Analyzing Transactions into Debit and Credit Parts

Transcription

1 C H A P T E R Analyzing Transactions into and Parts BLEND IMAGES/GETTY IMAGES O B J E C T I V E S After studying Chapter, you will be able to: 1. Define accounting terms related to analyzing transactions into debit and credit parts.. Identify accounting practices related to analyzing transactions into debit and credit parts.. Use T accounts to analyze transactions showing which accounts are debited or credited for each transaction.. Analyze how transactions to set up a business affect accounts. 5. Analyze how transactions affect owner s equity accounts. T account debit K E Y T E R M S credit normal balance chart of accounts ( ) Point Your Browser 6

2 ACCOUNTING IN THE REAL WORLD American Automobile Association (AAA) AAA, ABOUT AAA, 00 Traveling with the American Automobile Association (AAA) Picture yourself driving on a dark, deserted road. Suddenly your car stalls. You pull over to the side of the road. What do you do next? If you are a member of the American Automobile Association (AAA), you can pick up your cell phone and call for emergency roadside assistance. Many people realize the benefits of a membership with the AAA. However, not many people know that the AAA was instrumental in starting the nationwide School Safety Patrol program back in 190. In 190, the AAA pioneered the driver education program still in existence in many high schools. As early as 1916, the AAA was fighting for federal dollars to be used to construct a national highway system. The AAA sells memberships to individuals and families. In exchange for the membership fee, the AAA provides an array of benefits including emergency roadside assistance, travel services, insurance services, driver protection services, and even emergency check cashing services. INTERNET ACTIVITY Company Headquarters Go to the homepage of a company of your choice. Instructions Search the site to find when the company was started and where its headquarters (or home office) is located. This information is typically found under one of the following headings: About Us, Investor Relations, History, or Contact Us. DIGITAL VISION/GETTY IMAGES Critical Thinking 1. What asset and liability accounts might the AAA use to record its transactions?. List at least two transactions that the AAA might record. Source: 7

3 L E S S O N -1 Using T Accounts ANALYZING THE ACCOUNTING EQUATION Even though the effects of transactions can be recorded in an accounting equation, the procedure is not practical in an actual accounting system. The number of accounts used by most businesses would make the accounting equation cumbersome to use as a major financial record. Therefore, a separate record is commonly used for each account. The accounting equation can be represented as a T, as shown below. Assets Left side Liabilities Owner s Equity Right side The values of all things owned (assets) are on the left side of the accounting equation. The values of all equities or claims against the assets (liabilities and owner s equity) are on the right side of the accounting equation. The total of amounts on the left side of the accounting equation must always equal the total of amounts on the right side. Therefore, the total of all assets on the left side of the accounting equation must always equal the total of all liabilities and owner s equity on the right side. CHARACTER COUNTS Ethics Versus Morality Ethics and morality these words are often used to refer to an individual s ability to do what is right. These synonymous English words were derived from different languages. Ethics is derived from Greek, and morality is derived from Latin. Over time, our society has given a slightly different meaning to each word. Over 100 years ago, C. C. Everett wrote, Ethics is the science of morality. Morality is the standard of conduct that is acceptable in a society. Ethics is an organized method that relies on our morality to make moral decisions. Science students learn the scientific method a model that guides how a proper experiment should be conducted. In the same manner, many ethical models have been proposed to guide individuals in applying their morality to business decisions. The following ethical model will be used in this textbook: 1. Recognize you are facing an ethical dilemma.. Identify the action taken or the proposed action.. Analyze the action. a. Is the action illegal? b. Does the action violate company or professional standards? c. Who is affected, and how, by the action?. Determine if the action is ethical. Instructions Prepare a short report that contrasts the ethical model with the scientific method. How are the models similar? How are they different? PHOTO: ASIAPIX/GETTY IMAGES 8 Chapter Analyzing Transactions into and Parts

4 ACCOUNTS Assets Left side Liabilities Owner s Equity Right side Left side DEBIT SIDE T Account Right side CREDIT SIDE A record summarizing all the information pertaining to a single item in the accounting equation is known as an account. Transactions change the balances of accounts in the accounting equation. Accounting transactions must be analyzed to determine how account balances are changed. An accounting device used to analyze transactions is called a T account. There are special names for amounts recorded on the left and right sides of a T account. An amount recorded on the left side is called a debit. An amount recorded on the right side is called a credit. The words debit and credit come from the Latin and Italian words debere and credere. Common abbreviations are dr. for debit and cr. for credit. ACCOUNT BALANCES Assets Liabilities Owner s Equity Any Asset NORMAL BALANCE Any Liability NORMAL BALANCE Owner's Capital Account NORMAL BALANCE The side of the account that is increased is called the normal balance. The process of increasing or decreasing account balances is discussed on the next page. Assets are on the left side of the accounting equation and have normal debit balances (left side). Liabilities are on the right side of the accounting equation and have normal credit balances (right side). The owner s capital account is on the right side of the accounting equation and has a normal credit balance (right side). Using T Accounts Lesson -1 9

