VANCOUVER BOARD OF EDUCATION BOARD MEETING AGENDA

Transcription

1 VANCOUVER BOARD OF EDUCATION VANCOUVER BOARD BOARD MEETING OF EDUCATION BOARD MEETING AGENDA Monday, May 28, 2018 at 7:00 pm in the Boardroom The meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. I. PROGRAM HIGHLIGHTS A. Courage Conference Inquiry & Experience Work II. III. IV. CONFIRMATION OF MINUTES A) Meeting of April 30, 2018 B) Matters Arising from the Minutes C) Meeting of May 16, 2018 D) Matters Arising from the Minutes SUPERINTENDENT S UPDATE STUDENT TRUSTEE REPORT V. COMMITTEE I: MANAGEMENT CO-ORDINATING A) Reports 1. Meeting of May 9, Matters Arising from the Report B) New Business/Enquiries VI. VII. VIII. COMMITTEE II: PLANNING & FACILITIES A) Reports 1. Meeting of May 16, Matters Arising from the Report B) New Business/Enquiries COMMITTEE III: EDUCATION & STUDENT SERVICES A) Reports 1. Meeting May 9, Matters Arising from the Minutes B) New Business/Enquiries COMMITTEE IV: PERSONNEL & STAFF SERVICES A) Reports 1. Meeting of May 16, Matters Arising from the Report B) New Business/Enquiries

2 IX. PLENARY COMMITTEE III/V: EDUCATION & STUDENT SERVICES / FINANCE & LEGAL A) Reports 1. Meeting of May 2, Matters Arising from the Report a. Urgent Notice of Motion from Trustee Bercic: 2018 / 2019 Operating Budget Fund Non-enrolling teachers b. 2018/2019 Annual Budget Bylaw (First and Second Readings) B) New Business/Enquiries (Submit completed Question Period forms to the Recording Secretary.) X. REPORT OF PRIVATE / RESTRICTED SESSION ITEMS XI. REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS / ADVISORY COMMITTEES A. Reports from Trustee Zaichkowsky as follows: 1. Vancouver Heritage Committee meeting held April 30, Vancouver Heritage Committee meeting held May 14, Vancouver Public Library Board meeting held May 23, 2018 B. Reports from Trustee Gonzalez as follows: 1. Renter s Advisory Committee meeting held May 23, Arts and Council Policy Council meeting held May 8 and May 15, 2018 C. A report from Trustee Janet Fraser on the Metro ELL Consortium meeting held May 16, 2018 XII. XIII. XIV. NEW BUSINESS/ENQUIRIES QUESTION PERIOD ADJOURNMENT

3 BOARD MEETING Monday, April 30, 2018 at 7:00 pm The Board of Trustees of School District No. 39 (Vancouver) met in the Boardroom, VSB Education Centre, 1580 West Broadway, and Vancouver, BC on Monday, April 30, 2018 at 7:00 pm. Trustees Present: Also Present: Janet Fraser, Chairperson Joy Alexander, Fraser Ballantyne, Carrier Bercic, Ken Clement, Lisa Dominato, Estrellita Gonzalez, Allan Wong, Judy Zaichkowsky, and Eugene Jeoung (student trustee) Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary Treasurer David Nelson, Associate Superintendent-School Services Jody Langlois, Associate Superintendent-Learning Services Rob Schindel, Associate Superintendent-School Services Chris Hudson, Executive Director-Employee Services Lisa Landry, Assistant Secretary Treasurer Shehzad Somji, Assistant Secretary Treasurer Magdalena Kassis, Director of Instruction-School Services Adrian Keough, Director of Instruction-Learning Services Patricia MacNeil, Director of Communications Chona Caparas, Administrative Coordinator (Recorder) The Chairperson called the meeting to order and acknowledged that the meeting is being held in the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. I. PROGRAM HIGHLIGHTS A. Inquiry and the IB Middle Years Program A. Keough, Director of Instruction-Learning Services, provided background information on the IB Middle Years Program (MYP). Accompanied by teachers, A. Mackie, A. Marwaha, and K. Shetty, the following students presented their learning experience with MYP: D. Shelton (Elsie Roy Elementary), T. Takayedi (Lord Roberts Elementary), and Z. Bietenholz (King George Elementary). II. CONFIRMATION OF MINUTES A. Meeting of April 3, 2018 Moved by J. Alexander, seconded by K. Clement, that the minutes of the April 3, 2018 meeting be adopted. CARRIED UNANIMOUSLY B. Matters Arising from the Minutes 1. Health Care Assistant (HCA) Dual Credit Program Trustee L. Dominato reviewed the rationale for the motion entitled Expand Dual Credit Programs for Health Care Assistants and proposed to strike the second part of the motion.

4 Board Meeting Minutes for approval Page 2 April 30, 2018 Moved by L. Dominato, seconded by F. Ballantyne, that the Vancouver Board Education (VBE) explore expanding the dual credit program for health care assistants offered through its existing partnership with Vancouver Community College (VCC). Discussion ensued on the rationale for and against the motion. A vote was taken on the motion and it was declared CARRIED For: J. Alexander, F. Ballantyne, L. Dominato, J. Fraser, E. Gonzalez, J. Zaichkowsky Against: C. Bercic, K. Clement, A. Wong C. Meeting of April 24, 2018 Moved by K. Clement, seconded by F. Ballantyne, that the minutes of the April 24, 2018 meeting be adopted. CARRIED UNANIMOUSLY III. SUPERINTENDENT'S UPDATE A. Superintendent s Report The Superintendent of Schools reported on the following items: 2018 District Dance Festival at Churchill Secondary on April 18, 2018 Track and field competition at Point Grey Secondary on April 23, 2018 Balancing of Minds mental health summit at Tupper Secondary on April 30, 2018 Increased student space for the Early French Immersion Program 2018 Skills Canada BC Provincial Competition at the Abbotsford Tradex on April 18, 2018 IV. STUDENT TRUSTEE REPORT The Student Trustee reported on the following items: Sister School Switch week in April 2018 VDSC to attend the budget meetings BCSTA AGM Motions by SD 46 Sunshine Coast BC Youth Council (BCYC) initiative Upcoming OSTA-AECO Annual General Meeting

5 Board Meeting Minutes for approval Page 3 April 30, 2018 V. COMMITTEE I: MANAGEMENT CO-ORDINATING A. Reports 1. Meeting of April 4, 2018 The Chairperson of the Committee, J. Fraser, presented the report of the April 4, 2018 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: o o o Advocacy Committee Governance Update Funding Formula Review Moved by J. Fraser, seconded by F. Ballantyne, that the report of the April 4, 2018 meeting be received. CARRIED UNANIMOUSLY B. Matters Arising from the Report 1. Advocacy Committee Moved by J. Fraser, seconded by C. Bercic that the Terms of Reference for the Advocacy Committee be accepted. CARRIED UNANIMOUSLY Moved by L. Dominato, seconded by C. Bercic, that the following trustee appointments to the Advocacy Committee be approved: Trustee J. Alexander (to Chair the Committee) Trustee E. Gonzalez Trustee C. Bercic Trustee K. Clement CARRIED UNANIMOUSLY VI. COMMITTEE II: PLANNING & FACILITIES A. Reports 1. Meeting of April 11, 2018 The Chairperson of the Committee, A. Wong, presented the report of the April 11, 2018 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: o o o o David Lloyd George Elementary Offer to Lease 3 rd floor for Childcare Facility Bylaw 2018/19 Annual Capital Plan Bylaw People, Parks and Dogs Strategy Catchment Boundary Review Errors and omissions on the Committee report were noted and corrected.

6 Board Meeting Minutes for approval Page 4 April 30, 2018 Moved by A. Wong, seconded by K. Clement, that the report of the April 11, 2018 meeting be received. CARRIED UNANIMOUSLY C. Matters Arising from the Report 1. David Lloyd George Elementary Offer to Lease 3 rd floor for Childcare Facility Bylaw Moved by A. Wong, seconded by J. Zaichkowsky, that the Board of Trustees approve by bylaw, subject to Ministry approval, the proposed lease of the 3rd floor of David Lloyd George Elementary School by the City of Vancouver for the purpose of operating a childcare centre, on the terms set out above and such other terms as the Secretary Treasurer may consider advisable (the "Lease"); and That the Board direct staff to seek Ministry approval of the Lease Bylaw. That the Lease Bylaw be given all three readings on the 30 th day of April, Read a first time the 30 th day of April Read a second time the 30 th day of April, Read third time, passed and adopted the 30 th day of April, CARRIED UNANIMOUSLY /19 Annual Capital Plan Bylaw The Secretary Treasurer reported that after the meeting of the April 3, 2018 Committee, the Ministry of Education sent an amendment to their March 23, 2018 Capital Plan Response on April 9, Moved by A. Wong, seconded by L. Dominato, that the Board enacts as follows: The Capital Bylaw of the Board approved by the Minister that specifies the supported projects in the Ministry s Capital Plan Response letter of approval April 9, 2018 from the 2018/19 Capital Plan is hereby adopted. This Bylaw may be cited as School District No.39 (Vancouver) Capital Bylaw No. 2018/19- CP-SD That School District No. 39 (Vancouver) Capital Bylaw No. 2018/19-CP-SD39-01 be given all three readings on the 30 th day of April, Read a first time the 30 th day of April, Read a second time the 30 th day of April, Read a third time, passed and adopted the 30 th day of April, Discussion ensued on the portion of the Ministry of Education s April 9, 2018 Capital Plan Response letter stating that a new Coal Harbour Elementary School is supported by the Ministry of Education based on the understanding that this project will be fully funded from Ministry of Education-restricted capital and/or school district local capital, derived from proceeds from an expected long-term lease at Lord Roberts Annex; and, that no provincial capital would be allocated for this project.

