Section 4b. Our services: Governance and leadership

Transcription

1 Section 4b Our services: Governance and leadership

2 Governance and Leadership GOVERNANCE & LEADERSHIP What this group includes: Democracy Iwi Liaison Policy Development Our governance and leadership group includes our local democratic system which represents the residents of our district, our relationships with Māori, and the development of policies including those required by law and other voluntary local policies. The governance and leadership group mainly contributes to the following community outcomes 4b-2 Our Services

3 Governance and leadership cost of service Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast 2017/ / / / / / / / / / /28 - $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 EXPENDITURE Democracy 2,101 2,185 2,304 2,463 2,608 2,633 2,754 2,790 2,968 3,173 3,187 Iwi Liaison Policy Development , , ,096 3,243 3,421 3,647 3,648 3,650 3,910 3,849 4,048 4,403 4,315 REVENUE Fees, Charges and Other Income External Subsidies Targeted Rates General Rates 2,905 2,398 2,539 2,902 2,982 2,953 3,139 3,164 3,260 3,488 3,471 2,905 2,398 2,539 2,902 2,982 2,953 3,139 3,164 3,260 3,488 3,471 OPERATING SURPLUS/(DEFICIT) (191) (845) (882) (745) (666) (697) (771) (685) (788) (915) (844) Governance and leadership funding impact statement 2017/ / / / / / / / / / /28 Annual Plan ($000) ($000) ($000) ($000) ($000) ($000) ($000) ($000) ($000) ($000) ($000) SOURCES OF OPERATING FUNDING General rates, uniform annual general charges, rates penalties 2,905 2,398 2,539 2,902 2,982 2,953 3,139 3,164 3,260 3,488 3,471 Targeted rates Subsidies and grants for operating purposes Fees and charges Internal charges and overheads recovered Local Authorities fuel tax, fines, infringement fees, and other receipts Total Operating Funding (A) 2,905 2,398 2,539 2,902 2,982 2,953 3,139 3,164 3,260 3,488 3,471 APPLICATIONS OF OPERATING FUNDING Payments to staff and suppliers 1,206 1,134 1,207 1,318 1,182 1,118 1,299 1,156 1,190 1,444 1,234 Finance Costs ,052 Internal charges and overheads applied 1,825 2,094 2,038 2,021 1,976 1,988 2,016 2,048 2,001 2,027 2,023 Other operating funding applications Total Applications of Operating Funding (B) 3,093 3,240 3,415 3,644 3,644 3,646 3,905 3,844 4,044 4,398 4,309 SURPLUS (DEFICIT) OF OPERATING FUNDING (A - B) (188) (842) (876) (742) (662) (693) (766) (680) (784) (910) (838) SOURCES OF CAPITAL FUNDING Subsidies and grants for capital expenditure Development and financial contributions Increase (decrease) in debt - 1,628 1,647 1, , ,459 1,373 Lump sum contributions Other dedicated capital funding Total Sources of Capital Funding (C) - 1,628 1,647 1, , ,459 1,373 APPLICATIONS OF CAPITAL FUNDING Capital Expenditure - to meet additional demand to improve the level of service to replace existing assets Increase (decrease) in reserves (188) ,233 (87) (20) 39 1, Increase (decrease) of investments Total Applications of Capital Funding (D) (188) ,233 (87) (20) 39 1, SURPLUS (DEFICIT) OF CAPITAL FUNDING (C - D) FUNDING BALANCE ((A - B) + (C - D)) Governance and Leadership 4b-3

