LAWRENCE COUNTY, KENTUCKY EMERGENCY OPERATIONS PLAN EMERGENCY MANAGEMENT ESF-5 Crdinates and rganizes emergency management resurces in preparing fr, respnding t and recvering frm emergency/disaster incidents which impact the citizens f Lawrence Cunty.
ESF-5 EMERGENCY MANAGEMENT ESF Crdinatr: Primary Agency: Supprt Agencies: Directr, Lawrence Cunty Emergency Management Agency Lawrence Cunty Emergency Management Agency Lawrence Cunty Fiscal Curt Lawrence Cunty Judge Executive and Magistrates Lawrence Cunty Sheriff s Office Lawrence Cunty Rad Department Net Care Ambulance Service Blaine Fire Department Cherryville Fire Department Fallsburg Fire Department Lmansville Fire Department Webbville Fire Department City f Luisa Mayr f Luisa and City Cuncil Luisa Plice Department Luisa Fire Department Luisa Public Wrks Department Other Lcal Agencies Lawrence Cunty Public Schls Lawrence Cunty Health Department American Red Crss- Byd Cunty Chapter State Agencies Kentucky Divisin f Emergency Management Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.2
Intrductin The Emergency Management Emergency Supprt Functin (ESF-5): Identifies and rganizes the resurces (human, technical, equipment, facility, materials and/r supplies) available t Lawrence Cunty and the City f Luisa t address and supprt emergency management needs in the event f either a natural r man-made disaster r emergency situatin; Identifies the respnsibilities f rganizatins charged with prviding emergency management in the case f a disaster r emergency situatin; Is established t assure the prvisin f emergency management supprt t Lawrence Cunty, the City f Luisa, and private-sectr respnse befre, during and after an incident/event; Prvides persnnel and resurces t supprt preventin, preparedness, prtectin, respnse, recvery and mitigatin in supprt f the primary emergency management bjectives f emergency management in emergency and disaster situatins. Emergency Supprt Functin 5: Defines the respnsibilities f Lawrence Cunty Fiscal Curt and the City f Luisa in the event f a natural, technlgical, terrrist r war related crisis; Prvides brad guidance t the lcal agencies f Lawrence Cunty Fiscal Curt and the City f Luisa as t respnsibilities in the event f a natural, technlgical, terrrist r war related crisis; Prvides prcedures t determine the severity and magnitude f natural, technlgical, terrrist r war related disasters r emergencies; Outlines the aid and assistance available t Lawrence Cunty Fiscal Curt, the City f Luisa and, individuals and business when a Presidential Disaster Declaratin is issued; Outlines the actins required f Lawrence Cunty Fiscal Curtand the City f Luisa t be eligible fr federal assistance under Public Law 93-288, ther related public laws, applicable Hmeland Security Presidential Directives, t include the Natinal Incident Management System (NIMS) and the Natinal Respnse Plan. Maximum utilizatin f lcal resurces is required t save lives, prtect the envirnment and minimize prperty damage in a disaster. This requires a crdinated effrt by the emergency respnse and supprting agencies in Lawrence Cunty Fiscal Curt and the City f Luisa perating frm the Emergency Operatins Center. Missin The missin f the Emergency Management Emergency Supprt Functin is t crdinate and rganize emergency management resurces in preparing fr, respnding t and recvering frm emergency/disaster incidents which impact the citizens f Lawrence Cunty. Scpe Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.3
The scpe f this ESF includes: Assessing emergency management system damage and determining the required resurces t restre such emergency management systems; Crdinating with ESF-5/Emergency Management supprt agencies fr assistance in helping emergency management suppliers btain infrmatin, equipment, specialized labr, fuel and transprtatin t repair r restre energy systems; Crdinating infrmatin with lcal, state, and federal fficials and suppliers abut available emergency management supply recvery assistance; Prviding technical assistance cncerning emergency management systems. ESF-5/Emergency Management is a functinal annex t the Lawrence Cunty Emergency Operatins Plan (EOP) and t the extent pssible, infrmatin cntained in ther sectins f the EOP will nt be repeated in this ESF annex. Many f the agencies invlved in ESF-5/Emergency Management activities have existing emergency plans and prcedures which this ESF Annex is designed t cmplement and supprt. This Emergency Supprt Functin applies t all agencies with assigned emergency management respnsibilities as described in the Lawrence Cunty EOP. Situatins and Assumptins In the event f an incident anywhere in Lawrence Cunty, the City f Luisa and the City f Blaine, affected jurisdictins will require supprt and assistance in mitigatin, respnse and recvery effrts. Agencies f Lawrence Cunty Fiscal Curt, the City f Luisa and the City f Blaine, alng with private relief agencies, will prvide supprt t restre essential services; In the event f a threatened, r actual, usage f weapns f mass destructin, state and lcal gvernment must perfrm the missins f warning, evacuating, sheltering, prtecting frm the threat, treating the injured, returning evacuees, restring essential services and rehabilitating prperty. Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.4
