MAINTAIN BANKS: Page 1 of 10

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1 MAINTAIN BANKS: Bank ID is tied to one or more processes in CYMA (GL,AP,AR,PR,EFT) Must have one Bank ID set for EFT even if the company does not do EFT GL Account is a one-to-one relationship with a Bank Account Number; In the following example the first 3 accounts would be tied via the Maintain Configuration Control ID as the checks and deposits all go through the same bank account; The last example would be a different Control ID as this is a completely different account o i.e., Bank ID: AP9920 is used for AP Checks Desert School FCU Account GL Account Routing o i.e., Bank ID: PR9920 is used for PR Checks Desert School FCU Account GL Account o i.e., Bank ID: EF9920 is used for PR Direct Deposits Desert School FCU Account GL Account o i.e., Bank ID: MM1930 is the Money Market Account Edward Jones account GL Account MMA-000 Page 1 of 10

2 MAINTAIN CONFIGURATION Module IDs: o AP Accounts Payable o PR Payroll (Checks and EFT/ACHs) o AR Accounts Receivable o AG After-The-Fact GL Master GL Company Bank ID: o Looks at the GL account defined for that Bank ID o Pulls in transactions that are not posted to a Predefined System Journal Also pulls in Unposted and Reposted Entries (module entries that were posted to the GL and then subsequently Unposted (reversed) and Reposted entries Page 2 of 10

3 RETRIEVE DATA: Based on the Bank Control ID (GL Number set-up in the ID) the following will happen: o All Non-Predefined System Journal transactions to the GL Account specified in the Configuration for DSFCU will be pulled into the file This included Unposted transactions and Reposted transactions o AR Deposit transactions/adjustments will pull from the AR Module o PR Checks (and Advices)/Voids will pull from the PR Module o AP Vendor Checks/Voids will pull from AP Module Starting Date: o The Starting Date text box is only enabled when the Specific Bank option button is selected. This date is only used for the first retrieval and cannot be reset so be sure to use the oldest date needed. (the oldest outstanding check) o Following Message will display after entering in the Starting Date: Page 3 of 10

4 Import Transaction File Acceptable file formats are: QFX, OFX or QIF Not all banks use these formats Process will clear the matching checks and deposits some manual intervention may be required after the process Deposits may be more difficult to clear if company accepts credit cards Page 4 of 10

5 CLEAR TRANSACTIONS: When creating the Control ID info for the first time the Beginning Balance and Totals fields will be editable. Going forward, fields will auto-fill based on the previous reconciliation. This process is based on the following premise: Summary Section Beginning Balance per Statement (carried over from prior reconciliation) Plus: Deposits and Credits Cleared (from the AR and GL module) Less: Checks and Charges Cleared (from the PR, AP, and GL modules) Adjustments: Items that have not yet been entered into CYMA (bank charges, credit card fees, etc.) Ending Balance (This should match the ending balance on the statement) Difference: Summary Ending Balance Statement Ending Balance Page 5 of 10

6 General (entered by user at time of reconciliation) Statement Ending Date: per the Bank Statement Statement Ending Balance: Should match the Ending Balance from the summary sections Reconciliation As Of: This is the date the reconciliation is being done Expected Outcome Summary Ending Balance = Statement Ending Balance = GL Cash Account Balance CLEAR BY RANGE: Check and Charges and Deposits and Credits done separately. Company ID: Select one or ALL Module ID: Select the Module ID or ALL Bank ID: Select the Bank ID or ALL Page 6 of 10

7 Enter in the Starting Check Number and Ending Check Number. Press Select Range (or Deselect Range as appropriate. To review and/or deselect specific items go to the appropriate tab (all will be highlighted) and click on any item that should be deselected (uncleared). Page 7 of 10

8 ENTER ADJUSTMENTS: This program can be used to enter adjustments such as bank fees, credit card fees, or other adjusting entries that have not already been processed through AP, AR, PR, or GL. Enter the amount for the entry on the current row (up to 8 numeric characters to the left of decimal and two characters to the right). If the entry is a debit amount to the GL Account listed on the line, enter the amount as a positive number "+". For credit amounts, enter the amount as a negative number "-". Page 8 of 10

9 POST ADJUSTMENTS TO GL Once the Bank Reconciliation is in balance and all adjustments completed, the user will want to post those adjustments to the GL. Page 9 of 10

10 END OF PROCESS UPDATE: End of Process can only be done if the Bank Reconciliation is in balance (Difference = 0.00). Page 10 of 10