5 INCREASES AND DECREASES IN ACCOUNTS Assets Liabilities Owner s Equity NORMAL BALANCE Any Asset Any Liability NORMAL BALANCE Owner s Capital Account NORMAL BALANCE The sides of a T account are used to show increases and decreases in account balances. Two basic accounting rules regulate increases and decreases of account balances. 1. Account balances increase on the normal balance side of an account.. Account balances decrease on the side opposite the normal balance side of an account. Asset accounts have normal debit balances; therefore, asset accounts increase on the debit side and decrease on the credit side. Liability accounts have normal credit balances; therefore, liability accounts increase on the credit side and decrease on the debit side. The owner s capital account has a normal credit balance; therefore, the capital account increases on the credit side and decreases on the debit side. FINANCIAL LITERACY First Day at Work It is your first day at a new job. You feel you are totally prepared. But when you arrive, you are directed to the Human Resources Department, where you are asked many questions for which you do not know the answer. Which health plan do you want? How many dependents will you claim? Do you want to participate in the 01(k) plan? Do you want to buy additional life and/or disability insurance? These are just a few of the questions you could be asked as you begin a new job. Many companies offer some form of health insurance. You may need to decide your level of coverage and who is to be covered by the insurance. Life insurance and disability insurance are sometimes provided by an employer, but additional levels of coverage may be available for purchase. Your employer may match your contributions into a retirement plan such as a 01(k), but you need to decide how much you can afford to contribute into the plan. There may also be numerous forms to complete. For tax purposes, you need to know how many dependents you claim. You may need to fill out medical information, provide picture identification and a social security number, and compile a list of emergency contacts and phone numbers. Activities 1. Set up an appointment with someone in the Human Resources Department at a local company. Ask what decisions must be made by a new employee. Summarize your findings in a written report.. Give a list of typical benefits to 10 people. Have each person identify the three benefits most important to him/her. Summarize your findings in a chart or table. PHOTO: PHOTODISC/GETTY IMAGES 0 Chapter Analyzing Transactions into and Parts

6 TERMS REVIEW T account debit credit normal balance End of Lesson REVIEW AUDIT YOUR UNDERSTANDING 1. Draw the accounting equation on a T account.. What are the two accounting rules that regulate increases and decreases of account balances? WORK TOGETHER -1 Determining the normal balance and increase and decrease sides for accounts Write the answers to the following problems in the Working Papers. Your instructor will guide you through the following examples. Accounts Receivable Christine Kelly Supplies Prepaid Insurance Accounts Payable Miller Supplies Accounts Payable Wayne Office Supplies Jeff Dixon, Capital For each of the accounts, complete the following: 1. Prepare a T account.. Label the debit and credit sides.. Label each side of the T account using the following labels: a. b. c. ON YOUR OWN -1 Determining the normal balance and increase and decrease sides for accounts Write the answers to the following problems in the Working Papers. Work this problem independently. Accounts Receivable Lee McCann Accounts Receivable Sonya Lopez Supplies Prepaid Insurance Accounts Payable Topline Supplies Vickie Monson, Capital For each of the accounts, complete the following: 1. Prepare a T account.. Label the debit and credit sides.. Label each side of the T account using the following labels: a. b. c. Using T Accounts Lesson -1 1

7 L E S S O N - Analyzing How Transactions Affect Accounts RECEIVED CASH FROM OWNER AS AN INVESTMENT is an asset account. is debited. 5, and Kim Park, Capital are affected. Assets Liabilities Owner s Equity Kim Park, Capital 5, Kim Park, Capital is an owner s equity account. Kim Park, Capital is credited. Assets are increased. Owner s Equity is increased. August 1. Received cash from owner as an investment, $5, The effect of this transaction is shown in the illustration. Before a transaction is recorded in the records of a business, the information is analyzed to determine which accounts are changed and how. Each transaction changes the balances of at least two accounts. A list of accounts used by a business is called a chart of accounts. The chart of accounts for TechKnow Consulting is found on page. When accounts are analyzed, debits must equal credits for each transaction. In addition, after a transaction is recorded, total debits must equal total credits. The same four questions are used every time a transaction is analyzed into its debit and credit parts. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? and Kim Park, Capital How is each account classified? is an asset account. Kim Park, Capital is an owner s equity account. How is each classification changed? Assets increase. Owner s equity increases. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account,. Owner s equity accounts increase on the credit side. Therefore, credit the owner s equity account, Kim Park, Capital. Chapter Analyzing Transactions into and Parts

8 PAID CASH FOR SUPPLIES Supplies and are assets. 1 Supplies and are affected. Assets Liabilities Owner s Equity Supplies is credited. Supplies is debited. Assets (Supplies) are increased. Assets () are decreased. August. Paid cash for supplies, $ The effect of this transaction on the accounting equation is shown in the illustration. In this transaction, two asset accounts are changed. One asset, cash, has been exchanged for another asset, supplies. The asset account,, decreases by $75.00, the amount of cash paid out. This decrease is on the left side of the accounting equation. The asset account, Supplies, increases by $75.00, the amount of supplies bought. This increase is also on the left side of the accounting equation. The two changes are both on the left side of the accounting equation. When changes are made on only one side of the accounting equation, the equation must still be in balance. Therefore, if one account is increased, another account on the same side of the equation must be decreased. As you have seen, transactions must be carefully analyzed. A transaction may affect accounts from both sides of the accounting equation. Or, a transaction may affect accounts that are on the same side of the accounting equation, as is true in this example. A common error is to assume that every transaction must affect accounts on both sides of the accounting equation. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Supplies and How is each account classified? Supplies is an asset account. is an asset account. How is each classification changed? One asset (Supplies) increases and another asset () decreases. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account, Supplies. Assets decrease on the credit side. Therefore, credit the asset account,. Analyzing How Transactions Affect Accounts Lesson -

