FY 2012 ODE EMIS MANUAL. Chapter 5: Rules for School District Data Formatting

Transcription

1 FY 2012 ODE EMIS MANUAL Chapter 5: Rules for School District Data Formatting Version 1.0 October 7, 2011

2 Revision History ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 2 of 68

3 Table of Contents TABLE OF CONTENTS 5.1 General Data Characteristics... 5 File Descriptions... 5 Formatting Rules and Notes... 5 EMIS Identifying Fields Student Records Student Demographic Record (GI) Student Demographic Race Detail Record (GJ) Student Standing Record (FS) Student Attributes Effective Date Record (FD) Student Attributes No Date Record (FN) Student Acceleration Record (FB) Student Assessment Record (FA) Student Preschool ASQ/SE Assessment Record (GS) Student Preschool ECO Assessment Record (GM) Student Preschool GGG Assessment Record (GB) Student Kindergarten Readiness Assessment Literacy Record (GO) Ohio Test of English Language Acquisition Record (GF) Student Achievement Assessment Record (GA) Student Ohio Graduation Test (OGT) Record (GX) CTE Student Assessment Record (GY) Student CTE Industry Assessment Record (GU) Student Course Record (GN) Student Program Record (GQ) Student Gifted Education Record (GG) Student Discipline Record (GD) CTE Workforce Development Follow-Up Record (GV) Student Special Education Record (GE) Student Special Education Graduation Requirement Record (FE) Student Graduation Core Summary Record (GC) Graduation-Only Test Record (GP) Student Missing Override Record (FC) Staff Records Staff Demographic Record (CI) Staff Employment Record (CK) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 3 of 68

4 Table of Contents Contractor Staff Employment Record (CJ) Contract Only Staff Record (CC) Staff Summer Employment Separation Record (CL) Course Master Record (CN) Career-Technical Education Correlated Class Record (CV) Mapped Local Classroom Code Record (CM) Staff Course Record (CU) Staff Missing Override Record (CP) District and Building Records District General Information Fall/October (DQ) Building General Information Fall/October (DF) Grade Schedule (DL) Organization General Information (DN) District General Information Yearend (DR) Building General Information Yearend (DB) District CTE Tech Prep Consortium Mapping Record (DC) Building General Information - Financial (DM) District General Information Financial (DD) District Testing Yearend (DT) Financial Data Financial File Descriptions (QC) Cash Record (QC) Expenditure Record (QC) Receipt Record (QC) Operational Unit (OPU) Description Record (QC) Exhibit 1: Cash and Fund Balance Reconciliation End of Fiscal Year Schedule of Federal Assistance Programs: Summary Schedule of Federal Assistance Programs: Detail Statement R: Civil Proceedings - Case Statement R: Civil Proceedings - Description Schedule of Capital Assets Schedules Notes: Schedule Frequency Five-Year Forecast Record (QF) Five-Year Forecast Notes Record (QN) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 4 of 68

5 5.2.1 Student Demographic Record (GI) 5.1 GENERAL DATA CHARACTERISTICS FILE DESCRIPTIONS This chapter presents the file descriptions for each of the EMIS records to be transferred to the designated Information Technology Center sites. Each file description includes: the data elements, their characteristics, field number, position in the file, and field size. These file descriptions will be used by individuals responsible for formatting the school district data. Persons responsible for this task may be a vendor, district personnel, designated data acquisition site staff, or the Ohio Department of Education staff involved in the creation or use of the EMIS data. Picture Clause Symbols Symbol Meaning X Alphanumeric field A Alphabetic field 9 Numeric field Indicates position of assumed decimal point; used only in numeric fields, does not count toward V data item size. Operational sign. Used only in numeric fields. All signed number fields must use a trailing separate S character. FORMATTING RULES AND NOTES Unless otherwise stated, alphanumeric fields must be left justified and filled with trailing spaces. Numeric fields must be right justified and filled with leading zeroes. All signed numeric fields must contain a trailing separate sign character. The sign character immediately follows the numeric digits. The sign character must be either a + or - (ASCII values 44 and 46 respectively). For example, the picture S9(9)V99(s) represents 11 numeric digits followed by a sign field. This field would have a total size of 12 bytes. For date fields, CCYYMMDD represents the required format for the date. For example, the value for May 2, 2006, is A field format of Y/N indicates that the field is entered as either Y or N. Areas defined as Filler are blank areas to maintain the position of remaining elements when an element in the middle of a record is deleted. Filler areas are ignored by ODE when files are loaded. pad records to an appropriate size. These areas should be left blank (filled with spaces) and are reserved for use in the future. Employee Name format (element on the Staff-Demographics file): Last name and appendage (if any) followed by a comma (,); then first and middle name or initial. Maiden name may also be specified in place of the middle name. The following are examples of valid formats for this element: ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 5 of 68

6 5.2.1 Student Demographic Record (GI) Smith, John E Smith Sr., Mark A Jones, Susan EMIS IDENTIFYING FIELDS The following table contains fields for each record type that are considered key fields. Key fields are those that can be used to uniquely identify each record. The State Student ID (SSID) is required in the Student Standing Record for all students, Student Attribute- No Date Record for all students reported in the Graduate reporting period, and in the Graduation-Only Record for any student reported on that record typewho completed high school courses after June 30, All other student ID s are those supplied by the local student management software and will be replaced with the State Student ID (SSID) during the submission process at the Information Technology Center Site. In the file layouts these other State Student IDs (SSID) are called EMIS Student IDs. This element is the district-determined number used by districts for student tracking. For student, staff and financial records, the first 31, 31 and 35 positions respectively of each record are always required. The elements listed in the table below are in addition to the preliminary parts of each record. Terms Used Sort Type identifies the record type, i.e., CI (Staff Demo), CK (Staff Job), GQ (Student Program), GG (Gifted), etc. It is 2 characters in length. The sort type is critical and basically determines which type of data is on the record. The Data Collector will use this to determine into which file the records are to be loaded. For example, a GI record will be loaded into the Student Demographic Record and the GI record layout is assumed for all of the fields being loaded. EMIS Identifying Fields by Record Table 1. Student Records Record Name Record Required Fields Number Student Demographic Record GI EMIS Student ID GI050 Student Demographic Race Detail Record GJ EMIS Student ID GJ050 Racial Group GJ060 Student Standing Record FS EMIS Student ID FS050 Effective Start Date FS060 Student Attributes-Effective Date Record FD EMIS Student ID FD050 Effective Start Date FD060 Student Attributes-No Date Record FN EMIS Student ID FN050 Student Acceleration Record FB EMIS Student ID FB050 Subject Area Code FB060 Student Assessment Record FA EMIS Student ID Assessment Type Code Test Grade Level Assessment Area Code Test Date FA050 FA060 FA200 FA205 FA210 Graduation ONLY Record GP EMIS Student ID GP050 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 6 of 68

