LONG-TERM AGREEMENT (LTA) FOR ON-CALL FORENSIC BALLISTICS TECHNICAL ADVISERS APPLICATION DEADLINE: TYPE OF CONTRACT: LANGUAGE REQUIRED: STARTING DATE: DURATION OF CONTRACT: 05 APRIL 2018 LONG TERM AGREEEMENT (LTA) ENGLISH (Fr English speaking States) and/r SPANISH (Fr Spanish speaking States) 1 1 MAY 2018 UP TO 3 YEARS 1. Backgrund The United Natins Reginal Centre fr Peace, Disarmament and Develpment in Latin America and the Caribbean (UNLIREC) has been prviding Latin American and Caribbean Member States with technical assistance t imprve capabilities fr small arms cntrl, including law enfrcement training t cmbat illicit trafficking, legal refrms, stckpile management and the destructin f bslete and cnfiscated weapns and ammunitin. UNLIREC previusly identified the pressing need fr increased training, standards, equipment and human resurce capacity in the field f frensic ballistics t reduce impunity in cases f illicit trafficking and criminal armed vilence. Cnsequently, since 2015, UNLIREC has been implementing frensic ballistic technical prgramming, including undertaking natinal baseline assessments, delivering training n peratinal frensic ballistics, supprting the integratin f written standard perating prcedures (SOPs) int natinal frensic ballistics framewrks and prviding basic equipment t imprve the security f facilities that stre firearms and ammunitin evidence. In recent years, the internatinal dnr cmmunity has been prviding select Latin American and Caribbean gvernments with sphisticated ballistic imaging equipment t imprve natinal criminal investigative capacities, as well as enable ballistic infrmatin sharing between States t address the transnatinal aspects f illicit arms trafficking and related criminal netwrks. UNLIREC technical assistance is designed t build internal natinal capacities and reginal capacities t implement frensic ballistics strategies in States that have ballistic infrmatin systems, as well as thse that d nt. The next phase f UNLIREC frensic ballistic technical assistance builds upn existing technical tls, prcedures and training materials. 2. Duties and Respnsibilities The verall bjective t set up these On Call Lng Term Agreement (LTA) cntracts is t facilitate and expedite the prcess by which UNLIREC cntracts and deplys Frensic 1 At least ne f the Frensic Ballistics Technical Advisers placed n LTA must be a Spanish speaker. If such an individual is nt amng the tp five scrers, the highest-ranking Spanish speaker will replace the lwest-ranking English-nly speaker granted that they meet the minimum Technical Scre required.
Ballistics Technical Advisers (FBTAs) t prvide planned and ad hc assistance t Member States. These assignments will typically require a cmbinatin f hme-based desk wrk and multiple field missins f up t tw weeks at a time t undertake technical assessments, deliver training and prvide technical assistance. 3. Scpe f wrk The scpe f wrk will vary depending upn each assignment but wuld include ne r mre f the fllwing deliverables: Area 1- Desk wrk Revisin and editing f existing UNLIREC frensic ballistics technical materials, as well as cntribute t the creatin f new material, including standard prtcls and prcedures; Peer review thematic dcuments and papers; Create presentatins and practical exercises; Prvide remte technical assistance fr, inter alia, nline seminars as well as implementatin mnitring f recmmendatins/plans Prepare reprts, briefings, and fllw-up dcumentatin prir t and after missins Revisin f Technical Specificatins fr Prcurement f equipment/materials Area 2: Field Wrk Frensic ballistics capability assessments and analysis Executive seminars/rundtables fr institutinal clients f frensic ballistics; Operatinal frensic ballistics training curses; Integratin f frensic ballistics SOPs int natinal systems; Develpment and Integratin f Open Case Files fr frensic ballistic units Technical assistance t supprt natinal authrities in addressing casewrk management and frensic ballistic testing backlgs; Develpment f reginal and internatinal frensic infrmatin sharing prtcls and strategies; Ad hc expert testimny related t the use f frensic ballistic evidence in judicial prceedings. After cmpletin f each assignment an invice must be presented detailing days wrked and area f activity perfrmed n each day.
