Georgia Institute of Technology Advanced Computing Technology Building Draft Program Initial Program Development Issued April 2, 2001
Introduction Scope This document is a summary of the Session for the Advanced Computing Technology building. This session was held on March 6, 2001. The document builds on the goals and planning parameters established during the Vision Session, and contains the preliminary distribution of space, key organizing principles and concepts, preliminary project schedule, and working project budget. Purpose The purpose of this Initial Program Development is to provide a preliminary program that will be the basis for further discussion and refinement in subsequent sessions. The upcoming detailed programming sessions will yield further detail regarding site, building systems, technology, and cost, and will be incorporated into a Final Program document. During the session, the team addressed the initial allocation and organization of the approximately 120,00 ASF (180,000-200,000 GSF) identified in the Vision Session with respect to the needs of the School of Electrical and Computer Engineering, the College of Computing, and the Master Plan for the Sector. This document is issued for review and approval. Resources The information presented was gathered from proposed space lists provided by the units, and data supplied from the Pre Planning studies for this project prepared by Georgia Tech. Analyses of peer facilities were performed to stimulate discussion on space qualities and organization. Contents This document contains: Executive Summary 2 Preliminary Space Distribution 3 Institute Master Plan and Key Site Influences 7 Key Organizing Principles and Design Concepts 16 Preliminary Project Schedule 26 Working Project Budget 27 Appendix contains analyses of peer facilities 30. 1
Executive Summary At the conclusion of the Vision Session, the following Mission was determined for the ACT building: Above all, this facility s mission is to provide the physical environment that supports the collaborative efforts of the College of Computing and the School of Electrical and Computer Engineering. Specific functions to be housed include research laboratories, faculty office and office support, classrooms, and informal gathering spaces. It was agreed that a measure of success would be the creation of space that is flexible, high quality, creates a sense of community, and fosters interdisciplinary interaction, enabling the occupants to excel at what they do. The purpose of the workshop was to begin to explore means to achieve the Vision through: - Allocation of space by space type - Site and Master Plan influences - Identification of major principles of building organization and design concepts - Examination of the balance between scope, quality, and budget - Development of an initial project schedule Findings As a result of the workshop, several issues outstanding from the Vision session were resolved or addressed more clearly: Administrative presence in the building will be support functions for each of the units, and not the Dean or Chair The status of the Sector plan was discussed and principles identified which can be incorporated into the design of this project. The Institute identified a need for structured parking for approximately 600 cars, which may be constructed at least partially underground on this site. The Institute identified a need for an auditorium of at least 200 seats. The programmatic focus will be substantially research and graduate student oriented, with some provision for instructional space serving the units and the Institute s undergraduate educational mission. The workshop also revealed several issues which will need to be addressed and resolved in the upcoming sessions: The inclusion of a large auditorium has not been resolved. If one is included, it may displace other program elements, or additional funds may be identified to add the auditorium to the scope. The number and type of classrooms requires further discussion. The total number of faculty, and the ratio of assignable square feet per faculty, should be examined to determine the optimum allocation to support the faculty s Mission.. 2
