentucky uses the federal fiscal year. (6) The annual self certification that the regional planning process is being carried out by OKI in conformance with all applicable federal regulations was completed through the approval of Resolution by the Board of Directors on April 14, 20. (7) OKI staff conducted a meeting with the performance based planning subcommittee of the ICC. The subcommittee discussed possible performance measures, mostly in advance of final federal guidance, for use in the 2040 Regional Transportation Plan Update. In June, OKI adopted the 2040 Plan Update. The 2040 Plan Update included regional data on 17 performance measures and reported on the impact of the 2040 Plan on system performance. A website was created dedicated to ongoing reporting of the regions transportation performance. OKI staff continues to process data in cooperation with state DOT s and this cooperation extends to refining performance measures and developing performance targets. Performance metrics have been incorporated into the TIP project prioritization process that OKI uses to help evaluate and fund STP, TA and CMAQ projects. DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None 4

11 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM SURVEILLANCE State State FUNDING BUDGET: Federal/Ohio ODOT FHWA/KYTC* FTA/KY* KYTC* LOCAL TOTAL FY 2015 CARRYOVER: $428,429 $53,554 $69,692 $21,109 $4,356 $71,898 $649,038 FY 20 FUNDING: $1,040,183 $130,023 $9,206 $51,250 $10,575 $174,563 $1,575,800 * KYTC does not allow carryover. See table on page 55 for detailed funding budget and expenditure figures for Kentucky federal, state and local funds. EXPENDITURES: EXPENSES PAID FROM 15 FUNDS: $649,038 EXPENSES PAID FROM FUNDS: $1,3,621 % FY 15 CARRYOVER UTILIZED: 100% % FY BUDGET UTILIZED: 84%* PERCENT WORK COMPLETED: 100% *All promised products completed under budget, remaining funds will be spent in early fiscal year PROMISED PRODUCTS: (1) Updated transportation system characteristics data files, including updated highway network, transit network and other transportation supply data files. (on going) (2) Updated travel data files, including traffic counts and transit ridership figures. Contract for traffic data collection. Maintain traffic counting equipment and capabilities (potentially by purchasing additional equipment). (on going) (3) An updated, refined and enhanced four step travel demand, air quality model, data processing routines and progress towards an activity based travel model known as the Ohio Disaggregate Modeling System (ODMS) (ODOT contract). Streamlined internal workflow for presenting model data. (on going) (4) Revised zonal socio economic files for 2010, 2020, 2030 and (as needed) (5) Providing support to the U.S. Census Bureau and processing of data requests from local governments, citizens and others. (as requested) (6) Up to date GIS software. (6/) (7) Updated geographic databases. (on going) (8) New online web mapping applications. (as needed) (9) Traffic simulation products in support of overall planning process. Enhanced 3 D visualization presentations and techniques. (as appropriate) (10) Participation in regional homeland security efforts such as the Emergency Preparedness Collaborative. Improved GIS data sharing and collaboration within the regional homeland security community including presentation to stakeholders and community leaders and funding agencies as appropriate. (on going) (11) Crowd sourced data collection applications. (as needed) 5