7 5.2.1 Student Demographic Record (GI) Record Name Record Required Fields Number EMIS Student ID GA050 Student Achievement Testing Record GA Test Grade level GA200 Subject Type GA205 Test Date GA210 EMIS Student ID GX050 Student OGT Testing Record GX Test Grade level GX200 Subject Type GX205 Test Date GX210 CTE Student Testing Record GY EMIS Student ID GY050 Kindergarten Readiness Assessment Record Preschool Assessment Record Ohio Test of English Language Acquisition Record Preschool ASQ/SE Assessment Record Preschool ECO Assessment Record Student Course Record GO GB GF GS GM GN EMIS Student ID Subject Type Test Date EMIS Student ID Test Grade level Test Date EMIS Student ID Test Date EMIS Student ID Test Level Test Date EMIS Student ID Assessment Area Test Date EMIS Student ID Local Classroom Code Course Enrollment Start Date GO050 GO205 GO210 GB050 GB200 GB210 GF050 GF210 GS050 GS200 GS210 GM050 GM200 GM210 GN050 GN080 GN160 Student Program Record GQ EMIS Student ID GQ050 Program Code GQ060 Student Discipline Record GD Date of Discipline Type of Discipline Sequence Number GD060 GD070 GD085 Student Gifted Record GG EMIS Student ID GG050 Student CTE Industry Assessment Record CTE Workforce Development Follow-up Record Student Special Education Record Student Special Education Graduation Requirement Record Student Graduate - Core Summary Record Student Missing Override Record GU EMIS Student ID CTE Industry Assessment Code GU050 GU060 GV EMIS Student ID GV050 GE FE GC FC EMIS Student ID Date Type Date EMIS Student ID IEP Date Type IEP Date Assessment Type Code Assessment Area Code EMIS Student ID Number Core Area Code State Student ID (SSID) Previous Reporting Period GE055 GE100 GE110 FE050 FE060 FE070 FE080 FE090 GC050 GC060 FC050 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 7 of 68

8 5.2.1 Student Demographic Record (GI) Table 2. Staff Records Record Name Record Required Fields Number Staff Demographic Record CI Employee ID CI050 Staff Employment Record CK Employee ID Position Code Local Contract Code CK050 CK060 CK250 Contractor Staff Employment Record Contractor Only Staff Record CJ CC Staff Summer Employment Separation Record CL Employee ID Position Code Contracting District IRN Local Contract Code Federal Tax ID Position Code Local Contract Code Position Fund Source Element State Staff ID Position Code Local Contract Code CJ050 CJ060 CJ070 CJ090 CC050 CC070 CC080 CC130 CL050 CL060 CL070 Mapped Local Classroom Code Record CM Mapped From Local Classroom Code CM050 Mapped To Local Classroom Code CM060 Staff Course Master Record CN Local Classroom Code CN060 Staff CTE Correlated Class Record CV Local Classroom Code First Correlated Classroom Second Correlated Classroom CV060 CV070 CV080 Staff Course Record Staff Missing Override Record CU CP Employee ID Local Classroom Code Staff Course Start Date State Staff ID Previous Reporting Period CU050 CU060 CU070 CP050 Table 3. Building/District Records Record Name Record Required Fields Number District General Information Fall/October Record DQ District IRN DQ040 Building General Information Fall/October Record DF Building IRN DF050 District General Information - Yearend Record DR District IRN DR040 Building General Information - Yearend Record DB Building IRN DB050 Organization General Information Record DN Organization IRN DN050 Grade Schedule Record District Testing - Yearend Record District CTE Tech Prep Consortium Mapping Record DL DT DC Attribute Name Building IRN Grade Code Attendance Pattern Code Grade Level Administered Local Assessment Number Career-Technical Education Tech Prep Area Tech Prep Program Mapping Scope IRN DN060 DL050 DL060 DL070 DT050 DT060 DC050 DC060 Building General Information - Financial Record DM Building IRN DM050 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 8 of 68

9 5.2.1 Student Demographic Record (GI) Record Name Record Required Fields Number District General Information - Financial Record DD District IRN DD040 Table 4. Financial Records Record Name Record Required Fields Number Cash Record Cash Receipts Fund QC110 Special Cost Center QC120 Fund Special Cost Center Function QC110 QC120 QC130 Expenditure Record Object QC140 Subject QC150 Operational Unit Instructional Level Job QC160 QC170 QC180 Receipt Record Fund Special Cost Center Receipt Subject Operational Unit QC110 QC120 QC310 QC150 QC160 Operational Unit Description Operational Unit QC160 Exhibit 1 (None beyond position 35) Schedule of Federal Assistance Summary (None beyond position 35) Schedule of Federal Assistance Detail CFDA Number QC780 Statement R (header) (None beyond position 35) Statement R (description) (None beyond position 35) Five-Year Forecast Category/Line Number QF050 Five-Year Forecast Notes Line Number QN050 Schedule of Capital Assets Capital Assets Code QC971 Note. While these are key fields, they may contain blanks. This is to identify the record layout. ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 9 of 68

