EMPLOYEES' STATE INSURANCE CORPORATION HQRS. OFFICE : CIG ROAD: NEW DELHI (ISO: Certified)

Transcription

1 EMPLOYEES' STATE NSURANCE CORPORATON HQRS. OFFCE : CG ROAD: NEW DELH (SO: Certified) NOTCE NVTNG TENDER FOR HOTEL TE-UP ARRANGEMENT Sealed Tenders are invited under two bids system ( in separate envelope) for Hotel Tie-up arrangements from reputed Companies 1 firms 1 agencies that have experience in providing such services to Government 1 Public Sector Undertakings. The tender document may be obtained from General Branch after making payment of RS (Rupees five hundered only) either by Cash or D.O. in favour ESC Fund Alc No.1 or may be downloaded from ncase tender document is downloaded the cost of the same worth RS (Rupees five hundered only) through D.O. as above should be submitted along with the tender document. Eligibility conditions, instructions; terms and conditions are given in tender document. nterested Agencies may submit sealed tenders to the undersigned latest by till 1.00 PM along with E.MD. amount of RS.10,0001- (Rupees ten thousand only) through Demand Draft 1 Banker's Cheque in favour of ESC Fund Alc No.1 The tender will be opened on the same day at 3.00 PM in the presence of tenderers or their authorized representative who wish to remain present. ~ ~ ~-~ q}l ~-.- Weuslw Contents Management. -;S'Rr "fi'. / Di~ry NO +.:t:b :... r; '1Ffi / Date... ~ 11..?::2J4:. ( T.T.M. THARAKAN ) JT. DRCTOR (GENL. )

2 TENDER DOCUMENTS The Hqrs. Office ES Corporation will enter into an agreement for hotel tieup arrangement with reputed hotel tie-up agency/agencies. The eligibility conditions for tenderer agency are as follows:- 1. The Agency must have at least three years of experience for providing such services to Government / Public Sector Undertakings (attach proof) 2. The agency should be registered with appropriate authorities. and have license for the same: The hotel tie-up agency has to furnish the detailed J:p~rof.i.le of the agency and proof of their registration, etc. 3. The bidder should not have been blacklisted by any Central/State 4. Government agency in the past three years (Attach self certificate). The bidder should have a regular office with a functional telephone for rrq;qu-ad the clock booking of the requirements. 5. The bidder should be registered with the service tax department carrying a valid Service Tax registration number. 6. The bidder must be carrying a PAN number. Copy of requisite documents in support of above mentioned eligibility conditions may be enclosed with the tender. SCOPE OF WORK SERVCES ELGBLTY CONDTONS:- PROVDED:- The agency will provide hotel accommodation to the officers of Hqrs. Office ES Corporation on official tours at various places in the Country as well as outside the country. They may also provide similar services to other offices of the Corporation after executing separate agreements with such offices The agency will provide the list of hotels with which the agency has the tie-up arrangements. 2

3 NSTRUCTONS TO TENDERERS:- 1. The officers of the Corporation will directly book the hotel accommodation by communicating their tour programme to the hotel tie-up agency. 2. On receipt of request for hotel booking, the agency shall' get the confirmation from the concerned hotel and issue a conformation slip to the individual officers as per itinerary. The agency will normally provide room accommodation on single occupancy basis, 3. The taxes as per actual will be reimbursed as per applicable Government Rules. Service tax, if applicable, shall be payable extra as per prevailing rules of the Government subject to production of paid challans.. 4. The agreement will be executed for two year, initially which will be extendable by allotller year if th~ices of the Agency are found satisfactory and the Agency as well as ES Corporation is willing to extend the same. 5. The successful bidder shall within 10 days of issue of letter of intent give his acceptance along with security deposit Bank Guarantee of Rs.2,OO,OOO (Rupees two lakhs on y n avo ESi~Fa-t~G-R,/=l.q"'t- ra.,., _ 'Office with a validity of two years from the date of agreement. 6. The location of the Hotels must be near to the venue of the meeting office or as desired by the Authorized officer. The cost of the hotel room must be within the entitlement limit of the person staying. The entitlement limit must be confirmed from the authorized officer by the Agency. The Agency must ensure all the facilities of the hotels to be provided to the individual. The Agency must ensure quality service in the Hotels. The Guest must feel comfortable and any complaint must be addressed on war footing. 7. The agency shall provide complimentary facilities such as, complimentary break fast and one Major Meal. 3