Cncept f Operatins The Lawrence Cunty Emergency Operatins Center (EOC) serves as the central lcatin fr interagency crdinatin and executive decisin-making, including all activities assciated with ESF- 5/Emergency Management during a disaster/emergency event. The ESF-5/Emergency Management Primary Agencies wrk with the EOC management team t ensure necessary emergency management tasks are accmplished. The Supprt and Partnering Agencies prvide resurces and persnnel t assist in accmplishing ESF-5 activities as required by the size and demands f the event. As calls are received requesting services and resurces during an emergency/disaster situatin, they are ruted t the ESF-5/Emergency Management desk t determine apprpriate actin. General ESF-5/Emergency Management is rganized cnsistent with the requirements f the Natinal Respnse Plan, the Natinal Incident Management System and uses the Incident Cmmand System (cmpsed f Planning, Operatins, Lgistics and Finance/Administratin Sectins with their standardized Units, Teams, psitins, frms and terminlgy) t manage its emergency/disaster respnsibilities. This structure and system supprts incident assessment, planning, prcurement, deplyment and crdinatin f emergency management supprt peratins fr Lawrence Cunty, the City f Luisa and the City f Blaine. Pursuant t the Incident Cmmand System structure, the Planning, Lgistics, Finance/Administratin and Operatins Sectin Crdinatrs plus staff at the Emergency Operatins Center (EOC) assist the EOC Manager in achieving the verall missin. Sectins, Units, Teams, staffing levels, etc. are mdular and scalable, depending n the type, size, scpe and cmplexity f the emergency r disaster event. Prcedures, prtcls and plans fr emergency management disaster respnse activities prvide guidelines fr peratins at the Lawrence Cunty Emergency Operatins Center and in the field. The Emergency Operatins Plan and crrespnding Appendices, Incident Annexes, Supprt Annexes and Standard Operating Guidelines that describe ESF-5/Emergency Management capabilities are based n Natinal Planning Scenaris, Universal Task List and Target Capabilities and are the basis f these guidelines; Peridic training and exercises are cnducted t enhance effectiveness; Emergency management planning is cntinuus, beginning well befre impact f appraching natural disasters and immediately upn thse nt frecasted. A large event requiring reginal, state and/r interstate mutual aid assistance will require ESF- 5/Emergency Management implementatin. ESF-5/Emergency Management will crdinate with supprt agency cunterparts t seek and prcure, plan, crdinate and direct the use f any required emergency management assets. When an event requires a specific type r respnse mde, emergency management technical and subject matter expertise may be prvided by an apprpriate persn(s) frm a supprting agency with skills relevant t the type f event. The individual will advise and/r direct peratins within the cntext f the Incident Cmmand System structure. As illustrated in Figure 5-1: ESF-5/Emergency Management Cncept f Operatin, ESF-5 will give pririty t five fundamental, interrelated functins: Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.5
Use technlgy and human intelligence t cllect, analyze and disseminate infrmatin n direct and indirect disaster impacts, Assess the capabilities f lcal gvernment, the business cmmunity and vlunteer agencies t effectively respnd t the disaster; Assess and priritize the immediate needs f impacted cmmunities, neighbrhds and areas f the cunty; Incrprate the analyses int Incident Actin Plans that establish peratinal bjectives and identify resurce requirements t accmplish these bjectives; Utilize an Incident Actin Matrix t establish pririties, assign tasks t agencies, and track prgress in meeting bjectives. 5. PREPARE AND IMPLEMENT INCIDENT ACTION ESF- 5- EMERGENCY MANAGEMENT CONCEPT OF OPERATIONS 1. ASSESS IMPACTS 2. ASSESS LOCAL RESPONSE CAPABILITIES 4. PREPARE AND IMPLEMENT INCIDENT ACTION PLANS (IAP) 3. PRIORITIZE NEEDS OF IMPACTED AREAS Figure 5-1: ESF-5/Emergency Management Cncept f Operatins Cpies f mutual aid agreements fr emergency management resurces are kept n file by the Lawrence Cunty Emergency Management Agency. The Lawrence Cunty Emergency Management Agency will maintain up-t-date infrmatin f emergency management services in Lawrence Cunty including- Names f respnsible fficials (reviewed/updated quarterly), ESF-5/Emergency Management staffing directry (reviewed/updated quarterly), ESF-5/Emergency Management ntificatin lists (reviewed/updated quarterly), Majr emergency management equipment identified in Resurce Typing and readiness status (reviewed/updated annually). The ESF-5/Emergency Management Emergency Operatins Plan plus accmpanying Appendices, Annexes and Standard Operating guidelines are maintained by the Lawrence Cunty Emergency Management Agency and are reviewed and updated by Emergency Management at least annually. Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.6