4 Democracy DEMOCRACY Local governance system Representation Decision-making structures Oversight of Council controlled organisations and Council organisations Overview Local government in New Zealand receives its mandate from the government through legislation. Local democratic representation is currently considered to be the most appropriate way for our local communities voices to be heard. The majority of our democracy services are set in law; the Local Government Act 2002 and the Local Electoral Act 2001 determine the processes that ensure each community is fairly represented. Our plans for democracy services We re planning for largely business as usual in our democratic services for the next few years, with a couple of exceptions. We re planning on funding an additional communications resource to continue to improve our communication and engagement with our communities. We re also planning to change the way we fund our democracy services; by changing the source of funding to be entirely from capital value rates. For more information on this change, view our Revenue and Financing Policy on our website. We ve increased our mayoral and discretionary grants to $15,000 each to allow for communication campaigns. Planned projects Here s an overview of some projects we ve got planned for the next ten years for our democracy services. Programme When Local body elections 2019, 2022, 2025, 2028 Triennial agreement development Three yearly, following election Triennial survey Three yearly, from 2019 What you can expect from us We ve included some measures on the following table to show you what you can expect from us and the services we provide. We ll report on our progress to meeting these annually in our annual reports. How we will measure our performance Baseline Targets You can expect: the Council to conduct all its business in an open and transparent manner. Agendas for meetings (other than extraordinary meetings) of the Council and its Committees are publicly available at least two clear working days prior to the meeting date, as measured by the Council secretary s checklist. 100% of agendas available (2016/17) 100% of agendas are available on the internet and in the Council offices and libraries two clear working days before each meeting. 4b-4 Our Services

5 2017/18 (Current) 2018/ / / / / / / / / /28 How much it costs Total projected operational expenditure 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000, ,000 - Where the money will come from rates 100% Democracy cost of service Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast 2017/ / / / / / / / / / /28 $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 EXPENDITURE Democracy 2,101 2,068 2,106 2,182 2,229 2,225 2,312 2,308 2,364 2,520 2,461 Interest ,101 2,185 2,304 2,463 2,608 2,633 2,754 2,790 2,968 3,173 3,187 REVENUE Fees, Charges and Other Income External Subsidies Targeted Rates General Rates 2,092 1,433 1,501 1,718 1,942 1,919 1,971 2,091 2,171 2,270 2,356 2,092 1,433 1,501 1,718 1,942 1,919 1,971 2,091 2,171 2,270 2,356 OPERATING SURPLUS/(DEFICIT) (9) (752) (803) (745) (666) (714) (783) (699) (797) (903) (831) The interest figures alone represent the interest cost on debt that relates to all district rate funded activities. This is shown under this activity as it s the activity with the highest proportion of district rate funding. Other district rate funded activities include libraries, reserves, building, resource management implementation and policy development (district planning). Democracy 4b-5

6 Iwi liaison IWI LIAISON Relationship building with Tangata Whenua Providing opportunity for Māori to contribute to decision-making Co-governance relationship structures Overview Our iwi liaison function is provided to facilitate input from Māori and Iwi into democratic and community decision making processes. We recognise Māori and iwi as an important group within the community and we also have some responsibilities clarified in law regarding our relationships with Māori and iwi. This includes providing opportunities for Māori to be involved in decision making processes. We acknowledge the cultural and spiritual relationships that Māori and iwi have with ancestral lands and taonga. Our plans for iwi liaison While the Crown and various Hauraki Iwi continue to work through Te Tiriti o Waitangi (the Treaty of Waitangi) settlements, we ve included an additional $77,000 in our operational budgets in 2018/19 to ensure we are in a position to monitor and implement individual settlements and cogovernance arrangements. The details of any post settlement cogovernance arrangements are still not known. What you can expect from us As the treaty settlement process continues to progress, we re not able to define the level of service you should expect for iwi liaison at the time of writing this plan. Once this process has been further progressed we will develop appropriate level of service statements. We ve included some measures on the following table to show you what you can expect from us and the services we provide. We ll report on our progress to meeting these annually in our annual reports. How we will measure our performance Baseline Targets You can expect: the Council to establish formal relationships with Iwi holding mana whenua status in the district following the signing of Treaty Settlements. We will work with each Iwi with mana whenua status in the district to establish Memoranda of Partnerships as individual Iwi Treaty Settlements are signed. No Settlements signed as at 28 February Memoranda of Partnerships agreed and documented within 15 months of each signed Settlement. We will work with the Hauraki Collective post-settlement governance entity to establish a Forum following the signing the Hauraki Collective Treaty Settlement. No Hauraki Collective post Settlement governance entity established as at 28 February Forum established within 18 months of the Collective Treaty Settlement being signed. 4b-6 Our Services