7 Board Meeting Minutes for approval Page 5 April 30, 2018 Discussion ensued for and against the motion. A vote was taken on the motion and it was declared For: J. Alexander, F. Ballantyne, K. Clement, L. Dominato, J. Fraser, E. Gonzalez, J. Zaichkowsky, A. Wong Against: C. Bercic CARRIED VII. The Board agreed to consider passing a motion at the conclusion of the meeting with regard to writing a response to the Ministry of Education s April 9, 2018 letter. COMMITTEE III: EDUCATION & STUDENT SERVICES A. Reports 1. Meeting of April 11, 2018 The Chairperson of the Committee, J. Alexander, presented the report of the March 7, 2018 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: o o o o o o Presentation by Delegation: Sanctuary Schools Presentation by Delegation: Advanced Placement Courses International Education District Student Forums Board / Authority Approved Courses (BAA) Healthy School Food Moved by J. Alexander, seconded by K. Clement, that the report of the April 11, 2018 meeting be received. CARRIED UNANIMOUSLY B. Matters Arising from the Reports 1. Board / Authority Approved Courses (BAA) Moved by J. Alexander, seconded by K. Clement, that the Board approves the 15 revised Grade 10 BAA courses, Animation 10, Annual Production 10, Vocal Ensemble 10, Debate and Public Speaking 10, Environmental Studies 10 (French Immersion), Film Studies 10, International Studies 10, International Studies 10 (French Immersion), Jewellery 10, Leadership 10, Learning Strategies 10, Outdoor Education 10: TREK, Symphony 10, Yoga for Mindfulness 10, and Fibre Craft and Maker Technology 10, as submitted. CARRIED UNANIMOUSLY 2. Healthy School Food Moved by J. Alexander, seconded by K. Clement, that the Board ask staff to provide a report on the steps to be taken and costs associated with a district wide plan to address food security and healthy eating through food programmes in all our schools so that no child is hungry and every child eats healthy. CARRIED UNANIMOUSLY

8 Board Meeting Minutes for approval Page 6 April 30, 2018 VIII. COMMITTEE IV: PERSONNEL & STAFF SERVICES A. Reports 1. Meeting of April 18, 2018 The Chairperson of the Committee, C. Bercic, presented the report of the April 18, 2018 meeting, a copy of which is filed with these minutes. The Board considered the following items from the report: o o o o Teacher and Teacher Support Staff French Immersion Recruitment Update Federal Funding for French Immersion Update Minister s Task Force Update An error on the Committee report was noted and corrected. Moved by C. Bercic, seconded by J. Alexander, that the report of the April 18, 2018 meeting be received. CARRIED UNANIMOUSLY IX. PLENARY COMMITTEE III / V: EDUCATION & STUDENT SERVICES / FINANCE & LEGAL A. Reports 1. Meeting of April 18, 2018 The Chairperson of the Committee, L. Dominato, presented the report dated April 18, 2018 meeting, a copy of which is filed with these minutes. The Board considered the following items in the report: o o Preliminary Draft 2018 / 2019 Operating Budget Fund Information Item Request: Schedule 2C of the Annual Budget (year ending June 30, 2019) Trustee Dominato announced that a Plenary Committee III/V meeting has been scheduled for May 2, 2018 between 7:00 pm 8:30 pm at the VSB Education Centre. Moved by L. Dominato, seconded by F. Ballantyne, that the report of the March 14, 2018 meeting be received. CARRIED UNANIMOUSLY 2. Matters Arising from the Report a. Information Item Request It was noted that subsequent to the April 18, 2018 Committee meeting, the Schedule 2C form of the Annual Budget (year ending June 30, 2019) was provided to Committee members.

9 Board Meeting Minutes for approval Page 7 April 30, 2018 X. REPORTING OF PRIVATE / RESTRICTED SESSION ITEMS The Chairperson reported that at the Restricted Board meeting of February 26, 2018, the Board approved a motion regarding the Superintendent s contract. XI. REPORTS FROM REPRESENTATIVES TO OTHER ORGANIZATIONS / ADVISORY COMMITTEES Trustee Wong reported on the following items: Civic Asset Naming Committee meeting held April 23, City of Vancouver Cultural Communities Advisory Committee meeting held March 23, Trustee Fraser reported on the following items: VSB Active Transportation Advisory Committee meeting held April 23, Vancouver City Planning Commission meeting held April 4, Trustee Gonzalez reported on a meeting of the Vancouver City Planning Committee held April 24, Trustee Bercic reported on the following items: LGBTQ2+ & Urban Indigenous Peoples Advisory Committee meetings held March 5, LGBTQ2+ Advisory Committee meeting held March 8, Britannia Board meeting held April 14, VSB Diversity Committee meeting held April 17, Seniors Advisory Committee meeting held April 20, Trustee Zaichkowsky reported on the Vancouver Public Library meeting held April 25, Trustee Ballantyne reported on the following items: BC School Trustees Association (BCSTA) Annual General Meeting held April 26-29, Gladstone Secondary visit the passing of E. Thomas, former VSB Superintendent of Schools. Trustee Dominato reported on a meeting held with the Children, Youth, and Families Advisory Committee held last week.

10 Board Meeting Minutes for approval Page 8 April 30, 2018 XIII. NEW BUSINESS / ENQUIRIES A. Notice of Motion: Educational Cycling Programs Moved by J. Fraser, seconded by J. Alexander that the following motion be referred to the Management Coordinating Committee: That the Vancouver School Board direct staff to explore working in co-partnership with City of Vancouver staff on delivering improved educational cycling programs for students in our schools, and to report back to the board during the 2018/19 school year. CARRIED UNANIMOUSLY B. Notice of Motion: Disposable Plates, Cups, and Cutleries 1. Motion #1 Moved by J. Zaichkowsky, seconded by A. Wong, that the following motion be referred to a Board Standing Committee: That all VSB meetings where beverages are served, paper and plastic disposable cups be banned. Ceramic cups or glasses to be provided by the cafeteria, collected later to be washed. CARRIED UNANIMOUSLY 2. Motion #2 Moved by J. Zaichkowsky, seconded by J. Alexander, that the following motion be referred to a Board Standing Committee: That all VSB meetings where food is served, paper plates and plastic / disposable utensils be banned. Ceramic plates and metal utensils to be supplied by the cafeteria collected later and washed. CARRIED UNANIMOUSLY C. Notice of Motion: Creating a Student Funding Mechanism which is Visible and Easy to Use Moved by J. Zaichkowsky, seconded by F. Ballantyne, that the following motion be referred to the Finance and Legal Committee: That the VSB develop a web link for donations for scholarships for secondary students to transfer to local universities (SFU and UBC). These funds would be managed by each school to fund needy talented students. Not all parents have a RESP and designated entry scholarships for Grade 12 would be helpful. CARRIED UNANIMOUSLY

11 Board Meeting Minutes for approval Page 9 April 30, 2018 D. Notice of Motion: District Properties and Facilities used by the City of Vancouver or Vancouver Board of Parks and Recreation Moved by E. Gonzalez, seconded by L. Dominato, that the following motion be referred to the Planning & Facilities Committee: That the Vancouver School Board ask staff to work with the staffs of the City of Vancouver and the Vancouver Park Board to develop a Master Joint Use Agreement that would be used to define the terms of use by the City or the Park Board of school district owned properties and facilities, including, where appropriate, a revenue sharing component. CARRIED UNANIMOUSLY E. Notice of Motion: Expediting Building and Development Permits for Vancouver Schools Moved by L. Dominato, seconded by F. Ballantyne, that the following motion be referred to the Planning & Facilities Committee: That the Board write Vancouver City Council in support of city policy that would prioritize and fast-track development and building permits for all new and replacement schools. CARRIED UNANIMOUSLY XIV. QUESTION PERIOD The Secretary Treasurer responded to questions regarding: the budget survey live streaming of Board meetings XV. COMMITTEE II: PLANNING & FACILITIES A. Matters Arising from the Report /19 Annual Capital Plan Bylaw (continued) Moved by A. Wong, seconded by J. Zaichkowsky, given ongoing public consultations regarding the BC Hydro sub-station proposal, the Board requests that the Board Chair and Superintendent follow-up with the Minister of Education, in person and in writing, to express concern and seek clarity with respect to the April 9, 2018 capital plan response letter. Specific concerns relate to the statement within the letter regarding Ministry capital funding not being available for a new school at Coal Harbour and the Ministry s expectation that a long-term lease will be signed. CARRIED UNANIMOUSLY

12 Board Meeting Minutes for approval Page 10 April 30, 2018 XVI. ADJOURNMENT Moved by J. Alexander, seconded by L. Dominato, that the meeting be adjourned. CARRIED UNANIMOUSLY The meeting adjourned at 9:20 pm. J. David Green, Secretary Treasurer Janet Fraser, Chairperson

13 SPECIAL BOARD/COMMITTEE-OF-THE-WHOLE MEETING Wednesday, May 16, 2018 at 7:00 pm The Board of School Trustees of School District No. 39 (Vancouver) met in the Boardroom at the Education Centre, 1580 West Broadway, Vancouver on Wednesday, May 16, 2018 at 7:00 pm. Trustees Present: Also Present: Janet Fraser, Chairperson, Joy Alexander, Fraser Ballantyne, Carrier Bercic, Ken Clement, Lisa Dominato, Estrellita Gonzalez, Allan Wong, Judy Zaichkowsky, and Eugene Jeoung (student trustee) Suzanne Hoffman, Superintendent of Schools J. David Green, Secretary Treasurer Magdalena Kassis, Director of Instruction-School Services Adrian Keough, Director of Instruction-Learning Services Brian Kuhn, Director of Learning and Information Technology/CIO Lisa Landry, Assistant Secretary Treasurer Jody Langlois, Associate Superintendent-Learning Services Patricia MacNeil Director of Communications David Nelson, Associate Superintendent-School Services Rob Schindel, Associate Superintendent-School Services Shehzad Somji, Assistant Secretary Treasurer Will Hsu, Manager-Budget, Forecast and Planning Marlene Phillips, Administrative Office Assistant (Recorder) The Chairperson called the meeting to order and acknowledged that the meeting is being held in the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. I. Dissolve the Board Meeting into Committee-of-the-Whole Moved by K. Clement, seconded by C. Bercic, that this Board dissolve itself into Committee-of-the-Whole. CARRIED UNANIMOUSLY II. Delegations re 2018/2019 Operating Fund Budget Preliminary Draft Document, Version 2 The Chairperson reviewed the Procedure for Delegations to the Board. The following delegates presented their views regarding the Vancouver Board of Education 2018/2019 Operating Fund Budget Preliminary Draft Document, Version 2 dated May 2, Written briefs were provided and retained for the Board s records. 1. Vancouver Secondary Teachers Association (VSTA) Katharine Shipley and Terry Stanway 2. Vancouver Elementary School Teachers Association (VESTA) Chloe McKnight and Joanne Sutherland 3. Vancouver District Student Council (VDSC) Dayle Balmes and Simon Qu 4. Building Trades Scott Kirkpatrick 5. Canadian Union of Public Employees, Local 15 (CUPE 15) Warren Williams 6. International Union of Operating Engineers, Local 963 (IUOE 963) Tim De Vivo 7. Friends of the School Library Erin Arnold 8. Alexander Dow Delegates expressed their concerns regarding the impact of past budget reductions and provided feedback on the budget proposals.

