TAMARACK VILLAGE OWNERS ASSOCIATION ANNUAL GENERAL MEETING March 11, 2017 Redmond Ridge Community Center 10735 Cedar Park Crescent, N.E., Redmond, WA 98053 MINUTES Present: Jason Kozleski, President Daniel Sullivan, Vice President Michael Post, Treasurer Adrienne Moralee, Secretary Jonathan Woodard, Member-at-Large Frances and Max Benson Susan Grazier Leslie and Michael Harrington David Hoffman Robert Holm Kathy and Stephen Kern Mary Kozleski Mie Nakamura Agnieszka Przysucha Viktor Veis Present by Proxy: Alan Bell (Leslie Harrington) Sid Bhopte (Jason Kozleski) Dipak Boyed (Jason Kozleski) Robert and Nicole Caron (Jason Kozleski) Rebecca Lavin (Adrienne Moralee) Linda and Scott McCullum (Leslie Harrington) 1. Jason called the meeting to order by thanking everyone for their attendance. 2. Notice of the meeting was sent by email (by Adrienne) and USPS mail (by E-Condo) with the requisite notice. 3. A quorum was established by the attendance of eighteen voting members of the Association.
4. Michael proposed and Daniel seconded that the minutes of the Board meeting of February 8, 2017 be approved. 5. Report of Officers (a) President s Report Jason announced that the new property manager was expected to attend the meeting and would be arriving shortly to meet the homeowners and introduce himself and his company, Northwest Condominium Services (www.nwcondoservices.com). Jason submitted a handout detailing what the Board has accomplished since election last July. i. Appointed a new property management company to replace E-condo. We analyzed several companies that fit our needs by being more involved in the community and able to give the Board advice as necessary as well as attending occasional meetings. We interviewed two companies and selected Northwest Condominium Services. They are $90 more expensive than E-Condo but the additional services will be well worth it and will also provide continuity as the membership of the Board changes. Notice has been given to E-Condo and the transition in now in progress. The new management will take effect from April 1. ii. Replaced benches by the pond and on the path. iii. Corrected square footage in the tax rolls. iv. Updated Rules and Regulations to be more user friendly. v. Worked on contracts with the landscaper and Guardian Security. vi. Looked for an alternative security service. vii. Created a landscaping plan to be incorporated into the landscaping contract. viii. Updated the Reserve Study and prioritized projects for 2017. ix. Added the dry sprinkler testing to be done every ten years to meet regulations. x. Added an arborist to address our trees every three years. xi. Removed painting and roofs from the Reserve Study as these are owner responsibilities. xii. Learned from insurance agent that some of us have double coverage on our house policies and can now reduce individual costs by having our individual insurance agents look at the policy. xiii. Gravel was added to the steps down from Marketplace.
The Reserve Account is currently 150% funded and will cover the somewhat ambitious list of projects for 2017 intended to catch up with some of the necessary maintenance. The Reserve Study is posted on the web site detailing when we expect to do each item and with full proposals for the future. The Reserve Study will be redone every year. Plans for 2017. Dry sprinkler testing which is required by regulation to be done every 10 years. Four sprinklers were taken for testing, two from Jason s garage and two from Michael s garage. If they are satisfactory, they will be good for ten years; if not, all dry sprinklers will need to be replaced. The Safety Team, who are doing the testing, should be done by the end of the month and they do not anticipate any problems. The valves for the fire sprinklers (the red pipes) need to be tested every five years. We were behind on that. We will calibrate the valves in the dry sprinkler rooms and this is now in the reserve study for testing every 10 years to keep in code. We have not been in code. We hope to have the Arborist come in May or June. He last came 2012 and we now want to have him trim the trees every three years. In addition to trimming, we need to have him examine the roots in areas where they are pushing up the driveway slabs. Irrigation System repair. The sprinkler system has lot of areas with broken heads, double watering, heads coming out of roots that can t be fixed. All this is wasting water and when corrected should save a significant amount of money in watering. Rodrigo will do the testing in March and then do the work in April before we start watering. Money has been included in the budget for new landscaping so we want the sprinklers done before we plant. Pressure washing of sidewalks and driveways will be done in March to remove moss and dirt. As soon as Rodrigo has completed work on the sprinkler system, we will give attention to the area around the picnic bench which is now unusable because of moles and voles. This may not be achieved until late summer, depending on how long other things take to complete. He will also spruce up the mail box trellis Replanting as necessary in the landscaping areas. We will need feedback from homeowners on the planting and ask people to communicate with Daniel and come to meetings to discuss their needs. Mie asked about choosing plants individually for their location. Jason suggested continue coming to meetings as we haven t yet decided how to go abut this. We are just dealing with the details and will appreciate everyone s input. Define the compliance process and enforcement procedures. Duane will help us with that and it will be put into official documentation. Letter, phone call, fine schedule etc. Changing our name from Tamarack Village Condominium to Tamarack Village Townhomes. Compliance regarding leashing dogs and waste pick up. Please let the Board or Duane know of violations so we can start managing that.
Parking issues. Finally, Jason Introduced Duane Hoff from NW Condominium Services who will be our new property manager as of April 1. He has been in the business of property management for 22 years and with his own business since 2008. If homeowners have a middle of the night emergency and need a contractor, for example, to mitigate damage as quickly as possible, you may call his cell phone at any hour at 206-579-3432. Otherwise, call his office at 206-420-0250 -ext.252 He also has extensive vendor list that he s had for 22 years Duane will be sending a welcome letter with information for homeowners early next week and that will be followed by a second letter concerning payment of dues. He will endeavor to have automatic payments set up to encompass the April 1 payments but homeowners can facilitate this by authorizing it themselves on the web site. Information on this will be in the letter. (b) Treasurer s Report Michael reported that the Reserve Account will pay for most of the projects proposed for 2017 unless some disaster strikes. The Operating Account is in good shape in spite of the additional expenses we have had for the repair of the fire safety system and the tree problems caused by the weather and we should be able to keep our bills current and the year-to-date expenses on budget. He pointed out that our budget is dependent on regular income each month and asked those not on direct deposit to please consider it to ensure that we can meet our regular expenses. (c) Secretary s Report Adrienne reported that the expected response from the lawyer examining our documents to determine whether we can ditch our condominium designation by a simple change of name has been delayed because of a serious accident that has kept her off work. She anticipates being back to work next week and will make it a priority. 6. Board Election Two Board members have completed their terms. Jason proposed that Duane, Adrienne, and Jonathan should be appointed as inspectors of election to count the votes. All agreed. One homeowner had nominated the entire Board for re-election but as only Adrienne and Jonathan were retiring, they were the only ones eligible and both declined the nomination. The only nominee was Victor Veis who was elected by acclamation and will now serve as a Board member until the Annual Meeting of 2020. The Board will endeavor to seek out another member to be appointed to the Board.
7. New Business Jason proposed, Michael seconded and it was agreed to put up a No Solicitation sign at the entrance to Tamarack Village as someone has been putting flyers and business cards in the mail boxes and to put up a couple of signs near the doggy bag dispensers to remind dog owners of the necessity of keeping dogs leashed and picking up waste. Jonathan reported that trash was being dumped over the fence from the retail area, as well as garden waste and other trash near the pond. Daniel confirmed that he would be applying a metal detector to determine the location of the boundary posts so that we could clearly discuss boundary and maintenance issues with Redmond Ridge and the retail people. 8. Adjournment The meeting was adjourned at 11.40 a.m.