PURCHASING SOLICITATION SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM January 19, 2016 Kitchen, Cafeteria & Lab Exhaust Equipment Inspection & (ITB) Invitation To Bid (ITN) Invitation To Negotiate (PB) Piggyback (RFP) Request For Proposal (RFQ) Request For Qualifications (SC) State Contract (SS) Sole Source REQUESTOR: Plant Operations & Maintenance Legal Review: Yes No VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES $11,590.00 $14,328.00 Estimated Annual Cost Total $77,754.00 Kitchen, Cafeteria & Lab Exhaust Equipment Inspection & Contract Renewal Recurring Contract New Contract New Contract Amount 3 Yr. $77,754.00 Previous Contract Amount N/A Variance N/A PRICE INCREASE / DECREASE EXPLANATION: N/A DISCUSSION: The cleaning of kitchen, cafeteria and lab exhaust equipment is a specialty trade. Plant Operations and Maintenance does not have the trained staff on hand to perform this task. For this reason this work has always been contracted out. The amount of annual cleaning work is divided between the two awarded service providers. Having two service providers allows BPS to have a backup if one service provider cannot meet the annual cleaning scheduled. CONTRACT TERM: The initial contract term shall commence January 20, 2016 and continue until January 19, 2019 with one (1) two (2) year renewal period. RECOMMENDATION: It is the recommendation of Dane Theodore, Assistant Superintendent of Facilities and Dennis Bonny, Director of Plant Operations & Maintenance to approve the attached bid tabulation with Hood Master Service, LLC in the amount of $11,590 and in the amount of $14,328, annually. Request Authority for the Director of Purchasing and Warehouse Services to renew the contract for one (1) additional two (2) year Period. Contract renewal shall be contingent upon the Director of Plant Operations & Maintenance request for continuance of services and annual contract review. AUTHORITY FOR ACTION: Florida Administrative Code 6A-1.012 (9) OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940-6601
Date Solicited: 11/17/15 Date Opened: 12/14/15 293 Solicitated 22 Planholders 2 bids Completed ITB Cover Page FL Dept. of State Division of Corporations Number Completed Bid Submittal Form Addenda (if applicable) Drug Free Certification Debarment Certification Emergency/Storm Related Catastrophe Form Conflict of Interest Form References Form Hold Harmless Agreement Certified Business Program Reciprocity Affidavit Non-Disclosure for Confidential Materials Financials (if applicable) Litigations/Bankruptcy Local Business Tax Receipts Current W-9 Proof of Insurance Contact Information Subcontractor Information (If applicable) Specifications or Literature (If applicable) Certification Statement regarding Scrutinized Companies (if Performance Bonds (if applicable) Payment Bonds (if applicable) Licenses/Certifications (if applicable) none none Recommended Award Key: Columns highlighted in yellow identify the recommended award. All other bidders did not meet the definition of responsive and responsible for this bid as outlined in Section 2.11 Page 1 of 5
ITEM NO. Annual Inspection & Fee Semi Annual Inspection & Fee Totals Annual Inspection & Fee Semi Annual Inspection & Fee DESCRIPTION N ANDERSEN $190.00 $190.00 $189.50 $189.50 N APOLLO $190.00 $190.00 $189.50 $189.50 N ASTRONAUT Should Be semi annual $190.00 $190.00 $207.50 $415.00 N ATLANTIS $190.00 $190.00 $189.50 $189.50 N AUDUBON $190.00 $190.00 $189.50 $189.50 S BAYSIDE HIGH $190.00 $380.00 $207.50 $415.00 S BAYSIDE HIGH $190.00 $380.00 $207.50 $415.00 N CAMBRIDGE $190.00 $190.00 $189.50 $189.50 N CAPE VIEW $190.00 $190.00 $189.50 $189.50 S CENTRAL should be semi annual $380.00 $760.00 $415.00 $415.00 N CHALLENGER 7 $190.00 $190.00 $189.50 $189.50 N CLEARLAKE $190.00 $190.00 $207.50 $207.50 N COCOA BEACH JR./ SR. $570.00 $1,140.00 $622.50 $1,245.00 N COCOA BEACH JR./ SR. $190.00 $380.00 $207.50 $415.00 N COCOA Cafeteria $190.00 $380.00 $207.50 $415.00 N COCOA Lab $190.00 $380.00 $189.50 $379.00 N COCOA Lab $190.00 $380.00 $189.50 $379.00 S COLUMBIA 190.00 $190.00 189.50 $189.50 N COQUINA 190.00 $190.00 189.50 $189.50 S CROTON 190.00 $190.00 189.50 $189.50 S DE LAURA 190.00 $190.00 207.50 $207.50 S DISCOVERY 190.00 $190.00 189.50 $189.50 S EAU GALLIE $190.00 $380.00 $207.50 $415.00 N EDGEWOOD JR./ SR. $190.00 $380.00 $207.50 $415.00 N EDUCATIONAL SERVICES FACILITY $190.00 $380.00 $207.50 $415.00 N ENDEAVOUR $190.00 $190.00 $189.50 $189.50 Totals Page 2 of 5
