BHARAT SANCHAR NIGAM LIMITED ( A GOVERNMENT OF INDIA ENTERPRISES)

Transcription

1 BHARAT SANCHAR NIGAM LIMITED ( A GOVERNMENT OF INDIA ENTERPRISES) OFFICE OF THE PRINCIPAL GENERAL MANAGER TELECOM SURAT TELECOM DISTRICT SURAT, Limited Tender for Printing & Supply of Forms No.: ST/MM/TENDER/06/ DATED 01/09/2009 To Sub: Limited Tender document for Printing & Supply of Forms The sealed tender for Printing & Supply of Forms is being invited by Principal General Manager, Surat Telecom District, Surat from the Stationers. The copy of tender document is sent herewith for your kind information and to participate in the bid. The Earnest Money Deposit ( Bid Security) of Rs.4375/- ( Rupees Four thousand Three hundred Seventy Five only) in the form of Demand Draft/ Pay Order drawn on any scheduled/nationalized bank payable at Surat in favour of Accounts Officer (Cash), BSNL, O/o PGMTD, Surat may be accompanied with your tender documents OR paid in cash to Accounts Officer (Cash), O/o PGMTD, Surat and receipt of it in original may be accompanied with tender documents. The tender document properly sealed should reach to this office on or before Hrs. of 18/09/2009 The tender will be opened on the same day at Hrs. The late submission will not be considered. Encl: Tender doc. ASSISTANT GENERAL MANAGER (MM), O/o PGMTD, SURAT: Encl: Annexure - I : Terms & Conditions Annexure-II : Technical Conditions & Requirements. Annexure-III : Proforma for quoting the rate. - 1

2 BHARAT SANCHAR NIGAM LIMITED ( A GOVERNMENT OF INDIA ENTERPRISES) OFFICE OF THE PRINCIPAL GENERAL MANAGER TELECOM SURAT TELECOM DISTRICT SURAT: ( Door Sanchar Bhavan, 4 th floor, Ghod Dod Road, Karimabad, Surat; ) 1 SEALED TENDER ANNEXURE - I GENERAL TERMS AND CONDITIONS 1.1 Tenders shall be submitted in wax/pvc tape sealed covers super scribed prominently as : " TENDER FOR PRINTING & SUPPLY OF FORMS FOR SURAT SSA"and addressed to Assistant General Manager (MM), 4 th floor, Door Sanchar Bhavan, Ghod Dod Road, Surat : hereinafter referred to as the DESIGNATED OFFICER. Tenders received without proper sealing are liable to be rejected. 1.2 DUE DATE AND MODE OF SUBMISSION Tenderer shall ensure that the sealed tenders reach the Designated Officer on or before 1500 Hrs. on 18/09/2009 by depositing in the sealed Tender Box kept in the office of the Designated Officer. Tenders will not be accepted from the tenderers or from their representative IN PERSON by Designated Officer. 1.3 The Sealed Tenders will be opened at Hrs. on the same day in the presence of the attending tenderers or their authorized representatives. Tenders received after the due date and time will not be entertained. No acknowledgement will be issued by Surat SSA. 2 SCOPE OF WORK The successful tenderer is expected to Print & Supply the materials as per the specification. Detailed particulars are given in Annexure-II and sample of the forms can be obtained from the Office of the Sub Divisional Engineer (MM), O/o the PGMTD, Surat, 4 th floor, Door Sanchar Bhavan,Ghod Dod Road, Karimabad, Surat : The quantity indicated in Annexure - III is only approximate and actual requirements may vary to the extent of 25 % above or below. - 2

3 3 PRESCRIBED FORMAT ONLY 3.1 Tender offer shall be submitted in the prescribed format enclosed at Annexure - III only. 3.2 Tender offers not adhering to the prescribed format are liable to be rejected. 3.3 Over-writing in the tender may render the TENDER invalid. 3.4 Corrections if any, should be made after scoring out the old entry. The person authorized to sign the Tender should duly attest all the corrections with full signature. 4 NUMBERING OF PAGES All the pages of the tender, including its annexures shall be serially numbered, signed at the end of each page and the total numbers of pages mentioned in the prescribed tender format. 5 SIGNATORY FOR THE TENDER Tenders shall be invariably be signed and dated by the duly authorized representative of the firm/company tendering and the firm/company shall be responsible for the satisfactory completion of the contract. The signatory shall indicate the capacity in which he/she is signing the tender and enclosed proof of being authorized signatory of the firm/company, along with the tender. 6 ADDITIONAL/ AMBIGUOUS CONDITIONS Etc. NOT PERMISSIBLE. Tenderers shall not stipulate any additional conditions other than those stipulated by this office in this tender and its annexure. If any tender contains such additional conditions which are at variance with the conditions of this tender or are in any way ambiguous or vague or uncertain or contains any price variation clause, the PGMTD, Surat reserves the right to reject such tender summarily. 7 RATES (i) Prices charged by the supplier for goods delivered and services performed under the contract shall not be higher than the prices quoted by the Supplier in his Bid. (ii) (a) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties applicable at that time (b) In case of reduction of taxes and other statutory duties during the scheduled delivery period, purchaser shall take the benefit of decrease in these taxes/duties for the supplies made from the date of enactment of revised duties/taxes. (c) In case of increase in duties/taxes during the scheduled delivery period, the purchaser shall revise the prices as per new duties/taxes for the supplies, to be made during the remaining delivery period as per terms and conditions of the purchase order. (d) Any increase in taxes and others statutory duties/levies after the expiry of scheduled delivery date shall be to the supplier account. However, benefit - 3

