2018 BENEFITS GUIDE
What s Inside 1. Carrier Information Page 2 2. Enrollment Information Page 3 3. Dependent Verification 4 4. Other Coverage Page 5 5. Wesco Benefit Plans Page 6 6. Medical Coverage Page 7 7. Dental Coverage Page 11 8. Vision Coverage Page 12 9. 2018 Payroll Deductions Page 13 10. 401(k) Retirement Page 14 11. Life/AD&D/Disability Coverage Page 15 12. Flexible Spending Accounts Page 16 13. Employee Assistance Program Page 17 14. Time Off Page 18 Wesco is proud to offer you a broad range of benefit options. You can choose from a number of plans including medical, dental, vision, life and disability insurance, and voluntary supplemental programs. In addition, we provide healthcare and dependent care reimbursement accounts to assist employees in managing their out-ofpocket expenses with pre-tax dollars. As you prepare to enroll for benefits, follow these steps, and you will be ready to make a smart choice when you enroll in coverage for you and your family. Visit HRConnectBenefits.com/US to review your options. Discuss your benefits needs with your family to ensure you are choosing the right coverage. Complete the online benefit enrollment through MY E-FILE located on Wesco s 360 site or HRConnectBenefits.com/US Have Questions? Please Note: This booklet highlights important features of Wesco s benefits for its benefit eligible employees. While efforts have been made to ensure the accuracy of the information presented, any discrepancies to your actual coverage and benefits will be determined by the legal plan documents and the contracts that govern these plans. Benefit plans may be changed for any reason, to the extent allowed by the law. We want to hear from you. Contact Health Advocate at 1-866-695-8622 or the HR-Benefits Department at benefits@wescoair.com.
CARRIER CONTACT INFORMATION Coverage / Carrier Phone and Website Policy Number Medical BlueShield of Ca. PPO or HDHP blueshieldca.com/networkppo (888) 568-3560 Trio HMO (CA only) blueshieldca.com/networktriohmo Traditional HMO blueshieldca.com/networkhmo PPO: *** HMO: **** Pharmacy CVS Caremark Dental United Healthcare Vision United Healthcare (Spectera) Basic Life and Disability Lincoln Financial Flexible Spending Account (FSA) & Dependent Care (DCFSA) WageWorks Health Savings Account Health Equity Employee Assistance Program (EAP) Lincoln Financial Retirement Plans Fidelity Investments Health Advocate General Questions (i.e. claim assistance, referrals, locating an in-network physician) Specialty Pharmacy Prior Authorization PPO: 1-855-520-1974 HMO (CA only): 1-800-624-8822 www.myuhc.com 1-800-638-3120 www.myuhcvision.com 1-877-843-3948 claims@lfg.com Ph: 1-888-557-3156, 8 am 8 pm EST Fax:1-866-643-2219 https://myspendingaccount.wageworks.com CI Reg Code is WESCOAIRC-40353 866.346.5800 www.healthequity.com 1-888-628-4824 www.lincoln4benefits.com 1-800-835-5097 www.401k.com 24/7 Assistance: 1-866-695-8622 www.healthadvocate.com/wescoair Rx Bin#: Rx PCN#: Rx Group#: 706379 706379 1540763 40353 2 ***** Username: LFGsupport Password: LFGsupport1 48096 N/A 2
ENROLLMENT INFORMATION ELIGIBILITY Full time employees working at least 30 hours per week are eligible for benefits coverage. Coverage for eligible employees will become effective on the first of the month following date of hire. Eligible Dependents include: Your legal spouse or registered domestic partner. Your child(ren), step-child(ren) and legally adopted child(ren). Child(ren) are eligible up to age 26. QUALIFYING LIFE EVENT As you make benefit elections, please keep in mind that these elections and corresponding payroll deductions cannot be changed until the next Open Enrollment period. The elections you make will remain in effect for the plan year (January 1 - December 31). During that time, if your life or family status changes according to the recognized events listed below, you are permitted to revise your benefits coverage to accommodate your new status. Qualifying Life Event changes must be done within 31 days of the event date. IRS regulations govern under what circumstances you may make changes to your benefits, which benefits you can change, and what kinds of changes are permitted. Qualifying Life Events List Marital Status Changes Marriage Death of spouse Divorce Spouse gains or loses coverage from another source Spouse employer s Open Enrollment Covered Dependent Changes Birth or adoption of a child Death of dependent child Dependent becomes ineligible for coverage 3
