Finance & Audit. Reports include data when CC Industry Code = Airline

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1 Finance & Audit CC Air Detail This report will show you specific details on your employee s travels. It will show how much they were billed for each ticket, what airline they flew on, and where they went on each trip. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data CC Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current Currency Code Questions answered with this report include: What airlines are we using more than any others? How much are we paying for airline tickets? Are our employees booking in the correct class of service or are they booking out of policy? Data Fields and calculations displayed in this report: Employee ID Unique code given to each employee. This data is unique for each client. Cardholder Name Name that is on the credit card. Category Description Industry Description Category of the credit card charge (airlines, rail, car, hotel) Description of the charge as given by the credit card company. Departure Date Date of the first flight on the ticket. Ticket Issuer Carrier Name Ticket Number Class of Service Routing The travel agency name, website, city name or vendor that issued the ticket. Name of the airline that operated the first flight on the ticket. The unique number given by the airline for each ticket issued (does not include the validating carrier code). The first letter (or first two letters) of the fare basis code that the first flight was booked in. City/airport codes for each arrival/departure city on a ticket. Spend The amount charged for the transaction.

2 Air Detail continued Sample Report

3 CC Car Detail This report will show you specific details on car reservations your employee s book. It will show how much they were billed for each car reservation, what car company they used, and what city they were in. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data CC Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current Currency Code Questions answered with this report include: Are our employees spending too much on car reservations? Where do we book most of our car rentals? How much are we spending per car reservation? Data Fields and calculations displayed in this report: Employee ID Unique code given to each employee. This data is unique for each client. CardHolder Name Name that is on the credit card. Market Name Category Description The country where the car reservation was booked (point of sale). Category of the credit card charge (airlines, rail, car rental, or hotel) Industry Description Debit or Credit Rental Date The pickup date for the car. Rental Location Renter Name Rental Agreement Num Spend The name of the location where the car will be picked up. The name of the person on the car reservation. The unique number given by each car rental company for each car reservation. The total amount for the entire car reservation. N/a [Billed Amt]

4 Car Detail continued Report Example

5 CC Hotel Detail This report will show you specific details on what hotels your employees are booking, how much they spend on these hotels, and where these hotels are booked. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data CC Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current Currency Code Questions answered with this report include: Where are we booking hotels? How much are we being billed for hotel reservations? Data Fields and calculations displayed in this report: Employee ID Unique code given to each employee. This data is unique for each client. Cardholder Name Name that is on the credit card. Market Name The point of sale country. Category Description Category of the credit card charge (airlines, rail, car, hotel) Hotel Chain Code 2 Letter code for the hotel chain. Hotel Reference Number Description of Charge Guest Name A unique number for each hotel reservation given by the hotel property. Data entered by the merchant to describe the credit card charge. Name of the person on the hotel reservation. Arrival Date First date of the hotel reservation. Departure Date The check out date of the hotel reservation. City The city code where the hotel is located. State Spend The state code where the hotel is located. The amount billed for the hotel reservation.

6 Hotel Detail continued Report Example

7 CC Merchant Trending This report will show you which spend categories are trending month to month. Users can see details about the spend per month by selecting the month, details per category by selecting a category or the details per month and category by selecting an amount. The categories are the standard categories given by credit card vendors. Report Category: Report Format: Data Sources: Dates are based on: Prompts: Channel Compliance XLSDESIGN Excel Credit Card data CC Transaction Date Date Range: Current YTD Currency Code Questions answered with this report include: How much are we being charged for different types of credit card charges? What are we spending our travel budget on? Data Fields and calculations displayed in this report: Graph Month by month trending of all category spend Spend per category See definitions below See calculations below Spend Per Category Air, Car Rental, Delinquency, Fees, Lodging, Non-financial, Oil, Other, Other Adjustment, Payment, Retail, Telecommunications Charges to employees credit cards for each credit card category. The categories are given and applied by the credit card vendors. Detail per Month Select a month and the detail for all categories will display. Category Name of the category assigned to the charge. Sum (Billed amount) Commodity Merchant Name Spend These are like sub categories that are rolled up into one big category. Name of the company that charged the credit card. The amount billed to the employee s credit card per category or per month, or per category and month. Sum (Billed Amt) Detail per Category Select a category and the detail for the total spend for that category will display. Same as detail per month Detail per amount and category Select an amount and the detail for the category and amount will display. Same as detail per month

8 CC Merchant Trending continued This page displays when the user select a month

9 CC Merchant Trending continued This page displays when the user select a category This page displays when the user select an amount (category and month)

10 CC Regional Detail This report will give you an overview of credit card spend and number of transactions per region and per commodity type for both month to date and year to date. This report will also show the total amount of debits and credits for the entire company for the two comparison dates. If you want more detailed information showing for the spend, click on the link and it will show you employee name, merchant, charge description, transaction date, etc. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data CC Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current, Current YTD Currency Code Questions answered with this report include: Which region is spending the most on travel? What are we spending our travel budget on? What are the details of our travel spend per region and per transaction type? Data Fields and calculations displayed in this report: REGION ANALYSIS Region The name of the Point of Sale region. Region Spend Number CC Transactions Top 10 Major Commodity Type Transaction Type The total amount billed per region for the 2 comparison dates. The total number of credit card transactions per region for the 2 comparison dates. The top 10 credit card transaction types based on spend. Type of credit card transaction: Debit or Credit. Sum (Billed Amt) Count Sum (Billed Amt) Drill Down Select a Region, Commodity Type, or Transaction Type This will show you the details for each transaction Card Holder Name Name on the credit card. Transaction Date Billed Date Charge Desc Date that the credit card transaction happened. Date that the credit card was billed for the transaction. Description of what was charged to the credit card. This data comes from the credit card company.