10 5.2.1 Student Demographic Record (GI) 5.2 STUDENT RECORDS STUDENT DEMOGRAPHIC RECORD (GI) GI Sort Type PIC X(2) Always GI GI Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GI Reporting Period PIC X K October N Yearend G Graduate GI Building IRN PIC X(6) GI EMIS Student ID Number PIC X(9) GI Date of Birth (CCYYMMDD) PIC 9(8) GI Gender PIC X GI Summative Racial/Ethnic Group PIC X Filler PIC X(23) GI Native Language PIC X(3) Filler PIC X(18) GI First Name (Optional) PIC X(30) GI Middle Name (Optional) PIC X(30) GI Last Name (Optional) PIC X(30) GI Student Birth Place City (Optional) PIC X(30) Filler PIC X(33) GI Student Home Language PIC X(3) GI Hispanic/Latino PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 10 of 68

11 5.2.2 Student Demographic Race Detail Record (GJ) STUDENT DEMOGRAPHIC RACE DETAIL RECORD (GJ) 1-8 Filler PIC X(8) GJ Sort Type PIC X(2) Always GJ GJ Fiscal Year, e.g., 2011 (CCYY) PIC X(4) GJ Reporting Period PIC X K October N Yearend GJ EMIS Student ID Number PIC X(9) GJ Racial Group PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 11 of 68

12 5.2.3 Student Standing Record (FS) STUDENT STANDING RECORD (FS) FS Sort Type PIC X(2) Always FS FS Fiscal Year, e.g., 2010 (CCYY) PIC X(4) FS Reporting Period PIC X K October N Yearend FS District IRN PIC X(6) FS EMIS Student ID Number PIC X(9) FS Effective Start Date PIC 9(8) FS Admission Date CCYYMMDD PIC 9(8) FS Student Admission Reason PIC X FS Effective End Date PIC 9(8) FS Withdrawal Reason PIC X(2) FS State Student ID (SSID) PIC X(9) FS Student Percent of Time PIC 9(3) FS Tuition Type PIC X FS District Relationship PIC X FS Legal District of Residence PIC X(6) FS Attending Building IRN PIC X(6) FS Assigned Building Area IRN PIC X(6) FS How Received PIC X FS How Received IRN PIC X(6) FS Sent Reason 1 PIC X(2) FS Sent To IRN 1 PIC X(6) FS Sent To Percent of Time 1 PIC 9(3) FS Sent Reason 2 PIC X(2) FS Sent To IRN 2 PIC X(6) FS Sent To Percent of Time 2 PIC 9(3) FS October Count Week Attendance Days PIC 9V99 FS October Count Week Excused Absence Days PIC 9V99 FS October Count Week Unexcused Absence Days PIC 9V Filler PIC 9V99 FS School Year Attendance Days PIC 999V99 FS School Year Excused Absence Days PIC 999V99 FS School Year Unexcused Absence Days PIC 999V99 FS Admitted From IRN PIC X(6) FS Withdrawn To IRN PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 12 of 68

13 5.2.4 Student Attributes Effective Date Record (FD) STUDENT ATTRIBUTES EFFECTIVE DATE RECORD (FD) FD Sort Type PIC X(2) Always FD FD Fiscal Year, e.g., 2010 (CCYY) PIC X(4) FD Reporting Period PIC X K October N Yearend FD District IRN PIC X(6) FD EMIS Student ID Number PIC X(9) FD Effective Start Date PIC 9(8) FD Effective End Date PIC 9(8) Filler PIC X(2) FD State Equivalent Grade Level PIC X(2) FD Attendance Pattern PIC X(2) FD Disadvantagement PIC X FD Preschool Poverty Level PIC X FD Disability Condition PIC X(2) FD Student being served by 504 Plan PIC X FD Homeless Status PIC X FD Homeless Unaccompanied Youth PIC X FD Limited English Proficiency PIC X FD Migrant Status PIC X FD Foreign Exchange Student Graduation Plan PIC X FD Immigrant Status PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 13 of 68

14 5.2.5 Student Attributes No Date Record (FN) STUDENT ATTRIBUTES NO DATE RECORD (FN) FN Sort Type PIC X(2) Always FN FN Fiscal Year, e.g., 2010 (CCYY) PIC X(4) FN Reporting Period PIC X K October N Yearend G Graduate FN District IRN PIC X(6) FN EMIS Student ID Number PIC X(9) FN Non-Attending Reason PIC X FN Retained Status PIC X FN Grade Level, Next Year PIC X(2) FN Diploma Date PIC 9(8) FN Diploma Type PIC X FN Fiscal year student began 9th grade PIC 9(4) FN OGT Graduation Alternative PIC Filler PIC 99V99 FN Accountability IRN PIC X(6) FN Acceleration-Writing PIC 9 FN Acceleration-Reading PIC 9 FN Acceleration-Mathematics PIC 9 FN Acceleration-Social Studies PIC 9 FN Acceleration-Science PIC Filler PIC X9(72) FN Limited English Proficient Reclassification Date PIC X(6) FN Majority of Attendance IRN PIC X(6) FN Yearend Reported State Student ID (SSID) Element PIC X(9) FN CORE Economics and Financial Literacy Requirement Met PIC X FN CORE Fine Arts Requirement Met PIC X FN Exempted from Physical Education Graduation Requirement PIC X FN Updated December 1 IEP Outcome PIC X(4) FN Tech Prep Completer Element PIC X FN CTE Program of Concentration Element PIC X(2) FN CORE Graduation Requirement Exemption Code PIC X FN Military Compact Graduation Alternative Count PIC 9 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 14 of 68

15 5.2.6 Student Acceleration Record (FB) STUDENT ACCELERATION RECORD (FB) 1-8 Filler PIC X(8) FB Sort Type PIC X(2) Always FB FB Fiscal Year, e.g., 2012 (CCYY) PIC X(4) FB Reporting Period PIC X N Yearend FB District IRN PIC X(6) FB EMIS Student ID Number PIC X(9) FB Subject Area Code PIC X(4) FB Accelerated Level Count PIC 9 FB Accelerated Assessment Flag PIC X FB Accelerated Assessment Accountability IRN PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 15 of 68