Supprt agencies may develp and maintain their wn similar dcuments fr internal use, which must be cmpatible with and in supprt f the verall Emergency Operatins Plan. All such dcuments must be cmpliant with the Natinal Respnse Plan, Natinal Incident Management System, Incident Cmmand System and the Emergency Operatins Plan (EOP). Lawrence Cunty Emergency Management Agency is respnsible fr training and cntinuing educatin f their persnnel. The Lawrence Cunty Emergency Operatins Center uses WebEOC (crisis management sftware) t supplement disaster management planning and actins. Specifically, all f the applicable Emergency Supprt Functins, agency based emergency peratins centers, and ther facilities r functins as apprpriate are able t cmmunicate their needs and status thrugh WebEOC. This allws all f the infrmatin t be integrated fr the specific event and t assess what actins, resurces and needs exist. Ntificatins Lawrence Cunty E911 Dispatch is the cunty s 24 hur Warning Pint. When the cunty r an area f the cunty has been threatened r impacted by an emergency r disaster event, Lawrence Cunty E911 Dispatch will ntify the Lawrence Cunty Emergency Management Agency Directr wh in turn will ntify the State Emergency Operatins Center Duty Officer. The state Emergency Operatins Center ntifies applicable state agencies including the Reginal Respnse Manager f KyEM Regin 7. ESF-5/Emergency Management will be activated r placed n standby upn ntificatin by the Lawrence Cunty Emergency Management Agency. Upn instructins t activate this Emergency Supprt Functin, the ESF-5 Crdinatr and Supprt Agencies will implement their prcedures t ntify and mbilize all persnnel, facilities and physical resurces ptentially needed, based n the emergency circumstance. Directin and Cntrl Lawrence Cunty Emergency Management Agency is the lead agency fr ESF-5 and will manage the emergency activities f ESF-5/Emergency Management. ESF-5/Emergency Management perates frm the Lawrence Cunty Emergency Operatins Center (EOC) n a 24 hur/7 days a week schedule t help maintain the flw f emergency management services. The Lawrence Cunty Emergency Management Agency functins as the fficial disaster rganizatin fr preparedness, mitigatin, respnse and recvery within Lawrence Cunty and serves as the fcal pint fr ESF-5 activities. It is respnsible fr ensuring that all apprpriate prgram departments, supprt agencies, ther Emergency Supprt Functins and private vluntary agencies have knwledge abut the system and ESF-5 expectatins. The ESF-5/Emergency Management system perates at tw levels the Emergency Operatins Center and field peratins. All management decisins regarding cunty and/r reginal resurce allcatin are made at the Emergency Operatins Center by the ESF-5/Emergency Management Crdinatr during emergency activatins. In accrdance with a missin assignment frm ESF-5 and further missin tasking by a lcal primary agency, each supprt rganizatin assisting in an ESF-5 assignment will retain administrative cntrl ver its wn resurces and persnnel but will be under the peratinal cntrl f ESF-5/Emergency Management. Delegatin f missin peratinal cntrl may be delegated t a management Supprt Unit, Multi-Agency Crdinatin Team r a lcal entity. Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.7
Organizatin Respnse t an emergency/disaster event in Lawrence Cunty is prgressive as demnstrated in Figure 5-2: Prgressive Requests fr Emergency/Disaster Resurces. The initial respnse t an emergency/disaster situatin is met by the use f the emergency management resurces available at the lcal level. Lawrence Cunty Fiscal Curt, the city f Luisa and the city f Blaine activate available resurces. When the emergency management needs fr resurces and/r services exceed the capability f what is available in the jurisdictins within Lawrence Cunty, established mutual aid agreements with surrunding cunties t prvide emergency management, such resurces are utilized. When needed emergency management resurces cannt be lcated thrugh mutual aid agreements, the Lawrence Cunty Emergency Operatins Center requests resurces thrugh the state Emergency Operatins Center. The state Emergency Operatins Center lcates resurces thrugh intra- and inter-state mutual aid agreements and federal assets. Requests fr Emergency Assistance Flw Upwards frm the Lwest Level FEDERAL ASSETS INTER- STATE MUTUAL AID STATE EMERGENCY INTRA- STATE MUTUAL AID * * COUNTY EMERGENCY ESF- 5 COORDINATO MUTUAL AID * * COUNTY RESOURCE CITY OF * * RESOURCE CITY OF * * RESOURCE Figure 5-2: Prgressive Requests fr Emergency/Disaster Resurces Cunty Lawrence Cunty Emergency Management will initiate ESF-5/Emergency Management ntificatin and will request assistance frm the primary and supprt agencies t help staff the ESF-5 psitin in the Lawrence Cunty Emergency Operatins Center. In the Incident Cmmand Structure, ESF-5/Emergency Management is lcated in Planning as shwn in Figure 5-3: Incident Cmmand System Structure: ESF-5 Emergency Management. Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.8