9 PAID CASH FOR INSURANCE Prepaid Insurance and are assets. 1 Prepaid Insurance and are affected. Assets Liabilities Owner s Equity Prepaid Insurance 1, ,00.00 is credited. Prepaid Insurance is debited. Assets (Prepaid Insurance) are increased. Assets () are decreased. August. Paid cash for insurance, $1, Paying cash for insurance is very similar to paying cash for supplies. One asset is increased and one asset is decreased. The effect of this transaction on the accounting equation is shown in the illustration. In this transaction, two assets are changed. One asset, cash, has been exchanged for another asset, prepaid insurance. The asset account,, decreases by $1,00.00, the amount of cash paid out. This decrease is on the left side of the accounting equation. The asset account, Prepaid Insurance, increases by $1,00.00, the amount of insurance bought. This increase is also on the left side of the accounting equation. FOR YOUR INFORMATION F Y I T accounts get their name from the arrangement of the lines making up the account. The horizontal line on top of the centered vertical line looks like a capital T. FOR YOUR INFORMATION F Y I Paying cash for insurance and buying supplies for cash are examples of transactions that affect only one side of the accounting equation. All the accounts involved in these transactions are assets. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Prepaid Insurance and How is each account classified? Prepaid Insurance is an asset account. is an asset account. How is each classification changed? One asset (Prepaid Insurance) increases and another asset () decreases. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account, Prepaid Insurance. Assets decrease on the credit side. Therefore, credit the asset account,. Chapter Analyzing Transactions into and Parts

10 BOUGHT SUPPLIES ON ACCOUNT 1 Supplies and Accts. Pay. Supply Depot are affected. Supplies is an asset. Supplies is debited Assets Supplies Assets are increased. Liabilities Owner s Equity Accts. Pay. Supply Depot Accts. Pay. Supply Depot is a liability. Accts. Pay. Supply Depot is credited. Liabilities are increased. August 7. Bought supplies on account from Supply Depot, $ The effect of this transaction on the accounting equation is shown in the illustration. In this transaction, one asset and one liability are changed. The asset account, Supplies, increases by $500.00, the amount of supplies bought. This increase is on the left side of the accounting equation. Supply Depot will have a claim against some of TechKnow Consulting s assets until TechKnow Consulting pays for the supplies bought. Therefore, Accounts Payable Supply Depot is a liability account. The liability account, Accounts Payable Supply Depot, increases by $500.00, the amount owed for the supplies. This increase is on the right side of the accounting equation. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Supplies and Accounts Payable Supply Depot PHOTODISC/GETTY IMAGES How is each account classified? Supplies is an asset account. Accounts Payable Supply Depot is a liability account. How is each classification changed? Assets increase. Liabilities increase. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account, Supplies. Liabilities increase on the credit side. Therefore, credit the liability account, Accounts Payable Supply Depot. Analyzing How Transactions Affect Accounts Lesson - 5

11 PAID CASH ON ACCOUNT 1 Accts. Pay. Supply Depot and are affected. is an asset. is credited. Assets Liabilities Owner s Equity Accts. Pay. Supply Depot Accts. Pay. Supply Depot is a liability. Accts. Pay. Supply Depot is debited. Assets are decreased. Liabilities are decreased. August 11. Paid cash on account to Supply Depot, $ The effect of this transaction on the accounting equation is shown in the illustration. In this transaction, one asset and one liability are changed. The asset account,, is decreased by $00.00, the amount of cash paid out. This decrease is on the left side of the accounting equation. After this payment, TechKnow Consulting owes less money to Supply Depot. Therefore, the liability account, Accounts Payable Supply Depot, is decreased by $00.00, the amount paid on account. The decrease is on the right side of the accounting equation. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Accounts Payable Supply Depot and How is each account classified? Accounts Payable Supply Depot is a liability account. is an asset account. How is each classification changed? Liabilities decrease. Assets decrease. How is each amount entered in the accounts? Liabilities decrease on the debit side. Therefore, debit the liability account, Accounts Payable Supply Depot. Assets decrease on the credit side. Therefore, credit the asset account,. R E M E M B E R When you decrease an account balance, record the decrease on the side opposite the normal balance side of the account. The side opposite the normal balance side can be on the left or the right, depending on the type of account. 6 Chapter Analyzing Transactions into and Parts

