ADOPTED av VERBAtYl)'tip~Jlf

Transcription

1 Board of Coty Commissioers Tesday, May, 0 00 N. Mai St. Clovis, NM 1 Reglar Meetig Clovis-Carver Library: North Aex I - CALL TO ORDER 1 Attedee Name Wedell E. Bostwick Be McDaiel Tim L. Ashley Chet Spear A elia Baca Ivocatio Pledge of Allegiace Approval of Ageda Title i Stats! Arrived ',,~,, "'''''-"""'~'""-" ''''"-"-~" """"'-,,,_"'~'~ -"~ --,~ - ~"""'~-~,,~,-,, -~'"==-='''''''"' Preset :00 AM Commissioer Preset. :0 AM. Commissioer Preset :0 AM Vice Chairma Preset :00 AM Commissioer Preset :00 AM Spear asked to move Item # der the Coset Ageda to Actio Items. Spear Motioed to approve, as ameded. RESULT: ADOPTED av VERBAtYl)'tip~Jlf MOTION: Chet...,, Viee~,~p~:". ~ :" t:ji~.. r. ~Xt! aeeono: Attae.-,eommtUt~~.~:/:,; ~... AYES: Bostwick. MCQaftlel, fl.it 't,...,ad.1it... : II- MINUTES APPROVAL Chages Made to Mites - Coty Clerk's Office 1. Reqest Approval of Reglar Commissio Meetig Mites of April, 0 Spear Motioed to approve the Reglar Mites of April, 0, with commets. Discssio esed. RESULT: MOTION: SECOND: AYES: NAYS: APPROVB> SY Y!ftBA Chet ~ar, Viet Q.. Afll«lltl ca, C BotfWtel(. M~Daift~ Spear. Reqest Approval of Idiget Board Meetig Mites of April, 0 Baca Motioed to approve the Idiget Mites of April, 0. RESULT: APPROVIDSY VIRIALi.\#Otl~tilifOVlj ;>.~ " : MOTION Agelia Baca ComlblQiobr*~Y. : '. '.. ;,~:~~ '!~;;~' secono: Ttm t... Aetey, 'commiilomf:;~" ",.,.~,.i, AYES: eo1twick,.. McDate1, ~-.. :;, ;;~/ ; ". Reqest Approval of Reglar Commissio Meetig Mites of May, 0 Baca Motioed to approve Reglar Mites of May, 0. RESULT; APPROVED BY VllUIAl.;;1YOR.fli1tGUll'.~:'. MOTION: AOttia B.-. COmt~x;f... SECOND: SeMcDaltf,~~\ }..., AY!S: Boatwiok, M~k......,...,,.. Reqest Approval of Idiget Board Meetig Mites of May, 0 Ashley Motioed to approve Idiget Mites of May, 0. RESULT: APPROVEOSYVIRIM..,.. ~~~~~~~~~'"'""" MOTION: Tim L. Aahtey 1 ~... SECOND: AoeJi hca, '. AYES: 01twiel(t.MoOlfiitlt 1 - PROCLAMATIONS 1. Proclamatio Declarig Seior Corps Week May -0 - Szae Zamora Szae Zamora bega by statig that for more tha for decades the Corporatio for Natioal ad Commity Service's three Seior Corps programs: the Retired ad Seior Volteer Program (RSP), the Seior Compaio Program (SCP) ad the Foster Gradparet Program (FGP) have egaged citizes ages ad over to help meet commity eeds. There are approximately 0 Seior Corps volteers i Crry Coty. She stated that they have partered with Crry Coty's Health ad Welless Cocil ad will host a i-service o Wedesday, May at the Clovis Carver Library North Aex. Ssa Alma read alod the Proclamatio Declarig Seior Corps Week May -0, 0. Bostwick proclaimed that May -0, 0 will be Seior Corps Week.. Discssio ad Reqest Actio o Proclamatio to Restrict Fireworks Sale ad Usage - Stephe Doerr Doerr stated that all fireworks, ad the Commissio's athority o fireworks, are limited by statte. The New Mexico Fireworks Licesig & Safety Act states that fireworks may be ld at retail betwee Je BOOK, PAGE Crry Coty, NM Reglar Meetig - May, 0

2 0th ad Jly th. Doerr stated that this Proclamatio is beig broght to the Commissio for their cosideratio, ad if cosidered, a extreme fire dager threat wold eed to be determied before it cold be adopted. After discssio, it was decided that the Proclamatio will be set aside. IV - ORDINANCES 1. Discssio ad Reqest Actio o Notice of Itet to Adopt Ordiace No. 0-0 A Ordiace Repealig Ordiaces No. 00-0, No. 00-0, ad No Reglatig Improper Hadlig of Fire ad Ope Brig; Establishig Powers of Coty Road Speritedet, ad Peace Officers; Establishig Provisios for Declarig Severe Fire U Hazard Restrictios ad Fire Dager Emergecies ad Athority to Mitigate; Establishig