14 Special Board/Committee-of-the-Whole Minutes Page 2 May 16, 2018 III. IV. Rise from Committee-of-the-Whole Moved by A. Wong, seconded by J. Alexander, that the Committee-of-the-Whole rise and report. CARRIED UNANIMOUSLY Reconvene the Board Meeting Moved by F. Ballantyne, seconded by C. Bercic, that the Board meeting be reconvened. CARRIED UNANIMOUSLY V. Adjourn the Board Meeting Moved by J. Alexander, seconded by E. Gonzalez, that the meeting be adjourned. CARRIED UNANIMOUSLY Meeting adjourned at 7:51 pm. Janet Fraser, Chairperson J. David Green, Secretary Treasurer

15 Superintendent s Update May 28, 2018

16 Engaging our learners through innovative teaching and learning Shaughnessy Elementary celebrates new outdoor classroom

17 Providing strong leadership by facilitating effective communication and engagement Carnarvon students and Ed. Centre staff prepare for the Big One

18 Building capacity in our community VSB students excel at provincial competition for French public speaking

19 Supporting the well being of every individual Here4Peers project helps students learn about mental health

20 Garibaldi Annex Update

21 Long Range Facilities Planning Catchment Review Next steps June 13 th Committee II, Staff Report Extend the current catchment review process Review current policies Revisit and revise catchment adjustment proposals Timeline June December January 2019 February March April Review and revise policy Revised catchment proposal to Committee II Public consultation Recommendations to Committee II and Board Catchment adjustments, if approved, take effect

22 Providing effective leadership, governance and stewardship

23 VANCOUVER BOARD OF EDUCATION COMMITTEE MEETING COMMITTEE I MANAGEMENT CO-ORDINATING Committee Report to the Board, May 28, 2018 WEDNESDAY, MAY 9, 2018 The Chairperson of the Committee called the meeting to order acknowledging the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. 1. Environmental Sustainability Plan (Attachment 1) D. Nelson, Associate Superintendent presented a memorandum dated May 9, 2018 entitled Environmental Sustainability Plan. He noted a correction to the advisory group recommendation in the report, with the wording of the first recommendation to read, That the Environment Sustainability Plan be forwarded to the Board for approval. The plan has already been endorsed by stakeholders. R. Schindel, Associate Superintendent introduced the Sustainability Plan noting it is the work of the Sustainability Advisory Committee. R. MacDonald, Manager of Energy and Environmental Sustainability, presented a PowerPoint entitled Environmental Sustainability Plan. Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. IT IS RECOMMENDED THAT: 1) That the Environmental Sustainability Plan be forwarded to the Board for approval. 2) That the Sustainability Advisory Committee be dissolved in compliance with the Board policy BCF: Advisory Committees to the Board. 3) That staff initiate the formation of an implementation working group and prepare activities to launch the plan and promote it throughout the District. 2. Notice of Motion Private Schools Trustee Bercic presented a Notice of Motion referred to Committee from the April 3, 2018 Board meeting, entitled Private Schools. She informed the committee the wording has been changed slightly. She read the following revised motion: WHEREAS The Province of British Columbia provides funding to elite private schools (Group 2 Independent Schools) at a rate of 35% of the district's per pupil funds; And WHEREAS The public education system has been underfunded in British Columbia for many years;

24 Committee I May 9, 2018 And WHEREAS As a result of years of underfunding, all students in the public system suffer from these monies being directed to private institutions instead of remaining in the public system; And WHEREAS Students with special needs have suffered immeasurably due to class size and composition ratios being un-attended for over 16 years; And WHEREAS This funding is a public subsidy to private entities and is paid for by the people of British Columbia; THEREFORE BE IT RESOLVED that The Vancouver Board of Education urgently call on the Provincial Government to discontinue funding elite private schools (not including Designated Special Education Schools or Band schools, as listed by the Ministry) and re-direct those funds to the public school system. Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. The Chairperson noted the revised motion will be going to the Board. 3. Work Plan (Attachment 2) S. Hoffman, Superintendent of Schools, presented a memorandum dated May 9, 2018 entitled Work Plan January 2018 October The memorandum includes information on: o o o Background of the Work Plan; Content of the Work Plan, organized by Strategic Plan goals; and Timeline of meetings held to create the Work Plan Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. Subject to no substantive changes, IT IS RECOMMENDED THAT: The Board of Education approve the VSB s Work Plan as presented at Committee I on May 9, 2018.

25 Committee I May 9, Governance Update S. Hoffman presented a memorandum dated May 9, 2018 entitled Governance Update. The memorandum includes information on: o o o o Background of the governance update Stakeholder feedback Leroy Sloan sessions Feedback received from the Vancouver Elementary School Teachers Association (VESTA) The Superintendent noted that, since the writing of the report, feedback on the governance update has also been received from Vancouver Secondary Teachers Association (VSTA) and circulated to trustees. She requested further feedback from stakeholders. Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. This item was provided for information only. 5. Information Item Requests: None 6. Date and time of Next Meeting The next meeting of this Committee has been scheduled for Wednesday, June 6, 2018 at 5:00pm. Meeting adjourned at 6:00 pm. Janet Fraser, Chairperson Committee Members: Other Trustees Present: District Management Present: Association Representatives Present: Joy Alexander, Carrie Bercic, Lisa Dominato, Janet Fraser, Allan Wong Ken Clement, Estrellita Gonzalez, Judith Zaichkowsky Pedro Da Silva, J. David Green, Suzanne Hoffman, Adrian Keough, Lisa Landry, Jody Langlois, Patricia MacNeil, David Nelson, Rob Schindel, Shehzad Somji, Richard Zerbe Katherine Shipley, VSTA Chloe McKnight, VESTA Jagruti Desai, VASSA Diane Martinson, VEPVPA Tyson Shmyr, PASA Rob Peregoodoff, DPAC Brent Boyd, CUPE 407 Davin Hu, VDSC

26 The Vancouver School Board Environmental Sustainability Plan March 14, 2018 Our Vision: To be the greenest, most sustainable school district

27 Acknowledgements This document was created by Board direction under the guidance of a Sustainability Advisory Committee. Committee members included representatives from VESTA, VSTA, VEPVPA, VASSA, IOUE, DPAC, VDSC, and several internal staff. The efforts of these participants to contribute freely to the development of the plan is gratefully acknowledged. The VSB acknowledges with gratitude that our schools and learning centres are located on the unceded and traditional territories of the Coast Salish peoples sḵwx wú7mesh (Squamish), sel íl witulh (Tsleil-Waututh), and xʷmәθkʷәy әm (Musqueam) nations.

28 VSB Environmental Sustainability Plan Context The Vancouver School District The Vancouver School District is a large, urban and multicultural school district. With several thousand educators and staff, it serves 50,000 students from Kindergarten to Grade 12 at more than 100 educational facilities and offers numerous district and specialty programs. The District s mission is to serve the needs of each of our students so that they may achieve their unique potential. The VSB 2021 Strategic Plan defines a vision to inspire student success by providing an innovative, caring, and responsive learning environment through the advancement of four goals: Goal 1: Engage our learners through innovative teaching and learning practices. Goal 2: Build capacity in our community through strengthening collective leadership. Goal 3: Create a culture of care and shared social responsibility. Goal 4: Provide effective leadership, governance and stewardship. Sustainability Initiatives at the VSB Sustainability-related activities have been underway within the District for many years. Individual champions, small networks, and school-based groups have come together to implement numerous green activities. These include waste reduction, composting, recycling; gardening, healthy eating, energy conservation; active transportation; and numerous other student- and teacher-led activities. While there are many examples of individual actions, pilot projects, and small-scale activities, there are fewer examples of networked or coordinated approaches to sustainability. The educator groups are leaders in building networks through their executive sub-committees (e.g. environment or social justice), the BCTF, or the many professional specialist associations. Sustainability Framework In 2010 the VSB Board of Trustees approved a Sustainability Framework that set a vision to be the greenest, most sustainable school district in North America. The framework identified a number of key opportunity areas for action. It defined aspirational goals for the District setting the stage for the development of this action plan. Scope and Theme Areas The District acknowledges that sustainability requires a consideration of many components of society the economy, social and governance structures - beyond just the environmental impacts of our actions. As a starting point for the District, this plan Version Page 1

29 VSB Environmental Sustainability Plan looks through an environmental lens and is primarily an environmental plan. Despite that, each of the actions draws upon the other components of a sustainable society. The actions are structured within five theme areas. Sustainability in Education Green Spaces Resource Conservation and Climate Change Sustainable Transportation Leadership in Sustainability Defining a Sustainable School District There is no common definition of what it means to be a sustainable school district. There are rating systems for components of this such as green buildings, green schools, etc. These focus primarily on the construction and operations of facilities but many do not address the core activity of K-12 education limit the focus to education as a path to the operational outcomes (e.g. resource reduction). The broader issues of the natural world, and humankind s place in that world is not always captured in these evaluation systems. In 2013, the District conducted a sustainability audit to help assess our progress and provide better clarity for our vision. A working definition of a green school district was proposed as one in which: the VSB will address all its activities that directly and indirectly impact the environment. Our most significant opportunity is developing conscientious citizens. The audit identified a need for a strong focus on the educational aspects of sustainability connecting students to the natural world, empowering personal action, and supporting critical thinking in all our learners. It s more than the crises Environmental sustainability frequently draws immediate attention to environmental problems waste and garbage, water conservation, traffic congestion, or climate change. Exposure to environmental issues may spur some people to action, however, evolving If we want children to flourish we need to give them time to connect with nature and love the Earth before we ask them to save it! David Sobel Beyond Ecophobia research indicates that presenting environmental disasters to children at an improper age does not foster action rather it can dissuade engagement with nature. The term has been coined as ecophobia. The inter-connectedness of the biosphere (and our place within it), and the simple opportunity to spend time in, and surrounded by nature is a wider scope for educational opportunities than environmental problems. This approach also serves our learners by Version Page 2

30 VSB Environmental Sustainability Plan allowing them to experience, discover, and reflect upon their identities, their place, and their understandings. A sustainable school district must provide exposure to the natural world for its own value not just where there is impending doom. This appreciation is a foundation from which will flow empathy and understanding. At higher grade levels this understanding can be a catalyst for deeper engagement, awareness, and action. What do we each think sustainability means? There is no universal definition of a green school district. As well every individual has their own thoughts about what is important to them about sustainability and the natural world. This wordle was created from an input session during the plan s development. Version Page 3