12 End of Lesson REVIEW TERM REVIEW chart of accounts AUDIT YOUR UNDERSTANDING 1. State the four questions used to analyze a transaction.. What two accounts are affected when a business pays cash for supplies? WORK TOGETHER - Analyzing transactions into debit and credit parts T accounts are given in the Working Papers. Your instructor will guide you through the following examples. Kathy Bergum owns Bergum Services. Bergum Services uses the following accounts. Some of the accounts will be explained in Lesson -. Accts. Pay. Bales Supplies Sales Accts. Rec. Sam Erickson Kathy Bergum, Capital Advertising Expense Supplies Kathy Bergum, Drawing Rent Expense Prepaid Insurance Transactions: Apr. 1. Received cash from owner as an investment, $5, Paid cash for supplies, $ Paid cash for insurance, $ Bought supplies on account from Bales Supplies, $ Paid cash on account to Bales Supplies, $ Prepare two T accounts for each transaction. On each T account, write the account title of one of the accounts affected by the transaction.. Write the debit or credit amount in each T account to show the transaction s effect. ON YOUR OWN - Analyzing transactions into debit and credit parts T accounts are given in the Working Papers. Work this problem independently. Derrick Hoffman owns Hoffman Accounting Service. Hoffman Accounting Service uses the following accounts. Some of the accounts will be explained in Lesson -. Accts. Pay. Nash Supply Sales Accts. Rec. Jon Roe Derrick Hoffman, Capital Miscellaneous Expense Supplies Derrick Hoffman, Drawing Utilities Expense Prepaid Insurance Transactions: Sept. 1. Received cash from owner as an investment, $, Paid cash for insurance, $ Paid cash for supplies, $ Bought supplies on account from Nash Supply, $ Paid cash on account to Nash Supply, $ Prepare two T accounts for each transaction. On each T account, write the account title of one of the accounts affected by the transaction.. Write the debit or credit amount in each T account to show the transaction s effect. Analyzing How Transactions Affect Accounts Lesson - 7

13 L E S S O N - Analyzing How Transactions Affect Owner s Equity Accounts RECEIVED CASH FROM SALES is an asset. is debited Assets are increased. 1 and Sales are affected. Assets Liabilities Owner s Equity Sales Sales is a revenue account that affects owner s equity. Sales is credited. Owner s equity is increased. August 1. Received cash from sales, $ Revenue increases owner s equity. The increases from revenue could be recorded directly in the owner s capital account. However, to avoid a capital account with a large number of entries and to summarize revenue information separately from the other records, TechKnow Consulting uses a separate revenue account titled Sales. The owner s capital account has a normal credit balance. s in the owner s capital account are shown as credits. Because revenue increases owner s equity, increases in revenue are also recorded as credits. Therefore, a revenue account has a normal credit balance. F Y I S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? and Sales How is each account classified? is an asset account. Sales is a revenue account that affects owner s equity. How is each classification changed? Assets increase. Owner s equity increases. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account,. Owner s equity accounts increase on the credit side. Revenue increases owner s equity. Therefore, credit the revenue account, Sales. FOR YOUR INFORMATION F Y I The Small Business Administration (SBA) offers two major types of loans to small businesses. One type of loan is made by private lending institutions. Another type of loan is made directly by the SBA. 8 Chapter Analyzing Transactions into and Parts

14 SOLD SERVICES ON ACCOUNT Accts. Rec. Oakdale School is an asset. Accts. Rec. Oakdale School is debited. 1 Accts. Rec. Oakdale School and Sales are affected. Assets Liabilities Owner s Equity Accts. Rec. Oakdale School Sales Assets are increased. Sales is a revenue account that affects owner's equity. Sales is credited. Owner s equity is increased. August 1. Sold services on account to Oakdale School, $ The analysis for selling services on account is similar to that for selling services for cash. The only difference is that cash is not received at this time; therefore, the cash account is not affected by the transaction. Instead, this transaction increases an accounts receivable account. The same four questions are used to analyze this transaction into its debit and credit parts. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Accounts Receivable Oakdale School and Sales How is each account classified? Accounts Receivable Oakdale School is an asset account. Sales is a revenue account that affects owner s equity. How is each classification changed? Assets increase. Owner s equity increases. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account, Accounts Receivable Oakdale School. Owner s equity accounts increase on the credit side. Revenue increases owner s equity. Therefore, credit the revenue account, Sales. R E M E M B E R Owner s equity is recorded on the right side of the accounting equation. The right side of a T account is the credit side. Therefore, owner s equity has a normal credit balance. Analyzing How Transactions Affect Owner s Equity Accounts Lesson - 9

15 PAID CASH FOR AN EXPENSE is an asset. 1 Rent Expense and are affected. Assets Liabilities Owner s Equity Owner s Equity is credited. Assets are decreased. Rent Expense Rent Expense is an expense account that affects owner s equity. Rent Expense is debited. Owner s equity is decreased; expenses are increased. August 1. Paid cash for rent, $ Expenses decrease owner s equity. The decreases from expenses could be recorded directly in the owner s capital account. However, to avoid a capital account with a large number of entries and to summarize expense information separately from the other records, TechKnow Consulting uses separate expense accounts. The titles of TechKnow Consulting s expense accounts are shown on its chart of accounts. The expense account Rent Expense is used to record all payments for rent. The owner s capital account has a normal credit balance. s in the owner s capital account are shown as debits. Therefore, an expense account has a normal debit balance. Because expenses decrease owner s equity, increases in expenses are recorded as debits. All expense transactions are recorded in a similar manner. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Rent Expense and How is each account classified? Rent Expense is an expense account that affects owner s equity. is an asset account. How is each classification changed? Owner s equity decreases from an increase in expenses. Assets decrease. How is each amount entered in the accounts? Owner s equity accounts decrease on the debit side. An increase in expenses decreases owner s equity. Expense accounts have normal debit balances. Therefore, debit the expense account, Rent Expense. Assets decrease on the credit side. Therefore, credit the asset account,. 0 Chapter Analyzing Transactions into and Parts