12 WORK COMPLETED: (1) Staff collected several traffic counts and some bicycle and pedestrian counts. Staff continued work on a webmap to show bicycle and pedestrian counts to the public and to stakeholders. (2) Staff has collected traffic count data from TEC and DLZ and has completed processing. (3) Staff continued work on bugfixes to the next version of the travel model. Items addressed include the truck model, E+C transit, the ODOT Capacity Calculator (freeway and expressway capacities) and volume delays. Staff also found and fixed issues in the transit model and made some adjustments to the mode choice and distribution models. Staff utilized the model for various tests including fulfilling scenario run requests from ODOT and the city of Cincinnati to check model sensitivity and reasonableness. Staff provided model data to three consultants and ODOT for their use on multiple projects. Staff participated in conference calls with ODOT regarding the Ohio Disaggregate Model System project and worked with data needed for model estimation. The university data collection for the model was completed and sent to ODOT s consultant. Staff attended the Ohio Model User Group and Indiana User Group Meetings. Staff began creating a web map to show travel model matrix data. Staff provided traffic counts and model data for the Bright 74 study. Staff revised and delivered traffic forecasts for the Butler County TID (Liberty Way) and for the Warren County TID. Staff continued backend work on the traffic counts database. A few bad counts were located and removed from the database, and staff has worked on an interface to ease getting data out of the database. (4) Staff continued acquiring and processing residential building permits issued from January 1, 2010 to December 31, 2014 for all jurisdictions in the OKI region. Once processed, the new residences will be geocoded in ArcMap, aggregated by traffic analysis zone (TAZ), and then added to existing 2010 TAZ household counts to establish household estimates for the 2015 base year socioeconomic database. Staff identified the number of pupils in elementary and secondary grades for all of the public and private schools in the Ohio counties of the OKI region. Further, staff identified enrollments at post secondary institutions. The school records will be geocoded and aggregated into traffic analysis zones (TAZs) to establish the various counts of enrollment for the 2015 base year socioeconomic database. Staff also began verifying that all large employers were included in the database. Staff completed processing year 2015 individual business records obtained by INDOT from InfoUSA for Dearborn County. Addresses for the businesses were corrected as necessary. Upon completion of this step, the individual business locations were geocoded in ArcMap. Finally, locations were aggregated by Traffic Analysis Zones (TAZ). This data will be input into the travel demand model. 6

13 Similarly, processing of year 2015 business records for the Ohio counties in the OKI region was completed with business locations geocoded and then aggregated by TAZ. This data will be input into the travel demand model. Staff identified the locations and number of rooms in hotels and motels in the Ohio counties of the OKI region and Dearborn County. This data will be input into the travel demand model. Staff participated in a webinar on Using American Community Survey (ACS) Estimates and Margins of Error sponsored by the U.S. Census Bureau on April 6, 20. Staff participated in a webinar on The New ACS On line Community presented by the Population Reference Bureau on April 28, 20. Staff participated in a webinar on How to Use American Community Survey (ACS) Geodatabase files and ArcMap Webinar sponsored by the U.S. Census Bureau on May 18, 20. Staff began geocoding all residential building permits for the OKI region. (5) Staff attended the annual Kentucky state data center conference held at the University of Louisville on August 7, Staff participated in a webinar entitled "Dynamic Mapping of Job and Labor Access for the New York Metropolitan Region" on September, Staff participated in a webinar entitled " Using LEHD Data to Analyze Economic Development Districts on October 21, On October 27, 2015, staff participated in a webinar that demonstrated use of data gathering and manipulation tools available from the Missouri Census Data Center website. Staff received 2015 Quarterly Census Employment and Wages spreadsheet data from the Ohio Department of Transportation and began preparing the individual business records for geocoding in ArcMap. The geocoded employment associated with each business will be aggregated into traffic analysis zones (TAZs) to establish estimates of employment for the 2015 base year socioeconomic database. On November 9, 2015, staff participated in a Town Hall Meeting webinar in which participants provided feedback on which data tables could be omitted from the Census Transportation Planning Products (CTPP). The Census Bureau, going forward, will provide only onethird of the tabulations it had previously provided for the CTPP. Staff participated in a Local Employment Dynamics webinar on December, 2015 entitled "Job to Job (J2J): An Introduction to Using the Data sponsored by the U.S. Census Bureau. Staff viewed a webinar sponsored by the U.S. Census Bureau entitled The Spatial Structure of American Employment on February 17, 20. The webinar demonstrated how Longitudinal Employer Household Dynamics (LEHD) data can be used to identify areas of employment concentration within metropolitan areas. Staff viewed a webinar sponsored by the U.S. Census Bureau entitled Introduction to the ACS Public Use Microdata Sample (PUMS) Files on February 17, 20. The webinar presented instruction on how to access and manipulate PUMS data based on American Community Survey records. 7