Pealties; Providig for the Severability of Parts Hereof - Stephe Doerr Doerr stated that at the Commissio's reqest, he has reviewed previos ordiaces regardig ope brig ad fire hazards. The prpose of the Notice of Itet is to give otice to the pblic that the 1 Commissio wishes to repeal three previos Ordiaces: 00-0, 00-0 ad 0-01 ad replace those with Ordiace 0-0 at a later date. Doerr drew attetio to several items i the Ordiace: 1) I Sectio, they colidated the defiitios of critical fire weather coditios, fire dager emergecy ad severe fire hazard; ) Sectio is Improper Hadlig of a Fire ad these provisios will stay i effect at all times; ) Sectio is the Critical Fire Weather Coditios that will allow the Commissio to ba all brs ad which otlies the ew reports that the Commissio may se to 0 moitor the coditios which are: Natioal Weather Ceter, Natioal Oceaic ad Aeroatics 1 Asciatio (NOAA); the Haies Idex ad/or the US Droght Moitor. Baca Motioed to adopt the Notice of Itet. \ ftb&hf '<c~ ~~ V - CONSENT AGENDA 1. Reqest Approval of Accots Payable Checks #0 thr #0; Payroll Checks # thr #; Accots Payable Checks #0; Direct Deposit Payroll Checks #00 thr #; Prchase Cards // to // for a Total of $,. - Carol Pipes. Reqest Approval of Award of Fiscal Year Coty Fiacial Adit Services to Griego Professioal Services, LLC. of Albqerqe at $,000, Pls Gross Receipt Tax - Lace A. Pyle. Reqest Approval to Reschedle Je 1st Commissio Meetig to Je th at :00 a.m. at the Clovis-Carver Library North Aex De to the New Mexico Asciatio of Coties Aal Coferece ad Cacel Jly th Meetig - Lace A. Pyle. Reqest Approval of 0 Crry Coty Fair Agreemet with Crry Coty Fair Board - Lace A. Pyle. Reqest Approval of Litter Cotrol & Beatificatio Grat Agreemet with the State of New Mexico, New Mexico Torism Departmet i the Amot of $1,000 with a Termiatio Date of Je, 0- Lace A. Pyle. Reqest Approval of Secod Reewal of Agreemet for Electroic Trasfer of Docmets with CoreLogic for All Services to Be the Same as Origial Cotract ad to Cotie Throgh May, 0 with the Compesatio Rate of Two Hdred Dollars ($00) Per Moth Paid to the Coty o or Before the Fifth Caledar Day of Each Moth - Carol A. Pipes. Reqest Appoitmet of Road Speritedet Deis Fry to the Sotheast Regioal Trasportatio Plaig Orgaizatio (SERTPO) Policy Committee ad Road Spervir Calvi Davis to the Techical Committee Represetig Crry Coty - Lace A. Pyle. Reqest Ratificatio of Clvert Applicatios/Permit from Sea Little from David's Costrctio for Matt ad Toi West to be Placed o Crry Road Betwee Crry Road E ad Crry Road D - Deis Fry Ashley Motioed to place items, except Item mbers ad, o the Coset Ageda.,.QL.,~: ~....l\pfltowl\lf:t~~.. ~.'\l~"lt*aniuousj mlon{ ' ~t;;''im-~mmt~.". ~-~l~~'y, \,... ~~'-... ',,, w-. Baca Motioed to approve items placed o the Coset Ageda. eamt\t....: c'.&._,... D.'.B titl 1 1,. lfllo:illr:lflsw 0 ~~f;;,.t;... :; ~,.~~~.. ;r ''!'!'R. ~.;.~~ ~~~,t.~~anfmous) 1 A~;~.;s ~; ~~~~~~"-"----'-~~~~~~~---l BOOK, PAGE 0 Crry Coty, NM Reglar Meetig - May, 0

3 VI - PRESENTATIONS 1. Update from Clovis MaiStreet ad Fiscal Year Bdget Reqest - Lisa Pellegrio Spear Lisa Diga, Clovis MaiStreet's Board Presidet, gave a overview of New Mexico MaiStreet. Lisa Pellegrio-Spear, Exective Director of Clovis MaiStreet, otlied me of the projects they a crretly workig o ad explaied pcomig projects. Clovis MaiStreet has received atioal accreditatio, oe of oly eight awarded i New Mexico. They are reqestig the Coty to icrease its spport from $,000 to $,000 i the ext fiscal year.. Update o Crry Coty Cooperative Extesio Services ad Activities - Gleda Belcher Gleda Belcher gave a pdate o the Cooperative Extesio Office. She otlied