11 CC Regional Detail continued Merchant Name The name of the merchant (vendor) that charged the credit card. Merchant City Spend Name of the city for the merchant that charged the credit card. The amount billed to the credit card for each transaction. Report Example

12 CC Regional Detail continued Region Spend & Number CC Transactions Drill Down Select a Region Top 10 Major Commodity Type Drill Down Select a commodity type Transaction Type Drill Down Select a transaction type

13 CC Regional Summary This report will give you an overview of credit card spend and number of transactions per region and per commodity type for both month to date and year to date. This report will also show the total amount of debits and credits for the entire company for the two comparison dates. The only difference between this report and CC Regional Detail is that this report does not have the drill downs to the detailed data. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data CC Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current, Current YTD Currency Code Questions answered with this report include: Which region is spending the most on travel? What are we spending our travel budget on? What are the details of our travel spend per region and per transaction type? Data Fields and calculations displayed in this report: REGION ANALYSIS Region The name of the Point of Sale region. Region Spend Number CC Transactions Top 10 Major Commodity Type Transaction Type The total amount billed per region for the 2 comparison dates. The total number of credit card transactions per region for the 2 comparison dates. The top 10 credit card transaction types based on spend. Type of credit card transaction: Debit or Credit. Sum (Billed Amt) Count Sum (Billed Amt)

14 CC Regional Summary continued Report Example

15 CC Spend Analysis This report will show you how much is being expensed per country for your company. It will compare the spend for the current and the previous year for the country selected by the user. The user can drill down to detailed information for the major and detailed commodities. They can also drill down to details of the expenses for the top merchants and employees. Report Category: Finance & Audit Report Format: Excel XLSM Data Source(s): Credit Card Data Dates are based on: CC Transaction Date Filters: Reports include data when CC Industry Code = Airline Prompts: Date Range: Current YTD, MTD, Prev Year Currency Code Selectors (in report): Countries, Spend or Transactions (Graph only) Questions answered with this report include: How much are we expensing in each country? How much are we expensing per major and detailed commodity? Who are our top merchants? Which employees are expensing the highest amount? Data Fields and calculations displayed in this report: Year to Year Total Spend Total Expense per month with a comparison for this year and the previous year. SUM (Expense Amount) Major Commodity and Detail Commodity Rank Top 10 major and detail commodities based on expense spend. Category Transactions Spend Amount Cost per Transaction Major and detail commodities (expense types) supplied by your company. Total number of expenses per major and detail commodities. Total amount of expense spend per major and detail commodity. Average amount of an expense per major and detail commodity. Count SUM (Expense Amount) SUM (Spend Amount) / (Transactions)

16 Spend Analysis continued Detail Commodity You can access the top 10 detailed commodities for each major commodity by clicking on them or you can see the top 10 detailed commodities overall. Cardholder Name Transactions Spend Amount Name on the credit card that was used for the expense. Total number of expenses per cardholder. Total amount of expense spend per cardholder. Count SUM (Expense Amount) Cost per Transaction Top Credit Card Merchants Rank Merchant Name Transactions Spend Amount Cost per Transaction Top Employees Rank Average amount of an expense per cardholder. Top 10 major commodities based on expense spend. Name of the top 10 vendors that we paid for items or services. Total number of expenses per merchant. Total amount of expense spend per merchant. Average amount of an expense per merchant. Top 10 employees that expense items based on the amount they expense. SUM (Spend Amount) / (Transactions) Count SUM (Expense Amount) SUM (Spend Amount) / (Transactions) Employee Name of the employee Last name/first name Transactions Spend Amount Cost per Transaction Cost per Transaction Total number of expenses per employee. Total amount of expense spend per employee. Average amount of an expense per employee. Average amount of an expense per detail commodity. Count SUM (Expense Amount) SUM (Spend Amount) / (Transactions) SUM (Spend Amount) / (Transactions)

17 Spend Analysis continued Top Employees you will get this screen if you select a Detailed commodity or if you select a top merchant. Employee Name Name of the employee. Last name/first name Transactions Spend Amount Total number of expenses per cardholder. Total amount of expense spend per cardholder. Count SUM (Expense Amount) Cost per Transaction Average amount of an expense per cardholder. SUM (Spend Amount) / (Transactions) Top Employees Details for selected employee You will see this screen when you select an employee. Employee Name Name of the employee. Last name/first name Major Category Name of the major commodity. Detail Category Merchant Name Charge Description Name of the detail commodity that falls under the major commodity. Name of vendors that we paid for what was expensed. The description of the charge. This information comes from the credit card company. Transaction Date Date that the credit card was charged. Spend The amount that was charged for each line item. (Expense Amount)

