Card Billing Support File - Business Travel Account (US/Canada BSF OS2001)

Transcription

1 CORPORATE SERICES Card Billing Support ile - Business Travel Account (US/Canada BS OS0) Report Description The billing support file (BS) is delivered on a monthly cyclical basis along with your PD statement. The CS (comma separated value) file provides a comprehensive listing of all card data that appears on your monthly BTA statement. The travel agency data fields will only populate for clients where American Express receives the client s travel data. Report Purpose This data file can be uploaded into MS Excel, MS Access, or other database programs in order to assist the client with the reconciliation process. The file can also be used to assist clients with internal financial reallocation. General ile Information The BS is a variable length file and can contain up to 0 data fields per transaction which are populated based upon the data available at the time of processing. The delimiter used to separate the fields in the BS is a comma (,). Date fields will always be formatted as MM/DD/YY. In order to easily facilitate the sorting and grouping of transactions within the BS, record type values were created that will allow the client to sort by industry and maintain the column titles for data elements associated with those specific industry types. There will be a numeric record type that will begin each transaction. The numeric record type will indicate the industry that it is associated with the individual transaction (i.e.; air, hotel, car, etc). There are two alpha sub-type records that separate the column headers and transaction details ( A = Column/Headers; B = ). Column headers (sub-record type A) for every possible industry type will populate regardless if there is/is not an actual Transaction (sub-record type B) for that billing period. Columns with no data present or that are being held for future use will be populated with N/A (Not Applicable). Record type 99 will be displayed at the end of every billing support file and will define the legend of alpha numeric coding used for each record and sub-record type. DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

2 CORPORATE SERICES Report Details Record 0: Header Detail Control Account ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) Level in the control account hierarchy for this file formatted: 7xxx-xxxxxx-xxxxx =ixed, = ariable ield Statement Recipient of statement corresponding to the billing support file 0 Company of company for the data in this file 40 DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

3 CORPORATE SERICES Report Details Record : Airline Detail ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Date of Statement Date when statement on which transaction appears Date 0 Date of Charge Date when transaction charged Date 0 Card Account Card account; formatted: 7xxx-xxxxxx-xxxxx 9 Supplier of the supplier 5 Traveler's Travel Passenger name (U.S.)/ Traveller's 5 (CAN)* Ticket Airline Ticket Issue Date Issue Date on Ticket Date 0 Departure Date Departure Date on Ticket Date 0 Routing Info rom airport to airport 00 Travel Ref (Canada) TAN Traveler Reference ield(canada) 50 TAN field* Local Total Amount Submitted Amount Amount Excluding Net Amount of airline ticket excluding taxes tax Tax Amount Bill Tax amount (U.S.)/GST (CAN)* Tax Amount 2 Bill Tax 2 amount (U.S.)/QST(CAN)* Tax Amount Bill Tax amount (U.S.)/HST(CAN)* Other Tax (U.S. and Bill Tax Amount Other CAN)* Billed Total Amount Total Amount Domestic/Int'l Domestic/International (D=Domestic I= International) Class of Service per Airline Class of Service Segment Airline Code per Airline Code 25 Segment *Canada specific data element if data is missing or blank N/A will be noted in the file DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

4 CORPORATE SERICES Report Details Record 2: Rail Detail ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Statement Date Date of statement Date 0 Date of Charge Date of Charge Date 0 Card Account Card account; formatted: 7xx-xxxxxx-xxxxx 9 Supplier of supplier 40 Traveler's Travel Passenger name 5 (U.S.)/ Traveller's (CAN)* Ticket Rail Ticket Issue Date Issue Date on Ticket Date 0 Departure Date Departure Date on Ticket Date 0 Routing Info rom airport to airport 00 Travel Reference TAN field 50 (Canada) TAN field* Local Total Amount Submitted Amount Amount Net Amount Excluding tax Tax Amount Bill Tax amount (U.S.)/GST (CAN)* Tax Amount 2 Bill Tax 2 amount (U.S.)/QST (CAN)* Tax Amount Bill Tax amount (U.S.)/HST (CAN)* Other Tax (U.S. and Bill Tax Amount Other CAN)* Billed Total Amount Total Amount Domestic/Int'l Domestic/International (D=Domestic I= International) Class of Service per Class of Service Segment Rail Company Code Rail Company Code 25 *Canada specific data element if data is missing or blank N/A will be noted in the file DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