me of the may projects/programs ad classes that they have participated i sice the begiig of Jaary.. Presetatio ad Update o Crry Coty Ivestmets ad Fiacial Otlook - Rob Brpo Rob Brpo gave a power poit presetatio ad discssed crret ecoomic coditios, crret ad ftre oil prices ad the possibility of reachig ot to moey maagers for their advice o short-term ivestmets for the Coty. Brpo stated that him ad Treasrer Spriggs are goig to review the Coty's reqired reserves ad are thikig abot chagig the ame of the "Geeral Fd" to "Reqired Reserve Fd" that the state, or ayoe else lookig at the report, will kow at a glace that the moey i that accot is beig held for specific, reqired paymets ad ot srpls moey. VII- REPORTS OF BOARDS, COMMITTEES, DEPARTMENTS AND PRESENTATIONS 1. Report from the Road Departmet - Deis Fry Deis Fry gave a report as of May, 0. He oted that the Road Departmet has assisted with fightig seve grass fires this year. VIII - ACTION ITEMS 1. Reqest Approval of Volteer Agreemet with George Krattiger to Assist the Coty by Orgaizig, Preparig ad Overseeig Garde ad Beatificatio Projects i the Coty for the Term of April 1, 0 to March, 0 - Lace A. Pyle Bostwick stated that he wated to make a chage to the Volteer Agreemet by makig if effective May, 0, with a two-year term. Bostwick Motioed to adjst the cotract to today's date with a two-year time frame. RESULT: APPROVID BY VI. MOTION: W adelt e, Sottwld<t~ \ ~\ SECOND: Tim L. Alhley, oomm(l~~i ~it: AYES: Bostwick; McDartl J.~ c.~.. Reqest Approval of Compilatio of Egagemet Letter with RPC CPAs + Cosltats, LLP for Fiscal Year Fiacial Statemet Preparatio for Fiscal Year Adit at a Cost of $,0, Pls Gross Receipts Tax - Lace A. Pyle Spear read alod a portio of the Compilatio Egagemet Letter from RPC CPAs + Cosltats, LLP, dated April, 0, regardig iteral cotrols. Spear Motioed to direct the Coty Maager to accept the stdy of the Coty's system of iteral cotrols ad the procedres specifically desiged to detect defalcatios from the RPC CPAs to have these procedres codcted drig the same time period as the other services. Discssio esed. Spear stated that if the Maager ca assre the Commissio that the aditors will cover the two aspects he will withdraw his Motio. Doerr stated that these practices are i effect. Spear withdrew his Motio. I RESULT: WITHDRAWN. I Baca Motioed to approve as preseted. RESULT: APPROVID BYVlllilt.~QtatHAtifMGl$1 1 MOTION: Agelia aca 1.0o 1. ~:.;. L~.:.1:'i SECOND: Tim l~ A hfey,.com ':~''},. '~.. k:,.~~~.. ' AYES: Sot~k.~~li.,., ':;.~ -;~. ~,... Discssio ad Reqest Actio o Reltio #0- Approvig ad Ratifyig Loas of the Easter New Mexico Water Utility Athority (The "Athority") By ad Betwee the Athority ad the New Mexico Fiace Athority; Athorizig the Athority to Execte ad Deliver Loas to Fiace Improvemets to the Athority's Water System ad to Refiace the Athority's Otstadig Debt; Pledgig a Portio of the Coty's Evirometal Services Gross Receipts Tax Revees to the Athority for Paymet of the Athority's Otstadig ad Ftre Loas; Repealig All Actio Icosistet with this Reltio; Limitig the Coty's Pledge of the Coty's Evirometal Gross Receipts Tax Revees ad Athorizig the Takig of Other Actios i Coectio with the Athority's Debt ad the Pledge of the Evirometal Gross Receipts Tax Revees Created Hereby - Stephe Doerr ad Jsti Howalt Doerr stated that he met with the New Mexico Water Utility Athority (NMWUA) to review the Reltio that Mr. Alsp prepared. Jsti Howalt otlied a few of the major chages: 1) Sectio 1 - BOOK, PAGE 1 Crry Coty, NM Reglar Meetig - May, 0