16 RECEIVED CASH ON ACCOUNT and Accts. Rec. Oakdale School are assets. 1 and Accts. Rec. Oakdale School are affected. Assets Liabilities Owner s Equity Accts. Rec. Oakdale School is debited. Assets () are increased. Accts. Rec. Oakdale School is credited. Assets (Accts. Rec. Oakdale School) are decreased. August 18. Received cash on account from Oakdale School, $ S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? and Accounts Receivable Oakdale School PHOTODISC/GETTY IMAGES How is each account classified? is an asset account. Accounts Receivable Oakdale School is an asset account. How is each classification changed? One asset () increases and another asset (Accounts Receivable Oakdale School) decreases. How is each amount entered in the accounts? Assets increase on the debit side. Therefore, debit the asset account,. Assets decrease on the credit side. Therefore, credit the asset account, Accounts Receivable Oakdale School. Analyzing How Transactions Affect Owner s Equity Accounts Lesson - 1

17 PAID CASH TO OWNER FOR PERSONAL USE is an asset. 1 Kim Park, Drawing and are affected. Assets Liabilities Owner s Equity Owner s Equity is credited. Assets are decreased. Kim Park, Drawing Kim Park, Drawing is an owner s equity account. Kim Park, Drawing is debited. Owner s equity is decreased; withdrawals are increased. August 18. Paid cash to owner for personal use, $ Withdrawals decrease owner s equity. Withdrawals could be recorded directly in the owner s capital account. However, to avoid a capital account with a large number of entries and to summarize withdrawal information separately from the other records, TechKnow Consulting uses a separate withdrawal account titled Kim Park, Drawing. FOR YOUR INFORMATION F Y I When drawing T accounts to analyze transactions, stack the accounts instead of writing them horizontally. Stacking the accounts will make it easier to recognize debits and credits. S T E P S QUESTIONS FOR ANALYZING A TRANSACTION INTO ITS DEBIT AND CREDIT PARTS 1 Which accounts are affected? Kim Park, Drawing and How is each account classified? Kim Park, Drawing is an owner s equity account. is an asset account. How is each classification changed? Owner s equity decreases from an increase in withdrawals. Assets decrease. How is each amount entered in the accounts? Owner s equity accounts decrease on the debit side. An increase in withdrawals decreases owner s equity. Withdrawal accounts have normal debit balances. Therefore, debit the owner s equity account, Kim Park, Drawing. Assets decrease on the credit side. Therefore, credit the asset account,. CAREERS IN ACCOUNTING Chapter Analyzing Transactions into and Parts

18 CAREERS IN ACCOUNTING Rita J. Cowans, Internal Auditor COURTESY OF RITA J. COWANS As a highly respected employee at FedEx Corporation, Rita J. Cowans is a Manager in the Internal Audit Department. During her tenure at FedEx, Rita has held various positions in financial, operational, international, and information systems audit. Presently she is responsible for the financial, information systems, and international audit activities for FedEx Worldwide operations. Her audit team conducts business process reviews, integrated financial and information system reviews, international entity reviews, fraud examinations, and vendor audits. Rita has been a leader in developing and promoting best practices as an integral part of the Internal Audit Department. It s my responsibility to ensure that the employees and management of FedEx are effectively safeguarding the assets of the corporation, complying with all laws and regulations, and accomplishing the corporate strategic objectives as established by senior management. While in high school, Rita developed a love for mathematics and accounting. I became a very critical and detail-oriented thinker and excelled at analyzing information and solving problems. With her parents direction and strong support, she continued her education and graduated with a bachelor s degree in accounting. In addition, she successfully earned her Certified Internal Auditor (CIA) and Certified Information Systems Auditor (CISA) professional designations. Being certified in the area of accounting in which you work is critical to your professional success. Certifications demonstrate that you are committed to your profession and communicate to others that you are an expert in your field. Certifications also enable you to become active in organizations that provide educational opportunities for their members. Rita is a member of the Institute of Internal Auditors and Information Systems Audit and Control Association. As a member of the FedEx Services Diversity Council, Rita works to ensure that individuals from every background have the opportunity to excel at FedEx. Ultimately, having a passion for what you do and setting high standards will determine your level of success. Salary Range: $0,000 $10,000 and up. Can lead to high-level careers at public accounting firms, private and public corporations, and government agencies, such as the Internal Revenue Service (IRS Auditor). Qualifications: Bachelor s degree in accounting, finance, and information systems for entry-level position, plus normally five years of auditing experience for senior level or above. Professional Certifications preferred (CPA, CIA, CISA, CFE, etc). Familiarity with business, information technology, and legal concepts and procedures is beneficial. Occupational Outlook: The Sarbanes-Oxley Act of 00 requires public corporations to expand the documentation and testing of their accounting systems. Internal auditors are an integral part of corporations compliance with this law. As a result, the demand for internal auditors will be strong for years to come. Analyzing How Transactions Affect Owner s Equity Accounts Lesson -