Preliminary Space Distribution Preliminary Space Distribution The space lists presented herein represent the individual requests of ECE and CoC, and an adjusted summary. It represents the first attempt to quantify faculty and student capacity for the units within the allotted space as well as proposed shared and common areas within the building to support the Mission. We understand that further guidance on the allocation of space will be forthcoming from the GT Administration prior to the detialed sessions. The preliminary distribution is based upon a target of approximately 100,000 ASF devoted to space allocated to the units in an equal division ( Departmental Space ). An additional 20,000 ASF of Common areas, allocated for shared and Institute purposes, is also targeted. The initial allocation reflects offices for a total of 106 Faculty, 446 Graduate Students and 40 Post-Docs, approximately 58,000 square feet of laboratory space, a large auditorium, shared/common areas, and general building support. Total gross square footage to accommodate these elements is estimated at approximately 227,000 GSF. Assignable space equals approximately 136,000 ASF at an efficiency ratio of 60% (typical for a building of this type). This allocation yields approximately 1,283 ASF per faculty, which is short of the Institute s stated target of 1,800 ASF per faculty. The preliminary space list resulting from this session identifies issues to be resolved in the upcoming sessions: Initial requests from the units regarding shared spaces, including classroom spaces, when added to general building support and departmental space exceeds what can be constructed under the current working project budget. Types, sizes, and quantity of classroom space to be included in this building require further attention to satisfy the needs and mission of both units. The current space distribution is based upon several factors: current unmet space needs such as a large auditorium, future faculty offices and insufficient research facilities, as well as the more immediate needs generated by impending relocations of functions from existing buildings. In order to achieve a balance between long and short term objectives, further study and / or information regarding the potential for optimization of current and proposed facilities for these units may be useful in making final determinations of space distribution in the ACT building. Certain aspects of the current sector plan, such as a plaza and structured parking, are not included in the space list as programmed space, but are currently reflected in the working project budget.. 3
Georgia Institute of Technology Advanced Computing Technology Building Preliminary Conceptual Space Program Preliminary Space Distribution SUMMARY This list includes common space adjusted during the discussion. COLLEGE OF COMPUTING & ECE Target Departmental & General Support Space Target ASF 100,000 TOTAL COC ECE Target Common / Unassigned Space Target ASF 20,000 TARGET TARGET TARGET Program Requirements/Allowances Quantity Size - ASF Total ASF Departmental Space 800 ASF Research Module * Faculty & Research Staff Office Area Faculty & Senior Research Scientists 104 16,640 Other Academic / Research Staff 2 200 Research Faculty and Staff 106 16,840 12% 16,201 5,622 10,579 Laboratories Research 57 49,000 Academic Lab 8 8,000 Computer machine room 2 1,200 Research Laboratories 58,200 43% 54,578 28,637 25,941 Graduate Students / Post Docs Post Docs 40 3,200 Graduate Students 323 16,150 ** Faculty and Staff 363 19,350 14% 17,827 11,595 6,232 Department Support Distributed Admin / Staff Support Offices 14 1,400 CNS 11 1,020 Copy rooms 4 400 Conference 8 4,000 Meeting 6 1,800 Other 1 3,252 Department Support 11,872 9% 11,394 4,146 7,247 78% TOTAL ASF, Departmental Space 106,262 100,000 50,000 50,000 General Support Building Support for bldg & staff support, supply, storage, etc. 5% Target ASF 5,000 4% 4% TOTAL ASF, General Building / Campus Support 5,000 Common Non-Departmental Building Area Target ASF 20,000 Auditorium each station with data 200 seat 30 1 6,000 6,000 4% calculate tablet arm & tables Classroom 40 seat 25 0 1,000 0 0% Classroom 100 seat 25 3 2,500 7,500 6% ability to partition to 2 50 seat Common Building / Shared Areas Main gathering area 1 2,000 2,000 1% Lounges 6 600 3,600 3% Other Lobby / Atrium 5% Total Building ASF 6,000 6,000 4% 18% TOTAL ASF, Common Area 25,100 TOTAL BUILDING (DEPARTMENTAL + GENERAL SUPPORT + COMMON ) 136,362 100% NET/GROSS RATIO 0.6 ESTIMATED GROSS SQUARE FEET 227,270 ** Note: an additional 123 graduate students are expected to occupy research labs. 4
