Georgia Summit Presenter: Sara Corbisiero Banner Student and Accounts Receivable ActionLine Consultant. 1:00 1:50 (Estes A)

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1 Georgia Summit 2010 Detail Code Basics and Priority Codes Presenter: Sara Corbisiero Banner Student and Accounts Receivable ActionLine Consultant September September 22, :00 1:50 (Estes A)

2 Detail Code Purpose Used to posted transactions on A/R accounts and via TFAMISC Used to build rules on SFARGFE for fee assessment processing Used to post course fees on SSADETL Used to set-up web payment options for transcript and graduation fees on STVWPYO and SHATPRT Used in the application of payments process Used in the TGRFEED process Used in the TSRRFND (refunding) process Determines how transactions are fed to the general ledger in Finance Used in 1098T processing September 22,

3 Detail Code Control Form - TSADETC September 22,

4 TSADETC continued The Detail Code Control Form is used to define the detail codes that are used throughout Accounts Receivable. The detail code information on this form must be established prior to using any of the other Accounts Receivable application forms since they access the detail code information from this form. Some changes are prevented: for example, you will not be able to delete a Detail Code after it has been used to create a Receivable transaction. If a Detail Code has not been used to create a transaction but has been used in a rule table (such as Fee Assessment via SFARGFE) you can delete the code only after you remove the code from the rules. September 22,

5 TSADETC Set-Up Detail Code - Specific 4 digit alpha/numeric Type - Type of detail code. Allowable values are P (Payment) and C (Charge). Category - This field specifies the category to which the detail code belongs (for example, fees, grants, or tuition). Choices come from the Detail Charge/Payment Category Code Validation (TTVDCAT) list. Note: The value GRN is hard- coded in the system for Grants. The category code is used in fee assessment processing and 1098T processing. Grant Ga Type - The Grant Ga Typepull-down list specifies the type of transaction associated with the grant. The value in the Category field must be GRN in order to use this field. September 22,

6 TSADETC Set-Up continued Priority A three-digit field used in the application of payments process. Any yposition that is non-zero in the payment priority must match the charge priority exactly. Zero in any position is a wild card. Payment priority of 999 used first. Charge priority of 999 paid first. Payment priority of 000 will pay anything. Cash is recommended to be a priority of 000 so it will pay anything. Examples: Payment 999 pays only charge of 999 Payment 900 pays any charge from 900 to 999 Payment 420 pays any charge from 420 to 429 Payment 000 pays any charge from 000 to 999 September 22,

7 TSADETC Set-Up continued Refund Code - Allowable values are Y (generate a refund automatically), M (generate a refund manually), P (detail code is a PLUS loan refund code), or blank (transaction is not a refund). Note: Only one active detail code can exist with a Refund Code value of P. The Refund Code should only be populated on refund check detail codes. Direct Deposit - This check box indicates whether any refunds should be direct deposited. This check box applies only to users of Banner s Automated Clearing House feature. Refundable - If selected, indicates that the refundable amount will be included in Refund Processing (TSRRFND) and in housing refund calculations. l September 22,

8 TSADETC Set-Up continued Receipt - If selected, indicates that a receipt number will be generated when the code is used. Term Based - This display-only check box is used for query purposes. When selected, the General Ledger Interface Window will allow a term-based designator to be assigned to each accounting distribution. Like Term - When selected, restricts payments to apply only to charges from the same term. This is used primarily for financial aid that is awarded to cover current term charges. Like Aid Year - When selected, restricts payments to apply only to charges from terms within the same Aid Year (as defined on STVTERM, Financial Aid Process Year). It is not necessary to check Like Aid Year on Title IV detail codes because the application of payment process enforces Title IV payments within the same aid year, except when applying $200 to prior year charges. If Like Aid Year is checked, $200 of Title IV aid will not be applied to prior year charges. September 22,

9 TSADETC Set-Up Continued GL Enterable - When selected, indicates that accounting information may be specified when creating miscellaneous transactions (TFAMISC). Active - This check box indicates whether the detail code is active or inactive. Banner only allows transactions to be entered which have detail codes that are active at the time of entry. A transaction entered with a detail code that t is subsequently made inactive will still be processed. If you try to enter a transaction with a detail code that is currently inactive, however, Banner will display the error message Detail code is inactive. Choices for this field are: selected (default)--the detail code is active and will be processed by the system. cleared--the detail code is inactive. Banner will prevent you from entering it on any form or as a parameter for any process that updates or inserts data into the database. September 22,

10 TSADETC Set-up continued Pay Type - Use the Search feature to select a payment type code from the Detail Code Payment Type Validation window. Tax Type - This field is used to track tuition fees which are eligible for T2202A Canadian tax reporting. Choices come from the Tax Code Validation Form (TTVTAXT). Title IV - Select for Detail Codes used to process Title IV Financial Aid credits. This indicator is used in the application of payments process. Title IV transactions ti will only apply to institutional charges unless the student has an authorization on TVAAUTH. Institutional tut Charges - Select ect for Detail Codes that represent Institutional Charges under Title IV Aid programs. This indicator is used in the application of payments process. September 22,

11 TSADETC Set-Up continued Payment History - If selected, flags this detail code to be included in the payment history. Defaults: Amount - Default monetary amount used when creating a new transaction. Defaults: Term - Default term used when creating a new transaction. Defaults: Effective Date - Default effective date used when creating a new transaction. September 22,

12 TSADETC GL Banner Interface September 22,

13 TSADETC - GL Banner Interface Cont. This window of the Detail Code Control Form is used to establish the General Ledger account information used in the Accounting Feed Process (TGRFEED), when Banner Finance is installed. Multiple l accounts may be established for each detail code, and at least one set of accounts must be entered. Effective Date - Date on which a set of accounting distributions became effective. When creating a new detail code, the default value for this field is the system date. It can be changed. The effective date can be a prior date or the current date. Next Change Date - Date on which the user changed the accounting distribution. When a record is created for the first time, the default value for this field is the end of time: 31-DEC The set of records with the greatest effective date will appear initially. To view prior-dated records, perform a Previous Record function. To create a new effective-date record, perform a Next Record function. September 22,

14 TSADETC - GL Banner Interface Cont. Total Percent - Total percentage of the detail code amounts displayed. This amount must equal 100. Term-based - When selected, allows a term-based designator to be assigned to each accounting distribution. A minimum of one accounting distribution should be established for each term- based designator code. General Ledger Interface to BANNER Finance This block enables you to enter General Ledger account information to be used in the Accounting Feed Process (TGRFEED). Designator - Designator code. Use the Search feature to view valid Term-Based Designator Codes on the Term-Based Designator Rules Form (TSATBDS). September 22,

15 TSADETC - GL Banner Interface Cont. Percent - Percent of the total for this account. Account A - Debit account. Account B - Credit account. COA - Chart of Accounts code. Account Index - Account Index code. Fund - Fund code. Orgn - Organization code. Account - Account code. Program - Program code. Activity - Activity code. Location - Location code. Rule Class 1/2/3 - Rule Class code from FTMRUCL. September 22,

16 QUESTIONS? CONTACT INFORMATION: SARA CORBISIERO September 22,