19 End of Lesson REVIEW AUDIT YOUR UNDERSTANDING 1. What two accounts are affected when a business receives cash from sales?. What two accounts are affected when services are sold on account?. What two accounts are affected when a business pays cash to the owner for personal use?. Are revenue accounts increased on the debit side or credit side? Explain why. 5. Are expense accounts increased on the debit side or credit side? Explain why. WORK TOGETHER - Analyzing revenue, expense, and withdrawal transactions into debit and credit parts T accounts are given in the Working Papers. Your instructor will guide you through the following examples. Use the chart of accounts for Bergum Services in Work Together -. Transactions: Apr. 10. Received cash from sales, $ Sold services on account to Sam Erickson, $ Paid cash for rent, $ Received cash on account from Sam Erickson, $ Paid cash to owner for personal use, $ Prepare two T accounts for each transaction. In each T account, write the account title of one of the accounts affected by the transaction.. Write the debit or credit amount in each T account to show the transaction s effect. ON YOUR OWN - Analyzing revenue, expense, and withdrawal transactions into debit and credit parts T accounts are given in the Working Papers. Work this problem independently. Use the chart of accounts for Hoffman Accounting Service in On Your Own -. Transactions: Sept. 1. Received cash from sales, $1, Sold services on account to Jon Roe, $ Paid cash for utilities, $ Received cash on account from Jon Roe, $ Paid cash to owner for personal use, $ Prepare two T accounts for each transaction. On each T account, write the account title of one of the accounts affected by the transaction.. Write the debit or credit amount in each T account to show the transaction s effect. Chapter Analyzing Transactions into and Parts

20 SUMMARY After completing this chapter, you can: 1. Define accounting terms related to analyzing transactions into debit and credit parts.. Identify accounting practices related to analyzing transactions into debit and credit parts.. Use T accounts to analyze transactions, showing which accounts are debited or credited for each transaction.. Analyze how transactions to set up a business affect accounts. 5. Analyze how transactions affect owner s equity accounts. EXPLORE ACCOUNTING Owner Withdrawals Employee salaries are considered an expense that reduces the net income of a company. When the owner withdraws cash from the company, this withdrawal is not considered an expense. The income of a business is calculated by subtracting total expenses from total revenue. Since withdrawals are not considered to be an expense, they do not affect the business s income. A business owned by one person is called a proprietorship. The Internal Revenue Service does not require the proprietorship, itself, to pay taxes. However, the owner of the proprietorship must include the net income of the proprietorship in his or her own taxable income. Because the income of a proprietorship is not affected by owner withdrawals, the income tax paid by the owner is not affected by how much cash the owner withdraws from the business. If Wang Accounting Services has revenues of $, and expenses of $1,100.00, its income is $1,00.00 ($, $1,100.00). Wang Accounting Services will have income of $1,00.00 regardless of whether the owner withdraws $ or $1, from the business during that period. Discussion 1. Hector Moya owns ESW Party Service. He is considering giving his employees a raise that would increase total salaries by $15, per year. What effect would this raise have on Mr. Moya s income tax?. Mr. Moya is also considering withdrawing $5, from ESW Party Service for his personal use. What effect would this withdrawal have on the income tax Mr. Moya must pay this year? PHOTO: PHOTOGRAPHER S CHOICE/GETTY IMAGES Analyzing Transactions into and Parts Chapter 5

21 -1 APPLICATION PROBLEM Determining the normal balance and increase and decrease sides for accounts Write the answers for the following problem in the Working Papers. Accounts Receivable Jens Olefson Accounts Receivable Toni Nolan Supplies Prepaid Insurance Accounts Payable United Company Juan Reo, Capital Account Account Classification Account s Normal Balance Side 7 8 Side Asset Instructions: Do the following for each account. The cash account is given as an example. 1. Write the account title in Column 1.. Write the account classification in Column.. Place a check mark in either Column or to indicate the normal balance of the account.. Place a check mark in either Column 5 or 6 to indicate the increase side of the account. 5. Place a check mark in either Column 7 or 8 to indicate the decrease side of the account. - APPLICATION PROBLEM Analyzing transactions into debit and credit parts Hal Rosen owns Hal s Marketing Services, which uses the following accounts. Supplies Prepaid Insurance Accounts Receivable Dominik Field Accounts Payable All Star Company Hal Rosen, Capital Hal Rosen, Drawing Sales Advertising Expense Rent Expense Transactions: Mar. 1. Received cash from owner as an investment, $1, Paid cash for insurance, $ Bought supplies on account from All Star Company, $ Paid cash for supplies, $ Paid cash on account to All Star Company, $ ( ) Go Beyond the Book For more information go to 6 Chapter Analyzing Transactions into and Parts

22 Instructions: 1. Prepare two T accounts for each transaction. On each T account, write the account title of one of the accounts affected by the transaction. Use the forms in your Working Papers.. Write the debit or credit amount in each T account to show how the transaction affected that account. T accounts for the first transaction are given as an example. March 1. 1, Hal Rosen, Capital 1, APPLICATION PROBLEM Analyzing revenue, expense, and withdrawal transactions into debit and credit parts Use the chart of accounts for Hal s Marketing Services given in Application Problem -. Transactions: Mar. 11. Received cash from sales, $, Paid cash for advertising, $ Sold services on account to Dominik Field, $1, Paid cash to owner for personal use, $ Received cash on account from Dominik Field, $1, Instructions: 1. Prepare two T accounts for each transaction. On each T account, write the account title of one of the accounts affected by the transaction. Use the forms in your Working Papers.. Write the debit or credit amount in each T account to show how the transaction affected that account. - APPLICATION PROBLEM Analyzing revenue, expense, and withdrawal transactions into debit and credit parts Use the chart of accounts for Hal s Marketing Services given in Application Problem -. Transactions: Mar. 5. Sold services for cash, $1, Performed $ of services for Dominik Field on account. 7. Ran an ad in the local newspaper. Paid $15.00 cash. 8. Hal Rosen withdrew $50.00 for his personal use. 9. Received a $50.00 check from Dominik Field on account. Instructions: 1. Prepare two T accounts for each transaction. On each T account, write the account title of one of the accounts affected by the transaction. Use the forms in your Working Papers.. Write the debit or credit amount in each T account to show how the transaction affected that account. Analyzing Transactions into and Parts Chapter 7