14 Staff participated in a webinar on Visualizing Job to Job Flows sponsored by the Council for Community and Economic Research on June 15, 20. (6) Staff installed the new version of ArcGIS Staff attended the ESRI International User Conference in San Diego, CA on July 20 24, Staff attended the Ohio GIS Conference in Columbus, OH on September 21 23, Staff updated license files for all ArcGIS software. Staff attended the Kentucky GIS Conference in Owensboro, KY on October 12 14, Staff began testing ArcGIS Staff attended the ESRI led online training Deploying and Maintaining a Multiuser Geodatabase on April 25th & 26 th. Staff attended the MPO GIS user group meeting on April 29, 20 in Indianapolis. Staff began rolling out version 10.4 of the ArcGIS software program to OKI Staff. Staff attended the Indiana MPO GIS User group meeting in Indianapolis, IN on June 23, 20 and gave a presentation on GIS mapping applications developed by OKI. Staff attended the ESRI User conference in San Diego, CA on June 27, 20 July 1, 20. (7) Staff updated the following layers: TIP layer, highway shield annotation layer, address point layer, bus route layer, railroad layer, park and ride layer and the national bridge inventory. Staff updated the street centerline file including speed limit, National Highway System, STRAHNET and number of lanes attributes. Staff downloaded the Open Street Map roadway network and developed a network dataset and network dataset service for the region. Staff developed a python script for acquiring Waze traffic data. Staff completed the process of obtaining up to date county level GIS data for the region. Staff updated functional classification on the street centerline file for Boone, Campbell & Kenton Counties per changes requested by KYTC. Staff updated NHD stream data. Staff transferred intersection attributes to the Highway Network nodes. Staff began processing updated crash data records from ODOT & KYTC. Staff updated the bicycle trail inventory. Staff digitized the draft list of projects for the 20 LRP update. Staff made revisions to the draft list of projects for the 20 LRP update. Staff made updates to the database schema for the Parks and Preserves layer and began the process of updating the layer. (8) Staff made modifications to the TIP on Demand including adding Line Item projects to the application. Staff also added search by PID functionality to the TIP on Demand. 8

15 Staff updated the Environmental Resources Viewer from a Flex based application to JavaScript for the next round of environmental consultations. Staff continued development of the Buffer Index mapping application. Staff developed a JavaScript version of the Project Application Assistant and modified it to include roadway functional classification and urbanized boundary mapping options. Staff made the final set of changes to the Environmental Resources viewer for the environmental consultation process. Staff developed an environmental justice population viewer for the long range plan. During May, staff made updates to the traffic counts website. Staff made modifications to the Project Application Assistant. (9) No activity this period. (10) Staff continued the partnership with the RAVEN911 team. (11) Staff continued the process of collecting crowd sourced bicycle rack data for the OKI region by utilizing ArcGIS online and collector for ArcGIS. DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None 9

16 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM TRANSPORTATION & HOMELAND SECURITY State State FUNDING BUDGET: Federal/Ohio ODOT FHWA/KYTC FTA/KY KYTC LOCAL TOTAL FY 20 FUNDING: $0 $0 $0 $0 $0 $0 $0 EXPENDITURES: EXPENSES PAID FROM FUNDS: $0 % FY BUDGET UTILIZED: 0%* PERCENT WORK COMPLETED: 100% *All promised products completed under budget, remaining funds will be spent in early fiscal year PROMISED PRODUCTS: (1) New GIS layers used to support cooperative transportation planning and Homeland Security efforts. (on going) (2) Online mapping viewers capable of presenting a Common Operating Picture for the Region. (6/) WORK COMPLETED: (1) No activity this period (2) No activity this period DELAYS/PROBLEMS/CORRECTIVE ACTIONS: Hamilton County EMA did not request any updates to or development of new cooperative datasets during this reporting period. 10