16 5.2.7 Student Assessment Record (FA ) STUDENT ASSESSMENT RECORD (FA) 1-8 Filler PIC X(8) FA Sort Type PIC X(2) Always FA FA Fiscal Year, e.g., 2012 (CCYY) PIC X(4) FA Reporting Period PIC X K October D- March N Yearend G Graduate FA District IRN PIC X(6) FA EMIS Student ID Number PIC X(9) FA Assessment Type Code PIC X(2) FA Test Grade Level PIC X(2) FA Assessment Area Code PIC X(4) FA Test Date (CCYYMM) PIC X(6) Filler PIC X(2) FA Required Test Type PIC X(3) FA Grade Level of Student at time of test PIC X(2) FA Type of Accommodation PIC X(2) FA Score Not Reported PIC X FA Score PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 16 of 68

17 5.2.8 Student Preschool ECO Assessment Record (GM) STUDENT PRESCHOOL ASQ/SE ASSESSMENT RECORD (GS) GS Sort Type PIC X(2) Always GS GS Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GS Reporting Period PIC X K October N Yearend GS Building IRN PIC X(6) GS EMIS Student ID Number PIC X(9) GS Test Level PIC 9(2) GS Test Date (CCYYMM) PIC X(6) GS Required Test Type PIC X(3) GS Score Not Reported PIC X GS Score PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 17 of 68

18 5.2.9 Student Preschool ECO Assessment Record (GM) STUDENT PRESCHOOL ECO ASSESSMENT RECORD (GM) Please refer to Chapter 2 for more detailed reporting instructions. GM Sort Type PIC X(2) Always GM GM Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GM Reporting Period PIC X K October N Yearend GM Building IRN PIC X(6) GM EMIS Student ID Number PIC X(9) GM Assessment Area PIC X 33 Filler PIC X GM Test Date (CCYYMM) PIC X(6) GM Required Test Type PIC X(3) GM Score Not Reported PIC X GM Score PIC X GM Progress PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 18 of 68

19 Student Preschool GGG Assessment Record (GB) STUDENT PRESCHOOL GGG ASSESSMENT RECORD (GB) GB Sort Type PIC X(2) Always GB GB Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GB Reporting Period PIC X K October N Yearend GB Building IRN PIC X(6) GB EMIS Student ID Number PIC X(9) GB Test Grade Level PIC X(2) 34 Filler PIC X GB Test Date (CCYYMM) PIC X(6) GB Required Test Type PIC X(3) Filler PIC X(2) GB Type of Accommodations to Standard Test Type PIC X(2) Filler PIC (3) GB Score Not Reported PIC X GB Picture Naming Score PIC X(3) GB Rhyming Score PIC X(3) GB Alliteration Score PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 19 of 68

20 Student Kindergarten Readiness Assessment - Literacy Record (GO) STUDENT KINDERGARTEN READINESS ASSESSMENT LITERA- CY RECORD (GO) GO Sort Type PIC X(2) Always GO GO Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GO Reporting Period PIC X K October GO Building IRN PIC X(6) GO EMIS Student ID Number PIC X(9) Filler PIC X(2) GO Subject PIC X GO Test Date (CCYYMM) PIC X(6) GO Required Test Type PIC X(3) Filler PIC X(2) GO Type of Accommodation PIC X(2) Filler PIC X(3) GO Score Not Reported PIC X GO Total Score PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 20 of 68

21 Ohio Test of English Language Acquisition Record (GF) OHIO TEST OF ENGLISH LANGUAGE ACQUISITION RECORD (GF) GF Sort Type PIC X(2) Always GF GF Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GF Reporting Period PIC X N Yearend GF Building IRN PIC X(6) GF EMIS Student ID PIC X(9) GF Test Date (CCYYMM) PIC X(6) GF Required Test Type PIC X(3) GF Grade Level of Student at Time of Test PIC X(2) GF Type of Accommodations PIC X(2) GF Score Not Reported PIC X GF Reading Domain Score PIC X(3) GF Writing Domain Score PIC X(3) GF Listening Domain Score PIC X(3) GF Speaking Domain Score PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 21 of 68

22 Student Achievement Assessment Record (GA) STUDENT ACHIEVEMENT ASSESSMENT RECORD (GA) GA Sort Type PIC X(2) Always GA GA Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GA Reporting Period PIC X N - Yearend GA Building IRN PIC X(6) GA EMIS Student ID Number PIC X(9) GA Test Grade Level PIC X(2) GA Subject Type PIC X GA Test Date (CCYYMM) PIC X(6) GA Required Test Type PIC X(3) GA Grade Level of Student at time of Test PIC X(2) GA Type of Accommodation PIC X(2) GA Scaled Score PIC X(3) GA Score Not Reported PIC X GA Raw Score PIC X(3) Filler PIC XX GA Building IRN - Spring Test Administration PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 22 of 68

23 Student Ohio Graduation Test (OGT) Record (GX) STUDENT OHIO GRADUATION TEST (OGT) RECORD (GX) GX Sort Type PIC X(2) Always GX GX Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GX Reporting Period PIC X N Yearend G Graduate GX Building IRN PIC X(6) GX EMIS Student ID Number PIC X(9) GX Test Grade Level PIC X(2) GX Subject PIC X GX Test Date (CCYYMM) PIC X(6) GX Required Test Type PIC X(3) GX Grade Level of Student at time of test PIC X(2) GX Type of Accommodation PIC X(2) GX Scaled Score PIC X(3) GX Score Not Reported PIC X GX Raw Score PIC X(3) Filler PIC 9(2) GX Test Required for Graduation PIC X Filler PIC XX GX Building IRN - Spring Test Administration PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 23 of 68

24 CTE Student Assessment Record (GY) CTE STUDENT ASSESSMENT RECORD (GY) GY Sort Type PIC X(2) Always GY GY Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GY Reporting Period PIC X N - Yearend GY Building IRN PIC X(6) GY EMIS Student ID Number PIC X(9) GY CTE Technical Assessment Code PIC X(4) GY CTE Technical Assessment Score PIC X(3) Filler PIC X(13) GY Teaching Professions - Portfolio Score PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 24 of 68