4 Otlies the 1. percet of the Coty's allocatio ad al added a cap of $0,000 i ay sigle fiscal year; ) Sectio - Added that at least qarterly, a verbal ad writte report will be provided to the Commissio; ad ) Sectio - Added that the Coty does have the right to repeal certai parts/sectios of the Reltio that deal with ftre loas. Doerr stated that he approves this Reltio. Spear Motioed to approve Reltio #0-.,;..,.~Jl,f,,~::~~ :-U~;...,,,,,..l..,,...,.W,--> ~~HI-. M..,. 0,_...U-1]...,... ~----, ~-'~:;J,~,~ =""'--'~~---'-'--'---~~~~~~~~~~---'. Discssio ad Reqest Actio o Reltio #0- Providig Policies ad Procedres for the Evalatio of Proposed Idstrial Revee Bod Projects by Crry Coty - Stephe Doerr, Rob Brpo ad Lace A. Pyle Doerr stated that last year the Commissio repealed Ordiace #0-0, the Coty's Idstrial Revee Bod (IRB) Ordiace, as it was difficlt to read ad derstad. Doerr stated that the Coty mst follow state states whe dealig with IRB applicatios ad he discssed several sectios of the proposed IRB Applicatio: 1) The Applicatio will be provided to ayoe iterested i startig a IRB; ) There is a o-refdable iitial fee of $,00; ) A additioal $,00 fee is al charged for coverig the iitial de diligece fees ad costs. Ay portio of this fee ot tilized will be retred to the applicat; ) There is al a provisio that whe 0 percet of the de diligece fee has bee sed, the Coty may reqest aother $,000 de diligece paymet to be made. Doerr the poited ot pertiet parts of the Reltio: 1) He read several defiitios that are otlied i Sectio 1; ) I Sectio he read the paragraph statig that the Coty will cosider each reqest o a case-by-case basis; ) Al i Sectio, the paragraph statig that the applicat shall be resposible for retaiig ad pay its ow bod cosel was read; ) Sectio states that Paymet i Lie of Taxes (PILOTs) may be discssed. The PILOTs may iclde the coty, city ad schools; ) Sectio, Docmet Review, states that the applicat's bod cosel shall sbmit to the Coty Maager the docmets at least five weeks prior to ay reqired actio o sch docmets; ) Sectio, Stats of Bods, states that "The bods shall ever costitte a debt or idebtedess of the Coty withi the meaig of ay provisio or limitatio of the New Mexico Costittio or ay stattes of the State of New Mexico. I additio, the bods shall ot costitte or give rise to ay peciary liability of the Coty." Brpo came to the podim ad stated that this docmet is very similar to the IRB process that Beralillo Coty ses ad he feels that it will be a beefit to have iformity throghot the state. He otlied me of the beefits of the IRB Applicatio, sch as: 1) 01(c)() corporatios ca be sed, bt it states that it mst be a commercial eterprise ad it mst be a corporatio; ) He oted that it is i the stattes that if the project is a electric geeratio facility, the schools eed to be iclded i the process de to the impact; ) The applicatio reqests employmet iformatio. It reqires the applicat list the amot of jobs that will be created for the costrctio phase ad how may will be permaet employees; ) State statte states that the Coty may ot se ay of its moey o a IRB; therefore, the applicatio fee ad de diligece fee eeds to be paid by the applicat p frot. The etire cost mst come from the applicat; S) It mst be a New Mexico corporatio or a existig compay located ot of the state that will be relocated withi the Coty; ) The applicatio is desiged for the applicat to do the homework/legwork o themselves istead of the Coty havig to obtai all the iformatio; ) The applicatio reqests the physical locatio of the projected project, bt if the applicat is i the process of obtaiig the site, the applicat mst otify the Maager i order for the Coty to isre private iformatio is ot give ot to the pblic. The Project Smmary is the docmet that the Maager ca release to the pblic; ) The Coty eeds to kow the impact the project will have o the Coty: Will it reqire ew roads, paved roads, water/sewer eeds ad evirometal cocers; ) The cost beefits aalysis is the key tool for the Coty to recop o tax abatemets, lost jobs, etc., if the project were to fail. Spear Motioed to table til the ext meetig. (McDaiel left the meetig at :00) Baca Motioed to approve Reltio #0-. 