4 of any decrease in these taxes/duties shall be passed on to the purchaser by the supplier. 8 TAXES, DUTIES, TOLLS, ETC. The rate quoted in the prescribed format vide para 3, above shall include all taxes, duties, transportation etc. 9 EARNEST MONEY DEPOSIT 9.1 Earnest money deposit of Rs.4375/- ( Rupees Four thousand Three hundred Seventy Five only) shall accompany the tender offer. EMD shall be paid in the form of a Crossed Demand Draft drawn on any nationalized/ scheduled bank and made payable to " The Accounts Officer (Cash), O/o PGMTD, Surat. 9.2 EMD will be refunded after finalization of the tender for the unsuccessful bidders on production of an advance stamped receipt for the amount. No interest is payable on EMD. 9.3 EMD for the successful vendor will be adjusted against the Security Deposit payable by him to the BSNL. FORFEITURE OF EARNEST MONEY DEPOSIT The Earnest Money will be forfeited to BSNL if i) The tender is withdrawn before its finalization, by the tenderer. ii) If the successful tenderer fails to furnish the Security Deposit within the stipulated time specified in the final acceptance of tender. 10 INCOME TAX Copy of PAN Card is to be attached with the tender offer. 11 ANNEXURES TO BE ENCLOSED The list of documents to be enclosed along with the tender is given below: i) Tender document in original duly filled in and signed by bidder. ii) Quotation in form Annexure III iii) DD for Rs.4375/- ( Rupees Four thousand Three hundred Seventy Five only) towards EMD. iv) Copy of Shop Establishment. v) PAN CARD COPY and Copy of return filed and balance sheet of last year. vi) Sale Tax ( VAT) Certificate is mandatory. 12 PERIOD OF VALIDITY The tender offer shall be valid for six months from the date of FAT issued. PGMTD, Surat reserves the right to extend the same beyond six months with the consent of the contractor on the same terms and conditions & rates. - 4

5 13 OPENING OF TENDER an Tenders will be opened at Hrs. on 18/09/2009 by the Designated Officer or officer nominated by him in the office of the Assistant General Manager (MM), O/o the PGMTD, Surat, 4 th floor, Door Sanchar Bhavan, Ghod Dod road, Surat in the presence of their authorized representatives present at the time of opening of tenders. Not more than two representatives will be permitted. 14 RIGHT TO REJECT/ACCEPT The PGMTD, Surat reserves the right to accept or reject any or all of the tenders in full or in part without assigning any reason. 15 EVALUATION: The value of all the items indicated in annexure III will be taken as a single package for the purpose of evaluation. 16 SELECTION OF CONTRACTOR On selection of the successful tenderer, hereinafter called the contractor, a letter of acceptance will be sent to him. 17 AGREEMENT Submission of tender offer in response to this NIT will be deemed to be the acceptance by the tenderer of all terms and conditions of the tender document. There may be separate agreement/contract. 18 SECURITY DEPOSIT The approved contractor shall make a security deposit at the 10% of the total value of contract, either in cash/or demand draft drawn on any scheduled/ nationalized bank of Surat City and made payable to ACCOUNTS OFFICER (CASH), BSNL, O/o PGMTD, Surat or in the form of Bank Guarantee within 07 (seven) days from the date of letter of FAT. If security deposit is paid in the form of Bank Guarantee, the validity period of the same shall be one year plus one more month from the date orders are issued to the vendor for payment of S.D. Delayed payment of SD for valid and sufficient reasons, may at his discretion be condoned by the PGMTD, BSNL, Surat. Delay/Failure in payment of Security Deposit will entail forfeiture of EMD and the award of the tender to next lowest bidder. The Designated Officer reserves the right to encase the Bank Guarantee OR forfeit the Security Deposit, in case of delay/failure to supply material as per the terms and conditions of the tender. No interest is payable on the Security Deposit. 19. SUPPLY SCHEDULE AND VALIDITY OF THE OFFER The successful tenderer shall supply the items within 30 days from the date of purchase order is issued or as per delivery schedule. - 5