25 Student CTE Industry Assessment Record (GU) STUDENT CTE INDUSTRY ASSESSMENT RECORD (GU) GU Sort Type PIC XX Always GU GU Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GU Reporting Period PIC X D March N Yearend GU District IRN PIC X(6) GU EMIS Student ID PIC X(9) GU CTE Industry Assessment Code PIC 9(3) GU CTE Industry Assessment Results PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 25 of 68

26 Student Course Record (GN) STUDENT COURSE RECORD (GN) GN Sort Type PIC X(2) Always GN GN Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GN Reporting Period PIC X K October N Yearend GN District IRN PIC X(6) GN EMIS Student ID Number PIC X(9) Subject Information (OCCURS 3 TIMES) GN080 Local Classroom Code PIC X(20) Filler PIC X GN150 High School Credit Earned PIC X Filler PIC X(2) GN152 Partial /Override Credit PIC 9V99 GN160 Course Enrollment Start Date CCYYMMDD PIC 9(8) GN170 Course Enrollment End Date CCYYMMDD PIC 9(8) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 26 of 68

27 Student Program Record (GQ) STUDENT PROGRAM RECORD (GQ) GQ Sort Type PIC X(2) Always GQ GQ Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GQ Reporting Period PIC X K October N Yearend GQ Building IRN PIC X(6) GQ EMIS Student ID Number PIC X(9) GQ Program Code PIC X(6) GQ Employee ID PIC X(9) Filler PIC X(6) GQ Program Provider IRN PIC X(6) GQ Program Enrollment Start Date CCYYMMDD PIC 9(8) GQ Program Enrollment End Date CCYYMMDD PIC 9(8) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 27 of 68

28 Student Gifted Education Record (GG) STUDENT GIFTED EDUCATION RECORD (GG) GG Sort Type PIC X(2) Always GG GG Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GG Reporting Period PIC X N Yearend GG Building IRN PIC X(6) GG EMIS Student ID Number PIC X(9) GG Filler PIC X GG Gifted Screening Superior Cognitive Ability PIC X GG Gifted Screening Specific Academic Ability (SAA) Mathematics PIC X GG Gifted Screening SAA Science PIC X GG Gifted Screening SAA Reading/ Writing PIC X GG Gifted Screening SAA Social Studies PIC X GG Gifted Screening Creative Thinking Ability PIC X GG Gifted Screening Visual/Performing Arts PIC X GG Gifted Assessment Superior Cognitive Ability PIC X GG Gifted Assessment SAA Mathematics PIC X GG Gifted Assessment SAA Science PIC X GG Gifted Assessment SAA Reading, Writing PIC X GG Gifted Assessment SAA Social Studies PIC X GG Gifted Assessment Creative Thinking Ability PIC X GG Gifted Assessment Visual/Performing Arts PIC X GG Gifted Identification Superior Cognitive Ability PIC X GG Gifted Identification SAA Mathematics PIC X GG Gifted Identification SAA Science PIC X GG Gifted Identification SAA Reading/Writing PIC X GG Gifted Identification SAA Social Studies PIC X GG Gifted Identification Creative Thinking Ability PIC X GG Gifted Identification Visual/Performing Arts PIC X GG Gifted Identification Date Superior Cognitive Ability (CCYYMM) PIC X(6) GG Gifted Identification Date SAA Mathematics (CCYYMM) PIC X(6) GG Gifted Identification Date SAA Science (CCYYMM) PIC X(6) GG Gifted Identification Date SAA Reading/Writing (CCYYMM) PIC X(6) GG Gifted Identification Date SAA Social Studies (CCYYMM) PIC X(6) GG Gifted Identification Date Creative Thinking Ability (CCYYMM) PIC X(6) GG Gifted Identification Date Visual/Performing Arts (CCYYMM) PIC X(6) GG Gifted Served Superior Cognitive Ability PIC X GG Gifted Served SAA Mathematics PIC X GG Gifted Served SAA Science PIC X GG Gifted Served SAA Reading, Writing PIC X GG Gifted Served SAA Social Studies PIC X GG Gifted Served Creative Thinking Ability PIC X GG Gifted Served Visual/Performing Arts PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 28 of 68

29 Student Discipline Record (GD) STUDENT DISCIPLINE RECORD (GD) GD Sort Type PIC X(2) Always GD GD Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GD Reporting Period PIC X N Yearend GD Building IRN PIC X(6) GD EMIS Student ID Number PIC X(9) GD Date of Discipline (CCYYMMDD) PIC X(8) GD Type of Discipline PIC X GD Discipline Reason (First Reason) PIC X(2) Discipline Reason (Second Reason) PIC X(2) Discipline Reason (Third Reason) PIC X(2) Discipline Reason (Fourth Reason) PIC X(2) Discipline Reason (Fifth Reason) PIC X(2) GD Discipline Sequence Number PIC 9 GD Total Discipline Days PIC 9(3)V99 GD Discipline Modified PIC X GD Referred for Alternate Educational Services PIC X GD Building IRN where Discipline Incident Took Place PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 29 of 68

30 CTE Workforce Development Follow-Up Record (GV) CTE WORKFORCE DEVELOPMENT FOLLOW-UP RECORD (GV) GV Sort Type PIC X(2) Always GV GV Fiscal Year PIC 9(4) GV Reporting Period PIC X D March GV Attending Building IRN PIC X(6) GV EMIS Student ID Number PIC X(9) GV Legal District of Residence IRN PIC X(6) Filler PIC X(8) GV STUDENT NAME (OPTIONAL) PIC X(42) GV Date of Birth CCYYMMDD PIC 9(8) GV Gender PIC X GV Racial/Ethnic Category PIC X 98 Filler PIC X GV Diploma Date PIC 9(8) GV Diploma Type PIC X GV DISADVANTAGEMENT PIC X GV Disability Condition PIC X(2) GV Limited English Proficiency PIC X GV WITHDRAWAL DATE PIC 9(8) GV WITHDRAWAL REASON PIC XX GV Grade Level PIC XX GV Grade Level, Next Year PIC XX GV Student Percent of Time PIC 9(3) GV Homeless Status PIC X GV Migrant Status PIC X GV CTE Program of Concentration Code SUBJECT CODE 1 PIC X(26) Filler PIC X(4) GV LOCAL CLASSROOM CODE 1 Filler PIC X(20) GV CTE Program of Concentration LCC Flag 1 PIC X GV CTE Program of Concentration Code SUBJECT CODE 2 PIC X(26) Filler PIC X(4) GV LOCAL CLASSROOM CODE 2 Filler PIC X(20) GV CTE Program of Concentration LCC Flag 2 PIC X GV CTE Program of Concentration Code SUBJECT CODE 3 PIC X(26) Filler PIC X(4) GV LOCAL CLASSROOM CODE 3 Filler PIC X(20) GV CTE Program of Concentration LCC Flag 3 PIC X GV CTE Program of Concentration Code SUBJECT CODE 4 PIC X(26) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 30 of 68

