GENERAL INSTRUCTIONS. Some cells contain a small red triangle in their top right corner; hover over the cell to view cell specific comments.

Transcription

1 GENERL INSTRUTIONS The ontractor Expense laim Form (FS1 b1) is used to record expenses and a copy is to be attached with applicable receipts (see the "Travel Expenses Payable to Service ontractors") to your invoice. The form is available on the Ministry of Forests, Lands and Natural Resource Operations Internet Forms Index site in PF and Excel format Record expenses in day order. Number your receipts and ensure the corresponding receipt number appers on the expense form. The form is designed to ensure GST is identified and then removed, as needed, from claims. Some reimbursements have restrictions and/or maximum amounts that can be claimed. Please refer to the "Travel Expenses Payable to Service ontractors" that was included with your contract. Your expense report must provide the following information. Errors or omissions may result in delays in processing your invoice and your invoice and expense report being returned to you for correction. Some cells contain a small red triangle in their top right corner; hover over the cell to view cell specific comments. ONTRTOR NME N RESS ONTRT NUMER INVOIE REFERENE # This expense form supports your ivoice when claiming allowable expenses as per the agreement. Please enter your invoice number. TE Enter the date the expense was incurred and in date order. REEIPT # ll applicable receipts must be numbered. Enter the number of the corresponding receipt supporting your itemized expense. VENOR/ESRIPTION/LOTION Must provide the location for hotel or personal vehicle claims. Select the GST column that corresponds with the type of expense you are claiming. Your LIM must not include GST and the form is designed to help remove GST from your claims: SPEIL GST ONSIERTIONS: harges Several types of receipts have GST embedded in the total amount but not itemized on the receipt (i.e., taxi, parking, postage, telephone, fax, etc.). To remove the GST, simply enter the total receipt amount and then enter the laim amount calculated by the Excel formula on your invoice. Visible on Receipt GST is itemized on your receipt. Enter the total invoice amount (some have a maximum ceiling), enter the GST amount charged to you, and enter other taxes/charges (i.e, airport tax, hotel tax). The Excel formula will calculate the laim amount. GST NOT PPLILE TO LIMS ME: These are items where GST is not applicable/charged on certain goods and services. Enter claims in the appropriate column: ccommodation subject to a maximum allowable amount (as per the "Travel Expenses Payable to Service ontractors"). Tolls enter the cost as it was charged. TOTL LIM The Excel formula will total your daily expenditures as well as a total for the entire expense report. reakfast (), Lunch (L), and inner (). Enter an "x" in the appropriate column for the allowable meal claim and the amount being claimed as per the "Travel Expenses Payable to Service ontractors" attached to your contract. Vehicle enter the applicable rate as per the "Travel Expenses Payable to Service ontractors" attached to your contract into the Rate cell (T10). Enter the kilometres driving in the "km" column. The Excel formula will calculate the claim amount.

2 ONTRTOR NME ompany ontract # STREET RESS 123 Street Invoice Reference # INV001 Victoria, V1 1X2 ITY, PROVINE, POSTL OE ONTRTOR EXPENSE LIM FORM (FS1-1) VT001 GST Not pplicable to laims Made harges For Example: Taxi, Parking, Postage, Telephone, Fax, us, For Example: ccommodation, Rented Vehicle, Gas for Rented Vehicle (5% GST), irfare, etc. t = divided by GST Rate: Rate $1.05 ase Rate Listed hrgs = + ccommodation Tolls L Rate Vehicle Total laim Specified GST llowed laim laim laim xxx laim km laim Jun/29/13 1 Fast Taxi Great Hotels - Victoria na pier diem x x x na km - Nanaimo ir anada Naniamo - 3 Vancouver Jun/30/13 4 Sleepy Hotels Vancouver udget - car rental gas for vehicle na per diem x x x Jul/01/13 4 Sleepy Hotels Vancouver Ferries na per diem x x x Jul/02/13 na private accomodation na per diem x TOTL LIM

3 ONTRTOR NME ontract # STREET RESS Invoice Reference # ITY, PROVINE, POSTL OE ONTRTOR EXPENSE LIM FORM (FS1-1) GST Not pplicable to laims Made harges For Example:, Parking, Postage, Telephone, Fax, us, For Example: ccommodation, Rented Vehicle, Gas for Rented Vehicle (5% GST), irfare, etc. = divided by GST Rate: Rate $1.05 ase Rate Listed hrgs = + ccommodation Tolls L Rate Vehicle Total laim Specified GST llowed laim laim laim x x x laim km laim TOTL LIM

4 PGE 2 if Required ONTRTOR NME ontract # STREET RESS Invoice Reference # ITY, PROVINE, POSTL OE ONTRTOR EXPENSE LIM FORM (FS1-1) harges GST Not pplicable to laims Made For Example: Taxi, Parking, Postage, Telephone, Fax, us, For Example: ccommodation, Rented Vehicle, Gas for Rented Vehicle (5% GST), irfare, etc. = divided by HST Rate: Rate $1.05 ase Rate Listed hrgs = + ccommodation Tolls L Rate Vehicle Total laim Specified GST llowed laim laim laim x x x laim km laim TOTL LIM

5 PGE 3 if Required ONTRTOR NME ontract # STREET RESS Invoice Reference # ITY, PROVINE, POSTL OE ONTRTOR EXPENSE LIM FORM (FS1-1) harges GST Not pplicable to laims Made For Example: Taxi, Parking, Postage, Telephone, Fax, us, For Example: ccommodation, Rented Vehicle, Gas for Rented Vehicle (5% HST), irfare, etc. = divided by GST Rate: ase Rate $1.05 Rate Listed hrgs = + ccommodation Tolls L Rate Vehicle Total laim Specified GST llowed laim laim laim x x x laim km laim TOTL LIM