31 VSB Environmental Sustainability Plan Action Areas Theme: Sustainability in Education A foundation of sustainability in education is an appreciation for nature and ecosystems especially through experiential learning. This can support critical thinking, promote activity and physical literacy, and make connections to Indigenous traditions, culture and knowledge. Educators are capturing elements of the natural world, ecology, or the environment in their current teaching throughout the District. This theme builds on these efforts and works to support networks of educators via their associations and through the District s networks. Sustainability is expressed in Indigenous approaches to learning and knowledge sharing (for example see Indigenous Principles of Learning at or Indigenous Ways of Knowing and Being at These principles emphasize that knowledge is shared through reciprocal relationships that as we learn from others we share with them of ourselves. Education can help children come to understand their place in the natural world and also to appreciate a diversity of cultures and perspectives towards the planet. Goal: Foster a connection to the natural world Action 1: Support nature-focused learning Nature- and outdoor-focused learning activities provide opportunities for students to connect with local nature and geography, Indigenous culture and knowledge, and healthy lifestyles. Example activities could include: developing and supporting school-level projects for nature connected learning networking through the various educator committees and District channels connecting to local Indigenous nations to learn and share stories, knowledge, and perspectives on nature and stewardship Version Page 4

32 VSB Environmental Sustainability Plan Goal: Support Learning Initiatives that Develop Environmentally Conscientious Citizens Action 2: Develop professional development and other resource materials There are many opportunities to develop resources for schools and educators. As well existing programs can be supported as offered by external educators and providers. Example activities could include: promoting Pro-D opportunities for educators. There are a number of Pro-D events available through existing groups (BCTF, EEPSA, and the VESTA and VSTA pro-d committees), and emerging ones provided through the non-profit sector leveraging of pro-d materials from the partner organizations such as non-profit organizations, UBC, the City of Vancouver, the utilities. Action 3: Support networks and relationships between educators Learning and sharing between educators has been identified as a key opportunity. Example activities could include: strengthening mechanisms for networking and connecting teachers. This includes the educator stakeholder s sub-committees, the Provincial Specialists Associations, District events and communications, social media channels, or other mechanisms developing tools on the VSB website (or other locations) to make connections and sharing easier potentially with some search feature. The current Greenboard on the VSB website could be updated to make it a more useful sharing tool Action 4: Make our facility activities learning opportunities Demonstration projects as part of the operations of school facilities can have an educational value. The challenge of implementing operational or demonstrative pilot programs is to make them accessible to the educators and identify the connections to the curriculum. The opportunity is that these examples are visible and local to students and staff. Example activities could include: creating educational modules where innovative technologies or practices are included with new school development (e.g. energy conserving features) identify links between the curriculum and the other sustainability action plan themes. (e.g. linking a water cycle science unit to a conservation project at a school site) Action 5: Support student networks for dialogue and sharing There is an active secondary student council spanning the district the Vancouver District Student Council (VDSC). Other student groups organize formally and informally including the Vancouver Youth Sustainability Network (VYSN), and student groups that organize sustainability and leadership conferences. Interest and support for these groups Version Page 5

33 VSB Environmental Sustainability Plan varies depending on the level of activity year to year. Opportunities to increase the impact of these efforts include: sharing stories of student efforts and achievements more broadly through the District s communication and social media platforms providing seed-funding and mentorship connections for those working to take action promoting stronger connections between schools to strengthen VDSC and VYSN activities improving teacher networks between schools to better support students Version Page 6

34 VSB Environmental Sustainability Plan Theme: VSB Green Spaces The District has extensive grounds at most sites and these can be leveraged for greater educational value. A desire for more outdoor learning spaces is being expressed by many schools. Opportunities (and challenges) exist with developing functional educational spaces outdoors on VSB sites yet there are many existing examples which could be broadened through the District. Seeking out green spaces is not limited to District sites. There are opportunities through local parks and other regional resources that allow for programming activities to connect with outdoor spaces. Goal: Support outdoor focused spaces and activities at school sites Action 6: Develop guidelines for new types of infrastructure The facilities group through the grounds department is often asked to implement and administer new types of outdoor infrastructure. Learning gardens are a current example. Opportunities can be explored through regular consultation with Facilities and Grounds staff. The VSB garden guideline is a successful example of an educational infrastructure guideline. This action will work to develop District-wide guidelines for the implementation of outdoor infrastructure. Action 7: Engage community partner groups and First Nations to enhance outdoor learning activities There are numerous community partners that actively support green space education in our District. These include community organizations, non-profit groups, educational organizations, First Nations, and to a lesser degree the for-profit sector. These groups have developed and/or hold knowledge and expertise, and many have developed longstanding relationships with educators Example activities could include: identifying groups that can bring knowledge and practice to schools partnering on (or supporting) grant funding applications, networking and sharing of activities through the District supporting engagement with local First Nations elders and knowledge keepers finding ways to support the non-profit sector s educational activities Version Page 7

35 VSB Environmental Sustainability Plan Theme: Resource Conservation and Climate Change Conserving resources and reducing waste are cornerstones of any organization s sustainability initiative. Waste reduction and recycling are common entry points for individuals to think about the impact of their day-today activities on the environment. There are educational, environmental, and business case benefits for reducing our collective impact on the planet. Goal: Reduce energy consumption and greenhouse gas emissions Action 8: Maintain an active energy management program The District has been actively pursuing energy conservation for over a decade. This has resulted in avoided electricity costs of over $700,000 annually and has captured incentive funding from BC Hydro and Fortis BC. The energy management program is working to complete a five year conservation target in 2018 and work is underway to develop an updated plan with new targets. The Provincial Climate leadership plan requires the 10- year plan to be developed. In this Action the District will: continue the energy management program in partnership with BC Hydro and Fortis BC Develop a 10-year energy and greenhouse gas reduction plan Action 9: Develop a Climate Change Adaptation Strategy The BC Climate Leadership Plan ( requires all public sector organizations in BC to develop 10-year emissions reduction, and climate change adaptation plans. The climate changes that are forecast for the coming decades will have a range of implications for the District. For example these could impact the variety and health of plants and trees grown on site, design standards for new facility construction, and facility components from roofing to drainage systems. Adapting to these changes will require the District to be proactive. In this action the district will: conduct a review of the risks associated with climate change to the district operations develop a climate adaptation plan(s) for relevant infrastructure work with the Provincial Climate Action Secretariat to share and learn from other public sector organizations Version Page 8

36 VSB Environmental Sustainability Plan Goal: Reduce consumption of resources and waste generation Action 10: Implement long-term resource conservation initiatives Waste generation, material consumption, and water conservation are common cited concerns for the VSB community regarding sustainability. These issues are visible and tactile and making change in these areas is immediately noticeable. The District implemented organics diversion from the waste stream as part of the Metro Vancouver organics ban from landfill. There are opportunities to improve our compliance and efficiency in this area. For this action the District will work to: improve waste diversion efficiency through facility and promotional improvements develop a multi-year water conservation initiative Action 11: Support school-level conservation projects Innovation in conservation has often originated at the school level. The District recycling programs evolved from initiatives started at the school-level. Supporting new activities helps to define what works and what can be scaled-up. Examples that have been identified include: zero waste challenges classroom energy diets specialty product recycling equipment and appliance recycling Action 12: Develop VSB-relevant resources and guides for schools Developing new initiatives at schools can be challenging due to time and resource constraints. Trail-blazers often learn through a trial and error process. There are opportunities to share and trade these hard-learned lessons between school communities. Examples could be sustainability guides, pro-d programming, and other resources for staff and educators. These activities will be pursued by the District as the needs are identified by the school communities. Version Page 9

37 VSB Environmental Sustainability Plan Theme: Sustainable Transportation Active transportation to-and-from school promotes health, reduces carbon and combustion emissions, and reduces vehicle congestion at school sites. For many schools (particularly elementary) the community school catchments are suitable for walking and cycling. Where active transportation is not an option, the lowest carbon-emitting options should be supported for staff as well as students. Goal: Support active transportation choices for school communities Action 13: Promote active transportation events and training Many schools participate in active travel events like bike-to-school week, or walk-toschool week. There are opportunities to expand these to other schools through promotion and support. Action 14: Improve cycling and walking infrastructure Facility actions have increased bicycle lock-up and storage facilities at many sites. There is still a demand in the district for more infrastructure - and many locations could have improved placement of bike racks. In this action the VSB will review and periodically inventory the infrastructure in place at schools and evaluate for possible improvements. Goal: Support low-carbon transportation Vehicle transportation will be an inevitable and required choice for many components of the school community. Actions can be made to promote and incentivize choices that have a reduced environmental impact. Action 15: Promote low-carbon transportation within the VSB The City of Vancouver is committed to expanding EV charging infrastructure throughout the City. Grant funds are periodically available to implement EV charging facilities. For this action, the district will: continue to pursue the deployment of electric vehicle charging infrastructure at new sites through the seismic mitigation program evaluate opportunities to retrofit existing facilities for EV charging infrastructure. Version Page 10

38 VSB Environmental Sustainability Plan The District has a fleet of vehicles and equipment required for its activities. The workshop has deployed three electric vehicles within its maintenance fleet on a pilot test. Given the relatively short travel distances within the city, these have been effective at moving some crew teams. To foster the lowest carbon operations possible the District will: continue to monitor and report vehicle carbon emissions evaluate suitability of EV or hybrid service vehicles for new fleet vehicles Version Page 11

39 VSB Environmental Sustainability Plan Theme: Leadership in Sustainability Being the most sustainable school district requires that the District take a leadership role. This theme demonstrates the District s commitment to the sustainability plan. Continuous and incremental improvement in our operations and activities is required. To understand this progress the district needs to monitor and report transparently and honestly. Walking the talk is an important component of being sustainable - and showing to our schooland stakeholder-communities that we are committed. Opportunities exist to learn and share with other Districts. Many of the challenges facing the Vancouver area are also experienced by other school districts in BC. The VSB is positioned to be a leader and to learn and share with other school districts. Goal: Lead by Example Action 16: Continuously improve and update policies and practices Clarifying policies, and developing some standardized practices in certain areas can streamline activities and provide internal and external clarity about expectations. This action will: review the existing VSB policy manual in relation to sustainability-related items and make recommendations for revisions or new policies review VSB purchasing activities periodically to identify opportunities to become more sustainable maintain and update VSB building standards - specifically reflecting energy and water conservation targets respond to policy-development needs where gaps or uncertainties exist share and exchange learnings and ideas with other school districts Action 17: Report on progress Reporting provides an opportunity to formalize the tracking of activities, compile data for quantitative metrics (if appropriate), seek feedback from our stakeholders, and review and revise actions. It provides information to the school communities, provides inspiration to others, and demonstrates the commitment of the organization. Version Page 12