17 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM TRANSPORTATION & HOMELAND SECURITY: HAMILTON COUNTY EMA FUNDING BUDGET: Other TOTAL FY 20 FUNDING: $85,000 $85,000 EXPENDITURES: EXPENSES PAID FROM FUNDS: $62,353 % FY BUDGET UTILIZED: 73%* PERCENT WORK COMPLETED: 100% PROMISED PRODUCTS: (1) Additional GIS layers used to support planning and Homeland Security efforts. (on going) WORK COMPLETED: (1) Staff updated and consolidated the AIS feeds in RAVEN911. Staff performed weekly maintenance checks on RAVEN911 data feeds and widgets. Staff completed development of an application that will automate the update process for many of the layers contained within RAVEN911. Staff completed work on a motorcade widget for RAVEN911. Staff completed updating LEPC facilities in RAVEN911. Staff updated the AIS symbology in RAVEN911. Staff completed development of the JavaScript version of RAVEN911 desktop. Staff finalized the river float widget. Staff developed a dialysis layer for RAVEN911. Staff consolidated the perimeter and containment widgets into a single widget. Staff added additional stream spill response sites along the Ohio River to the stream spill response widget. Staff developed a combined Street View and Bird s Eye View Widget. Staff developed a tool for importing KML files into RAVEN911. Staff updated the sign in screen functionality for RAVEN911. DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None 11

18 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM TRANSPORTATION PLANNING: SYSTEM MANAGEMENT State State FUNDING BUDGET: Federal/Ohio ODOT FHWA/KYTC* FTA/KY* KYTC* LOCAL TOTAL FY 2015 CARRYOVER: $139,854 $17,482 $22,750 $6,891 $1,422 $23,470 $211,869 FY 20 FUNDING: $748,992 $93,624 $121,839 $36,903 $7,615 $125,695 $1,134,668 * KYTC does not allow carryover. See table on page 55 for detailed funding budget and expenditure figures for Kentucky federal, state and local funds. EXPENDITURES: EXPENSES PAID FROM 15 FUNDS: $211,869 EXPENSES PAID FROM FUNDS: $876,519 % FY 15 CARRYOVER UTILIZED: 100% % FY BUDGET UTILIZED: 77%* PERCENT WORK COMPLETED: 100% *All promised products completed under budget, remaining funds will be spent in fiscal year PROMISED PRODUCTS: (1) Updated OKI 2040 Regional Transportation Plan with performance measures developed in coordination with state DOT s and transit providers (6/) (2) Coordination with ODOT, KYTC, local governments and major transit agencies on options for improving the management and operation of the existing transportation system. Participation in regional, state and national forums on transportation planning issues, including updates of state DOT transportation plans (on going) (3) Ongoing performance based Congestion Management Program. Speed data from FHWA, ODOT and KYTC will be integrated into the current OKI travel time database. OKI will collect intersection turning movement counts at key locations within Northern Kentucky. OKI travel time collection using OKI vehicles may occur if needed (on going) (4) An updated ITS Architecture and ITS Plan. (12/15) (5) Project development activities for future transportation corridor or special studies including, but not limited to, benefit/cost analysis, bus rapid transit, Eastern Corridor, etc. (as appropriate) (6) Identification of high crash concentrations locations (as needed). Performance of a limited number of safety studies for stakeholders as requested and resources permit. Cooperation with ODOT and KYTC in the review of their SHSP. Existing conditions data for use in the 2040 Plan update. Safety performance measures and targets. (as needed) (7) Project level traffic forecasts, turning movements and traffic simulation as requested utilizing the regional travel model and other software as appropriate. (as requested) (8) Continued outreach and coordination with freight stakeholders. Development of the freight component of the regional transportation system. (on going) (9) Revised project scoring process for the OKI Regional Transportation Plan incorporating metrics derived to track performance measures, security and economic vitality. (9/15) (10) Consultations with multidisciplinary agencies on the development of the transportation plan and continued discussion of potential environmental mitigation strategies that are regional in 12

