Abut EDAMA: EDAMA is a Jrdanian business assciatin which aims t create and fster mature Energy, Water and Envirnment sectrs that advance Jrdan's mvement twards a green ecnmy. T establish Jrdan s energy independence, water security, and envirnmental well-being, EDAMA aims t prvide an enabling envirnment fr exprt pprtunities - in the frm f marketable Energy, Water and Envirnment slutins and technical expertise - t emerge and flurish. 1. Assignment Descriptin Under the EU funded SwitchMed prject EDAMA Assciatin fr Energy, Water and Envirnment is wrking n a prject in cllabratin with the Ministry f Envirnment and the United Natins Envirnment Prgramme (UN Envirnment) t train relevant stakehlders n sustainable waste management and shw the benefits f utilizing sustainable cnsumptin and prductin cncepts. The prject cnsists f tw cmpnents: First Cmpnent: Imprving slid waste management in Aqaba htel industry; phase ne and phase tw.
Secnd Cmpnent: Develping a natinal slid waste management training prgram t train relevant stakehlders. EDAMA Assciatin is seeking an experienced third party t design, edit, and prduce three (3) t fur (4) minutes lng vide fr the visibility f the mentined prject. 2. Terms f Reference: a. Purpse: The verall purpse f this assignment is t establish the visibility f the mentined prject t lcal stakehlders and internatinal stakehlders, as well as the funding and implementing rganizatins. b. Cncept Requirements: Fllwing thrugh prject s descriptin, purpse, activities, challenges and deliverables, the vide prduced must deliver infrmatin abut hw the mentined prject was executed, identify main activities and key results, explain the challenges faced and the alternative
slutins, and highlight the imprtance f implementing such prject and encurage audience t maintain its purpse. The scpe includes but is nt limited t: Meeting with stakehlders and/r high-level persnnel related t the prject in Amman r Aqaba; Vide prductin planning Writing and scripting utline Perfrming interviews Editing films Suggesting several appraches fr the vide script; Submitting drafts fr revisin and/r mdificatins; Implement any feedback and cmments Create and submit the final vide c. Technical Requirements: Vide shuld be between 3 t 4 minutes lng; with shrt highlights (30 secnds) taken frm the vide t be presented as separate vides;
Vide will include live actin/filming; Vide must include music,creative graphics and a vicever t be determined within the wrkplan; Vide must be in high definitin; Vide must be bradcast quality; Vide must be able t be reduced in size withut sacrificing quality; Vide s frmat must be able t be used n websites f the parties invlved in the prject as well as thrugh multiple vide and scial media platfrms while maintaining its high definitin.
d. Assignment activities, utcmes and timeline: Activity Persn/Staff in Charge Lcatin Expected Results/Outcmes Means f Verificatin/ntes Calendar day(s) 1. Gaining a clear understanding f the Vide Designer Amman Understanding f the Designer receiving prject s 4 prject s activities, key results, challenges message t be delivered in the dcuments (list f activities and verall purpse vide and implementatin summary)
2. Type f vide suggested and demnstrated Vide Designer Amman Determining mst EDAMA s apprval f a 5 t EDAMA (e.g. whitebard animatin, 3D adequate/interactive type f specific vide type (e-mail, animatin, typgraphy, a mix f tw types, EDAMA s apprval vide that will deliver the meeting) r else) message prperly 3. Script drafted and presented t EDAMA fr Vide Designer Amman Draft f the script EDAMA s apprval (e-mail 12 revisin and/r mdificatins rmeeting at EDAMA s EDAMA s apprval ffice)
4. Script finalized as per EDAMA s cmments Vide Designer Amman Script finalized Script sent t EDAMA via 4 and mdificatins and presented fr email apprval EDAMA s apprval 5. Backgrund music suggested t EDAMA Vide Designer Amman Determine Vide s backgrund EDAMA receiving the 7 music apprved music via e-mail EDAMA s apprval with the prper licensing 6. Sample f the final vide presented t Vide Designer Amman Ensure the vide cincides EDAMA s apprval (e-mail, TBD upn EDAMA fr apprval with the chsen criteria and meeting) determining EDAMA s apprval verall purpse type f Vide
7. Vide finalized and presented t EDAMA Vide Designer Amman Visibility vide prduced fr the mentined prject EDAMA s apprval thrugh a meeting TBD upn determining type f Vide 8. Vide successfully upladed t the EDAMA Amman Ensure vide s frmat and Designer receiving final Tw weeks after cncerned websites and scial media quality is as agreed n payment final apprval f platfrms maintaining quality the vide prduced