N ENTERPRISE $190.00 $190.00 $189.50 $189.50 N FAIRGLEN $190.00 $190.00 $189.50 $189.50 N FREEDOM 7 $190.00 $190.00 $189.50 $189.50 N GARDENDALE $190.00 $190.00 $189.50 $189.50 S GEMINI $190.00 $190.00 $189.50 $189.50 N GOLFVIEW $190.00 $190.00 $189.50 $189.50 S HARBOR CITY $190.00 $190.00 $189.50 $189.50 S HERITAGE $190.00 $380.00 $207.50 $415.00 S HOLLAND $190.00 $190.00 $189.50 $189.50 S HOOVER $190.00 $190.00 $207.50 $207.50 N IMPERIAL ESTATES $190.00 $190.00 $189.50 $189.50 S INDIALANTIC $190.00 $190.00 $189.50 $189.50 N JACKSON $190.00 $190.00 $207.50 $207.50 N JEFFERSON $190.00 $190.00 $207.50 $207.50 S JOHNSON $190.00 $190.00 $207.50 $207.50 S JUPITER $190.00 $190.00 $189.50 $189.50 N KENNEDY $190.00 $190.00 $207.50 $207.50 N LEWIS CARROLL $190.00 $190.00 $189.50 $189.50 S LOCKMAR $190.00 $190.00 $189.50 $189.50 S LONGLEAF $190.00 $190.00 $189.50 $189.50 N MADISON $190.00 $190.00 $207.50 $207.50 N MANATEE $190.00 $190.00 $189.50 $189.50 S MC AULIFFE $190.00 $190.00 $189.50 $189.50 N MCNAIR MAGNET $190.00 $190.00 $207.50 $207.50 S MEADOWLANE $190.00 $190.00 $189.50 $189.50 S MEADOWLANE INTERMEDIATE $190.00 $190.00 $189.50 $189.50 S MELBOURNE Cafeteria $380.00 $760.00 $415.00 $830.00 S MELBOURNE Culinary $190.00 $380.00 $207.50 $415.00 N MERRITT ISLAND Cafeteria $190.00 $380.00 $207.50 $415.00 Page 3 of 5
N MERRITT ISLAND Culinary $190.00 $380.00 $207.50 $415.00 N MILA $190.00 $190.00 $189.50 $189.50 N MIMS $190.00 $190.00 $189.50 $189.50 N OAK PARK $190.00 $190.00 $189.50 $189.50 S OCEAN BREEZE $190.00 $190.00 $189.50 $189.50 S PALM BAY $190.00 $190.00 $189.50 $189.50 S PALM BAY HIGH Cafeteria $190.00 $380.00 $207.50 $415.00 S PALM BAY HIGH Culinary $190.00 $380.00 $207.50 $415.00 N PINEWOOD $190.00 $190.00 $189.50 $189.50 S PORT MALABAR $190.00 $190.00 $189.50 $189.50 N QUEST $190.00 $190.00 $189.50 $189.50 N RIVERVIEW $190.00 $190.00 $189.50 $189.50 S RIVIERA $190.00 $190.00 $189.50 $189.50 N ROCKLEDGE HIGH $380.00 $760.00 $415.00 $830.00 N ROOSEVELT $190.00 $190.00 $189.50 $189.50 S ROY ALLEN $190.00 $190.00 $189.50 $189.50 S SABAL $190.00 $190.00 $189.50 $189.50 S SATELLITE HIGH $190.00 $380.00 $207.50 $415.00 N SATURN 190.00 $190.00 189.50 $189.50 S SEA PARK 190.00 $190.00 189.50 $189.50 S SHERWOOD 190.00 $190.00 189.50 $189.50 N SOUTH LAKE 190.00 $190.00 189.50 $189.50 S SOUTHWEST SHOULD B SEMI ANNUAL 570.00 $570.00 622.50 $622.50 N SPACE COAST HIGH 190.00 $380.00 83.00 207.50 $415.00 N STEVENSON $190.00 $190.00 $189.50 $189.50 S STONE $190.00 $190.00 $207.50 $207.50 S SUNRISE $190.00 $190.00 $189.50 $189.50 N SUNTREE $190.00 $190.00 $189.50 $189.50 S SURFSIDE $190.00 $190.00 $189.50 $189.50 Page 4 of 5
N TITUSVILLE HIGH Cafeteria $190.00 $380.00 $207.50 $415.00 N TITUSVILLE HIGH Culinary $190.00 $380.00 $207.50 $415.00 N TROPICAL $190.00 $190.00 $189.50 $189.50 S TURNER $190.00 $190.00 $189.50 $189.50 S UNIVERSITY PARK $190.00 $190.00 $189.50 $189.50 N VIERA HIGH SCHOOL Should be semi annual $190.00 $190.00 $207.50 $415.00 S W.J. CREEL $190.00 $190.00 $189.50 $189.50 S WEST MELBOURNE $190.00 $190.00 $189.50 $189.50 S WEST SHORE JR./ SR. $190.00 $380.00 $207.50 $415.00 S WESTSIDE $190.00 $190.00 $189.50 $189.50 N WILLIAMS, RALPH $190.00 $190.00 $189.50 $189.50 Totals $24,890.00 $26,066.50 Recommended Award Totals $11,590.00 $14,328.00 Hourly Rate Hourly Rate 1.0 Exhaust Hood Inspector & Cleaner $75.00 $45.00 Helper $30.00 $45.00 2.0 Project Materials Markup 0% 0% Local Address 15310 Amberly Drive 1730 Diplomacy Row suite 250 Orlando, FL 32809 Tampa, FL 33647 407 438 7494 Elizabeth Roman 813 532 1367 813 957 2114 Page 5 of 5