Preliminary Space Distribution COLLEGE OF COMPUTING Space request Georgia Institute of Technology Advanced Computing Technology Building Preliminary Conceptual Space Program COLLEGE OF COMPUTING Target Departmental & General Support Space Target AS 50,000 TARGET Target Common / Unassigned Space Target AS 20,000 Program Requirements/Allowances Quantity Size - ASFTotal ASF Departmental Space 800 ASF Research Module * Faculty & Research Staff Office Area Faculty & Senior Research Scientists 40 160 6,400 Center Directors 0 180 0 Research Faculty and Staff 6,400 11% 5,622 Laboratories Research 1 per 1 fac 40 800 32,000 Academic Lab 0 0 0 Computer machine room 1 per 4 lab 1 600 600 Research Laboratories 32,600 57% 28,637 Graduate Students / Post Docs Post Docs & Researchers 1 per 1 fac 40 80 3,200 Graduate Students 5 per 1 fac 200 50 10,000 Faculty and Staff 13,200 23% 11,595 Department Support Distributed Admin / Staff Support Offices 1 per 6 fac 7 100 700 CNS 4 80 320 Copy rooms 4 100 400 Conference 20 seat 25 3 500 1,500 Meeting 10 seat 6 300 1,800 Other 0 0 Department Support 4,720 8% 4,146 100% TOTAL ASF, Departmental Space 56,920 100% 50,000 Common / Unassigned Building Area Target AS 20,000 Auditorium each station with data 200 seat 1 6,000 6,000 Classroom 40 seat 2 1,000 2,000 Classroom 100 seat 25 0 2,500 0 Common Building / Shared Areas Main gathering area 1 2,000 2,000 3400 Lounges 6 600 3,600 Other Lobby 5% Total Building ASF 6,000 6,000 TOTAL ASF, Unassigned Area 19,600. 5
Georgia Institute of Technology Advanced Computing Technology Building Preliminary Conceptual Space Program ECE Preliminary Space Distribution SCHOOL OF ELECTRICAL & COMPUTER ENGINEERING Space request Target Departmental & General Support Space Target AS 50,000 TARGET Target Common / Unassigned Space Target AS 20,000 Program Requirements/Allowances Quantity Size - ASF Total ASF Departmental Space 1,000 ASF Research Module * Faculty & Research Staff Office Area 310 Faculty & Senior Research Scientists 64 160 10,240 310 Academic Staff 2 100 200 Research Faculty and Staff 10,440 21% 10,579 Laboratories 250 Research Lab 17 1,000 17,000 210 Academic Lab 8 1,000 8,000 200 Computer machine room 1 per 4 lab 1 600 600 Research Laboratories 25,600 52% 25,941 Graduate Students / Post Docs Post Docs 0 80 0 Graduate Students 5 per 1 fac 123 50 6,150 Faculty and Staff 6,150 12% 6,232 ** Department Support Distributed Admin / Staff Support Offices 7 100 700 CNS 7 100 700 Copy rooms 0 100 0 Conference 20 seat 25 5 500 2,500 Meeting 10 seat 0 300 0 Other (Support) 1 3,252 3,252 Department Support 7,152 14% 7,247 100% TOTAL ASF, Departmental Space 49,342 100% 50,000 Common / Unassigned Building Area Target AS 20,000 Auditorium 250 seat 0 0 Classroom 40 seat 25 0 1,000 0 Classroom 100 seat 25 3 2,500 7,500 Common Building / Shared Areas Main gathering area 0 2,000 0 Lounges 0 600 0 Other Lobby 0 TOTAL ASF, Unassigned Area 7,500 ** Note: an additional 123 graduate students are expected to occupy research labs. 6
Master Plan and Key Site Influences Master Plan and Key Site Influences Important issues related to the future vision of the site were discussed relative to the concept and organization of the ACT building. Institute Facilities staff presented key site constraints and opportunities, both existing and planned, to be considered during the early programming stage. Further site issues will be explored in greater detail during the next sessions. Consultants from WRT explained the current master plan for this sector, outlining a vision for an Information Technology complex with a strong east-west pedestrian connection along the Fifth street axis. Planned improvements to Fifth Street / Ferst Drive are intended to move traffic efficiently to and from the Yamacraw site while avoiding a freeway effect and providing qualitative streetscape enhancements to encourage pedestrian connection between it and the IT complex. The design of the ACT building should accommodate pedestrian flow through to Atlantic Drive, but not try to draw people to and through the building. However, it should not be a walled-off complex. North-south pedestrian access could be accommodated either by a minor route along the Plum Street axis (with care taken to avoid conflicts with service vehicles), or by routing north-south pedestrian flow around the complex. In light of these influences, several Site Opportunities were explored for potential building siting and connectivity. The diagrams are divided into the following sections: Site Influences Master Plan / Sector Plan influences Site Opportunities. 7
Master Plan and Key Site Influences Site Influences Site Influences. 8
Master Plan and Key Site Influences Site Influences Site Influences. 9
Site Influences. 10
Master Preliminary Plan and Key Space Site Sector Distribution Influences Plan Master Plan / Sector Plan Master Plan / Sector Plan. 11
Master Plan and Key Site Influences Master Plan / Sector Plan Master Plan / Sector Plan. 12
Master Plan and Key Site Influences Service Access Site Opportunity Service Access Site Opportunity. 13