DEPENDENT ELIGIBILITY VERIFICATION (MY E-FILE ENROLLMENT PENDING ACTION ITEMS) It is Wesco s responsibility to offer benefit plans that are compliant under federal law. The Dependent Eligibility Verification is a requirement needed to ensure that Wesco s benefit plans cover people who qualify for coverage. If you are not enrolled in any of the Wesco benefit plans, you DO NOT have to do anything further. However, if you currently cover one or more dependents in any of the Wesco benefit plans, you MUST complete this Dependent Eligibility Verification process. Verifying Dependent Eligibility: List of Acceptable Documents For each dependent you are covering under Wesco s benefits, you must provide appropriate documentation. The list of documents below describes what will be accepted as proof of eligibility for each type of dependent. Please do not send original documents, as they will not be returned copies of the documents are encouraged instead. Return a copy of the requested documentation to benefits@wescoair.com or mail to: Wesco - Benefits, 24911 Ave. Stanford, Valencia, CA 91355. For all dependent types, provide the preferred documentation (see below). Dependent Type Spouse Documentation Marriage License or Certificate Same-Sex Domestic Partner Affidavit of Domestic Partnership 1 Birth Child up to Age 26 Adopted Child up to Age 26 Child up to Age 26 for Whom You Are the Legal Guardian Child over the Age 26 who is disabled for Whom You Are the Legal Guardian Birth Certificate Adoption Certificate Proof of legal guardianship Disabled form 2 4 3
OTHER COVERAGE COBRA In most cases, if your employment ends, your medical, dental, and vision benefits will terminate on the last day of the month in which you worked. Through federal legislation known as the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), you may choose to continue coverage by paying the full monthly premium cost plus an administrative charge of 2%. Each individual who is covered by a Wesco plan immediately preceding the employee s COBRA event has the right to continue his or her medical, dental, vision, or Flexible Spending Accounts (FSA) plans. The right to continuation of coverage ends at the earliest of when: You, your spouse or dependents become covered under another group health plan You become entitled to Medicare You fail to pay the cost of coverage Your COBRA Continuation Period expires HEALTHCARE REFORM The Affordable Care Act (ACA) required all US citizens to be enrolled in minimum value medical coverage or pay an annual penalty. This requirement is called the individual mandate. If you don t have coverage in 2018, you ll pay the higher of these two amounts: 2.5% of your annual household income. (The maximum penalty is the total annual premium for the national average price of a Bronze plan sold through the Marketplace.) $695* per adult for the year and $347.50* per child (under 18). The maximum penalty per family using this method is $2,085*. *Will be adjusted by a cost of living factor for 2018 You have several options available to you, in addition to the Wesco benefit program, to comply with this mandate. This includes purchasing coverage through a federal or state exchange, or participating in a government sponsored benefits program. 5