LAWRENCE COUNTY EOC MANAGER PUBLIC INFORMATION LIAISON ESF 15 SAFETY PLANNING OPERATIONS LOGISTICS FINANCE EMERGENCY MANAGEMENT ESF- 5 Figure 5-3: Incident Cmmand System Structure: ESF-5/Emergency Management During an activatin f the EOC, supprt agency staff is integrated with the emergency management staff t prvide supprt that will allw fr an apprpriate, crdinated and timely respnse. ESF-5 will give pririty t five fundamental, interrelated functins: Use technlgy and human intelligence t cllect, analyze and disseminate infrmatin n disaster impacts, including direct impacts (peple, buildings, infrastructure) and indirect impacts (debris generated, hazmat releases); Assess the capabilities f lcal gvernment, the business cmmunity and vlunteer agencies t effectively respnd t the disaster; Assess and priritize the immediate needs f impacted cmmunities and neighbrhds; Incrprate the analyses int Incident Actin Plans that establish peratinal bjectives and identify resurce requirements t accmplish these bjectives; Utilize an Incident Actin Matrix t establish pririties, assign tasks t agencies and track prgress in meeting bjectives. Cnsistent with NIMS, ESF-5 will establish and integrate fur interrelated planning functins: Intelligence Planning Dcumentatin Technical services (GIS). Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.9
ESF-5 will cllect, analyze and disseminate disaster intelligence, r infrmatin and analyses that describe the nature and scpe f hazards and their impacts. Disaster intelligence incrprates essential elements f infrmatin, which include: Area f damage; Damage and lss f functinality t essential facilities (plice, fire, medical, EOC); Damage and lss f functinality f shelters; Damage t rads, bridges, utilities and ther key infrastructure; Disaster impacts n vulnerable ppulatins, including special needs grups; Status f designated staging areas. ESF-5 will incrprate infrmatin and analysis n the current and frecasted situatin int Incident Actin Plans, which set frth tactical bjectives fr subsequent peratinal perids. ESF-5 will maintain accurate and cmplete incident files, including a recrd f the majr steps that ESF-5 has taken in preparing and executing the Incident Actin Plans. Regin When lcal resurces are verwhelmed r depleted, additinal emergency management resurces are btained thrugh established mutual aid agreements Lawrence Cunty has with cunties in the regin. The Planning Chief, in cnsultatin with the requesting jurisdictin, cntacts the agencies with whm mutual agreements are in effect t determine if the requested resurces are available. Additinally, either the KyEM Regin 7 Respnse Manager r the state Emergency Operatins Center can be cntacted t determine the apprpriate state agency serving as the lead agency fr emergency management crdinatin/supprt at the state level. That agency can designate a liaisn t the Lawrence Cunty EOC t assist Emergency Supprt Functin 5 and t the extent capable prvide crdinatrs, assessrs and peratinal persnnel in supprt f the EOC r field activities. On activatin f an emergency peratins center in mre than ne cunty, the lead agency fr emergency management crdinatin/supprt at the state level may supprt the crdinatin f the event respnse with reginal resurces r request additinal resurces thrugh the State Emergency Operatins Center. State During an emergency r disaster event, ESF-2/cmparable primary and supprt agencies at the State Emergency Operatins Center reprt and functin under the verall directin f the Kentucky Divisin f Emergency Management Directr. During the respnse phase, ESF-5/cmparable evaluates and analyzes infrmatin regarding emergency management requests. ESF-5/cmparable als develps and updates assessments f the emergency management situatin/status in the impact area and initiate cntingency planning t meet anticipated demands and needs. The Kentucky Divisin f Emergency Management develps and maintains the verall State Emergency Operatins Plan and accmpanying Appendices and Standard Operating Guidelines that gvern respnse actins related t emergencies. Supprt agencies may develp and maintain their Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.10