6 20. PENALTY FOR DELAY IN SUPPLY/NON SUPPLY Penalty at the rate of 1 % of the total value of the order placed will be levied per week beyond the delivery period of two weeks. If the items are not supplied within the period specified. The total L/D penalty imposed shall be up to 10 % of the Purchase Order where after BSNL shall get the work done/procure supplies from open market at the cost and risk of contractor/ successful bidder. 21. RIGHTS RESERVED FOR BSNL The acceptance of the tender rest with the PGMTD, Surat who does not bind himself to accept the lowest tender and reserves the authority to reject the lowest or any or all the tenderes without assigning any reason. The PGMTD, Surat also reserves the right to cancel the tender either fully or partially during the period of validity or desist from operating the tender without assigning any reason, if, in his opinion, there is a marked variation between the price approved and the market price and the purchase at approved rate is not in the interests of the Department. The contractor shall not plead ignorance of any of the conditions of the tender and terms of the contract as excuse for unsatisfactory performance of the contract in the case of compliance with a view to evade any of his obligations under the contract. PGMTD, Surat also reserves the right to extend the validity of the tender beyond six months from the date of FAT if he so desires, in the interest of BSNL with the concurrence of the successful consent of tenderer. In such cases, the successful tenderer shall carry out the work at the approved rates during the period of extension subject to overall scope of work/purchase order awarded. 22 QUALITY ASSURANCE : A committee consisting of 03 (three) members on behalf of PGMTD, Surat will check the quality of papers and printing on random basis. The committee shall record the observations and certify the quality of the product. 23. PAYMENT a) Bills are to be prepared and sent to Sub Divisional Engineer (Stores), O/o the PGMTD, Surat by the successful tenderer for the material supplied by him under this tender from time to time, in triplicate, enclosing stamped prereceipted and the receipted delivery Challan Claims will be entertained unless the entire quantity of the material supplied is found error free and within the time specified. b) The claims will be processed for payment on certified as satisfactory by the consignee. c) The bills will be sent by the supplier to the consignee. - 6

7 24. DISQUALIFICATION 24.1No vendor is permitted to offer his quote against this tender, if any officer responsible for award and execution of contract, if any of his near relatives is/are posted/working as Assistant Officer/Sub divisional Engineer or as any other officer in any rank above these two, and is an incumbent of any office which is responsible for the award and execution of this contract which would cause an unfair bias in favour of the vendor. The term near relatives means wife, husband, parents, grandparent, children, brothers, sisters, uncles and cousins. 24.2After the award, the contractor shall intimate the name of the persons who are working with him or are subsequently employed by him and who are near relatives to any group B or any other Officer in the office responsible for award and execution of the work on this tender. The term near relative means the same as explained in the preceding paragraph. 24.3The awarded work shall be cancelled if any of the above conditions are violated and for the consequential losses, if any, to the successful tenderer, the BSNL is not responsible. 25. LEGAL JURISDICTION All legal disputes are subject to the jurisdiction of Surat Courts only. 26 AGREEMENT FORMT This agreement made on day of, 2009, between ( here in after called the Supplier ) of the one part and the PGMTD, Surat ( or their Officer, BSNL, Surat of the other part. Where as the supplier has offered to Print & Supply the various types of forms, file covers and box files to Surat Telecom District, on the terms and conditions of the tender document ST/MM/TENDER/06/Forms/09.10 and as per rate approved by BSNL, Surat ( Copy of approved rate annexed ). Now this presents witness and it is hereby agreed and declared by and between the parties to these presents as following: 01 The Supplier shall supply the ordered goods within 04 weeks time period from the date of issue of final purchase order after proof reading of the forms or as per delivery schedule whichever is earlier. 02 The goods supplied by the Supplier must be as per the approved Sample by BSNL, Surat and no inferior quality of materials shall be accepted by BSNL, Surat. 03 Penalty at the rate of 1 % of the total value of the order placed will be levied per week beyond the delivery period If the ordered materials are not supplied within the - 7

8 period specified. The total L/D penalty imposed shall be up to 10 % of the Purchase Order. Then after BSNL, Surat is free to get the required Forms printed from open market at the cost and risk of contractor/successful bidder. Signature : Authorized Signatory Signature of AGM (MM), Surat on behalf of BSNL, Surat. Witness : 01 Sign: 01 Sign: Name: Name : Address Address Assistant General Manager (MM), O/o the PGMTD, Surat: ANNEXURE II SCHEDULE OF REQUIREMENTS TECHNICAL CONDITIONS/SPECIFICATION - 8