Master Plan and Key Site Influences Service Access Site Opportunity Service Access Site Opportunity. 14
Master Plan and Key Site Influences Service Access Site Opportunity. 15
Key Organizing Principles & Design Concepts Key Organizing Principles & Design Concepts In addition to site parameters and Master Plan considerations, analyses of comparable facilities were presented to distill fundamental organizational principles and design concepts which should guide the physical design of the ACT building. The following buildings were analyzed: ACES Building, University of Texas, Austin Newell-Simon Hall, Carnegie Mellon University Soda Hall, Berkeley Stata Center, M.I.T. The facilities were analyzed for the following program and design aspects: relative concentration of space by space type (using Federal room use categories), distribution and arrangements of major space types, net to gross ratios (also known as efficiency ratios), construction and project budgets where available, and key organizing principles and design concepts. The team also toured the existing CoC and ECE facilities to gather information on existing operations and desirable and undesirable aspects of the space. Key organizing principles describe the desired primary arrangement of the spaces in the building both horizontally and vertically. Design concepts presented here are those which would have a major impact on the layout of the building. Other specific design concepts have been collected throughout the process and will be incorporated through the refinement in the detailed program. The contents of this section are the major principles that were gleaned from the discussion and determined to be applicable or desirable for the ACT building. Detailed analysis of the comparable buildings may be found in the Appendix section of this document.. 16
Key Organizing Principles Mix Faculty & Students on each floor:. 17
Key Organizing Principles. 18
Key Organizing Principles. 19
Key Organizing Principles. 20
Key Organizing Principles on Lower Levels. 21
Key Organizing Principles. 22
Key Organizing Principles. 23
Design Concepts. 24
Design Concepts. 25
Preliminary Project Schedule The following project schedule was presented as a likely scenario given the parameters to date. The project is currently expected to be delivered in a traditional design-bid-build delivery method consistent with State funded projects. Georgia Tech Administration will be in conversation with the Board of Regents and GSFIC to explore alternative delivery methods to expedite this process. Georgia Institute of Technology - A. C. T. Building SCHEDULE Traditional Delivery Schedule 2 0 0 1 2 0 0 2 2 0 0 3 2 0 0 4 2 0 0 5 J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D PRE DESIGN Program Select A/E DESIGN Schematics Design Development Construction Documents BID Administrative Review Bid and Award CONSTRUCTION Construction Substantial Completion Final/ Commissioning OTHER Central Utilities Demolish Psychology Demolish Clinic Street R o W Process Key Work Session Key Sessions Target Project Dates: August 2001 December 2002 March 2003 April 2003 April 2005 August 2005 Select A/E Complete Design Documents Bid and Award Begin Construction Substantial Completion Final / Commissioning. 26
Working Project Budget Summary The Working Project Budget is the current working model for total project cost. This working model is presented for discussion and follow-up at the upcoming sessions, and will be modified as the program becomes solidified and more information is available. It includes the sum of the space program to date, owner supplied and estimated item costs and funding sources identified. This budget was discussed in preliminary fashion during the workshop, and is presented here to stimulate discussion regarding the balance of scope, quality, and budget. The table represents our understanding of some of the topics discussed, and includes information gathered from the Board of Regents capital request for this project, as well as cost data from our recent experience with BOR projects. Definitions Definitions of key technical terminologies are included to help explain various terms. Total Construction Cost Includes the building cost, the cost for fixed equipment and the costs associated with the site development. For Board of Regents projects, this is referred to as the Stated Cost Limitation (SCL). It includes the following: Building Cost Includes cost for the building structure, foundation, building envelope, and interior finishes. It includes all building systems such as heating and air conditioning, plumbing, fire protection, and electrical. All site work within 5 feet of the building is part of the building cost. Fixed Equipment Includes items which are installed before the completion of the building in accordance with the program parameters and which are part of the general construction contract, such as casework, lockers, fixed seating, chalkboards, etc. Site Development Includes all work required for building construction which lies within the site boundary, i.e. grading and fill, utility connections, roads, sidewalks, parking areas (including parking structures), plazas, landscaping, benches, plants, trees, site lighting, etc.. 27