4. Duratin f the cntract This LTA is expected t have a duratin f three years. The initial cntract fr ne year (May 2018 April 2019) with an ptin fr renewal in subsequent years upn satisfactry perfrmance evaluatin. 5. Gegraphic requirements, Duty Statin and Travel UNLIREC seeks FBTAs glbally. There is n duty statin requirement. Cnsultants will be asked t deply n missins t the Latin America and Caribbean (LAC) regin as apprpriate during the duratin f the cntract. 6. LTA Cntracting and Call-ff Mechanism The LTA t be signed will be fr a fixed daily fee fr the duratin f the prject, hwever UNLIREC des nt guarantee that any specific quantity f services will be purchased during the term f the LTA as this will depend n frthcming and evlving requirements. Once the LTA is signed, if there is a specific assignment, the UNLIREC fcal pint wuld cntact the tp-ranking FBTA (ranking t be set up as per evaluatin methd and criteria sectin belw). Shuld this FBTA nt be available fr the assignment (because he/she is engaged by UNLIREC in cncurrent assignments r fr ther reasns), UNLIREC will cntact the secnd ranked FBTA and s n. UNLIREC als reserves the right t cntact lwer ranked FBTAs if these individuals are physically clser t a specific assignment r have language skills required fr a specific assignment. At least ne f the Frensic Ballistics Technical Advisers placed n LTA must be a Spanish speaker. Upn receipt f this cmmunicatin, the FBTA wuld have t cnfirm their availability fr the assignment. Upn review f the same, UNLIREC will send the FBTA a written cmmunicatin cnfirming the requirement in the frm f a wrk rder r purchase rder sent by e-mail. The rder will include details n the lcatin f the assignment, number f days t be wrked and ther practical details. Price in the rder will be based n daily fees included in the LTA cntract. After the wrk rder has been sent, n further csts wuld be reimbursed by UNLIREC (increased number f wrk days) in the absence f prir written authrizatin by UNLIREC. Once the services are cmpleted and have been apprved by UNLIREC s Public Security Prject Adviser, the FBTA will send the fllwing dcumentatin fr payment purpses: a) cmplete invice indicating number f days wrked; b) supprting dcumentatin (bills vuchers) fr any pre-apprved reimbursements if applicable; and c) cpy f the UNLIREC rder fr the assignment. Nte: UNLIREC and the FBTA may agree t pay all utstanding invices n a peridic basis (e.g. mnthly). UNLIREC will regularly mnitr the perfrmance f these LTA hlders, based n the fllwing Key Perfrmance Indicatrs (KPI):
KP1: Respnsiveness: FBTAs shuld respnd and cnfirm their availability fr an assignment within 2 days f UNLIREC s ntificatin cmmunicatin. KP2: Quality f utput pre-wrk rder submitted. KP3: Perfrmance in field wrk and missins. KP4: Cmmunicatin and Reprting: FBTAs shuld cmmunicate and prvide written reprts and ther prducts accrding t agreed timelines. KP5: Accuracy f invice payment dcumentatin (crrect quantities f days, unit prices, etc.). UNLIREC wuld cnduct biannual perfrmance review f these LTAS, which might include meeting with the LTA hlders and feedback frm Member State clients and ther relevant stakehlders. If the FBTAs fail t meet UNLIREC s perfrmance requirements detailed abve, s/he will receive in first instance, a cmmunicatin requesting an imprvement in perfrmance. Cntinued failure t meet perfrmance requirements may result in terminatin f the LTA. 7. Cmpetencies 7.1 Functinal Cmpetencies Demnstrated accuracy and attentin t detail; Ability t be flexible and respnd t changes as part f review and feedback prcesses; Ability t cmmunicate in diverse frmats including public speaking engagements, classrm instructin and ne n ne interactins with gvernment fficials; and Strng interpersnal skills and the ability t wrk well with diverse and multicultural supervisrs, staff and Member States representatives. 