9 NAME OF BRAND OF PAPER TO BE USED: ( THE PRINTER HAS TO PRINT FORMS ON BRANDED PAPERS ONLY) S.No. NAME OF ITEM G.S.M. APPROX QTY. REQUIRED. 1 FILE COVER 200 GSM PCO CONN. FORM 70 GSM TARRIF OF B/B 70 GSM CLOSURE OF TELE 70 GSM MOBILE CLOSURE 70 GSM BONAFIDE FIELD REPORT 70 GSM B/BAND CLOSURE 70 GSM B/B CHANGE PLAN 70 GSM LAND LINE OPTION PLAN 70 GSM REPLACEMENT OF SIM 70 GSM FACILITY OF MOBILE FORM 70 GSM M.B.BOOK (BOOK) 60 GSM WITH HARD 50 BOARD COVER 13 CURRENCY NOTE BUNDLE 60 GSM SLIP 14 CURRENCY NOTE BUNDLE 60 GSM LOGO ADDHESIVE SLIP 15 BOX FILE AS PER SAMPLE 500 The Principal General Manager, Surat Telecom District, Surat reserves the right for placing orders up to ( +/- ) 25% at the approved rate and terms and conditions. TECHNICAL SPECIFICATION The technical specification for printing of forms is as under: i. Brand of paper :Reputed Brand like Ballarpur/ TNPL / Century etc. ii. The contractor has to give copy for proof reading for printed forms as and when required without any charge. iii. Preparation of pre-printed forms block as and when required/medication if any subsequently. iv. Size and contents of forms as per sample attached on 70 GSM PAPERS. v. The bidder shall have to submit the samples of (1) 70 GSM Paper with Brand name, (2) File Cover and (3) Box Files. - 9

10 ANNEXURE III (FORM FOR QUOTING THE RATE) SL NAME OF FORMS QTY. NAME OF BRAND OF PAPERS RATE PER HUNDRED SHEET/BOOK/ NOs. ( IN RUPEES) TOTAL VALUE ( IN RUPEES) ( 3 X 5 )/ FILE COVER PCO CONN. FORM TARRIF OF B/B CLOSURE OF TELE MOBILE CLOSURE BONAFIDE FIELD REPORT 07 B/BAND CLOSURE B/B CHANGE PLAN LAND LINE OPTION PLAN 10 REPLACEMENT OF SIM 11 FACILITY OF MOBILE FORM M.B.BOOK (BOOK 50 OF 300 LEAVES) 13 CURRENCY NOTE BUNDLE SLIP 14 CURRENCY NOTE BUNDLE LOGO ADDHESIVE SLIP 15 BOX FILE 500 GRAND TOTAL OF COLUMN (6).Rs. ( rupees ) - 10

11 NOTES: 1- The rates should be including of all types of levies taxes, VAT & Service TAX if applicable etc. 2- The price is to be quoted for free delivery at Consignee address. 3- Tender shall be evaluated as a package only. 4- Sample of paper on which the forms are to be printed, must be given with the Tender documents otherwise tender may be rejected. The sample should bear signature and seal of the Tenderer. 5- Any corrections / cutting made in the rate sheet should be signed by the Tenderer. 6- Experience of the Tenderer as a supplier to state / Central Govt. Offices, BSNL during the last three years (if any). 7- Bidder has to quote rates for all the above items. 8- If there is any difference between the total value given in figures and in words, the amount written in words will be taken as the valid cost for deciding the tender. 9- The quantity indicated above is only for the purpose of evaluation and does not indicate the actual quantity that may be entrusted from time to time. 10- File Covers to be prepared in 05 (five ) different colours on thick papers ( as per sample). 11- Forms & Books are to be printed on 70 GSM Branded papers only. 12- All the sample available with SDE (MM). Same may be confirmed before quoting the rates. Substandard quality of materials/goods will not be accepted. 13- Sample of Box File to be supplied to BSNL, Surat, may be accompanied with the tender documents separately duly impressed stamp/seal and signature. Signature of the Authorized Signatory (with stamp) - 11

12 From: To: The Assistant General Manager (MM), O/o PGMTD, Surat. Sub: Refund of EMD. Sir, Kindly refund the EMD of Rs4500/- ( Rupees four thousand five hundred only ) paid by me/us against the tender for Printing and Supply of Forms. Tender No. ST/MM/TENDER/06/Forms/09.10 The required advance receipt is given below. Thanking you, Yours faithfully, Signature: ADVANCE RECEIPT Received with thanks from Accounts Officer (Cash), O/o PGMTD, Surat a cheque No. dtd. for Rs4375/- ( rupees Four thousand Three hundred Seventy Five only) on account of the refund of EMD Paid against the tender no. ST/MM/TENDER/06/Forms/ Signature & Seal of bidder. - 12