18 CC Spend Analysis continued Sample Report

19 CC Spend Analysis continued Sample Report Detail Commodity for selected category Top Credit Card Merchant Details for Merchant selected Top Employees Details for selected employee

20 CC Spend by Category This report will show you how much your company has spent in each category of spend and will show a comparison between two sets of dates. It will show this data in a grid as well as in 3 different charts. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data CC Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current, Prior, Currency Code Questions answered with this report include: How much are we spending on each category of travel? What s the difference between what we spent last month versus this month? Data Fields and calculations displayed in this report: Category The type of charge that was billed. Current Period The total amount billed for the Sum (Billed Amt) current period. Previous Period The total amount billed for the Sum (Billed Amt) previous period. Variance The difference between that amount billed for the current period and the previous period. Variance % The difference in percentage between that amount billed for the current period and the previous period. Current Period Previous Period % Current Period Previous Period

21 CC Spend by Category continued Report Example

22 CC Top Credit Card Spenders Detail This report will show you detailed information on the top employees with credit card spend. It will give you the total number of transactions, total amount, billed dates, and employee ID for each employee. You re able to drill down to get more detailed information on every credit card transaction by the employee chosen. This report also allows you to rank by transaction or spend, rank different numbers of employees, you can get the summary information by the commodity or transaction type or per country, region, or card type selected. Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLS Credit Card Data Transaction Date Reports include data when CC Industry Code = Airline Date Range: Current Currency Code Selectors in the report: Rank by: Rank count, Commodity Type, Transaction Type, Country, Region, Card Type Questions answered with this report include: What employee has spent more on his/her credit card? What do they charge on their credit card? What vendors do the top employees use? Data Fields and calculations displayed in this report: Employee Name of the employee. Total Spend Total amount charged to the credit card per employee. Sum [Billed Amount] Total Transactions Total number of credit card transactions. Count Cost Per Transaction Base Amount Tax Amount Average cost for each credit card transaction. The billed amount of the credit card transaction minus the tax amount. The billed tax amount of the credit card transaction. Total Spend / Total Transactions

23 CC Top Credit Card Spenders Detail continued Drill Down by Employee This will show more detailed information of every credit card transaction for the employee chosen Employee ID Unique identifier given to each employee from your company. Transaction Num Unique number given by the credit card company for each transaction. Transaction Date Date that the credit card was charged. Billed Date Date that the credit card was billed for the transaction. Charge Desc Merchant Name1 Merchant Name2 Merchant City Commodity Type Market Region Charge Type Data entered by the merchant to describe the credit card charge. The name of the merchant (vendor) that charged the credit card. More detailed information about the merchant/vendor that charged the credit card. There may not be more detailed info so the column will be blank. City name where the credit card was charged (the cc company may send something other than a city name could be a phone number, etc.). The type of charge (airline, rental car, lodging, telecom, restaurant, etc.). The point of sale country as defined by your company. The name of the Point of Sale region as defined by your company. Data entered by the merchant to describe the credit card charge. Transaction Type Debit or Credit. Spend The total amount billed per employee. Sum [Billed Amount] Invoice Amt Tax Amount The base amount of the credit card charge (total amount tax amount). The tax amount on the credit card charge. Spend Tax Amount

24 CC Top Credit Card Spenders Detail continued Report Example Drill Down by selecting an Employee

25 CC Transaction Spend Monitoring This report will allow you to see any credit card transaction that is over a certain amount. This will help you see who is possibly spending more on certain types of travel spend than they should. The user can enter amounts in the prompts for any of the types of spend listed. They can also select a specific cost center, company, or business unit in the prompts or within the report (in the selectors level 1-10, which are the corporate hierarchy of your company). Report Category: Report Format: Data Source(s): Dates are based on: Filters: Prompts: Finance & Audit Excel XLM Credit Card Data only Transaction Date Reports include data when CC Industry Code = Airline Date Range: MTD Currency Code, All others are greater than or equal to: Restaurant Over Amt, ALL Over Amt, Lodging Over Amt, Airfare Over Amt, Transportation Over Amt, Oil Over Amt, Travel Over Amt, Retail Over Amt Auto Rental Over Amt, Utilities Over Amt, Cash Over Amt, Entertainment Over Amt, Communication Over Amt, Cost Center Company Code Business Unit Selectors Hierarchy Questions answered with this report include: Who is out of policy in spend on specific categories of travel? What cost centers are out of policy more than others? What category of travel are we spending more on than others? Data Fields and calculations displayed in this report: Transaction Date Date that the credit card was charged by the vendor. Card Holder Name Name on the credit card. Detail Commodity Detailed category of spend. Vendor Name Name of the merchant that charged the credit card.

26 Transaction Spend Monitoring continued City State City and state where the credit card was charged (may show vendor or phone number of location where the credit card was charged). Description Amount A description of the charge info comes directly from the credit card company. Total billed amount Report Example Commodity type detail Select a sheet to get a specific commodity type