2018 WESCO BENEFIT PLANS 2018 PLAN YEAR Benefits Programs Cost Share Medical BlueShield of Ca. PPO Plan PPO with Health Reimbursement Account (HRA) PPO with Health Savings Account (HSA) HSA Contribution Limits for 2018: o Employee - $3,450; o Family - $6,900 o $1,000 catch up for age 55+ TRIO HMO Plan (CA Only) Traditional HMO Plan (CA Only) You pay a portion of the cost on a pre-tax basis per paycheck. Dental United Healthcare Dental PPO Dental HMO (CA Only) You pay a portion of the cost on a pre-tax basis per paycheck. Vision United Healthcare Voluntary Vision Plan You pay a portion of the cost on a pre-tax basis per paycheck. Basic Life / AD&D & Disability Lincoln Financial Voluntary Life and AD&D Lincoln Financial Flexible Spending Account (FSA) / Dependent Care Account (DCFSA) Life: 1x Annual Salary to $300,000 STD: 60% of Weekly Salary to $2,300 LTD: 60% of Monthly Salary to $10,000 Voluntary Life and AD&D: 5x Annual Salary up to $1,000,000 FSA: Up to $2,550 Dependent Care: Up to $5,000 You do not contribute anything towards this coverage. Wesco pays the full cost of coverage for all employees. You pay the full cost of coverage on a post-tax basis per paycheck. You contribute 100% of funds for these accounts. 6 6
MEDICAL PLAN INFORMATION Your health benefits represent a significant component of your compensation package, and they provide important protection to keep you and your family in good health. Wesco offers high health plan options through Blue Shield of California. These plans include a Traditional PPO, a high health plan PPO with a Health Reimbursement Account (HRA) and a high PPO with a Health Savings Account (HSA). In addition to the PPO plan offerings, Wesco will offer an HMO plan for California employees only. To find a provider on any Blue Shield Healthcare plan visit: blueshieldca.com/networkppo. Trio HMO Plan - blueshieldca.com/networktriohmo Traditional HMO Plan - blueshieldca.com/networkhmo PPO or HDHP Plans - blueshieldca.com/networkppo HIGH DEDUCTIBLE HEALTH PLANS The HRA and HSA plans are both high health plans with lower monthly contributions than a traditional PPO, but higher out-of-pocket costs for non-preventive medical services. These plans are designed to put control of health care spending and the responsibility for managing your money entirely in your hands. Both high medical plans come with an account to help you manage your healthcare costs using employer funding or pre-tax dollars. HEALTH SAVINGS ACCOUNT (HSA) The HSA plan consists of two pieces: a high PPO plan and a Health Savings Account (HSA). Employees can contribute additional pretax dollars to this account to use for qualified healthcare expenses or save for future plan years. Wesco contributes $375 per individual and $750 per family to the HSA contributions. This is an annual contribution that is funded in January. HEALTH REIMBURSEMENT ACCOUNT (HRA) The HRA plan consists of two pieces: a high PPO plan and a Health Reimbursement Account (HRA). Wesco contributes $600 per individual and $1,200 per family to the Health Reimbursement Account to help offset part of the on this plan. Employees can use these funds on any qualified medical expenses throughout the plan year, but are responsible for paying any charges once funds are used up. Employees cannot contribute funds to this account and if there are unused funds at the end of the plan year, they will not rollover. 2018 HSA Contribution Limit Individual $3,450 Family $6,900 Catch-up (Age 55+) 8 $1,000
MEDICAL PLAN INFORMATION HOW HIGH DEDUCTIBLE HEALTH PLANS WORK PREVENTIVE CARE Preventive care is the foundation of the HRA and HSA plans and is 100% covered. All eligible preventive services such as annual physicals, routine tests and screenings, and well-baby care are FREE when you visit an in-network Blue Shield Healthcare provider. Managing your health and your healthcare will not only keep you healthy, it will also save you money. You ll need fewer medical services, which means you will pay less out of your pocket and make the money in your HSA or HRA go further. ROOF: ANNUAL OUT-OF-POCKET MAXIMUM Individual: $3,500 (In-Network) includes Family: $6,850 (In-Network) includes 3 rd FLOOR: CO-INSURANCE Blue Shield pays 80% You pay 20% You may use money in your HRA/HSA to pay your share of the coinsurance. 2 nd FLOOR: ANNUAL DEDUCTIBLE Single: $1,500 (In-Network) Family: $3,000 (In-Network) You are responsible for 100% of the You may use money in your HRA/HSA to pay the amount If the amount exceeds the balance in your HRA/ HSA, you are responsible for the difference FOUNDATION: PREVENTIVE CARE 100% covered by Blue Shield when you use in-network providers 9