19 scope. Staff will identify potential performance measures and data needs associated with regional environmental resources, climate change and livability. Continue to inform local governments of ADA Transition Plan requirements. (on going) WORK COMPLETED: (1) Staff completed the year long update of the 2040 Regional Transportation Plan with adoption by the OKI Board on June 9, 20. On going public involvement and monthly presentations were conducted throughout the process. The Plan represents the first on line, all electronically prepared Plan. (2) Staff participated in the following training and coordination meetings during the fiscal year: o Anderson Township 4/4/ o Banks Development Team 3/23/, 4/8/ o Bike/Ped Pilot Count Program conference call with FHWA 8/7/15 o Bright 74 Open House 6/22/ o Butler County TID 8/10/15, 11/9/15, 12/7/15, 1/11/, 3/11/, 5/9/, 6/13/ o Cincinnati Barge and Rail CMAQ project 11/24/15 o City of Cincinnati 7/21/15, 3/24/, 3/31/ o Clermont County TID 7/10/15, 9/11/15, 10/9/15, 11/13/15, 3/14/, 4/8/, 5/13/, 6/10/ o Conference on Freight 9/14 /15 o CORBA 11/4/15 o CSX 9/3/15 o Eastern Corridor Partners 7/29/15, 8/6/15, 9/3/15, 3//, 4/7/ o Edgewood (KY) 1/29/15 o Great Miami River Trail 6/14/ o HSSAI Research on Regional Organization Resilience Efforts 11/19/15 o Hamilton County Thoroughfare Plan 7/23/15, 11/20/15 o Hamilton County TID 9/28/15, 10/26/, 11/23/15, 3/14/, 5/23/, 6/27/ o ITS Capabilities Workshop 5/14/ o ITSA Stakeholders 5/11/ o KYTC Central Office visit at OKI 4/12/ o KYTC Quarterly Meetings in October and April o Metro Futures 9//15, 10/1/15, 11/5/15, 12/3/15, 1/25/ o Metro State of Metro Annual Meeting 12/11/15 o Montgomery (OH) 1/12/ o NARC Annual Conference 6/25 29/ o Newport (KY) Streetcar 3/17/, 4/20/, 5/20/ o Northern KY Legislative Caucus public meeting 10/23/15 o OARC 7/24/15, 9/25/15, 3/25/ o ODOT Kenwood Transportation Analysis 11/23/15 o ODOT Planning 3/23/ o ODOT project manager regarding Eastern Corridor 9/9/15 o Ohio Statewide Urban CMAQ Committee 9/25/15 o Ohio Transportation Engineering Conference 10/27 28/15 o OKI Prioritization Subcommitee 8/11/15 13

20 o Silverton (OH) 1/11/ o Southwest Ohio Regional Transit Authority 3/2/ o Transit Authority of Northern Kentucky 1/15/, 3/22/ o University of Cincinnati Transportation Committee 1/15/ o Warren County Engineer 2040 Plan Outreach 11/3/15 o Warren County TID 5/10/ o Westwood Community Improvement 5/23/ (3) October marked the conclusion of the four year update cycle of the Congestion Management Process (CMP) with the release of the 2015 CMP Findings & Analysis Report. Staff continued to process travel time delay and reliability data. (4) Staff released a request for qualifications (RFQ) on October 9, 2015 for consultant services to assist in the update of the Regional ITS Architecture and Strategic Plan. A selection committee comprised of representatives from KYTC, ODOT and OKI staff selected AECOM as the preferred vendor. On May 11 OKI hosted the ITS Stakeholders Workshop. The update to the 20 Regional ITS Architecture and Strategic Plan was completed in July 20 (5) Staff continued to coordinate with TANK, SORTA, CTC, the City of Cincinnati and the Cincinnati Chamber of Commerce to investigate transit improvements in the region. Meetings were held on September 22 and April 14 to discuss regional transit concepts. (6) Staff completed a review of the top crash rate locations to be published for the 2040 Plan and performance measure applications. Staff participated in a workshop with FHWA, ODOT and Clermont County on September 21 to evaluate roadway departure crashes in the County. Staff participated in a Crash Investigation and Reconstruction Technologies webinar sponsored by the U.S. Department of Transportation on December, (7) Staff is working with the Butler County Engineer and TID to facilitate traffic forecast requests for their study of the I 75/SR 129 and Liberty Way network. Staff assisted consultants for the Eastern Corridor. During October, Staff provided travel model output for base and future year scenarios for planning activities being conducted by Warren County and KYTC (KY 8 bridge project). Staff met with ODOT and their consultant to assist in analysis of the I 71 Kenwood Corridor. (8) Staff participated in FHWA s Office of Planning, peer exchange on the "Greater Charlotte Regional Freight Mobility Plan" hosted by the Centralina Council of Governments (CCOG) in Charlotte, North Carolina on November 13. Staff attended the October 12 Cincinnati Israel Business Summit s Supply Chain in Greater Cincinnati organized by REDI. OKI hosted and participated in the CORBA Regional Maritime Committee monthly meetings Staff hosted the March 24 M 70/StrongPorts Workshop Staff attended REDI Cincinnati s 20 Annual Meeting on March 23 as well as Community Partner Meetings on April 13 and June 8. 14