7 2017/18 (Current) 2018/ / / / / / / / / /28 How much it costs Total projected operational expenditure 200, , , , , ,000 80,000 60,000 40,000 20,000 - Where the money will come from rates 100% Iwi liaison cost of service Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast 2017/ / / / / / / / / / /28 $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 EXPENDITURE Iwi Liaison REVENUE Fees, Charges and Other Income External Subsidies Targeted Rates General Rates OPERATING SURPLUS/(DEFICIT) (2) (9) (7) Iwi liaison 4b-7

8 Policy development POLICY DEVELOPMENT Development of: Local policies Community plans Local bylaws and other regulatory policy Resource management policy (our district plan). Overview Our policy development function involves establishing our strategic direction via policy, strategy, bylaw and planning. Whilst many of our policies are developed to address local issues or to achieve desired outcomes, we also have a responsibility by law to develop and review some policies, strategies and plans (and to report on these) under legislation. Our plans for policy development Our plans for policy development are particularly affected by new and proposed national as well as regional level policy and legislation. This will include a particular focus on planning to reduce natural hazards, including climate change mitigation and adaptation. At this point, we don t have clear plans in place to respond to these issues, however we ll be developing a work programme for the next 10 years that will focus on determining what it means for our communities and what decisions we ll need to make to respond to climate change. The need for community planning has been identified for our local communities with the Kaiaua and Pūkorokoro / Miranda Coast and Ngatea areas being the first we ll work on. This planning will look at a range of issues for these areas such as water and wastewater services, flood protection, economic development and land use planning, in a coordinated way that will deliver common objectives. The preparation of community plans is also a work stream of the Waikato Plan and will also tie in with local civil defence recovery plans that we need to start preparing. We ll start the Kaiaua community planning in 2018/19. We ve acknowledged that some changes need to be made to our district plan to ensure there is enough land appropriately zoned in the three main towns of Ngatea, Paeroa, and Waihi, as well as addressing more specific plan changes and private plan changes. We have allocated funding to ensure this work programme can occur over the next five years. 4b-8 Our Services

9 Programme When How much Development of plans and reports required by law: Annual Plan Annual Report Ongoing Within existing budgets Long Term Plan Pre-election report Review of required policies and bylaws Ongoing Within existing budgets Annual resident satisfaction survey Annual Within existing budgets Community plans development Within existing budgets Waikato Plan implementation Ongoing $17,900 in year one, then reducing District Plan changes $357,000 What you can expect from us We ve included some measures on the following table to show you what you can expect from us and the services we provide. We ll report on our progress to meeting these annually in our annual report. How we will measure our performance Baseline Targets You can expect: the Council to plan its policy development in accordance with relevant legislative requirements. All legislatively required policies, bylaws, plans and strategies are adopted within statutory timeframes, as recorded in the resolution database. 100% adopted within statutory timeframes (2016/17) 100% of all legislatively required documents are adopted within statutory timeframes You can expect: the Council to make decisions a transparent and democratically accountable way. Percentage of customers satisfied with the Council s consultation and engagement regarding major policies and strategies, as measured by customer satisfaction survey. 66% of customers satisfied (2016/17) 75% of customers satisfied You can expect: the Council to meet its statutory requirements under the Resource Management Act All Changes and Variations to the District Plan are processed within statutory requirements, as measured by Council records. 0 changes and variations (2017/18) There are no successful appeals or judicial reviews on any Change or Variation to the District Plan as a result of administrative or process matters. Policy development 4b-9

10 2017/18 (Current) 2018/ / / / / / / / / /28 How much it costs Total projected operational expenditure 1,200,000 1,000, , , , ,000 - Where the money will come from rates 100% Policy development cost of service Budget Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast Forecast 2017/ / / / / / / / / / /28 $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 $000 EXPENDITURE Strategic Planning RMA Policy , , REVENUE Fees, Charges and Other Income External Subsidies Targeted Rates General Rates , , , , , , OPERATING SURPLUS/(DEFICIT) (180) (84) (72) (3) (3) (14) (15) 4b-10 Our Services