31 CTE Workforce Development Follow-Up Record (GV) Filler PIC X(4) GV LOCAL CLASSROOM CODE 4 Filler PIC X(20) GV CTE Program of Concentration LCC Flag 4 PIC X GV CTE Program of Concentration Code SUBJECT CODE 5 PIC X(26) Filler PIC X(4) GV LOCAL CLASSROOM CODE 5 Filler PIC X(20) GV CTE Program of Concentration LCC Flag 5 PIC X Filler PIC X(2) GV Tech Prep PIC X GV Fiscal Year of CTE Program of Concentration LCC -1 PIC 9(4) GV Fiscal Year of CTE Program of Concentration LCC -2 PIC 9(4) GV Fiscal Year of CTE Program of Concentration LCC -3 PIC 9(4) GV Fiscal Year of CTE Program of Concentration LCC -4 PIC 9(4) GV Fiscal Year of CTE Program of Concentration LCC -5 PIC 9(4) GV Apprenticeship Element PIC X(2) GV Diploma Element PIC X GV Employed Placement Element PIC X(2) GV Military Placement Element PIC X(2) GV Other Follow-up Status Element PIC X GV Postsecondary Education or Advanced Training PIC X(2) GV Student Earned Certificate/License PIC X GV How Received PIC X GV How Received IRN PIC X(6) GV Student Standing Key PIC 9(10) GV Course Master Key 1 PIC 9(10) GV Course Master Key 2 PIC 9(10) GV Course Master Key 3 PIC 9(10) GV Course Master Key 4 PIC 9(10) GV Course Master Key 5 PIC 9(10) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 31 of 68

32 Student Special Education Record (GE) STUDENT SPECIAL EDUCATION RECORD (GE) GE Sort Type PIC X(2) Always GE GE Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GE Reporting Period PIC X K October N Yearend S- Special Education Federal Follow-up GE Building IRN PIC X(6) GE Student EMIS ID PIC X(9) GE Date Type PIC X(4) GE Date (format CCYYMMDD) PIC X(8) GE Outcome ID PIC X(4) GE Non-compliance ID PIC X (2) GE Outcome Beginning Date Element CCYYMMDD PIC 9(8) GE Outcome End Date Element CCYYMMDD PIC 9(8) GE IEP Test Type Element PIC X(3) GE Secondary Planning Element PIC X(4) GE Federal Compliance Update Code PIC X(2) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 32 of 68

33 Student Special Education Record (GE) STUDENT SPECIAL EDUCATION GRADUATION REQUIREMENT RECORD (FE) 1-8 Filler PIC X(8) FE Sort Type PIC X(2) Always FE FE Fiscal Year, e.g., 2012 (CCYY) PIC X(4) FE Reporting Period PIC X K October N Yearend FE District IRN PIC X(6) FE EMIS Student ID Number PIC X(9) FE IEP Date Type PIC X(4) FE IEP Date PIC 9(8) FE Assessment Type Code PIC X(2) FE Assessment Area Code PIC X(4) FE Exemption Flag PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 33 of 68

34 Student Graduation Core Summary Record (GC) STUDENT GRADUATION CORE SUMMARY RECORD (GC) GC Sort Type PIC X(2) Always GC GC Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GC Reporting Period PIC X K October G Graduate GC District IRN PIC X(6) GC EMIS Student ID Number PIC X(9) GC CORE Area Code PIC X(3) GC CORE Area Count PIC 99V99 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 34 of 68

35 Graduation Only Test Record (GP) GRADUATION-ONLY TEST RECORD (GP) GP Sort Type PIC X(2) Always GP GP Fiscal Year, e.g., 2010 (CCYY) PIC X(4) GP Reporting Period PIC X G Graduate GP IRN of Building for Graduation PIC X(6) GP EMIS Student ID Number PIC X(9) GP Student Name (optional) PIC X(42) Format: Last Name Appendage, First Middle/Maiden, or Initial GP Gender PIC X GP Racial/Ethnic Group PIC X GP Courses Completed Date (CCYYMM) PIC 9(6) GP Courses Completed IRN (Where student completed course requirements) PIC X(6) GP Reading Test Score PIC X GP Writing Test Score PIC X GP Mathematics Test Score PIC X GP Social Studies/Citizenship Test Score PIC X GP Science Test Score PIC X GP Diploma Date (CCYYMMDD) PIC 9(8) GP Reading Scaled Score PIC X(3) GP Writing Scaled Score PIC X(3) GP Mathematics Scaled Score PIC X(3) GP Social Studies/Citizenship Scaled Score PIC X(3) GP Science Score PIC X(3) GP State Student ID (SSID) (Required for all student who are reported through this record) PIC X(9) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 35 of 68

36 Student Missing Override Record (FC) STUDENT MISSING OVERRIDE RECORD (FC) FC Sort Type PIC X(2) Always FC FC Fiscal Year, e.g., 2012 (CCYY) PIC X(4) FC Reporting Period PIC X K October N Yearend FC District IRN PIC X(6) FC State Student ID (SSID) Previous Reporting Period PIC X(9) FC Withdrawal Date (CCYYMMDD) PIC X(8) FC Withdrawal Reason PIC X(2) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 36 of 68