7.2 Cre Cmpetencies Demnstrates integrity and ethical standards; Psitive and cnstructive attitudes tward wrk; Displays cultural, gender, religin, race, natinality and age sensitivity and adaptability; Strng persnal cmmitment t gender equality and human rights. 8. Required Skills and Experience 8.1 Educatin Undergraduate University degree in Natural r Scial Science Advanced University degree r pst graduate studies in frensic science with specializatin in ballistics an added advantage Additinal training r specializatin in areas within frensic ballistics desired
8.2 Experience Minimum ten years f experience in frensic ballistics in a Frensic Science Labratry; Experience with Quality Management and Accreditatin in the field f frensics a distinct advantage. Minimum ten years f practical experience in the preparatin and submissin f ballistic frensic evidential reprts fr judicial and legal prcesses; Dcumented experience in prviding instructin t firearms examiners and/r ther frensic labratry persnnel (experience in cuntries ther than cnsultant s hme cuntry a distinct advantage); Prven ability t prduce, review and edit reprts and technical instructins n substantive issues with strict attentin t deadlines; Previus experience prviding cnsultancy services in field f frensic ballistics t United Natins r ther internatinal rganizatins - (experience prviding advice t ther States wuld be a plus). 8.3 Languages Cmplete fluency in written and ral English; r Cmplete fluency in written and ral Spanish 2 Cmpetency in at least ne f the abve languages is required. 9. Price Prpsal and Schedule f Payments Cnsultant must send a financial prpsal based n a Daily Fee in US Dllars. The financial prpsal must be divided int tw daily fees, ne fee per each area f wrk t be perfrmed. Nte: The daily fees, attuned t the areas f wrk t be perfrmed, will be the basis fr UNLIREC t calculate rates belw ne day duratin. Half-day rates will be 50% f daily fee. Fr cntract purpses a half day f wrk is cnsidered 4 hurs. Payment will be made upn receipt f invice per assignment, specifying effective days f wrk and prducts delivered including the area f wrk, and satisfactry cmpletin f the task. Travel days assciated with the cnsultancy will nt be paid. 10. Evaluatin Methd and Criteria Individual cnsultants will be evaluated based n the Cumulative Analysis methdlgy. The ranking f FBTAs shall be made based n prpsals that are a) respnsive/cmpliant/acceptable; and b) having received the highest scre ut f a set f weighted technical criteria and financial criteria as per belw weightages (Technical 70%, Financial 30%). 2 2 At least ne f the Frensic Ballistics Technical Advisers placed n LTA must be a Spanish speaker. If such an individual is nt amng the tp five scrers, the highest-ranking Spanish speaker will replace the lwestranking English-nly speaker granted that they meet the minimum Technical Scre required.
The technical criteria will be divided int Technical Criteria Part A (educatin, language, experience, and writing sample) and Technical criteria Part B (interview). Only the tp scring candidates frm the Technical Criteria Part A will be selected fr an interview. Financial scre shall be cmputed as a rati f the prpsal, taking int accunt the fees fr the tw areas f wrk t be perfrmed, being evaluated in the lwest priced prpsal received by UNLIREC fr the assignment. Only candidates btaining a minimum f 55 pints in the Technical Evaluatin (Part A and B) will be cnsidered fr the Financial Evaluatin. 10.1 Interview The interview will be carried ut by a panel f 3 peple. Each questin will have a maximum scre, which will be evaluated qualitatively by each member f the panel in relatin t the perfrmance f the candidate.