23 -5 MASTERY PROBLEM Analyzing transactions into debit and credit parts Vickie Lands owns a business called LandScape. LandScape uses the following accounts. Accounts Receivable Alston Goff Accounts Receivable Josie Leveson Supplies Prepaid Insurance Accounts Payable North End Supplies Accounts Payable Bethany Supplies Vickie Lands, Capital Vickie Lands, Drawing Sales Advertising Expense Miscellaneous Expense Rent Expense Repair Expense Utilities Expense Instructions: 1. Prepare a T account for each account. Use the forms in your Working Papers.. Analyze each transaction into its debit and credit parts. Write the debit and credit amounts in the proper T accounts to show how each transaction changes account balances. Write the date of the transaction in parentheses before each amount. Transactions: June 1. Received cash from owner as an investment, $, Paid cash for rent, $ Paid cash for supplies, $ Received cash from sales, $ Paid cash for insurance, $ Sold services on account to Alston Goff, $ Bought supplies on account from Bethany Supplies, $ Paid cash for repairs, $ Received cash from owner as an investment, $1, Received cash from sales, $ Bought supplies on account from North End Supplies, $ Received cash on account from Alston Goff, $ Paid cash for miscellaneous expense, $ Paid cash on account to Bethany Supplies, $ Paid cash for electric bill (utilities expense), $ Paid cash for advertising, $ Sold services on account to Josie Leveson, $ Paid cash to owner for personal use, $ Received cash on account from Josie Leveson, $ Chapter Analyzing Transactions into and Parts

24 -6 CHALLENGE PROBLEM Analyzing transactions recorded in T accounts Adriana Janek owns a business for which the following T accounts show the current financial situation. Write the answers for the following problem in the Working Papers. Sales (1) (5) (8) (9) 6, () () (6) (7) (10) (11) (1) (5) (8) (9) (1) Accts. Rec. Ralph Dahl Advertising Expense (1) 5.00 (6) Supplies Miscellaneous Expense () (10) 1, () Accts. Pay. Tri City Supplies Rent Expense (11) () 1, Adriana Janek, Capital (7) Utilities Expense (1) 6, () Adriana Janek, Drawing (1) Trans. No. Accounts Affected Account Classification Entered in Account as a Description of Transaction 1. Adriana Janek, Capital Asset Owner s Equity Received cash from owner as an investment Instructions: 1. Analyze each numbered transaction in the T accounts. Write the titles of accounts affected in Column. For each account, write the classification of the account in Column.. For each account, place a check mark in either Column or 5 to indicate if the account is affected by a debit or a credit.. For each transaction, write a brief statement in Column 6 describing the transaction. Information for Transaction 1 is given as an example. Analyzing Transactions into and Parts Chapter 9

25 APPLIED COMMUNICATION An entrepreneur is a person who attempts to earn a profit by taking the risk of operating a business. You have expressed an interest in starting your own business after graduation. Your family has agreed to help finance your new business if you can convince them that you would be successful. Instructions: Develop a formal plan outlining the details of the business you would operate. Describe the type of business, the equipment or resources needed, and financial information, such as start-up costs and expenses. Write clear and persuasive sentences. CASES FOR CRITICAL THINKING Case 1 Aruna Patel records all cash receipts as revenue and all cash payments as expenses. Is Ms. Patel recording her cash receipts and cash payments correctly? Explain your answer. Case Thomas Bueler records all investments, revenue, expenses, and withdrawals in his capital account. At the end of each month, Mr. Bueler sorts the information to prepare a summary of what has caused the changes in his capital account balance. To help Mr. Bueler prepare this summary in the future, what changes would you suggest he make in his records? SCANS WORKPLACE COMPETENCY Resource Competency: Ranking Activities Concept: Employers need workers who can identify tasks to be completed and prioritize them so that time is spent on tasks that are the most productive. It is human nature to do the tasks that are enjoyable or easy to complete first; however, these tasks are not necessarily the ones that contribute most to the success of a business. Application: Use the planning sheet on the website ( or create your own form for prioritizing tasks. The form should have four narrow columns labeled A, B, C, and and a wider column for tasks that need to be completed. List all the tasks or activities you need to do tomorrow or this week in the wide column. Then place a check mark in one of the three columns for each item on the list to show whether it is of the highest priority (A), medium priority (B), or low priority (C). Place a check mark in the column labeled as each task is completed. 50 Chapter Analyzing Transactions into and Parts