37 5.3.1 Staff Demographic Record (CI) 5.3 STAFF RECORDS STAFF DEMOGRAPHIC RECORD (CI) CI Sort Type PIC X(2) Always CI CI Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CI Reporting Period PIC X K October N Yearend CI District IRN PIC X(6) CI Employee ID PIC X(9) CI Employee Name Filler PIC X(42) Format: Last Name Appendage, First Middle/Maiden, or Initial Filler PIC X(9) CI Date of Birth CCYYMMDD PIC 9(8) CI Racial/Ethnic Group PIC X CI Gender PIC X CI Education Level PIC X CI Semester Hours PIC 9(3) CI Early Childhood Education Qualification PIC X 98 Filler PIC X CI Attendance Days PIC 999V9 CI Absence Days PIC 999V9 CI Absence Days Long Term Illness PIC 999V Filler PIC X(4) CI Authorized Teaching Experience Years PIC 9(2) CI Total Experience Years in Education PIC 9(2) CI State Staff ID (Format PIC as XX ) PIC X(9) CI Prefix Name PIC X(6) CI First Name PIC X(45) CI Middle Name PIC X(30) CI Last Name PIC X(45) CI Suffix Name PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 37 of 68

38 5.3.2 Staff Employment Record (CK) STAFF EMPLOYMENT RECORD (CK) CK Sort Type PIC X(2) Always CK CK Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CK Reporting Period PIC X K October N Yearend CK District IRN PIC X(6) CK Employee ID PIC X(9) CK Position Code PIC 9(3) CK Position Status PIC X CK Position Start Date CCYYMMDD PIC 9(8) CK Building IRN PIC 9(6) CK Position FTE PIC 9V99 CK Fund Source Percent 1 PIC 9(3) CK Position Fund Source 1 PIC X CK Fund Source Percent 2 PIC 9(3) CK Position Fund Source 2 PIC X CK Fund Source Percent 3 PIC 9(3) CK Position Fund Source 3 PIC X CK Position Type PIC X CK Type of Appointment PIC X CK Length of Work Day PIC 99V99 CK Scheduled Work Days PIC 9(3) CK Pay Type PIC X CK Pay Amount/Rate PIC 9(6)V Filler PIC 9(2) CK Extended Service PIC 9(2) CK Assignment Area PIC 9(6) Filler PIC X(12) CK Position Separation Reason PIC X 106 Filler PIC X CK Local Contract Code PIC X(3) CK Grade Levels Assigned LOW PIC X(2) CK Grade Levels Assigned HIGH PIC X(2) CK High Quality Professional Development PIC X CK Qualified Paraprofessional PIC X CK Position Separation Date PIC 9(8) CK Special Education FTE PIC 9V99 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 38 of 68

39 5.3.3 Contractor Staff Employment Record (CJ) CONTRACTOR STAFF EMPLOYMENT RECORD (CJ) CJ Sort Type PIC X(2) Always CJ CJ Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CJ Reporting Period PIC X K October N Yearend CJ District IRN PIC X(6) CJ Employee ID PIC X(9) CJ Position Code PIC 9(3) CJ Contracting District IRN PIC 9(6) CJ Position FTE PIC 9V99 CJ Local Contract Code PIC X(3) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 39 of 68

40 5.3.4 Contract Only Staff Record (CC) CONTRACT ONLY STAFF RECORD (CC) CC Sort Type PIC X(2) Always CC CC Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CC Reporting Period PIC X K October N Yearend CC District IRN PIC X(6) CC Federal Tax ID PIC X(9) CC Contractor Name PIC X(40) CC Position Code PIC 9(3) CC Local Contract Code PIC X(3) CC Dollar Amount of Contract for Current Year PIC 9(8)V99 CC Contract Start Date CCYYMMDD PIC 9(8) CC Contract End Date CCYYMMDD PIC 9(8) CC Hours per Week PIC 9(4)V99 CC Position Fund Source PIC X CC Based on Services Performed PIC X CC Based on Work Hours PIC X CC Based on Number of People PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 40 of 68

41 5.3.5 Staff Summer Employment Separation Record (CL) STAFF SUMMER EMPLOYMENT SEPARATION RECORD (CL) 1-8 Filler PIC X(8) CL Sort Type PIC X(2) Always CL CL Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CL Reporting Period PIC X K October CL District IRN PIC X(6) CL State Staff ID PIC X(9) CL Position Code PIC 9(3) CL Local Contract Code PIC X(3) CL Position Separation Reason PIC X CL Position Separation Date PIC 9(8) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 41 of 68

42 5.3.6 Course Master Record (CN) COURSE MASTER RECORD (CN) CN Sort Type PIC X(2) Always CN CN Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CN Reporting Period PIC X K - October N - Yearend CN District IRN PIC X(6) CN Subject Code PIC X(6) CN Local Classroom Code PIC X(20) CN Employee ID Filler PIC X(9) CN Course Level PIC X CN Semester Code PIC X CN Length of Scheduled Instruction PIC 9(4) CN Location IRN Number PIC X(6) Filler PIC X(3) CN Program Provider IRN Filler PIC X(6) Filler PIC X(15) CN High School Credit PIC 9V99 CN Subject Area for Credit PIC X(3) CN Language Used in Teaching Course PIC X 102 Filler PIC X(2) CN Highly Qualified Teacher Filler PIC X CN Highly Qualified Teacher IRN Filler PIC X(6) CN Course Start Date CCYYMMDD PIC 9(8) CN Course End Date CCYYMMDD PIC 9(8) CN CTE College Credit PIC X(1) CN Curriculum PIC X(2) CN Delivery Method PIC X(2) CN Educational Option PIC X(2) CN Student Population PIC X(2) CN Credit Flexibility Code PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 42 of 68

43 5.3.7 Career-Technical Education Correlated Class Record (CV) CAREER-TECHNICAL EDUCATION CORRELATED CLASS RECORD (CV) CV Sort Type PIC X(2) Always CV CV Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CV Reporting Period PIC X K October N Yearend CV District IRN PIC X(6) Filler PIC X(6) CV Anchor/Lab/Co-op Local Classroom Code PIC X(20) CV First Correlated Academic or Technical Related Local Classroom Code PIC X(20) CV Second Correlated Academic or Technical Related Local Classroom Code PIC X(20) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 43 of 68