21 Staff attended the Tri State Transportation and Logistics Council s Technology and Environmental Committee Meetings on April 19, May 3 and May 17. Staff attended the CAGTC 20 Annual Meeting in Washington. Staff attended the June 28 CORBA Joint Meeting with the Huntington District Waterways Association. (9) The ICC and Executive Committees approved updates to the agency s scoring criterion for the Plan and TIP prioritization process as recommended by the Prioritization Subcommittee. The process was applied to the list of potential projects. (10) For Taking Root, staff attended, assisted with, and prepared notes on meetings of the Steering Committee on September 2, October 22, November 24, December 22, January 26, February 23, March 22, May 24 and June 28 and a Council Planning Task Force on September 9 and January 8. Staff participated in meetings of the Executive Committee on December 4, May 2, June 6 and June 28. Staff attended the Summit on February 13. September 21 22, staff attended the 2015 annual Transportation Research Board (TRB) Mid Year Workshop in San Diego, at the invitation of AASHTO, and presented information on the OKI Environmental Consultations process; Natural Heritage Data integration to the process; and a preview of the OKI Environmental Viewer. Staff attended, presented and participated in a panel discussion at a Peer Exchange for Implementing Eco Logical Implementation Assistance Program in Washington, D.C., at U.S. DOT on October For environmental consultations of the update to the OKI 2040 Regional Transportation Plan, staff developed tables and maps to identify Regionally Significant Resources, finished contacting state and local agencies for participation in the consultations (finalized mailing list of 76 participants), drafted the script and slides for a December 15 webcast to consultation participants and finalized the survey to obtain input after the webcast. OKI received 51 surveys from state and local agencies representing all eight counties and a broad range of environmental expertise. OKI convened the environmental consultations session on March as a final step for involving state and local agencies in the 2040 transportation plan update s development. Staff attended the Green Umbrella Land Team meeting on May 11. DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None 15

22 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM TRANSPORTATION PLANNING: FREIGHT CONFERENCE State State FUNDING BUDGET: Federal/Ohio ODOT FHWA/KYTC* FTA/KY* KYTC* LOCAL TOTAL FY 2015 CARRYOVER: $15,355 $1,919 $2,498 $757 $156 $2,576 $23,261 FY 20 FUNDING: $0 $0 $0 $0 $0 $0 $0 * KYTC does not allow carryover. See table on page 55 for detailed funding budget and expenditure figures for Kentucky federal, state and local funds. EXPENDITURES: EXPENSES PAID FROM 15 FUNDS: $23,261 EXPENSES PAID FROM FUNDS: $0 % FY 15 CARRYOVER UTILIZED: 100% % FY BUDGET UTILIZED: 0%* PERCENT WORK COMPLETED: 100% PROMISED PRODUCTS: (1) Co hosting, including participation in the planning, preparation and fund raising for the 2015 Ohio Conference on Freight to be held in Cincinnati. (9/15) WORK COMPLETED: (1) OKI Co hosted the 2015 Conference on Freight on September 14 in Cincinnati. The conference was a huge success with over 375 registrants attending. Staff received many congratulations on a job well done during and after the conference. OKI Board members were a tremendous resource assisting with tours, break out sessions, and keynote speaker Q&A. Staff participated in a final conference call to evaluate this year s event on October 15. DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None