1i. Discssio ad Reqest Actio o Reltio #0-1 Declarig a Fire Dager Emergecy i Crry Coty - Lace A. Pyle 0 Pyle stated that he has reviewed the crret US Droght Moitor Reports. Prsat to the criteria i 1 the Coty's crret ordiace he does ot feel that the reqiremets to propose a br ba ca be met. He asked that this item be set aside. BOOK, PAGE Crry Coty, NM Reglar Meetig- May, 0

5 I RESULT:.. ' 1. Presetatio, Discssio ad Reqest Approval of Reltio #0- Adoptig the Crry Coty Commity Wildfire Protectio Pla 0 Update - Krys Nystrom Krys Nystrom stated that the draft of the Wildfire Protectio Pla has bee set to the State Forestry Departmet for their review ad sigatre. She stated that the Pla otlies recommedatios to help mitigate wildfire isses ad sggests plas ad actios for the Coty to se. Ashley Motioed to approve Reltio #0-. RESULT: APPROVIO MOTION: Tim L. A 1"1av cormc1t1ttf '.. SECOND: Chet Speart VICltCftllll~f!t 0 ;;~:; AYES: Boatwtck, AtNey; SMll# lllf:la:~- <;f; ABSENT: Be MCO.iel. Discssio ad Reqest Approval to Dispose of Coty Ivetory Items - Carol Pipes Carol P.ipes stated that she is reqestig approval to dispose of Coty ivetory items listed below: No-Cap Ivetory Disposal Descriptio Cost Date Acqired Asset/Tag# Dept. Iv Lis/ Commets Stihl SG0 Backpack Sprayer Hoover Vacm Widtel $ 1.00 Hoover Vacm Widtel $ 1.00 Brow metal filig cabiet kow kow Brother Fax Machie $ 0.00 kow Floor Lamp, Black kow kow Capital Disposal Departmet Maiteace Maiteace Maiteace Sheriff Road Grats 0 Maiteace/Salvaged 01 Maiteace/Salvaged 00 Maiteace/Salvaged 0 Sheriff/ Beyod Repair 00 Road/Beyod Repair DWI Compliace/Beyod Descriptio Cost Date Acqired Departmet Asset/Tag# Dept. Iv List /Commets Hobart Food Ctter $,.00 // ADC -0 Salvaged HP Office Jet Priter Ukow Ukow Sheriff # Sheriff Media/Storage Cert Cstom Platt Cabiet $,.00 1// Assesr -0 Oblete Marti Yale Brster $,1.00 // Assesr -0 Salvaged/Storage Digitizer $,.00 //0 Assesr -0 Salvaged/Storage Cao Fax Tras Priter Ukow Ukow HR Office Media Storage Cert Ashley Motioed to approve the reqest for disposal of Coty ivetory items. RESULT: APPROWO IV ~~~~~ MOTION: SECOND: Tim L. Alhtey, Co Agelia Baca, C "'m~.~ ~}.....!""""''- 1.. Aakfa\J :AN!oe"'..1'~.,~.:: Yi'l!Yl\!il'\.,!"~l!Ul "'lt.;r~... ~N~... AYES:. ABSENT: McO.fet. Discssio ad Reqest Approval of Reltio 0- for Board Certificatio of the Crry Coty Fiscal Year 0/ Physical Ivetory - Carol A. Pipes Carol Pipes reqested approval of the 0/ physical ivetory. She al oted that there was a ivetory oversight at the Evets Ceter. There are three televisios istalled o the walls, oe i storage ad two more istalled at the Pavilio. Ashley Motioed to approve Reltio #0-. RESULT: MOTION: SECOND: AYES: ABSENT:. Discssio ad Reqest Actio o Evets Ceter/Fairgrods Sig - Be Roberts Be Roberts preseted two proposals for sigs to istall at the fairgrods. The first proposal is the "Paradise Market" LED sig for $,000. This price is for the for year old sig that has oe year left o its warraty. Additioal costs for removig the sig from its crret locatio, istallig at the fairgrods, the pole ad rig electrical wirig is a additio cost of approximately $,.0 for a total cost of $,.0. The secod proposal is a momet sig, with slide-i letterig, that stads feet tall X feet wide ad costs $,1.. Egieerig ad permit fees adds a additioal $1,000 pls the electrical cost of $, for a total cost of $,0.. Bostwick Motioed to thak Paradise Market for their offer, bt ot i the positio to accept at this time. (Baca stepped ot before vote) RESULT! APPROVIOBY MOTION: Wedett :1. Sotlt.Wi(:k~t~mMiriti}:t~ SICOND: Tim L. '\llrlllfly OtrrtmtllWMf; AYl!S: ABSENT: AWAY: BOOK, PAGE Crry Coty, NM Reglar Meetig - May, 0