4 8. Sealed tenders along with E.M.D. amount of Rs.10,OOO/- (Rupees Ten thousand only) through Demand Draft Banker's Cheque in favour of ESC Alc No.1 shall be submitted latest by till 1.00 PM. 9. The tender document may be downloaded from or obtained from General Branch after making payment of RS.500/- (Rupees five.hundered only) either by Cash or through Demand Draft payable in favour of ESC Fund A/c No.1.. ncase the' tender document is downloaded, the same should be accompanied with D.O. as above worth Rs.5001-(Rupees five hundered only).: PAYMENT PROCEDURE:- 1. The ESC Officers shall not pay any money directly. However, they will verify their stay, type of room allotted and additional services if availed at the time of check-out. On the basis of verification slips, the agency shall raise the bill on ESC. 2. Normally e ns of~-a-geney-s9a1+-ge-glea.r.e.clw. a eriod of two weeks. 3. The agency shall raise the bill of the stay of Hotel and submit the hotel bills as appendix enclosure on fortnight basis. 4. The Agency will submit the original hotel bill showing luxury & other taxes along with the bill. 5. The agency shall ensure the availability of the verification slips at the hotel with which tie-up arrangements are made. Alternatively, if the verification slip is not available due to certain contingencies, the ESC Officer would record his stay on ESC letter head. The prevailing entitlements of the officer are enclosed as Annexure to this terms and conditions. 6. The Agency will charge the actual rent paid to the Hotel limited to the entitlement of officer+ Taxes+Service Charges. 4

5 DSPUTE SETTLEMENT:- t is mutually agreed that all differences and disputes arising out of or in connection with this Agreement.shall be settled by mutual discussions and negotiations if such disputes and differences cannot be settled and resolved by discussions and negotiations then the same shall be referred to the Sole Arbitrator appointed by the DG, ESC whose decision shall be final and binding on both the parties. FNANCAL BD:- The financial bid of the tenderers, whose technical bid is found to be eligible, will be opened ill tile presence of the ter~o choose to attend the opening of financial bid. Which shall be intimated separately. The tender will be awarded to the Agency who quote the lowest service charges per booking. ( T.T.M. THARAKAN ) JT. DRECTOR (GENL.) 5

6 ANNEXURE-A S.No.. Category of Officers Lodging charges admissible on tour per day on actual basis Station classified as A-1, All other Cities A, 8-1, 8-2 for the purpose (in Rs.) of HRA by the Govt. of (8) ndia (in Rs.) (A) 1. Director General TDC Hotel Rates in Hotel Actual Ashoka, Delhi or actual expenditure expenditure n any hotel not exceeding Rs.9,000/- 2. Principal Officers of the Rs.6,300/- Rs.4,400/- Corporation namely:. FC/C/MC.., J\.rlrli+i,...,,"'1 v.,~~ Commissioner Rs.4400/- Rs.3200/ & Other SAG Level (old scale) Officers Rs Rs Rs Regional Directors / Jt. Rs.3200/- Rs.2200/- Director & officers in the v~srt-&gaje (old scale) Rs /- Rs Dy. Director / Asstt. Rs.2200/- Rs.1600/- Director (old scale) Rs Rs Officers drawing Grade Upto Rs.750/- Rs.750/- Pay of Rs.4200/- to Rs.4600/- 7. Officers drawing Grade Rs.450/- Rs.450/- Pay below Rs.4200/- 6

7 ANNEXURE-B TECHNCAL BD HOTEL TE-UP ARRANGEMENT OF ESC HQRS. OFFCE 1. NAME OF TENDERNG COMPANY / FRM / SELECTED TENDERERS 2. ADDRESS OF OFFCE/OFFCES 3. REGSTRATO~ DETALS: (A) PAN / GR NO. (B) SERVCE TAX NO. 4. WHETHER DEBARRED /BLACK LSTED BY ANY CENTRAL/STATE GOVT. AGENCY DURNG THE PAST THREE YEARS, F SO FULL DETALS MAY BE FURNSHED 5. DETALS OF EARNEST MONEY DEPOST (A) AMOUNT(RS.) (B) D.O. / P.O. NO. AND DATE (C) DRAWN ON BANK 6. Details of Balance Sheet during last three years ncome Expenditure Net Profit / Loss a) Rs. b) Rs. c) Rs. 7. Work experience during last three years. S.No. Name & Address of Value of Duration of Contract the Organisation Contract From To 7

8 8. Details of Satisfactory Performance Certificate from PSU/Govt. Companies where the Tenderer has worked during last three years. Date: Place: Signature of Owner/Managing Name: Seal: Partner/Director 8

9 r f ANNEXURE-C FNANCAL BD HOTEL TE-UP ARRANGEMENT OF ESC HQRS. OFFCE 1. SERVCE CHARGE (N %) ON ACTUAL ROOM RENT PAD TO THE HOTEL 2. THE RATES/CELLNG 'FXED CATEGORY WSE (AS PER ANEXURE- YES/NO A) BY THE ESC ARE ACCEPTABLE. Date: Place: Signature of Owner/Managing Name: Seal: Partner/Director 9

10 f. DECLARATON 1., Son Daughter of Shri Proprietor/Part net/director/ Authorized Signatory of am competent to sign this declaration and execute this tender document; 2. have carefully read and understood all the terms and conditions of the tender and hereby convey my acceptance of the same. 3. The information documents furnished along with the above application are true and authentic to the best of my knowledge and belief. t we, am / are well aware of the fact that furnishing of any _false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution un er appropriate law. 4. have apprised myself fully about the job to be done during the currency of the period of agreement and also acknowledge to bear consequences of non-performance or deficiencies in the services on my part. Signature of authorized person Date: Place: Full Name: Company's Seal: N.B.: The above declaration, duly signed and sealed by the authorized signatory of the company, should be enclosed with Technical Bid & Financial Bid. 10