Working Project Budget Definitions, cont. Total Project Cost This is the sum of the construction cost plus the soft cost needed to develop a project. The following is a list of items typically included in the soft cost. Typically, these costs range between 30% and 40% of the construction cost. These items are usually estimated as a percentage of construction cost during the programming phase, as each is directly affected by the total size and complexity of the building construction. This fund is usually managed separately by the client. It is not part of the general construction contract. Resident Engineer Inspector Is the owner s clerk on site during construction. Architectural & Engineering Services Is the cost for preparation of programming, design, and construction documents. It may include the cost of special consultants such as cost management, and FF&E design, as well as surveys and laboratory testing that contribute to the design process. FF&E (Fixtures, Furnishings & Equipment) Includes items not built-in or attached to the building, such as furniture, interior signage, artwork, telephone equipment and sets (but not cabling), etc. It does not include short-term equipment such as computers, copiers, fax machines, or other office equipment. Loose Equipment Includes short term items not built-in or attached to the building such as computers, and loose lab and A/V equipment. Special Costs Includes the cost of land acquisition, bond issuance fees, or other unique items such as environmental analysis, and technology equipment, where applicable. These items are usually estimated as an allowance. These costs are usually divided into items subject to the general contingency (which affect the general construction contract) and those not subject to the contingency. General Contingency Is the reserve account for accommodating development of final building design, vagaries in the bid market, unforeseen conditions found during construction, and minor adjustments in scope by the Owner.. 28
Working Project Budget PROJECT BUDGET WORKSHEET - PRELIMINARY University System of Georgia Board of Regents Project: Institution: Location: Advanced Computing Technology Building Georgia Institute of Technology Atlanta, Georgia BOR Capital Request GSF A. CONSTRUCTION 200,000 $166.95 BASE RANGE 1. Construction Cost exclusive of "A" 2 Below $33,390,000 a. Building Cost $31,755,000 b. Fixed Equipment included in Building Cost allowance 3.9M est c. Site Development Grading, Utilities, Landscaping & Site Amenities $1,300,000 allowance 2. Reserve for subsurface conditions based on Para. 6 of Architect's $335,000 allowance Budget Certificate * (1.d.) Structured Parking for 600 cars $0 N/A (1.e.) Plaza $0 3. Total for construction (Stated Cost Limitation) $33,390,000 B. RESIDENT ENGINEER INSPECTOR $3,000 per month 24 $3,000 $72,000 C. ARCHITECTURAL & ENGINEERING SERVICES 1. Construction Documents (Fixed Fee) 5% $1,669,500 2. Construction Administration (Fixed Fee) 2.0% $667,800 3. Programming 0.45% $150,255 4. Special Consultants (Cost Mgmt, Tech.+Bldg. Commis.) ** of SCL 0.30% $100,170 Special Consultants (ffe) - of ffe budget 0.00% $0 5. Extra Drawings & Specifications (0.1% of "A"3 with a 0.05% $16,695 minimum of $1000 and a max. of $40,000) 6. Engineering Data, Surveys, Laboratory Testing, Etc. 1% $333,900 (2% of "A"3 with a min. of $6,500 and a max. of $400,000) 7. Travel Expenses (minimum of $1,000 and no less than 0 $0 cost of six trips per month during construction) 8. A & E Services Total $2,938,320 D. LOOSE EQUIPMENT Institution's Estimate for standard FFE 10% $3,339,000.00 E. SPECIAL COSTS - Subject to Contingency Allowance $1,928,000 Fixed Technology Equipment TBD $0 Environmental $300,000 Demolition* $250,000 Install Chiller Unit North Plant $1,378,000 Auditorium (included in construction) $0 F. GENERAL CONTINGENCY (on Items "A" through "E" ) $2,333,370 Other $0 5% 5.6% $2,333,370 G. SPECIAL COSTS - Not Subject to Contingency $0 H. TOTAL PROJECT COST Total Project Budget $44,001,000 * Owner Supplied Cost ** Original did NOT include cost of Building Commissioning @ 2%. 29