5 CORPORATE SERICES Report Details Record : Car Detail ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Statement Date Date of statement Date 0 Date of Charge Date of Charge Date 0 Card Account Card account; formatted: 7xx-xxxxxx-xxxxx 9 Supplier of supplier 40 Renter Car Renter's name 5 Rental Agreement Rental Agreement 4 Rental Pick up Date Car Rental Pickup Date Date 0 Rental Drop off Date Car Rental Drop off Date Date 0 Location Pickup Car Location Pickup 0 Location Drop off Car Location Drop off 0 Local Total Amount Submitted Amount Amount Excluding Net Amount tax Tax Amount Bill Tax amount Tax Amount 2 Bill Tax 2 amount Tax Amount Bill Tax amount Other Tax Bill Tax Amount Other Billed Total Amount Domestic/Int'l Total Amount Domestic/ International (D=Domestic I= International) DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

6 CORPORATE SERICES Report Details Record 4: Hotel Detail ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Statement Date Date of statement Date 0 Date of Charge Date of Charge Date 0 Card Account Card account; formatted: 7xx-xxxxxx-xxxxx 9 Reference Reference number on transaction 64 Supplier of supplier 40 Guest Guest 50 Hotel olio olio Arrival Date Check-In Date Date 0 Departure Date Check-Out Date Date 0 Local Total Amount Submitted Amount Amount Net Amount Excluding tax Tax Amount Bill Tax amount Tax Amount 2 Bill Tax 2 amount Tax Amount Bill Tax amount Other Tax Bill Tax Amount Other Billed Total Amount Domestic/Int'l Total Amount Domestic/International (D=Domestic I= International) DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

7 CORPORATE SERICES Report Details Record 5: Travel Agency Transactions ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Statement Date Date of statement Date 0 Date of Charge Date of Charge Date 0 Card Account Card account; formatted: 7xxx-xxxxxx-xxxxx 9 Reference Reference number on transaction 64 Supplier of supplier 40 Traveler Travel Passenger name 5 Ticket Ticket Issue Date Issue Date on Ticket Date 0 Description Line #2 of Transaction Description 45 Description 2 Line # of Transaction Description 45 Local Total Amount Submitted Amount Amount Net Amount Excluding tax Tax Amount Bill Tax amount Tax Amount 2 Bill Tax 2 amount Tax Amount Bill Tax amount Other Tax Bill Tax Amount Other Billed Total Amount Domestic/Int'l Total Amount Domestic/International (D=Domestic I= International) DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

8 CORPORATE SERICES Report Details Record 6: Other Transactional Detail and Payment ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Statement Date Date of statement Date 0 Date of Charge Date of Charge Date 0 Card Account Card account; formatted: 7xx-xxxxxx-xxxxx 9 Reference Reference number on transaction 64 Supplier of supplier 40 Local Total Amount Submitted Amount Amount Excluding Net Amount tax Tax Amount Bill Tax amount (U.S.)/GST (CAN)* Tax Amount 2 Bill Tax 2 amount (U.S.)/QST (CAN)* Tax Amount Bill Tax amount (U.S.)/HST (CAN)* Other Tax (U.S. and Bill Tax Amount Other CAN)* Billed Total Amount Total Amount Domestic/Int'l Domestic/International (D=Domestic I= International) *Canada specific data element if data is missing or blank N/A will be noted in the file DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM

9 CORPORATE SERICES Report Details Record 7: Trailer Record ield Description Record, = Airline Detail, 2=Rail Detail, =Car Detail, 4=Hotel Detail, 5=Travel Agency Transactions, 6= Other Transaction Detail, 7=Trailer Record, End of ile 99 = Record Label Legend) =ixed =ariable ield Statement Date Statement Date Date 0 ile Date ile date of the file 25 Total of Total number of transactions 0 transactions Total Dollar Amount Total Dollar Amount 25 DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY MAXIMIZE CONTROL DRIE SAINGS BENEIT EMPLOYEES MANAGE GLOBALLY REAL BUSINESS. REAL SOLUTIONS. SM