Planning Department. FY Budget & Work Program. January 21, Keith DeMartini, Finance & IT Manager
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1 Planning Department FY & Work Program January 21, 2015 Keith DeMartini, Finance & IT Manager
2 Agenda 1. Mayor s Instructions 2. Division Work Program 3. Planning Case & Building Permit Volume Trends 4. Revenue & Expenditure 5. New Position Requests 6. Grants 7. Capital Project Request 8. Performance Measures 9. Calendar
3 Mayor s Instructions FY15-17: 2- Year Process Projected Shortfall (City s General Fund) FY15-16: $15.9 Million FY16-17: $88.3 Million Instructions No reduction target of GF support in FY % reduction target of GF support in FY $14,886. Prioritize core functions & minimize service impacts Prioritize solutions to increase efficiency, addressing population growth and government innovation
4 Department Staffing by Division FY : Work Program FY FTEs Administration, 37.77, 17% Zoning Admin & Compliance, 17.50, 8% Current Planning, 73.55, 34% Environmental Planning, 39.67, 18% Citywide Planning, 49.91, 23%
5 Division Work Program Current Planning Division # Work Program Activity Final FY15-16 FY Application Review & Processing Historic Preservation Public Information Process Maintenance & Improvements Management & Administration Total
6 Historic Preservation Work Program # Work Program Activity Preservation Survey Programs, including the Citywide Final FY15-16 FY16-17 Historic Survey All preservation-related CEQA case work, including Sec. 106 work Certificates of Appropriateness, Permits to Alter, Mills Act, and other Preservation Applications Historic Preservation Commission landmark designations Landmarks and Historic District Initiations (privately initiated), HPFC-sponsored projects Preservation-specific legislation coordination Preservation project review meetings Special Projects: Civic Center Sustainable District, Social Heritage Resources, Local SOIS Interpretation Guidelines, Citywide Neighborhood Commercial Storefront Survey Total
7 # 1 Division Work Program Citywide Planning Division Work Program Activity General On-Going Work/Core Functions General Plan - Updates, Referrals, and Maintenance (GEN) Final FY15-16 FY General Policy and Zoning (POL) Area Plan Implementation (IMP) Information and Analysis (IAG) City Design (CDG) Citywide Administration (ADM)
8 Division Work Program Citywide Planning Division continued # Work Program Activity Major Planning Initiatives Final FY15-16 FY Bridging the Bay City of Neighborhoods NextGeneration SF Heart of the City A Resilient Waterfront Total
9 Division Work Program Environmental Planning Division # Work Program Activity Final FY15-16 FY Environmental Application Review Private Environmental Application Review City Sponsored Process Maintenance & Review Management & Administration Total
10 Division Work Program Zoning Administration & Compliance Div. # Work Program Activity Final FY15-16 FY Zoning Administration Functions Code Enforcement Short Term Rental Program Total
11 Division Work Program Administration Division # Work Program Activity Final FY15-16 FY Director's Office, (Communications, Legislative Affairs & Special Projects) Administrative & Financial Services Information Technology Operations Office of Commission Affairs & Custodian of Records Total
12 Planning Case & Building Permit Volume Trends 14,000 15% Number of Planning Cases & Building Permits 12,000 10,000 8,000 6,000 4,000 2,000 10% 5% 0% -5% -10% -15% -20% Percent Change from Prior Fiscal Year 0-25% Building Permits Planning Cases Percent Change from Prior Fiscal Year
13 Revenue FY15-17 Revenues Adopted FY15-16 FY16-17 Charges for Services $32,022,896 $34,365,802 $35,078,365 Grants & Special Revenues 2,564,096 1,064,999 1,065,000 Revenue from Office of Community Investment & Infrastructure (OCII) 93,260 95,468 97,727 Development Impact Fees 851, , ,885 Expenditure Recovery 447, , ,899 General Fund Support 2,372,625 1,611,545 1,822,907 Total Revenues $38,351,612 $38,467,860 $39,226,783
14 Expenditure FY15-17 Expenditures Adopted FY15-16 FY16-17 Salary & Fringe $25,156,865 $27,233,475 $28,279,046 Overhead 26,187 26,187 26,187 Non-Personnel Services 2,460,517 3,160,993 3,678,699 Materials & Supplies 213, , ,099 Capital Outlay & Equipment 979, , ,816 Projects 4,837,334 1,678,805 1,582,046 Services of Other Departments 4,677,510 5,247,598 5,265,892 Total Expenditures $38,351,612 $38,467,860 $39,226,783