26 AUDITING FOR ERRORS The bookkeeper for Lyons Company used T accounts to analyze three transactions as follows. Transaction 1: Ruth Lyons, Capital Transaction : Accounts Payable Supplies Transaction : Accounts Receivable Sales Review the three sets of T accounts and answer the following questions. 1. Which T account analysis is incorrect? How did you determine it was incorrect?. What information would you need to determine the correct T account analysis for this transaction? ANALYZING BEST BUY S FINANCIAL STATEMENTS The Best Buy financial statement on Appendix B page B-5 lists the assets, liabilities, and shareholder s equity of Best Buy. Shareholder s equity for a corporation is the same as capital for a proprietorship. Instructions: Find the total assets, total liabilities, and total equity for Best Buy for 006 and 007. Put your answer in the form of an accounting equation. You will have to add the total current liabilities, long-term liabilities, and longterm debt to find the total liabilities. Minority interest, which is a special type of account, should be added to total liabilities and total equity in the accounting equation. PHOTODISC/GETTY IMAGES Analyzing Transactions into and Parts Chapter 51

27 Accounting SOFTWARE OPENING SOFTWARE AND PROBLEM FILES Your first opportunity to enter transactions in Peachtree will be in Chapter. The first step in using Peachtree is to learn how to open the software and then open a problem data file. Problem data files have the chart of accounts and beginning account balances already set up. Therefore, once the data file is open, you are ready to begin entering transactions to solve a problem. Each problem you will complete has an individual problem or data file. Detailed instructions for opening files and completing problems are provided on the Century 1 Accounting web site ( Peachtree uses unique terminology for opening data files. Rather than opening a file, the software will restore a file. The procedures for opening a problem data file depend on how your software is installed. PEACHTREE ACTIVITY 1. Locate and open your Peachtree software. Depending on how the software was installed, you may be able to open Peachtree from your Start menu or you may have a Peachtree icon on your desktop.. Open the data file for Mastery Problem -5 (filename: 0-5MP.ptb).. Close the data file and exit the software. OPENING SOFTWARE AND PROBLEM FILES Your first opportunity to enter transactions in QuickBooks will be in Chapter. Learning some basic skills for using the software now will prepare you to complete these problems accurately and efficiently. Detailed instructions for opening files and completing problems are provided on the Century 1 Accounting web site ( Each problem you will complete has an individual problem or data file. The file is already set up for QuickBooks and includes company information and the chart of accounts and beginning balances at the point the problem begins. QUICKBOOKS ACTIVITY 1. Locate and open your QuickBooks software. Depending on how the software was installed, you may be able to open QuickBooks from your Start menu or you may have a QuickBooks icon on your desktop.. Open the data file for Mastery Problem -5. QuickBooks uses the company name as the filename, so look for the file named O Kalla Lawn and Garden.qbw.. Close the data file and exit the software. 5 Chapter Analyzing Transactions into and Parts

28 OPENING SOFTWARE AND PROBLEM FILES The birth of the electronic spreadsheet can be traced back to Dan Bricklin, a student at Harvard Business School, who was preparing a written worksheet analysis for a case study. Knowing that there must be a better alternative, Bricklin began programming an electronic version. His goal was to create a program in which the user could visualize the worksheet as it was created. By 1979, Bricklin was marketing his program under the name VisiCalc, short for visible calculator. The program was an instant success and is credited with providing businesses a reason to finally purchase their first personal computer, an expensive purchase at that time. This program had a dramatic impact in business. No longer were individuals required to create worksheets by hand, calculating each value with adding machines. Most important, if any number on the worksheet changed, other numbers calculated with formulas automatically changed. This power instantly transformed how businesses created budgets, analyzed financial statements, and performed what if analyses. EXCEL ACTIVITY 1. Locate and open your Excel software. Depending on how the software was installed, you may be able to open Excel from your Start menu or you may have an Excel icon on your desktop.. Open the data file for Application Problem 5- (filename: F05-.xls). Your instructor may have already copied the data files to your computer. They may also be downloaded from the Century 1 Accounting web site (www. C1accounting.com).. Close the data file and exit the software. OPENING SOFTWARE AND PROBLEM FILES Using computer software to process accounting data can be an efficient and effective way to control the financial information of a business. In order to use the software, it is important to have a general understanding of computer and software terminology. Keyboarding skills are also essential for entering data. The more skilled you are and the greater your understanding, the better able you will be to accurately process financial information. Automated Accounting software is used to teach students about computerized accounting principles. Accounting software is a set of instructions that operate the computer and enable the user to enter financial information and create reports, spreadsheets, graphs, and documents. Specifically, Automated Accounting can process transactions for: The purchase of assets, supplies, services, and the related payments. Investments in the business. Sales, cash receipts, and noncash transactions. There are many other types of transactions that can be entered into an automated accounting system. Many of the various types of transactions will be studied in this course. AUTOMATED ACCOUNTING ACTIVITY 1. Locate and open your Automated Accounting software. Depending on how the software was installed, you may be able to open Automated Accounting from your Start menu or you may have an Automated Accounting icon on your desktop. They may also be downloaded from the Century 1 Accounting web site ( com).. Open the data file for Application Problem -5 (filename: F0-5.AA8). To open the data file, click the Open button on the toolbar. Then look in the C1 1st Year folder and double-click the appropriate filename.. Close the data file and exit the software. Analyzing Transactions into and Parts Chapter 5