40 VSB Environmental Sustainability Plan continue to grow respectful relationships with stakeholder groups, invite their input, and share our stories and progress in turn provide annual updates to committee on sustainability activities prepare a district sustainability progress report every two years and present it to the board via committee conduct a review of the sustainability action plan after 5 years. Version Page 13

41 VSB Environmental Sustainability Plan Being the Greenest, most sustainable Organizations moving to become more sustainable often describe the process as a journey. Part of that journey is to recognize that not all actions can be implemented immediately and that there will always be time and resource limitations. As the first VSB Sustainability Plan, the activities developed here are a solid beginning, and represent a substantial amount of work and effort. This section describes an evolutionary path to incremental improvements, and highlights some big ideas that are possibilities for the future. The Evolution of Sustainability in an Organization Green and sustainable activities in organizations are usually spearheaded by individual champions that see a need and step up to address it. Classic examples are recycling and composting initiatives started by a person or small group that is frustrated with waste generation in a lunchroom! The implementation of the sustainability plan seeks to find ways to build upon the efforts of these individuals and to leverage that effort further in the District. This next step to move beyond champions presents an opportunity to expand the breadth and scope of initiatives for all of the VSB communities to participate in. There is an evolutionary path from individual action to a network of connected participants, until these networks of activity become established operating norms. At that point these activities are no longer a unique or special activity, but rather a routine component of the organization s business planning. This process is ongoing and it will take years for some activities to become standard practice. Others may be adopted swiftly by either regulation or policy directive. This plan hopes to enable the progression of many different initiatives along this evolutionary pathway. Thinking Big! Great aspirational ideas In the short term, the actions described in this plan might not appear to get us to the point of declaring ourselves the greenest, most sustainable school district. Often it is too easy to see the immediate obstacles, the obvious barriers, and the limitations of what one person or only a few can accomplish. This plan sets the direction for greater strategic alignment, better-leveraged initiatives, and lasting impact. Initially there will be incremental change rather than a dramatic shift. Many of the ideas and actions are already underway somewhere in the district. To support a big picture vision of the future we can imagine a future possibility as a dream big statement. Examples of think big aspirations (cited by survey and workshop respondents) include: the district creates a sustainability mini-school program there is a district sustainability educator in residence we build a net-zero energy school Version Page 14

42 VSB Environmental Sustainability Plan we have a zero waste school students take and commit to a sustainability pledge Every student plants a tree! there is a secondary student U-pass (subsidized bus pass) program that staff develop active car-pool programs that an endowment be created for funding sustainability initiatives that all (many) school districts in BC develop a common visionary statement on support for sustainability for the K-12 sector This plan is a start! In subsequent years of implementation there will be new ideas and big actions to chase. Periodic review will prove an opportunity to build, expand, and strengthen these initiatives. Version Page 15

43 VSB Environmental Sustainability Plan Making it Happen: Implementation Implementation Principles The plan development highlighted the need to take a strategic- and focused-approach towards advancing sustainability in the organization. A component of this focus is to evaluate and develop activities as they relate to the core function of the organization. From this perspective a number of core filters or implementation principles have been developed to guide opportunities in the District. Education is our Leverage The District s unique opportunity to advance sustainability comes through our function as educators. It will be advanced through the core mandate to help students reach their potential as conscientious, critical thinkers. This means that many of the the District s sustainability actions should pursue opportunities through the lens of What is the learning / curriculum opportunity? Activities should be supportive and enriching to education. Educators will find and build these connections in a variety of ways. Follow student and teacher interests & support our people This is not a top-down plan. It is not to impose a set of activities. The District s actions will be guided by student and educator interests and needs. The many, many champions operating individually or as part of a group are to be supported not imposed upon. The District as an organization will endeavor to follow those interests and support them. Resources Make our efforts lasting There will always be financial, resource, and time constraints to achieving our vision. Coupled with that, our staff learn, grow, change locations, and retire, and our student body is continuously being refreshed and then graduating away from us. To make progress, we need to focus efforts on initiatives that are lasting. This means that the District s and partner s efforts will endeavor to be stable year to year, create lasting impact through infrastructure changes and program development. We will endeavor to support transition and succession as staffing evolves over time. To properly implement this plan, stable resources will be required. Past activities have been funded by grants and partner relationships. Future funding must develop through longer term multi-year mechanisms. Sources of time or funds are expected to come from: current staffing. Many sustainability activities have already been developed by staff as part of their current roles grant revenue (e.g. utilities, charitable foundations, etc.) Version Page 16

44 VSB Environmental Sustainability Plan partnerships with educational or municipal agencies that have a mandate aligned with this plan (e.g. UBC) non-profit organizations that provide educational programming. There are numerous non-profit organizations currently operating through educators and these provide a benefit to students and the organization Engagement Implementation of the plan will be a mix of defined and planned multiyear activities, combined with opportunistic implementation as activities or new funding sources present themselves. There will be an annual planning process to define which activities to implement each school year. Some key aspects of the implementation are: Voluntary Participation: Educators and administrators are invited to engage with sustainability-themed activities as they see best for their classrooms and school. This plan respects educators autonomy in delivering the curriculum. Stakeholder Consultation: Implementing new activities often requires the involvement of a number of different staff groups. Implementation will respect those staff arrangements and seek input from affected groups as activities and actions are developed. Building Relationships: In a complex environment such as a large school district, there are always opportunities to build new relationships between educators, administrators, and all the staff groups that support them. Efforts in this plan are are intended to support and promote valuable working relationships between staff. Part of the implementation will include communication through multiple channels from multiple levels of the organization. This includes the stakeholder groups and their communications, the senior management team, and the many staff to staff connections throughout the district. Several activities have been identified to support improved communication. Oversight and Reporting The advisory group created to provide input to this sustainability plan felt that there is value to continuing as a working group / advisory group through the implementation stages of the plan. Prosed meeting frequency was 3-4 times per year. The sustainability plan will continue to report through the committee structure to the board. Annual updates will be provided to regarding specific year work plans. As well, iit is proposed that as part of its work activities that the District create a comprehensive biannual or tri-annual progress report. Version Page 17

45 VANCOUVER SCHOOL BOARD S WORK PLAN The following Report summarizes the key work goals of the Vancouver School Board. The work began in January 2018 and in this document are actions and priorities through to October Work Plan 2018 Vancouver School Board Board of Trustees Chair: Janet Fraser Vice-Chair: Joy Alexander Fraser Ballantyne Carrie Bercic Ken Clement Lisa Dominato Estrellita Gonzalez Allan Wong Judy Zaichkowsky Eugene Jeoung (Student Trustee) Page 1

46 VANCOUVER SCHOOL BOARD S WORK PLAN Overview 3 Long Range Facilities Plan and Capital Considerations (Strategic Plan Goal 4) 5 Recruitment, Retention and Succession Planning (Strategic Plan Goal 4) 8 Curriculum, Assessment and Reporting (Strategic Plan Goal 1) 10 Indigenous Student Outcomes, Reconciliation (Strategic Plan Goal 1) 12 Program Reviews (Strategic Plan Goal 1) 13 Cultural, Emotional, Physical and Mental Well-Being (Strategic Plan Goal 3) 14 Mentorship, Networking, Engagement (Strategic Plan Goal 2) 15 Communications (Strategic Plan Goal 4) 16 Financial Planning (Strategic Plan Goal 4) 17 Governance (Strategic Plan Goal 4) 18 Looking Ahead 20 Vancouver School Board 21 Page 2

47 VANCOUVER SCHOOL BOARD S WORK PLAN Overview ORGANIZATION AND CONTENT The content of this Work Plan was created over time through working sessions with the Board of Education and the senior management team. The document reflects the priorities of stakeholders, the Board and staff as gathered at committee meetings, stakeholder engagement opportunities, communications from community members and feedback from community partners. At a stakeholder dinner meeting, participants were asked to identify what were the strengths of the Vancouver School Board. The following Wordle captures the feedback that assisted with and influenced the content of this Work Plan. The Plan is ambitious, but it does enable and support the efforts of both staff and the Board of Education to be aligned and student-focused. Page 3

48 VANCOUVER SCHOOL BOARD S WORK PLAN TIMELINE The Board began creating a Work Plan in January At the beginning of the new year, trustees shared their priorities, worked with staff to align their thoughts to the Strategic Plan (2021) and then, in March, refined the initial draft. Staff independently created their areas of focus and incorporated them into the Work Plan. This document reflects the areas of need and priorities, as identified by staff and the Board, to best support students, staff and school communities. LOOKING AHEAD Many of the goals described in the Work Plan will be accomplished prior to the October 2018 municipal election. Some of the identified work will be to establish recommended priorities for the next elected Board of Education. Page 4

49 VANCOUVER SCHOOL BOARD S WORK PLAN Long Range Facilities Plan and Capital Considerations (Strategic Plan Goal 4) REVISION TO LONG TERM FACILITIES PLAN The Board must approve the revisions to the Long-Range Facilities Plan (LRFP) by the end of June The revised LRFP will inform the district s Five-year Capital Plan submission to the Ministry of Education (MoE). The revisions should: BOUNDARY REVIEW Address the MOE requirement to optimize available space Confirm the guiding principles Confirm the factors to be considered in implementing the Seismic Mitigation Plan (SMP) o Update the priorities in the SMP o Update the Temporary Accommodation Plan to support the SMP Involves the future of Carleton Elementary Informs a decision to dispose of a school site for use by the CSF Revise the factors for considering school closures o Begin to establish a plan for potential next steps Recommendations arising from the current boundary review (primarily Downtown, False Creek, Cambie Corridor) also need to be approved by the Board. The recommendation must be incorporated into the Long- Range Facilities Plan so that new catchment boundaries can be in place for September CAPITAL PROGRAM The submission of the Five-Year Capital Plan for will be approved by the Board by June 30, Included in the development of the Five-Year Capital Plan will be the decision, to be made in either April or May to dispose of a site for the CSF. ANNUAL FACILITIES GRANT Approval of the Annual Facilities Plan spending is required to be completed by the end of May SEISMIC MITIGATION PROGRAM (SMP) The updated SMP needs to be part of the revised Long-Range Facilities Plan and requires approval by the end of June Page 5

50 VANCOUVER SCHOOL BOARD S WORK PLAN CAPITAL FUND REVENUE GENERATION Considerations currently underway: Renegotiation of the 99-year lease of Kingsgate Mall o To dispose of an air parcel to support the development plans for the area An update report will be brought to the Board in June BC Hydro Substation Proposal o To be considered by the Board in May and June ALTERNATE EDUCATION PROGRAM CONSOLIDATION The recent review (February 7 th, 2018) of Alternate Education proposes a consolidation of some the current 22 separate programs. For this to be in place for the school year, considerations will come forward through the budget process FOOD SERVICES The recent review of food services programs in the district includes a three-year improvement plan. The review will be brought forward to the Board in the spring. FLEET ROTATION Staff will need to revise current analysis and explore using one-time only funds to replace current, larger operational vehicles and purchase them outright. GRADE RECONFIGURATION To address ongoing enrollment pressure at Norma Rose Point, it is necessary to examine grade configuration in University Hill Family of Schools. BC HYDRO PROPOSAL The district has been approached by BC Hydro regarding a possible sub-station at Roberts Annex site. Page 6