15 New Positions FY15-17 # Division New Position FY15-16 FTE FY16-17 FTE Status 1 Current Architectural / Design Review Suppl. Approp. 2 Current Citywide Historic Survey Suppl. Approp. 3 Citywide Civic Center Urban Design Framework Suppl. Approp. 4 Citywide Southeast Planning New Request FY Citywide Transportation Planning New Request FY Citywide Community Development Neighborhood Stabilization Suppl. Approp. 7 Environmental Manager & Support Staff New Request FY Environmental MTA CEQA Review New Request FY Zoning Short Term Rental Program Suppl. Approp. 10 Administration Contracts & Interagency Plan Implementation Committee (IPIC) Total New Request FY15-17
16 Grants # Project Funder Priority Development Area (PDA) Transportation Planning Housing Related Parks Program Sustainable Transportation Planning Metropolitan Transportation Commission (MTC) California Department of Housing & Community Development (HCD) California Department of Transportation (CalTrans) FY15-16 FY16-17 $0 $600,000 $500,000 $0 $350,000 $350,000 4 Various Projects Friends of City Planning (FOCP) $80,000 $80,000 Historic Survey California Office of Historic 5 $35,000 $35,000 Projects Preservation (OHP) Total $965,000 $1,065,000
17 Capital Request # Capital Request Area 1 Brady Block Market & Octavia Impact Fees Adopted FY15-16 FY16-17 $100,000 $100,000 $0 Total $100,000 $100,000 $0
18 Performance Measures Current Planning Division # Performance Measures FY12-13 Actual FY13-14 Actual FY13-14 Target Target Percentage of all Building Permits involving new construction and alterations review, approved or disapproved within 90 days Percentage of Conditional Use applications requiring Commission action approved or disapproved within 180 days Percentage of public initiated Discretionary Review applications approved or disapproved within 120 days Percent of Historical Resources Evaluation Reports (HRERs) completed within 60 days. 63% 58% 75% 75% 57% 56% 70% 70% 62% 27% 80% 80% 26% 38% 75% 75%
19 Performance Measures Citywide Planning Division # Performance Measures FY12-13 Actual FY13-14 Actual FY13-14 Target Target 1 2 Percent of General Plan referrals completed within 45 days Percent of projected Development Impact Fee revenue for the following 2 fiscal years programmed by fiscal year end 80% 85% 90% 90% 87% 95% 90% 90%
20 Performance Measures Environmental Planning Division # Performance Measures FY12-13 Actual FY13-14 Actual FY13-14 Target Target Percent of all Environmental Impact Reports (EIRs) completed within 24 months Percent of Negative Declarations (Neg Decs), Class 32s, Community Plan Exemptions (CPEs), and Addenda completed within 9 months Percentage of Categorical Exemptions reviewed within 45 days 50% 100% 75% 75% 68% 45% 75% 75% 84% 65% 75% 75%
21 Performance Measures Zoning Administration & Compliance Div. # Performance Measures FY12-13 Actual FY13-14 Actual FY13-14 Target Target 1 Percent of complaints where enforcement proceedings have been initiated within 30 business days of complaint filing. 99% 95% 95% 95%
22 Performance Measures Administration Division # Performance Measures FY12-13 Actual FY13-14 Actual FY13-14 Target Target 1 2 Percentage of Ordinances initiated by an elected office that are reviewed by the Commission within 90 days or continued at the request of the elected official Percent completion of the Permit and Project Tracking System (PPTS). 100% 96% 85% 85% 71% 95% 100% 100% 3 Planning core network uptime percent 99% 100% 99% 99% 4 Percent of helpdesk requests resolved within 24 hours 83% 85% 75% 75%
23 Calendar Date Agenda Item 1/21/15 1/22/15 2/4/15 2/5/15 2/12/15 budget, work program and performance measure review with the Historic Preservation Commission budget, work program and performance measure review with the Planning Commission Requesting recommendation of approval of the budget, work program and performance measures with the Historic Preservation Commission budget, work program and performance measure review with the Planning Commission Requesting approval of the budget, work program and performance measure targets with the Planning Commission 2/23/15 Submission to the Mayor 6/1/15 Mayor s is published 7/31/15 Final Appropriation Ordinance Adopted
24 Questions
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