23 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM LONG RANGE PLANNING: LAND USE TOLL FUNDING BUDGET: STP/OH SNK/KY LOCAL TOTAL CREDITS TOTAL FY 20 FUNDING: $295,838 $50,0 $12,540 $358,538 $73,959 $432,497 EXPENDITURES: EXPENSES PAID FROM FUNDS: $352,417 $72,697 $425,114 % FY BUDGET UTILIZED: 98% PERCENT WORK COMPLETED: 100% PROMISED PRODUCTS: (1) Documentation of presentations and consultations about the land use/transportation relationship, trends and distributed materials. (on going) (2) Maintained SRPP website with current regional trends and conditions related to the SRPP, transition all SRPP related guidance tools for online interactive use, research materials to maintain relevancy and supplement as necessary the comprehensive plan guidance about neighborhood redevelopment, economic vitality and sustainability best practices. Updated website and documentation of distribution of local comprehensive plan guidance, sample ordinances, and collateral materials and of technical assistance provided. (on going) (3) Documentation of Fiscal Impact Analysis Model promotion. (on going) (4) Improved OKI Greenspace Office webpage including compiled materials and links to relevant resources available to inform local governments on environmental best practices. (on going) WORK COMPLETED: (1) Staff finalized the outline prepared in FY15 for land use and environmental agencies engagement during the FY environmental consultations process. Agencies responsible for historic preservation were included to the FY consultations process. Agency engagement will began in the fall of 2015 with transportation plan comparison discussion occurring in the March 20. Staff presented an overview of OKI programs, emphasizing environmental programs, to the Greater Cincinnati Green Business Council on September 11. Staff participated, and helped facilitate as co chair, multiple Green Umbrella Transportation Action Team meetings through the year, including: September 17, November 19, January 21, and June. Staff also maintained and provided updates of various Team metrics being tracked to measure progress related to the Team s overall goal of fuel consumption reduction. Staff prepared materials for the Action Team s presentation to the annual Green Umbrella meeting held December 9. Staff also presented a summary of Action Team activities including trends in transportation and impacts on land use to the Green Umbrella Board on June

24 On October 13 staff presented land use and transportation analysis used to inform the Kenton County Plan4Health project during a session at the 2015 Indiana MPO Conference held in Muncie, Indiana. On November 10 and 12 staff presented the Land Use and the Environment section of the 2040 Long Range Transportation Plan to the OKI ICC and Board. In May, staff prepared content for the OKI Annual Report for various Strategic Regional Policy Plan implementation activities including the development and publishing of the Elements of a Comprehensive Plan, ongoing Plan4Health activities, and Solar Ready BMP and solar map products. (2) On July staff met with a consultant providing comprehensive planning services to Moores Hill, Indiana. Staff reviewed relevant SRPP policy recommendations, provided current OKI comprehensive plan guidance documents and provided information on file for the community s 2003 plan. On October 8 the OKI Land Use Commission Steering Committee convened to review updates staff is preparing to some statistical information cited in topic areas of the SRPP. In October, staff distributed draft updated chapters of the Elements of a Comprehensive Plan document to LUC SC members for final review and comment. In January, staff published the updated Elements of an Effective Comprehensive Plan document and began dissemination. Staff presented the new document to the Warren County Regional Planning Commission on January 12 and at a session of the January 22 David J Allor Planning & Zoning Workshop. On February 26, staff facilitated the OKI Regional Planning Forum. On February staff attended the annual New Partners for Smart Growth Conference. From April 2 to 5 staff attended the National American Planning Association Conference. In April, staff shared results of the 2015 Plan4Health project including success of the Covington Corner Store Program. In May, staff organized a series of panelist to present at a break out session during the Midwest Sustainability Summit hosted by Green Umbrella at the Cintas Center in June. In June, staff finalized information for the American Planning Association Plan4Health team to be submitted for the OKI State Planning Conference scheduled for October 20. Staff also participated on a nationwide conference call of Plan4Health stakeholders facilitated by the APA team June 28 to discuss opportunities for continuing to increase the integration of public health and community planning. (3) Staff presented a session on the topic of fiscal impact and featured the OKI FIAM September 24 at the Ohio Government Finance Association annual conference in Cincinnati. October 8, the OKI Land Use Commission Steering Committee meeting discussion included suggestions for promoting more widespread use of the FIAM in the region. Staff engaged PDS and city of Independence in using a case study development to test the FIAM, ways the FIAM could help inform the city of Independence regarding the varying fiscal impacts of several multi family developments. 18