10.2 Technical Criteria fr Evaluatin (Maximum 70% f evaluatin, nt cunting bnus pints) Applicatins will be evaluated n the fllwing criteria: Technical Criteria Criteria % Details Fulfill/ Des nt fulfill PRELIMINARY REVIEW: Verificatin f the required dcumentatin n time and crrect frmat: P11 frm Writing sample Letter f interest cnfirming interest and availability Technical Criteria Pints Technical Criteria Part A 60 Educatin 10 University degree in Natural r Scial science; Fulfill/ Des nt fulfill Advanced University degree / pstgraduate studies: 6 pints Additinal training/specialized curses related t the subject f the call: 2 pints per additinal studies up t a maximum f 4 pints 10 Languages 2 English: Fulfill/ Des nt fulfill r Spanish: Fulfill/ Des nt fulfill 2 Wrking-level prficiency in bth Spanish and English: 1 pint Prtuguese r French wrking-level prficiency: 1 pint Experience 48 Minimum ten years f experience in frensic ballistics in an advanced Frensic Science Labratry: Fulfill/ Des nt fulfill 10 Mre than 10 years and up t 14 years f prfessinal experience: 4 pints Mre than 14 years and up t 16 years f prfessinal experience: 6 pints Mre than 15 years f prfessinal experience: 8 pints Experience with Quality Management and Accreditatin in the field f frensics a distinct advantage: 2 pints 70% Minimum ten years f practical experience in the preparatin and submissin f ballistic frensic evidential reprts fr judicial and legal prcesses: Fulfill/ Des nt fulfill 8 Mre than 10 years and up t 12 years f experience: 4 pints Mre than 12 years and up t 14 years f experience: 6 pints
Criteria % Details Mre than 15 years f experience: 8 pints Dcumented experience in prviding instructin t firearms examiners and/r ther frensic labratry persnnel: Fulfill/ Des nt fulfill Up t 4 years f experience prviding instructin: 2 pints Mre than 4 years and up t 6 years prviding instructin: 4 pints Mre than 6 years prviding instructin: 6 pints 10 Experience in cuntries ther than cnsultant s hme cuntry a distinct advantage: 2 pints Experience in the Caribbean regin: 2 pints Prven ability t prduce, review and edit reprts and technical instructins n substantive issues with strict attentin t deadlines: Fulfill/ Des nt fulfill Up t 4 years f prven experience: 2 pints Mre than 4 years and up t 6 years prven experience: 4 pints Mre than 6 years prven experience: 8 pints 8 Previus experience prviding cnsultancy services in field f frensic ballistics t United Natins r ther internatinal rganizatin: Fulfill/ Des nt fulfill Experience prviding advice t ther States wuld be a plus: 2 pints 2 The writing Sample, in either Spanish r English, related t the subject f the call, will be evaluated qualitatively by a Prject Advisr. Writing samples can receive up t a maximum f 10 pints. 10 Technical Criteria Part B 40 Interview 40 Financial Criteria The interview will be carried ut by a panel f 3 peple. Each questin will have a maximum scre, which will be evaluated qualitatively by each member f the panel in relatin t the perfrmance f the candidate. Financial Prpsal Financial Prpsal Area 1. Desk wrk; lwest priced prpsal: 50 pints Organized in a grading rder frm lwest priced prpsal t highest priced prpsal, each candidate will subsequently receive 2 pints less than the candidate ranked immediately ahead. Area 2. Field wrk; lwest priced prpsal: 40 pints Organized in a grading rder frm lwest priced prpsal t highest priced prpsal, each candidate will subsequently 40 Pints 100 50 50 30%
Criteria % Details receive 2 pints less than the candidate ranked immediately ahead. 100% TOTAL 11. Dcumentatin required Interested individual cnsultants must submit the fllwing dcuments/infrmatin t demnstrate their qualificatins and send them t (rrhh@unlirec.rg) n later than 5 April 2018. a) Brief letter cnfirming interest and availability; b) UN Persnal Histry Frm (P11), including the cntact details fr at least three references; c) Relevant writing sample (academic paper/research/standards r prcedures develped/reprts) in English r Spanish. Incmplete prpsals will nt be cnsidered. Fr any clarificatin regarding this assignment cntact Ms. Quinnelle-Marie Kangalee (kangalee@unlirec.rg)