MEDICAL PLAN INFORMATION BLUE SHIELD MEDICAL PLANS Type of Service PPO HRA PPO HSA PPO HMO ACCESS TRIO HMO IN-NETWORK SERVICES Employer Funding (Individual / Family) N/A $600 / $1,200 $375 / $750* N/A N/A Annual Deductible (Individual / Family) Out-of-Pocket Maximum (Individual / Family) Preventive Care Physician Specialist Emergency Room $500 / $1,500 $1,500 /$3,000 $1,500 / $3,000 $3,000 /$6,000 $3,500 / $7,000 $3,500 / $6,850 OFFICE VISITS $200 / $400 $3,000 / $6,000 No Charge No Charge No Charge No Charge $30 Copay $40 Copay $100 Copay (Waived if Admitted) INPATIENT HOSPITAL & OUTPATIENT SERVICES 7 $200 / $400 $3,000 / $6,000 No Charge, No Ded. $25 Copay $25 Copay $40 Copay $40 Copay $100 Copay (Waived if Admitted) $100 Copay (Waived if Admitted) Copay Per Admit No Charge No Charge No Charge No Charge No Charge Hospital Charges Out-Patient Surgery Diagnostic X-Ray & Lab PRESCRIPTION DRUGS $20 Copay $0 Copay Preventative Drugs $5 Copay $5 Copay $5 Copay N/A N/A Generic/Formulary $10 Copay $10 Copay $10 Copay $10 Copay $10 Copay Brand/Formulary $35 Copay $35 Copay $35 Copay $35 Copay $35 Copay Non-Formulary $60 Copay $60 Copay $60 Copay $60 Copay $60 Copay Specialty 20% Up to $150 20% Up to $150 MAIL ORDER 20% Up to $150 20% Up to $200 20% Up to $200 Generic / Formulary $20 Copay $20 Copay $20 Copay $20 Copay $20 Copay Brand / Formulary $70 Copay $70 Copay $70 Copay $70 Copay $70 Copay Non-Formulary $120 Copay $120 Copay $120 Copay $120 Copay $120 Copay 10
DENTAL PLAN INFORMATION SUMMARY Wesco offers all eligible employees a Dental PPO plan with United Healthcare. In addition to the dental PPO, Wesco offers its employees in California a DHMO option. The dental PPO plan offers in-network and outof-network coverage for dental services. Members will receive a greater discount for in-network services. The DHMO plan requires members to select a primary care dentist who will coordinate all other dental care. The DHMO plan does not offer out-of-network coverage. All dental plans include preventive services and office visits. Please review your plan options carefully before selecting your dental plan. UNITED HEALTHCARE DENTAL ELIGIBILITY Dependent children are eligible up to age 26 Orthodontia is for children only, up to age 19 UNITED HEALTHCARE DENTAL PPO IN-NETWORK Annual Deductible (Individual / Family) $50 $150 Annual Plan Maximum BENEFITS $1,500 Per Person Type I - Diagnostic & Preventative 100% Type II - Basic Services 80% Type III Major Services 60% Orthodontic Services 50% Ortho Lifetime Maximum Out-Of-Network Reimbursement $1,000 Per Person UCR 80 TH Percentile UNITED HEALTHCARE DENTAL HMO CA ONLY Annual Deductible (Individual / Family) Annual Plan Maximum BENEFITS IN-NETWORK None N/A Type I - Diagnostic & Preventative 100% Type II - Basic Services Copay Varies Type III Major Services Copay Varies Orthodontic Services $1,895 11
VISION PLAN INFORMATION SUMMARY Your vision coverage provides a full range of services provided through the United Healthcare Spectera network. Services rendered in-network and out-of-network coverage is available, but in-network services will cost you less. UNITED HEALTHCARE - SPECTERA VISION PLAN Frequency IN-NETWORK OUT-OF-NETWORK Exam Every 12 Months Every 12 Months Lenses Every 12 Months Every 12 Months Frames Every 24 Months Every 24 Months Contacts (in lieu of lenses & frames) Benefits Every 12 Months Every 12 Months Exam $10 Copay $40 Allowance Single Lens $25 Copay $40 Allowance Bifocal Lens $25 Copay $60 Allowance Trifocal Lens $25 Copay $80 Allowance Frames $25 Copay with Allowance up to $100 $45 Allowance Contact Lenses $25 Copay with Allowance up to $125 $125 allowance Need to locate a participating provider? Visit www.myuhcvision.com 12