51 VANCOUVER SCHOOL BOARD S WORK PLAN TIMELINE Description Date Boundary Review Report Update, Committee II April 11, 2018 Update on Long Range Facilities Plan, Committee II April 11, 2018 Budget Timeline Update, Committee V April 18, 2018 Budget Update, Committee V May 16, Annual Facilities Plan spending plan, Committee II May 16, 2018 Revision to Long-Range Facilities Plan, Committee II June 13, Five-year Capital Plan Submission, Committee II June 13, 2018 Grade Reconfiguration, Committee II June 13, 2018 BC Hydro, Committee II June 13, 2018 Page 7

52 VANCOUVER SCHOOL BOARD S WORK PLAN Recruitment, Retention and Succession Planning (Strategic Plan Goal 4) STAFFING Staffing Updates are provided to Committee IV and school-based administration monthly: The Staffing Updates indicate very good progress on recruitment efforts and the number of vacant positions continues to decline. Employee Services recruits for teaching, administration and support staff positions. Recruitment teams have been to fairs provincially and nationally. In the spring there were 233 student teachers in the VSB; plans are now underway to interview and hire for the remainder of this school year and for the start of the 2018 school year. RETENTION Presently, there is very little data about why people have resigned from the District. Resignations over the last year have more than tripled for teaching and SSA positions. In February, Employee Services created an Exit Interview Form to elicit reasons why people have left the VSB. The department has shared the Exit Interview Form with key stakeholders and have (March 2018) begun implementation. Employee Services has identified approximately 300 former teachers and SSAs dating back to Exit interview forms will be sent to these groups in late March. Going forward, the form will also be sent to all resignations. There is some data analysis regarding teachers who have resigned since last year. Twothirds of teachers who have left home addresses located outside of Vancouver. 80% of teachers who have left have 5 years of service or more Once the District starts to receive information back from departing employees, there will be meetings as an employee services group to analyze data, consult with stakeholders and make recommendations SUCCESSION PLANNING The District currently has no formal succession planning program: Like many organizations, retirements will be happening over the next 5 10 years in key leadership areas Page 8

53 VANCOUVER SCHOOL BOARD S WORK PLAN A formal succession plan is a disciplined approach to identify leadership gaps, and to provide planned developmental opportunities for individuals o Succession planning was not listed as an objective in strategic planning Planning is now in the early stages TIMELINE Description Date Staffing Update, Committee IV March 14, 2018 Staffing Update, Committee IV April 18, 2018 Staffing Update, Committee IV May Succession Planning Update, Committee IV June 13, 2018 Page 9

54 VANCOUVER SCHOOL BOARD S WORK PLAN Curriculum, Assessment and Reporting (Strategic Plan Goal 1) CURRICULUM AND ASSESSMENT Work is ongoing in supporting curriculum implementation. K-9 implementation is now underway with Grade 10 implementation beginning in September The following activities are underway: Create an outline of a Master Plan for curriculum implementation Develop a Career Life Education 10 working group o Partner representatives involved o Meeting to create 3-4 options for secondary schools to choose from o Continue to meet into the school year o Look at strategies to implement the Career Life Connections course and the Capstone Project o Explore the potential of a District Resource Teacher: Career Education Support Explore possibilities that enhance communication structures to ensure awareness of curriculum updates. o Provide a reliable and consistent source of information for school administrators and stakeholder group leaders Develop a newsletter 3-4 times a year regarding redesigned curriculum and assessment strategies for administrators to share with staff Regular updates at Superintendent and Area meetings Regular updates for Committee III and DPAC Create parent-friendly information school administrators can use to share information at PAC meetings Showcase indigenous content on the re-designed curriculum Develop a secondary administrator working group on curriculum implementation Create a template for schools/district plans ensuring alignment with the Framework for Enhancing Student Learning and support schools in the implementation of curriculum Explore opportunities to access open source materials Train teacher-librarians on new library automation system with links to Destiny Collections intended to support the new curriculum REPORTING There are currently 62 schools participating in the Communicating Student Learning pilot. Plans are now underway to expand to all elementary schools. Page 10

55 VANCOUVER SCHOOL BOARD S WORK PLAN Examine feedback from focus groups including teachers, parents and students o This feedback will be used to inform the expansion of the remaining elementary schools in o Develop professional development opportunities for teachers on topics such as E portfolios Provide a variety of ways to access knowledge such as in-service, out of school professional development, collaborative inquiry groups, webinars, and a website as a repository of Establish a working group of secondary teachers/admin to look at the possible implications with MyEd and schools Expand Communicating Student Learning pilot to grades 8 and 9 by establishing a working group with partner group representatives Develop a Reporting Policy in based on the feedback from the pilot TIMELINE Description Date Communicating Student Learning Update, Committee III May 9, 2018 Curriculum Update, Committee III June 6, 2018 Presentation of School Plans, Committee III June 6, 2018 District Plan Framework, Committee III October 2018 Page 11

56 VANCOUVER SCHOOL BOARD S WORK PLAN Indigenous Student Outcomes, Reconciliation (Strategic Plan Goal 1) INDIGENOUS STUDENT OUTCOMES Plans are underway in looking at supporting indigenous students at risk of not completing secondary school by enabling targeted support to take place. This would include such things as: Counselling support An ongoing review of the required coursework Dedicated individuals to follow up with each student indigenous student RELATIONSHIPS WITH OUR INDIGENOUS COMMUNITIES To fully support our indigenous students, and to help them connect to their culture, the District will build strong relationships with our indigenous communities and agencies working with those communities. The District will actively strengthen the relationship with the Musqueam Nation. INFORM OUR PRACTICES THROUGH GOALS OUTLINED IN THE ABORIGINAL EDUCATION ENHANCEMENT AGREEMENT The District understands that comprehensive support of Indigenous learners requires a multitude of strategies. As such, we will inform our implementation of strategies through information outlined in the Aboriginal Enhancement Agreement: Throughout the Aboriginal Enhancement Agreement is a commitment to reconciliation o Staff is committed to working alongside our Indigenous community to further this important work TIMELINE Description Date Indigenous Student Framework, Committee III May 9, 2018 Page 12

57 VANCOUVER SCHOOL BOARD S WORK PLAN Program Reviews (Strategic Plan Goal 1) FRENCH IMMERSION A French Immersion Review is currently underway, including the creation of a French Immersion Working Group. When the review is complete, staff will share the report and bring forward to the Board and Stakeholders. ALTERNATE EDUCATION The plan to implement the strategies from the Alternate Education Review will be brought forward to Committee III. Significant recommendations included in the report include: The addition of 4.0 FTE in staffing o Including a District Vice-Principal position The consolidation of some of the current Alternate Education sites Both recommendations have budget impacts, and as such they will need to be approved through the budget process. Other recommendations will be considered after the initial process is complete. INCLUSIVE EDUCATION The plan to implement the strategies from the Special Education Review will be brought forward to Committee III. Recommendations included in the report include both budgetary and non-budgetary items. The overall theme in the review is increasing inclusive practices within the district. TIMELINE DESCRIPTION DATE Inclusive (Special Education) Framework, Committee III May 9, 2018 French Immersion Program Review Update June 6, 2018 Alternate Education Framework, Committee III June 6, 2018 Page 13

58 VANCOUVER SCHOOL BOARD S WORK PLAN Cultural, Emotional, Physical and Mental Well-Being (Strategic Plan Goal 3) MENTAL HEALTH Mental health and wellness of staff and students remain a central focus within the VSB. The District is looking for ways to improve and increase support in all areas of mental health and wellness. The District will continue to work closely with our community partners, including sitting at tables where innovative practices evolve. One example of this is a collaboration between VSB and Vancouver Coastal Health where there will be document provisions available in both agencies, and ways to build cohesive access to all the supports to best provide for youth in need. TIMELINE Description Date Mental Health Update, Committee III May 9, 2018 Page 14

59 VANCOUVER SCHOOL BOARD S WORK PLAN Mentorship, Networking, Engagement (Strategic Plan Goal 2) MENTORSHIP Plans are currently underway to work with the teachers unions to develop and implement a teacher mentorship program. A mentorship program for new principals and vice-principals is now in place o Continuing with training sessions for mentors as part of the program NETWORKING Opportunities for networking are as follows: Metro Secondary Principal forum series on curriculum - twice a year BCSSA Pro D opportunities during the Summer Leadership Academy, Spring/Fall Conferences Opportunities for administrators to attend Coast Metro Pro-D Series A session with Ministry staff on the topics of curriculum, assessment, reporting, and inclusive teams ENGAGEMENT The Board of Education and Senior Staff have been engaging with many of the partner groups. A dinner meeting provided feedback to the Board on the various partners priorities. Ongoing conversations continue specifically aimed at engaging parents and how we can be more inclusive of their needs. TIMELINE Description Date BCSSA Metro Retreat Curriculum Implementation April 12,13, 2018 BCSSA Spring Conference - Assessment April 8,2018 BCSSA Summer Leadership Academy August 14-17, 2018 Ministry of Ed Visit with Senior Staff May 2018 Committee III Report Mentoring Update October 2018 Page 15

60 VANCOUVER SCHOOL BOARD S WORK PLAN Communications (Strategic Plan Goal 4) COMMUNICATIONS TEAM Staff has hired a Communications Director who started in early April The Communications Director will be tasked with hiring one additional staff member to complete the communications team. COMMUNICATIONS PLAN One of the first requests of the new Communications Director will be to create a comprehensive Communications Plan for the VSB. Staff will bring initial thoughts to trustees in June Some of the topics will include: Roles and responsibilities with respect to communication Be inclusive of the cultural needs of students and parents Address the needs of English as a Second Language families Focus on internal communication (staff to trustees, interdepartmental, etc.) Include an opportunity to share positive stories Modernize the overall look of communications coming from the VSB Have a mindfulness of eduspeak; use plain language New curriculum updates and information for parents WEBSITE UPDATE Over the past year, staff have been working on completing the update of the VSB website. It is intended that the website go live in June. TIMELINE Description Date Hire communications director March 2018 Fill final position for communications team Spring 2018 Communications plan September 2018 New website posted June 2018 Page 16