It is anticipated that the vide will be develped and psted n the Internet r shared by the parties invlved in the mentined prject as apprpriate; The vide must be sht in high definitin and submitted in a frmat fr the parties invlved in the prject t use fr future scial media initiatives; Purchased music may be required. A vice-ver/narratin will likely be required, t help briefly explain aspects f the prject and where pssible interviewees t explain sme aspects f the prject; The Vide Prducer will be required t secure its wn prductin facilities and equipment. Any assignment r subcntracting by the selected vide prducer fr the wrk t be perfrmed, r gds and/r services t be prvided, in whle r in part, and any ther interest in cnjunctin with this request fr prpsal, shall nt be permitted withut the express written cnsent f EDAMA;
The Vide Prducer shall hld himself/herself available t render and shall render at the request f EDAMA and the services set frth in the scpe f wrk abve fr the benefit f EDAMA. Cntractr will maintain, fr the duratin f the Cntract, any certificate r license required by law t perfrm the services required by this RFP; The Vide Prducer shall be respnsible fr the purchase and use f all equipment necessary t perfrm the services f this RFP; The Vide Prducer must nt use the vide as his/her wn prperty; Any publishing f the vide must be apprved by EDAMA s written cnsent.
3. Eligibility Requirements Applicant must meet all the fllwing eligibility requirements: Applicant must have relevant expertise in vides design and prductin, preferably similar t the mentined requirements; Applicant may be either individual r cnsrtium f Individuals; Each prpsal must cmply with all the criteria in the RFP; prpsals nt meeting all criteria will be cnsidered nnrespnsive and may be rejected;
The financial prpsal shuld shw the cst per activity in bth Jrdanian Dinar and US dllar. 4. Prpsal Submissin This sectin details the submissin dcuments that are expected t be transmitted by the applicant t EDAMA in respnse t this RFP. The submissin will becme the basis n which EDAMA will judge the applicant s ability t perfrm the required services as laid ut in the RFP. The prpsal must cmmunicate an understanding f the scpe and deliverables f the RFP and describe hw the tasks are t be perfrmed. The prpsal submitted in respnse t this RFP must include the fllwing dcuments:
1. Technical Prpsal: (Organize and label sectins accrdingly) a. Cver page: includes applicant s name, cntact infrmatin, bigraphy and prpsal summary; b. Assignment Narrative Plan: cmmunicates an understanding f the scpe and deliverables f the RFP s prpsed plan/schedule, cmmitment t the scpe f the assignment and verall timeline and descriptin f equipment required fr the assignment; c. Qualificatins: resumes and/r summary bigraphies f the applicant with detailed descriptin f their rles related t the assignment; d. Related Experience: evidence f successful services f similar cncept t the assignment with reference fr whm wrk was perfrmed, including samples f relevant vide(s) prductin.
2. Financial Prpsal: The prpsed budget shuld include a breakdwn f fees in USD and JOD. If the prductin f the script and/r vide demands visit(s) t Aqaba, all its travel expenses and periderms will be cmpensated fr by EDAMA and shuld nt be included in the financial prpsal f the applicant.
Imprtant Deadlines Date f Annuncement August 15 th, 2018 Date f Prpsal Submissin August 30 th, 2018 Date f Awarding September 3 rd, 2018 5. Selectin Criteria a. Technical prpsal (60%)
1. Demnstrated experience in creative vide develpment, prductin and pstprductin. (35%) 2. Clear understanding f the purpse and the scpe f this assignment. (25%) b. Prpsed price and expected timeline fr cmpleting the prject. (40%) The payment schedule will be based upn deliverables t be determined during the award stage. The prpsal shuld be submitted via email t Rasha AbuHamdia (Prjects Crdinatr) at: prjectfficer@edama.j.
6. Disclaimers a. EDAMA may cancel slicitatin and nt award; b. EDAMA may reject any r all respnses received; c. Issuance fr slicitatin des nt cnstitute award cmmitment by EDAMA; d. EDAMA will nt cmpensate fferrs fr respnse t slicitatin; e. EDAMA reserves the right t issue award based n initial evaluatin f ffers withut further discussin.