2018 PAYROLL DEDUCTIONS (26 PAY DAYS) Wesco Aircraft pays the majority of your Medical Premiums! As a participant in the Wesco s Wellness Program, you can receive a total wellness discount of up to $75 per-month, which will be deducted from your medical per-paycheck deductions. This is contingent upon the completion of the annual preventive screening. The rates listed below do not include any wellness incentive discounts. BLUE SHIELD MEDICAL PLANS EMPLOYEE ONLY EMPLOYEE + SPOUSE EMPLOYEE + CHILDREN EMPLOYEE + FAMILY PPO $99.69 $230.77 $144.92 $316.15 PPO HRA $73.85 $145.38 $103.85 $196.15 PPO HSA $66.92 $126.92 $92.31 $168.46 HMO (CA ONLY) $73.84 $145.38 $103.84 $196.15 TRIO HMO (CA ONLY) $55.38 $101.07 $69.69 $132.46 UNITED HEALTHCARE DENTAL PLANS DPPO (CA ONLY) DPPO (OUTSIDE CA) EMPLOYEE ONLY EMPLOYEE + SPOUSE EMPLOYEE + CHILDREN EMPLOYEE + FAMILY $4.81 $15.06 $20.35 $32.78 $4.32 $8.13 $10.99 $14.76 DHMO (CA ONLY) $3.06 $8.37 $9.06 $14.03 UNITED HEALTHCARE VISION PLANS EMPLOYEE ONLY EMPLOYEE + SPOUSE EMPLOYEE + CHILDREN EMPLOYEE + FAMILY PPO $2.47 $3.95 $4.14 $6.28 13
401(k) RETIREMENT SAVINGS PLAN SUMMARY Wesco offers a competitive 401(k) Plan with Fidelity that allows eligible participants to begin contributing the first of the month following 1 month of employment. With this plan, you can elect to participate in the traditional 401(k) plan or Roth (after-tax basis). 401(k) Plan Eligibility Requirements First of the month following 1 month of employment. Minimum age to participate is 20 years of age. Enrollment Auto-Enrollment Employee Contributions Vesting Monthly Deferral Contributions increase by 1% each year until a maximum of 6% of compensation is met. IRS Limits for 2018: $18,000 Catch-up Limits for 2018: $6,000* Company Matching: 100% of the first 1% and 50% on the next 5% of compensation deferred Employee Deferrals: 100% Company Matching Schedule: 100% after 2 years of service *If age 50 or older, you may participate in catch-up contributions To enroll, visit Fidelity at www.401k.com or call 1-800-835-5097 14
LIFE / AD&D AND DISABILITY INSURANCE BASIC LIFE AND AD&D INSURANCE Wesco provides Life insurance to protect your family from financial risk and sudden loss of income in the event of your death. Accidental Death and Dismemberment (AD&D) insurance provides an additional benefit if you lose your life, sight, hearing, speech, or limbs in an accident. Wesco provides you with Basic Life insurance in the amount of 1 times your annual salary to a maximum of $300,000 The value of Basic Life insurance coverage in excess of $50,000 is considered imputable taxable income that is reported on your W-2 form at the end of the year. VOLUNTARY LIFE INSURANCE AND AD&D If you would like to purchase additional Life and AD&D coverage for yourself or your dependents, Wesco offers Voluntary Life and AD&D coverage through Lincoln Financial. You can purchase up to 5 times your annual salary to a maximum of $1,000,000 for yourself, up to $500,000 for your spouse, and $10,000 for your children. You will have to submit Evidence of Insurability if you enroll in this benefit outside of your initial enrollment period or if you elect more than $300,000 in coverage. Rates and premiums vary based on your age and amount of coverage. SHORT-TERM DISABILITY Wesco offers short-term disability insurance to all benefit eligible employees, at no cost. You are automatically enrolled in this benefit. Elimination Period: 7 days Benefit Amount: 60% of your weekly salary to $2,300 maximum Benefit Duration: 25 weeks LONG-TERM DISABILITY Wesco also offers long-term disability insurance to all benefit eligible employees, at no cost. You are automatically enrolled in this benefit. Elimination Period: 180 days Benefit Amount: 60% of your monthly salary to $10,000 monthly maximum Benefit Duration: Later of Age 65 or Social Security Normal Retirement Age 15