61 VANCOUVER SCHOOL BOARD S WORK PLAN Financial Planning (Strategic Plan Goal 4) FINANCIAL GOVERNANCE AND ACCOUNTABILITY The Financial Health Working Group provided guidance to school districts in 2017 with the expectation that supporting policies be in place by the end of June ANNUAL BUDGET PROCESS The annual budget process will be shared at a Plenary Committee III/Committee V Meeting ANNUAL BUDGET First and Second readings to be conducted at the May 28, 2018 Board meeting and a third reading in June. MOE FUNDING FORMULA REVIEW There has been a District submission based on stakeholder feedback (to be shared at June Committee V meeting). TIMELINE Description Date Plenary Budget Session, Committee III/V April 18, 2018 Plenary Budget Session, Committee III/V May 02, 2018 Plenary Budget Session, Committee III/V May 16, 2018 Audit Committee Terms of Reference, Committee V May 16, Annual Budget Bylaw 1 st and 2 nd readings May 28, 2018 MOE Funding Formula Review Update, Committee V June 13, Annual Budget Bylaw 3 rd reading June 25, 2018 Financial Governance & Accountability, Committee V April, May & June Meetings AUDIT COMMITTEE Staff will draft guiding principles and the roles and responsibilities for a potential audit committee. Page 17

62 VANCOUVER SCHOOL BOARD S WORK PLAN Governance (Strategic Plan Goal 4) GOVERNANCE The BCSTA sees Governance as follows: The elected Board is responsible for the success of the organization in terms of its purpose. It does this by providing oversight, direction setting and decision making through a governance process which includes defining roles, relationships, structures and processes. Governance embraces the highest levels of effectiveness and, for each trustee, it involves a commitment to ethical leadership, to continuous learning and to long-term development To be effective in focusing the organization to be successful, the elected Board plays four broad roles in authentic governance: o Covering the Basics: The Board s Fiduciary Role o Big Picture Thinking: The Board s Strategic Role o Continuous Improvement: The Board s Innovative Role o Promoting Community Engagement: The Board s Societal Role The BCSTA s website ( has four resource modules: Module 1: Authentic Governance through Ethical Leadership Module 2: Relationships and Governance: Common Ground, Common Purpose Module 3: Authentic Governance for Student Achievement: Boards Matter! Module 4: Making the Connections for Students Success: Aligning vision, governance and finance As part of good governance, the Board commits to completing a self-evaluation, overseeing the superintendent s performance review and to completing a Board Work Plan. ROLES AND RESPONSIBILITIES The Board will provide support and clearly delineate and articulate roles and responsibilities of the Board and staff by September POLICY MANUAL Reviewing and potentially revising the Board s policy manual flows out of the governance structure as well as having clarity on roles and responsibilities. Page 18

63 VANCOUVER SCHOOL BOARD S WORK PLAN ADMINISTRATIVE HANDBOOK Completing a revised administrative handbook would follow the creation of a new policy manual. DEVELOPMENT AND IMPLEMENTATION OF REVISED NAMING AND RENAMING POLICY To update current policy and provide a new framework for schools and staff in choosing school names, the district will be revising the Naming and Renaming policies. TIMELINE Description Date Staff discussions with Leroy Sloan Fall 2017 Evening overview with Leroy Sloan February 19, 2018 Phone calls with Leroy Sloan Week of March 12, 2018 Update for Stakeholders, Committee I April 4, 2018 Day session with Leroy Sloan April/May 2018 Update for Stakeholders, Committee I May 9, 2018 Update for Stakeholders, Committee I June 6, 2018 Naming/Renaming Policy Development Fall 2018 Page 19

64 VANCOUVER SCHOOL BOARD S WORK PLAN Looking Ahead CHILDCARE SPACES Suggestion: Create a comprehensive childcare review report that includes such things as the number and location of current childcare providers, the number of spaces in the program, the size of any waitlists and other pertinent information. BOUNDARY REVIEW Suggestion: Complete a comprehensive district-wide review, including the location of the District s choice programs. BRANDING Suggestion: Contemplate a rebranding of the District s logo. FOUNDATION Suggestion: Engage the Board of Education in a discussion about creating a School District Foundation. SCHOLARSHIP DONATIONS ON WEBSITE Suggestion: Explore the possibility of having a scholarship donation link on secondary school websites. STUDENT LEADERSHIP Suggestion: Engage students in a discussion regarding planning a Student Forum. ADULT EDUCATION Suggestion: Compile and review information previously collected on adult education. Complete an analysis and review of the programs. Page 20

65 VANCOUVER SCHOOL BOARD S WORK PLAN Vancouver School Board School District # West Broadway Vancouver V6J 5K8 Tel Page 21

66 VANCOUVER BOARD OF EDUCATION COMMITTEE MEETING Committee Report to the Board, May 28 th, 2018 COMMITTEE II PLANNING & FACILITIES WEDNESDAY, MAY 16, 2018 Chairperson Wong called the meeting to order acknowledging the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples 1. Hudson Field R. Ford, PAC Chairperson, Hudson Elementary School PAC, highlighted what he considered to be safety issues at Hudson Elementary School Playfield and the need for improved site drainage. J. Meschino, Director of Facilities reported that the 2018/2019 Annual Facilities Grant funding allocation has been identified by staff for Hudson Field drainage system installation. The delegate was thanked for his presentation /2019 Annual Facilities Grant Funding Allocation D. McClary, Manager of Maintenance and Construction, presented a report dated May 11, 2018 entitled 2018/2019 Annual Facilities Grant Funding Allocation. He reported that the Ministry of Education (MOE) forwarded project submission instructions to all school districts along with the 2018/2019 Annual Facilities Grant (AFG) allocations. Province wide, the allocation has increased by $5 million to $115.5 million. The Vancouver Board of Education s (VBE) share of the total AFG allocation for 2018/2019 is $11,001,097, which is 4.6% more funding then was received last year. AFG funds fall under two categories. AFG Operating funds can be allocated for repair projects and AFG capital funds can be allocated for replacements/renewal projects. The MOE requires that school districts list their proposed projects and expenditure plan, using the Ministry s AFG expenditure plan template. The deadline for submission is June 30 th,, This item was provided for information. 3. Capital Plan - Update J, Meschino presented a reported dated May, 11, 2018 entitled 2018/19 Capital Plan Update. The purpose of this report was to inform Committee II members of the Ministry of Education s April 9, 2018 amending letter to the capital plan approval letter dated March 26, 2018 which provided new information regarding the future funding of Coal Harbour Elementary. The amending letter included the following wording: The Ministry is supporting the school district to accelerate the development of a PDR for a new Coal Harbour Elementary School based on the understanding that this project will be fully funded from Ministry of Education-restricted capital and/or school district local capital, derived from proceeds

67 Committee II May 16, 2018 from an expected long-term lease at Lord Roberts Annex. No provincial capital is allocated to this project. J. Meschino reported that on April 20, 2018, the VBE received 2019/2020 Capital Plan submission instructions from the MOE. The major difference between prior year capital plan instructions and current year capital plan instructions is the inclusion of a new category for Playground Equipment Program (PEP). The capital plan submission is due June 30, This item was provided for information. 4. Energy Management Update R. Macdonald, Manager of Energy and Sustainability, presented a PowerPoint and a report dated May 16, 2018 entitled Energy Management Update. The report provided: Background about the District s energy management activities; a review of the completed activities in 2017/18; an overview of planned activities for 2018/19; and future trends and opportunities. This item was provided for information. 5. Referral of Motion City Development Permit Process Trustee Dominato presented a Notice of Motion entitled Expediting Building and Development Permits for Vancouver Schools. She read the following: That the Board write Vancouver City Council in support of city policy that would prioritize and fasttrack development and building permits for all new and replacement schools Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. The Chairperson noted that the motion will be going to the Board. 6. Referral of Motion Master Plan Trustee Gonzalez presented a Notice of Motion entitled Master Plan. She read the following: That the Vancouver School Board ask staff to work with the staffs of the City of Vancouver and the Vancouver Park Board to develop a Master Joint Use Agreement that would be used to define the terms of use by the City or the Park Board of school district owned properties and facilities, including, where appropriate, a revenue sharing component. Committee members and stakeholder representatives provided feedback and staff answered questions and provided clarification on various points. The Chairperson noted that the motion will be going to the Board.

68 Committee II May 16, Date and Time of Next Meeting The next meeting of this Committee is scheduled for Wednesday, June 13, 2018 at 5:00pm. Meeting adjourned at 6:00pm Allan Wong, Chairperson Trustees: District Management Staff: Association Representatives: Allan Wong, Judy, Zaichkowsky, Ken Clement, Lisa Dominato, Janet Fraser, Joy Alexander, Fraser Ballantyne, Carrie Bercic, Estrellita Gonzalez Suzanne Hoffman, J. David Green, Jim Meschino, Lisa Landry, Jody Langlois, David Nelson, Patricia MacNeil, Shezad Somji, Magdalena Kassis Katharine Shipley, VSTA Jill Barclay, VESTA Celeste Pante, VASSA Cathy Thomas, VEPVPA Tim Chester, IUOE Peter Powell, PASA Cynthia Schadt, CUPE 15 Anne Montgomery, DPAC Brent Boyd, CUPE 407

69 VANCOUVER BOARD OF EDUCATION COMMITTEE MEETING COMMITTEE III EDUCATION AND STUDENT SERVICES WEDNESDAY, MAY 9, 2018 Committee Report to the Board, May 28, 2018 The meeting was held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Waututh Coast Salish peoples. The Committee met to discuss the following items: 1. Inclusive Education (Special Education) Update M. Hamaguchi, Director of Instruction referred to the memorandum dated May 4, 2018, entitled Inclusive Education (Special Education) Update and the report entitled A review of District Special Education Support Programs undertaken as part of the 2021 Strategic Plan. The report was prepared by Dr. J. R. Parker in collaboration with C. Jamieson and M. Hamaguchi. M. Hamaguchi showed a powerpoint presentation entitled District Special Education Programs Review and provided an update on the recently completed Special Education Review that was undertaken to help build upon current strengths and to identify any gaps in services for students with special needs. The Programs Review was conducted through the collection of evidence from a variety of resources, surveys, program observations and focus groups. M. Hamaguchi provided key findings and emerging themes that were identified from the data. Learning Services staff and the Special Education Advisory Committee (SEAC) will work together on developing a 5- year plan based on the recommendations. Due to time limitations, there was a limited opportunity for committee members and stakeholder representatives to ask questions and provide feedback on the presentation. It was noted that there is an upcoming Special Education Advisory Committee meeting for additional feedback. This item was provided for information. 2. Indigenous Student Framework J. Langlois, Associate Superintendent and C. Desjarlais, Vice Principal, Indigenous Education referred to the memorandum dated May 4, 2018 and showed a powerpoint presentation entitled Indigenous Student Framework. The framework provided an understanding of how the Aboriginal Education Enhancement Agreement (AEEA) goals are