44 5.3.8 Mapped Local Classroom Code Record (CM) MAPPED LOCAL CLASSROOM CODE RECORD (CM) CM Sort Type PIC X(2) Always CM CM Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CM Reporting Period PIC X K October N Yearend CM District IRN PIC X(6) CM Mapped From Local Classroom Code PIC X(20) CM Mapped To Local Classroom Code PIC X(20) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 44 of 68

45 5.3.9 Staff Course Record (CU) STAFF COURSE RECORD (CU) CU Sort Type PIC X(2) Always CU CU Fiscal Year, e.g., 2010 (CCYY) PIC X(4) CU Reporting Period PIC X K - October N - Yearend CU District IRN PIC X(6) CU Employee ID PIC X(9) CU Local Classroom Code PIC X(20) CU Staff Course Start Date CCYYMMDD PIC 9(8) CU Staff Course End Date CCYYMMDD PIC 9(8) CU Staff Role Code PIC X(2) CU Highly Qualified Teacher PIC X CU Highly Qualified Teacher IRN PIC X(6) CU Staff Provider IRN PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 45 of 68

46 Staff Missing Override Record (CP) STAFF MISSING OVERRIDE RECORD (CP) CP Sort Type PIC X(2) Always CP CP Fiscal Year, e.g., 2012 (CCYY) PIC X(4) CP Reporting Period PIC X K October N Yearend CP District IRN PIC X(6) CP State Staff ID Previous Reporting Period PIC X(9) CP Position Separation Date (CCYYMMDD) PIC X(8) CP Position Separation Reason PIC X ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 46 of 68

47 5.4.1 District General Information Fall/October (DQ) 5.4 DISTRICT AND BUILDING RECORDS DISTRICT GENERAL INFORMATION FALL/OCTOBER (DQ) DQ Sort Type PIC X(2) Always DQ DQ Fiscal Year, e.g., 2010 (CCYY) PIC X(4) DQ Reporting Period PIC X K - October DQ District IRN PIC X(6) DQ Participation Eligibility PIC 9V99 DQ Kindergarten Entrance Birth date PIC X DQ Number of eligible nonpublic students with disabilities who are not PIC 9(4) being served DQ Number of resident students who are home schooled PIC 9(5) DQ Information Technology Center IRN PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 47 of 68

48 5.4.2 Building General Information Fall/October (DF) BUILDING GENERAL INFORMATION FALL/OCTOBER (DF) DF Sort Type PIC X(2) Always DF DF Fiscal Year, e.g., 2010 (CCYY) PIC X(4) DF Reporting Period PIC X K - October DF District IRN PIC X(6) DF Building IRN PIC X(6) DF School Open on Monday of Count Week? PIC X DF School Open on Tuesday of Count Week? PIC X DF School Open on Wednesday of Count Week? PIC X DF School Open on Thursday of Count Week? PIC X DF School Open on Friday of Count Week? PIC X DF First day of school scheduled for students in grades 1-12 PIC X(8) (CCYYMMDD) DF First day of school scheduled for kindergarten students PIC X(8) DF Last day of school scheduled for students (K-12) PIC X(8) DF Hours Per Day Scheduled Grades 1-8 PIC 9V99 DF Hours Per Day Scheduled Grades 9-12 PIC 9V99 DF Hours Per Day Scheduled Half-Day Every Day Kindergarten PIC 9V99 DF Hours Per Day Scheduled Alternate Day Full-Day Kindergarten PIC 9V99 DF Hours Per Day Scheduled Full-Day Everyday Full-Day Kindergarten PIC 9V Filler PIC X(3) DF Parent Teacher Conference Hours Scheduled PIC 9(3) DF Professional Meeting (Teachers) Hours Scheduled PIC 9(3) DF Annual Hours in Session Scheduled Grades 1-8 PIC 9(4) DF Annual Hours in Session Scheduled Grades 9-11 PIC 9(4) DF Annual Hours in Session Scheduled Grade 12 PIC 9(4) DF Annual Hours in Session Scheduled Every day Half-Day Kindergarten PIC 9(4) DF Annual Hours in Session Scheduled Alternate Day Every day Full- PIC 9(4) Day Kindergarten DF Annual Hours in Session Scheduled Every Day Full-Day Kindergarten PIC 9(4) DF Parent Teacher Conference FTE Scheduled PIC 9V9 DF Professional Meeting (Teachers) FTE Scheduled PIC 9V9 DF Annual Days in Session Scheduled Grades 1-8 PIC 9(3)V99 DF Annual Days in Session Scheduled Grades 9-11 PIC 9(3)V99 DF Annual Days in Session Scheduled Grade 12 PIC 9(3)V99 DF Annual Days in Session Scheduled Half-Day Everyday Kindergarten PIC 9(3)V99 DF Annual Days in Session Scheduled Alternate Day Full-Day Kin- PIC 9(3)V99 ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 48 of 68

49 5.4.2 Building General Information Fall/October (DF) dergarten DF Annual Days in Session Scheduled Every Day Full-Day Everyday PIC 9(3)V99 Kindergarten DF Hours Per Day Scheduled Preschool PIC 9V99 DF Annual Days in Session Scheduled Preschool PIC 9(3)V Filler PIC 9(3) DF Feeder School IRN Element PIC X(6) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 49 of 68

50 5.4.3 Grade Schedule (DL) GRADE SCHEDULE (DL) Type/Size 1-8 Filler PIC X(8) DL Sort Type Code PIC X(2) Always "DL" (1) DL Fiscal Year (format CCYY) PIC X(4) DL Reporting Period Code PIC X(1) K October N Yearend DL District IRN PIC X(6) DL Building IRN PIC X(6) DL Grade Code PIC X(2) DL Attendance Pattern Code PIC X(2) DL First day of school (Format CCYYMMDD) PIC 9(8) DL Last day of school PIC 9(8) DL Hours Per Day PIC 9V99 DL Annual Hours in Session PIC 9999 DL Annual Days in Session PIC 999V99 DL Date of Spring Administration Math Test PIC 9(8) ODE FY12 EMIS Manual, Chapter 5, Version 1.0 Page 50 of 68