FLEXIBLE SPENDING ACCOUNTS Health Care FSA Rollover up to $500 Be sure to plan out your healthcare and dependent care expenses prior to enrolling. The Health Care FSA has a $500 or less remaining in your account at the end of the plan year to roll over into the new plan year. Use It or Lose It Any remaining funds over $500 in Health Care FSA and in the Dependent Care FSA will be forfeited at the end of the year. You will have 90 days after the end of the plan year to submit claims incurred during that plan year. The Healthcare Flexible Spending Account (FSA) and the Dependent Care Flexible Spending Account (DCFSA) allow you to reduce your taxable income by paying for out-of-pocket healthcare and dependent care expenses with pre-tax dollars. Annual enrollment is required to participate in the FSA plan. You can choose to set aside pre-tax dollars to pay for eligible healthcare expenses (medical, dental and vision) for you and your family. How it works: WageWorks makes it easy for you to use your FSA. Estimate your medical, dental and vision out-ofpocket expenses and elect up to $2,550 per plan year. Eligible healthcare expenses for both you and eligible family members are covered. You or your family members do not need to be enrolled in Wesco s health insurance to participate in the FSA. When you or an eligible family member has an eligible expense, you can pay for the expense via debit card or claim reimbursement form. Dependent Care Flexible Spending Account (DCFSA) The Dependent Care Flexible Spending Account allows you to pay for eligible dependent care expenses with tax-free dollars. You make beforetax deposits to your dependent care spending account (via payroll deductions.) You can deposit up to $5,000 per year into your account. In some cases, your maximum annual contribution may be less than $5,000. 16
EMPLOYEE ASSISTANCE PROGRAM (EAP) Lincoln Financial offers Employee Connect, an EAP service that, family, financial, alcohol, drugs, or other emotional needs. This benefit is free to all employees. Employee Connect services include: Toll-free phone and web access 24/7 Unlimited phone access to legal, financial and work-life services In person help with short term issues; up to 4 sessions per person, per issue, per year * A 25% discount on in-person consultations with network lawyers Financial consultations and referrals Work/life services for assistance with child care, finding offers confidential guidance and resources for employees and your immediate household members who may need assistance and/or counseling for life s challenges. You may receive support for personal concerns including but not limited to healthmovers, kennels, pet care, vacation planning and more Online resources for mental health, wellness, smoking cessation, weight loss, grief, parenting issues, ID theft and additional tools, resource information, reading recommendations. Lincoln Employee Connect Contact: 1-888-628-4824 24 hours a day, 7 days a week 17
TIME OFF HOLIDAYS Wesco observes the following paid holidays: New Year s Day Memorial Day Independence Day Labor Day Thanksgiving Day Day after Thanksgiving Christmas Day In addition to the official holidays, Wesco designates additional holidays per year. FLOATING HOLIDAY For some calendar years, Wesco may grant a floating holiday, which an employee may schedule as a day off of their choice. VACATION Vacation accrual is based on length of company service and accrues bi-weekly beginning on your hire date. Years of Service Per Paycheck Accrual Annual Vacation Benefit < 1 year 1.54 40 Hours 1-5 years 3.08 80 Hrs. 6-10 years 4.62 120 Hrs. > 11 years 6.16 160 Hrs. PERSONAL TIME OFF Full-time (non-exempt) employees earn 40 hours paid time off per year, in addition, to vacation time. SICK LEAVE Full-time (exempt) employees receive 40 hours of sick leave time per year. JURY DUTY Eligible employees may receive 24 hours of pay in a 12 month period for jury duty. For more information, please refer to your Employee Handbook. 18
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