70 Committee III May 9, 2018 interconnected and embedded with the VSB s current Strategic Plan 2021 as we continue to foster the holistic well-being and learning of our Indigenous youth. The committee members and stakeholder representatives asked questions, provided feedback on the presentation and staff provided clarification on various points. This item was provided for information. 3. Mental Health Initiatives Update M. Hamaguchi introduced T. Van Wyck and P. Foran, Area Counsellors, MIST. They referred to the memorandum dated May 4, 2018, entitled Mental Health Initiatives Update and showed a powerpoint presentation entitled District Initiatives to Support Mental Health They provided an overview of the Vancouver School District s programs and initiatives that fall within the categories of social emotional learning, resiliency, health promotion, prevention, connectedness, diversity, safe schools as well as those that more directly address mental health and well-being. The committee members and stakeholder representatives asked questions, provided feedback on the presentation and staff provided clarification on various points. This item was provided for information. 4. Communicating Student Learning (CSL) Pilot Update R. Zerbe Director of Instruction referred to the memorandum dated May 4, 2018, entitled Communicating Student Learning (CSL) Pilot Update and showed a powerpoint presentation entitled Communicating Student Learning (CSL). He provided background information and updated the Committee on the Communicating Student Learning (CSL) Pilot Project. The District will be extending the CSL Pilot into the school year. The committee members and stakeholder representatives asked questions, provided feedback on the presentation and staff provided clarification on various points. This item was provided for information.

71 Committee III May 9, Date and Time of Next Meeting The next meeting of this Committee is scheduled for June 6, 2018 at 6:00 pm. Joy Alexander, Chairperson Committee III Members Present: District Management Present: Association Representatives Present: Joy Alexander, Carrie Bercic, Ken Clement Janet Fraser, Estrellita Gonzalez, Allan Wong Judy Zaichkowsky J. David Green, Rob Schindel, Jody Langlois Mette Hamaguchi, Adrian Keough, Richard Zerbe Patricia MacNeil Diane Martinson, VEPVPA Chloe McKnight, VESTA Treena Goolieff, VSTA Amanda Hillis, DPAC Audrey Van Alstyne, PASA Sunera Samarakoon, CUPE 15

72 VANCOUVER BOARD OF EDUCATION COMMITTEE MEETING COMMITTEE IV PERSONNEL & STAFF SERVICES WEDNESDAY, MAY 16, 2018 Committee Report to the Board, Monday, May 28, 2018 The Chairperson of the Committee called the meeting to order and acknowledged that the meeting is being held on the traditional unceded territory of the Musqueam, Squamish and Tsleil-Wautuh Coast Salish peoples. The Committee met to discuss the following items: 1. Staffing Update Teacher and Support Staff D. Nelson, Associate Superintendent presented a report entitled Teacher and Support Staff, dated May 16, This report summarized recruitment and hiring for the period of April 11, 2018 to May 14, D. Nelson shared that the Recruitment Team attended recruitment events at SFU and in Toronto. The team is currently conducting interviews, reference checks and reviewing practicum reports for almost 120 UBC secondary teacher candidates. There are about 100 elementary teacher candidates who are currently completing practicums in VSB schools. D. Nelson further shared the Recruitment Team is currently conducting interviews with approximately 34 students who recently graduated from the Langara Education Assistant program. D. Nelson summarized that since January, approximately 722 teachers have been hired and 188 SSAs have been hired. This item was provided for information. 2. General Bargaining Update J. Horsley-Holwill, Senior Manager Employee Relations, presented a Power Point Presentation entitled Bargaining This presentation gave an introduction to the 2019 bargaining process. J. Horsley-Holwill gave an overview of the various bargaining tables 15 in total. She outlined general information about the bargaining of the Collective Agreements which expire on June 30, She explained that all Collective Agreements are in force until ratification of new agreements. She then shared the bargaining process for the employer and the parties involved. Information on ratification and the roles and responsibilities of Labour Relations, the Senior Management Team and Trustees were presented. This item was provided for information.

73 Committee IV May 16, VTF Bargaining Presentation K. Shipley, Vancouver Secondary Teachers Association (VSTA) representative and Joanne Sutherland, Vancouver Elementary School Teachers Association (VESTA) representative presented a Power Point presentation entitled Bargaining, dated May 16, The presentation gave historical background on the formation of the BCTF as well as recent history surrounding provincial bargaining. Reference was made to the difference between matters for local and provincial bargaining. This item was provided for information. 4. Information Item Requests CUPE 15 office positions recruitment 5. Date and Time of Next Meeting The next meeting of this Committee is scheduled for Wednesday, June 13, 2018 at 6:00 p.m. Meeting adjourned at 6:40 p.m. Carrie Bercic, Chairperson Committee Members Present: Other Trustees Present: District Management Present: Association Representatives Present: Carrie Bercic, Fraser Ballantyne, Ken Clement Estrellita Gonzalez, Judy Zaichkowksy Joy Alexander, Lisa Dominato, Janet Fraser, Allan Wong Suzanne Hoffman, David Green, David Nelson, Jody Langlois, Magdalena Kassis, Joann Horsley-Holwill, Carmen Batista Katharine Shipley, VSTA Joanne Sutherland, VESTA Paul Godfrey, VASSA Jacquie Lavoie, VEPVPA Karen Blake, PASA Erin Arnold, DPAC Tim DeVivo, IUOE Thomas Leung, CUPE 15 Brent Boyd, CUPE 407

74 VANCOUVER BOARD OF EDUCATION COMMITTEE REPORT PLENARY COMMITTEE III/V EDUCATION & STUDENT SERVICES / FINANCE & LEGAL Committee Report to the Board May 28, 2018 WEDNESDAY, MAY 2, 2018 The meeting was held on the traditional unceded territory of the Musqueam, Squamish and Tsleil- Waututh Coast Salish peoples. The Committee met to discuss the following items: 1. Preliminary Draft 2018/2019 Operating Budget Fund, Version 2 J. David Green, Secretary Treasurer provided a PowerPoint presentation on version 2 of the Preliminary Draft 2018 / 2019 Operating Budget Fund. It was noted that the feedback received since the presentation on April 18, 2018 has informed the second version of the preliminary draft budget for Specifically, the following concerns were considered: The need for clarity around the change in non-enrolling teacher staffing; The need to clarify where the surplus being used to balance the budget comes from; Management had already made certain decisions and incorporated them in the first draft; Stakeholder feedback from the individual meetings with Finance staff that was not fully addressed in the first draft; and The need to ensure transparency. The second version of 2018/2019 operating fund budget preliminary draft document, included the following points: Surplus appropriation Change from version 1 of the 2018/2019 operating fund budget fund Budget proposals Revised budget proposals Management recommendations Budget suggestions not considered Change in non-enrolling teachers Next steps and timeline in the budget process In response to questions from Committee representatives, staff provided clarification on various points in version 2 of the preliminary draft budget document. This item was provided for information. 2. Information Item Requests Additional information on the Attendance Support Program

75 Plenary Committee III/V May 2, Notice of Motions Trustee Fraser submitted the following Notice of Motions: a. Budget documents to Vancouver MLAs That after the approval of the 2018/19 budget the Vancouver Board of Education send our 11 Vancouver MLAs the budget and associated budget documents, including the stakeholder and public feedback received during the budget consultations. b. Needs Budget That after the approval of the 2018/19 budget the Vancouver Board of Education prepare a Needs Budget for Vancouver's students. The Needs Budget would be guided by terms of reference, informed by the Strategic Plan, consider past VBE budgets and be created with input from our VBE stakeholders. 4. Date and Time of Next Meeting The next meeting of this Committee scheduled for Wednesday, May 16, 2018 at 7:00 pm has been changed now to be a Board / Committee of the Whole meeting to receive feedback from stakeholders and the public on version 2 of the preliminary draft 2018/2019 operating budget fund. Meeting adjourned at 8:25 pm. Joy Alexander, Chairperson Committee III/V Members Present: District Management Team Present: Association and Union Representatives Present: Lisa Dominato, Joy Alexander, Fraser Ballantyne, Carrie Bercic, Janet Fraser, Estrellita Gonzalez, Ken Clement Allan Wong, Judy Zaichkowsky Suzanne Hoffman, J. David Green, David Nelson, Chris Hudson, Magdalena Kassis, Adrian Keough, Lisa Landry, Jody Langlois, Rob Schindel, Shehzad Somji, Patricia MacNeil VSTA: Treena Goolieff, Terry Stanway VESTA: Chloe McKnight, Joanne Sutherland VASSA: Damian Wilmann, Kerry Handscomb VEPVPA: Dianne Martinson PASA: Cheryl Douglas DPAC: Amanda Hillis, Roy Park IUOE: Tim DeVivo, Harjit Khangura VDSC: Dayle Balmes, Josh Harris

76 ITEM IX-A2a Urgent Notice of Motion from Trustee Carrie Bercic Re: 2018 / 2019 Operating Budget Fund Non-enrolling teachers The VBE reverse the reduction of 8.43 FTE non-enrolling teachers in the budget.

77 May 28, 2018 ITEM IX-A2b To: FROM: RE: Board of Education David Green, Secretary Treasurer Lisa Landry, Assistant Secretary Treasurer Shehzad Somji, Assistant Secretary Treasurer 2018/2019 Annual Budget Bylaw (First and Second Readings) REFERENCE TO STRATEGIC PLAN: Goal 2: Build capacity in our community through strengthening collective leadership Objectives: Encourage and appreciate the contributions made by our students, families, employee groups and community partners Goal 4: Provide effective leadership, governance and stewardship Objectives: Develop and implement a long term financial planning model Effectively utilize school district resources and facilities INTRODUCTION: The attached Annual Budget Bylaw forms the preliminary budget submission for the fiscal year July 1, 2018 June 30, It is being presented tonight for consideration by the Board of Education and to have the first and second readings of the bylaw This report includes a recommendation. BACKGROUND: In accordance with Section 113 (1) of the School Act, Boards of Education must adopt, by bylaw, an annual budget on or before June 30 of each year for the next fiscal year. The budget bylaw must be read three times before adoption and the attached bylaw is presented to have first and second readings at this meeting. In accordance with the budget timeline (Attachment B) the third reading is planned to take place at the June 25, 2018 public board meeting.