6 Discssio ad Actio for Cosideratio of Closre of a Portio of Crry Road from Crry Road S to Crry Road T - Deis Fry Deis Fry read alod the May, 0, letter from Vicet de Maio which reqested the closre of Coty Road betwee Coty Road Sad Coty Road T. He is askig the road to be closed de to it beig located i a playa lake which makes maiteace difficlt ad impassable after heavy rais. He stated that closig the road wold allow de Maio Farm & Rach to proceed with restoratio of the lake to ehace the playa for water coservatio, cotrol flood water ad decrease coty road maiteace expeses. Doerr stated that the first thig the Commissio has to determie is whether or ot the road is o loger ecessary for pblic trasportatio ad whether the maiteace of the road is brdeme to the Coty. If the Commissio determies that the road is o loger ecessary, the ext step is to begi the otice provisios (Actio Items # ad #). Ashley Motioed to move forward o the process.. Discssio ad Actio Regardig Appoitmet of Three () Freeholders to Serve as Viewers ad Two () Freeholders to Serve as Alterates for the Prpose of the Closig of the Portio of Crry Road from Crry Road S to Crry Road T - Deis Fry Deis Fry reqested the Commissio appoit three Freeholders ad two Alterates to view a portio of Crry Road from Crry Road S to Crry Road T ad make a report to the Commissio at the reglar meetig schedled o Je, 0, to set forth their fidigs. His recommedatios for Crry Coty Viewers are: Wesley Myers, Dog Carpeter ad Keeth Phipps. His recommeds appoitig Dog Reid as the first Alterate Viewer ad Matt Lasford as the secod Alterate Viewer. Ashley Motioed to approve the list of Viewers ad alterates.. Discssio ad Actio Regardig Istrctios to Road Viewers - Deis Fry Deis Fry's recommedatios ad charge istrctio are as follows: The Viewers be istrcted that if the three Viewers appear at the appoited time of the viewig, the Alterates are to be dismissed. If oe or more of the Viewers does ot appear, tha the Alterate is called to be sed i their order of appoitmet. Their reports shall iclde: 1) The date(s) the Viewers met ad who was preset; ) A brief descriptio of what they did, what they looked at ad what they talked abot; ) Their opiio whether or ot the portios of the below sectio of roads shold be closed or ot: Crry Road from Crry Road S to Crry Road T; ) Determie if a ladower will be ladlocked if closre prevails; ad ) The Viewers report back to the Commissio i writig, siged by all three Viewers, showig how each voted. Ashley Motioed to approve the list of istrctios to the Viewers.. Discssio ad Reqest Actio o Certificatio of Existig Coty Road - Deis Fry ad Stephe Doerr Doerr stated that Mr. Fry was cotacted by Blake Rasmsse, the attorey workig with Patter Eergy, to verify the existece of a coty road. He stated that Mr. Fry ca attest to the accracy of the statemet, bt he believes that the Commissio shold approve the verificatio ad athorize Mr. Fry to sig o behalf of the Coty. Spear Motioed to approve Cosel's reqest to appoit ad athorize Mr. Fry, Road Speritedet, to sig the verificatio as reqested by the developer. 1. Maager's Reqest RE: Otside Egagemet - Chet Spear Spear stated that the Commissio received a from the Coty Attorey statig that Maager Pyle will be attedig classes drig the smmer sessio of NM Edge ad that he has bee asked to teach two ight classes, with compesatio, drig that sessio. Cocers were raised ad discssed BOOK, PAGE Crry Coty, NM Reglar Meetig - May, 0