25 In January, staff continued communication with PDS regarding interest from 4 additional communities in the FIAM. Staff also presented an overview of the FIAM to the Warren County Regional Planning Commission at their January 12 meeting. Staff provided access to the FIAM program for demonstration purposes to the University of Cincinnati School of Planning and the Iowa League of Cities in April. May 5, staff demonstrated the FIAM to the Village of Indian Hill and on May 10 met with Dearborn County Planning Director to discuss current and future FIAM needs and use. June staff presented the FIAM to a University of Cincinnati School of Planning class for use in a class project. (4) Staff finalized the 2014 Natural Heritage Data report and related materials for posting on the OKI website. Staff updated descriptive text associated with the Environmental Viewer being incorporated into the Greenspace web page. This Viewer will be a central part of the FY environmental consultations process and was demonstrated to FHWA attendees at the Eco Logical Implementation Peer Exchange held at US DOT offices October 14. On November 5 staff presented the Environmental Viewer and its data during a webcast facilitated by FHWA and AASHTO at the request of Michigan DOT staff for staff of COGs in Michigan. In December, staff updated the Greenspace portion of the website to include current information on the Environmental Consultations process, the Taking Root campaign and to feature the newly developed interactive Environmental Viewer. The OKI Environmental Viewer was integrated to the Impacts portion of the 2040 Regional Transportation Plan in April and presented to the OKI ICC and Board of Directors. In May, staff prepared Annual Report content describing the Environmental Consultations process and the Environmental Viewer. In June, staff continued to compile attribute data for use in the Parks, Preserves and Protected Lands mapping file. DELAYS/PROBLEMS/CORRECTIVE ACTIONS: None 19

26 OKI FISCAL YEAR 20 UNIFIED PLANNING WORK PROGRAM FISCAL IMPACT ANALYSIS MODEL FUNDING BUDGET: STP/OH SNK/KY LOCAL TOTAL FY 20 FUNDING $74,548 $15,800 $22,587 $112,935 EXPENDITURES: EXPENSES PAID FROM FUNDS: $50,797 % FY BUDGET UTILIZED: 45%* PERCENT WORK COMPLETED: 100% * The amount of effort necessary to provide technical support to existing users of the Fiscal Impact Analysis Model was less than budgeted for this activity. The slowed economy has resulted in reduced development activity in all of the jurisdictions currently using the Model than previous years. PROMISED PRODUCTS: (1) Documentation technical assistance provided. (on going) (2) Additional data and analysis for new partners using the fiscal impact analysis model. (as appropriate) (3) Documentation of expanded functionality. (ongoing) WORK COMPLETED: 1) Staff provided web based FIAM access information and instructions to PDS staff. In October, staff consulted with University of Cincinnati staff involved in the development of the FIAM to discuss methods for testing FIAM results with actual community service costs of a sample of current FIAM users. Staff also met with PDS and city of Independence staff to collect data on actual service costs to use for FIAM testing. In November, staff concluded the first test of the FIAM for a single family development in the city of Independence. The test uncovered 6 action items to improve the Model s results. In December, staff engaged FIAM partners and UC staff assisting with original FIAM calculation framework to determine best methods of improving the FIAM based on the November test results. In March, staff provided results of tests of model output using Independence data compared with actual community revenue and cost associated with a particular part of the community with PDS and Independence staff for review and input. In April, staff tested and identified methods for setting up model users without reliable annual parcel level value assessment data. In May, staff met with Dearborn County staff to discuss current and future needs and FIAM use as well as data needs for updating budget and cost factor information. In June, staff initiated annual data updates for Dearborn County FIAM budget and cost factor information. 20