7 regardig per diem pay, takig aal leave i order to teach the classes as well as receivig pay for teachig the classes. After discssio, there was o actio take.. Discssio ad Actio for Speaker System at Evets Ceter Pavilio Bildig - Chet Spear Spear stated that the Pavilio at the Evets Ceter does ot have a speaker system. Joelle Reed came to the podim ad stated that the Pavilio is begiig to be tilized more ad the types of evets beig held i it wold beefit from a speaker system. She al believes that the additio of a system wold be a eticemet to brig i potetial cstomers. The Commissio directed the IT Director to obtai at least three price qotes, o both adio ad video, ad to preset them to the Commissio at a later date. I RESULT: WITHDRAWN. ;, :J.... I. Discssio ad Reqest Actio o Formlatig Policy to Reqire Ageda Items to Have Actal Spportig Docmets Iclded i the Packet - Chet Spear Spear reqested the Coty Attorey research stattes/laws o whether a policy eeds to be created regardig attachig spportig docmets to the Ageda. Spear Motioed to direct the Coty Attorey to research this matter, for clarificatio prposes. No secod. Doerr stated that the law reqires topics to be placed o the Ageda, bt he will research ad review the meet with Commissioer Spear. I RESULT: FAILED DU& TONOllQOHD;.\. Discssio ad Actio o Proposed Revisio of Crry Coty Perel Policy #- 0, Sectio - Chet Spear Spear read Sectio (E) from the Coty Perel Policy regardig the exit iterview process ad asked if the Commissio may obtai a copy. Maager Pyle explaied the process of the exit iterviews. Doerr referred to the Ispectio of Pblic Records Compliace Gide, from the Office of the Attorey Geeral, which states that the iterview is cosidered "a matter of opiio" ad therefore ot a pblic docmet. Spear stated that o Motio will be made.. Discssio ad Actio o Proposed Revisio of Crry Coty Perel Policy #- 0, Sectio - Chet Spear Spear read alod Sectio (A)() of the Perel Policy which pertais to the Coty Attorey givig advice to the Coty Perel Coordiator with regards to dismissal, demotio ad sspesio of a Coty employee. Spear Motioed to direct the Coty Maager to revise this portio of the Perel Policy to remove ay approval athority ad disciplie matters for the Coty Attorey, less the Attorey icldes i his cotract his willigess to accept resposibility of beig iclded as a defedat alog with the Coty if ay litigatio arises for these matters. Motio failed de to o secod. I RESULT: FAILl!D DUI TONOl&OOND...,,.. Discssio ad Actio o Proposed Revisio of Crry Coty Perel Policy #- 0, Sectio - Chet Spear Spear read alod Sectio {B)() of the Perel Policy as well as a portio of the Ope Meetig Act (Paragraph --{H)()) regardig limited perel matters. Spear Motioed for the Coty Maager to revise this portio of the Perel Policy that it will be cosistet with the laws of New Mexico to allow pblic employees to demad a pblic hearig if they choose to do. Bostwick asked for Doerr's ipt. Doerr stated that the post-discipliary proceedig is a step withi the iteral discipliary process ad ot a codct or actio by the goverig body. Motioed failed de to o secod.,',,,,,,',,,, '.\'... '<':: IX - COUNTY COMMISSIONER'S REPORTS Ashley atteded the Etry ad Exit Meetig with the aditors for the Evets Ceter. Baca stated she al atteded the Evets Ceter Eter ad exit Meetig, she al atteded the Fiace Committee Meetig. Spear atteded the City Water Adviry Committee as well as the Over 0 Celebratio for seior citizes. Bostwick participated o a telephoe coferece for the Mlti-Lie Israce Pool Board ad atteded their Board Meetig. He al atteded a Dairy Cortim Meetig X - COUNTY MANAGER'S REPORT 1. Field Volteer Fire Departmet Maager Pyle stated that previosly the State Fire Marshall's Office placed the Field Volteer Departmet o probatio for ot completig their reports o time. All reports have bee completed ad sbmitted ad as of May, 0, the probatio has bee lifted.. Fire ad Safety Director Positio O Moday, May, 0, David Kbe accepted the positio as Fire ad Safety Director ad will start o Je th. Mr. Kbe worked at the Clovis Fire Departmet for years before startig i the Sheriff's Office i 00. ~ BOOK, PAGE Crry Coty, NM Reglar Meetig - May, 0

8 Fiscal Year New Mexico Coty Israce Athority Workers Compesatio Pool Cotribtio Pyle atteded the Workma's Compesatio Pool Board meetig the Sata Fe last week where the cotribtio percetages were assiged. The cotribtio icreases raged from zero percet p to 0. percet. Crry Coty will see a.1 percet icrease which is a $,0 icrease. Pyle gave pdates o other matters: 1) Giddig Street parkig lot stripig. The previosly approved Chage Order, i the amot of $1,.1, is ot eeded as the state is workig with s to obtai the Certificate of Occpacy; ) The completio date for Giddig Street is ow Je, 0. The close ot report shold be preseted at the Je th meetig; ) Al at the Je th meetig there will be a Cotract Amedmet with SDV Costrctio to iclde the Chage Orders that were approved o May rd; ) The Coty is still proceedig with egotiatios with the ASA Architects o the Detetio Ceter ad hopes to be able to preset the cotract at the Je th meetig. Pyle stated that t he cotract cold possibly reach $ millio; ad ) Pyle has bee workig with the City of Clovis, sice 01, with regard to the exchage of services agreemet. May th Pyle ed a draft of the Secod Amedmet to Joit Powers Agreemet to the City for their review ad approval. I the previos agreemet, the City paid the Coty $0,000 per year, which the City has cotied to pay eve thogh the cotract had expired. The Secod Amedmet states that the paymets shold have icreased $1,0 per moth from Jly 01 to preset ad otlies a oe-time paymet of $,000 to brig the City crret. It the states that begiig o Jly 1, 0, the City shall agree to a aal icrease of $,000. Two additioal paragraphs were added statig the Coty will pay the City $0,000 aally, begiig Jly 1, 0, from the Coty Evirometal Fd, to help with the cost of rig the City ladfill ad i retr the City of Clovis will pay the Coty $0,000 aally, from its Lodgers Tax or other fds, to help fd operatios ad potetial loa paymets for the Crry Coty Evets Ceter ad fairgrods. XI - FUTURE AGENDA ITEMS Bostwick asked to prse repealig the fire safety ordiace. Spear reqested Maager Pyle to explai the process of how the Idiget Fds are received ad processed. Spear asked the Coty Attorey for procedres for codctig Commissio Meetigs. XII - PUBLIC INPUT FOR WHICH NO ACTION WILL BE TAKEN Coty Clerk, Rosalie Riley ad Chairma Wedell Bostwick addressed the Commissio. XIII -ADJOURNMENT The meetig was djored by Wedell Bostwick at :pm. Wedell E. Bostwick - Chairma Rosalie L. Riley - Crry Coty Clerk I compliace with the Americas with Disabilities Act of 0, the Coty will provide appropriate axiliary aids ad services to afford a idividal with a disability a eqal opportity to participate i ay pblic meetig held by the Coty. A miimm of hors advace otice is reqested. IN ATIENDANCE: Debbie Spriggs Lisa Pellegrio-Spear Carol Pipes Lace A. Pyle Rob Brpo Be Roberts Jsti Howalt Agelia Baca Joelle Reed Cadace Morri Deis Fry Gleda Belcher Mike Reeves Wesley Myers Be Smith Ssa Alma Ssa Zamora Rosalie Riley Cidy Smith Stephe Doerr BOOK, PAGE Crry Coty, NM Reglar Meetig - May, 0