wn similar dcuments fr internal use, which must be cmpatible with and in supprt f the verall Emergency Operatins Plan. All such dcuments will cmply with the Natinal Respnse Plan, the Natinal Incident Management System and the Incident Cmmand System. Actins Actins initiated by ESF-5 are gruped int phases f emergency management: preparatin, mitigatin, respnse and recvery. Each phase requires specific skills and knwledge t accmplish. Each phase requires significant cperatin and cllabratin between all supprting agencies and the intended recipients f service. ESF-5 encmpasses a full range f activities frm training t the prvisin f field services. Preparedness Actins Pririty will be given t develping an enhanced ESF-5 capability in Lawrence Cunty as part f an nging effrt t ensure peratinal readiness fr majr r catastrphic disasters. This sectin highlights fur key preparedness initiatives. Intelligence Cllectin and Analysis The ability t acquire, analyze and disseminate infrmatin and intelligence n disasters and their impacts is fundamental t effective use f intelligence t establish peratinal and lgistical bjectives and pririties. Intelligence can be cllected, analyzed and used in supprt f three verlapping phases f disaster peratins: risk assessment; impact assessment and immediate respnse; and sustained respnse and initial recvery. There are three types f ESF-5 assessments: Pre-disaster assessments (predicted impacts), which uses GIS and ther predictive tls t estimate disaster impacts. Immediate, pst-disaster impact assessments, which fcus n: Disaster impacts n peple, buildings and infrastructure with emphasis n assessments f functinality f essential services, and; Lcal respnse capabilities and immediate needs. Pst disaster damage assessments, which assess buildings, infrastructure and debris. Intelligence bserved disaster impacts will be used by ESF-5 t assess Lawrence Cunty ESF capabilities (respnse and recvery). This infrmatin has tw applicatins: T evaluate ESF resurce and capabilities and shrtfalls (e.g., availability f trained persnnel, equipment, supplies) t determine the level f state and federal assistance that is needed, rganized by ESF; and T rapidly cmmunicate estimated ESF shrtfalls t the Lawrence Cunty Emergency Management Agency and State Emergency Operatins Center. Incident Actin Planning Disaster intelligence will prvide critical input t the Incident Actin Plan (IAP), which prvides: Current infrmatin that accurately describes the incident situatin and resurce status; Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.11
Alternative strategies t attain critical incident bjectives; An accurate, realistic IAP fr the next peratinal perid; Under NIMS, incident bjectives and strategies must cnfrm t the legal bligatins and management bjectives f all affected agencies. Training The bjective is t develp and sustain a capability in Lawrence Cunty t rutinely implement each phase and functin f ESF-5. Training will address the fllwing: Overview f key cmpnents f ESF-5; rle, requirements and integratin f ESF-5 under NIMS Intelligence and Analysis - prcedures fr identifying, cllecting, priritizing and utilizing intelligence Preparatin and utilizatin f Incident Actin Plans Preparing and using the incident Actin Matrix which is a tl fr Establishing pririties, Assigning tasks t agencies, and Tracking prgress. Exercises Cnsistent with NIMS, Lawrence Cunty will incrprate ESF-5 plans and prcedures int exercises that will be cnducted at the lcal and state level. On an annual basis, at least ne exercise will be used t evaluate ESF-5 readiness: Incrpratin f Lawrence Cunty ESF-5 prcedures int an annual Kentucky Divisin f Emergency Management functinal r full-scale exercise. Respnse Actins Respnse actins/initiatives include: The effectiveness f a respnse peratin will be based in large part n the ability f ESF-5 t generate accurate, timely and usable disaster intelligence prir t, during and after an event ccurring. Specific peratinal bjectives and standards are; T use disaster intelligence in the deplyment f lcal damage assessment teams; T establish and maintain a system t supprt n-scene directin/cntrl and crdinatin with the State EOC and ther crdinatin entities as apprpriate; T track and manage resurces (persnnel, teams, facilities, supplies, majr items f equipment); T use estimates frm mdeling tls n nature and scpe f the hazard, including area f ptential hazard impacts, ppulatin at risk, estimates f damage and lss f functinality t essential facilities, and ther essential elements f infrmatin. Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.12
Recvery Actins Planning fr recvery shuld begin with initial analyses f the ptential impacts f the disaster. Planning fr recvery will cntinue with initial analyses f actual impacts f a disaster, including disaster impacts n the ppulatin, buildings and infrastructure t identify majr recvery issues, needs, pririties and shrt-term strategies. Recvery planning under ESF-5 will address the fllwing: Building inspectin requirements and pririties; Emergency and temprary husing issues; Business impacts (direct and indirect); Debris management; Rute clearance; Utilities restratin. Mitigatin Pre- and pst-disaster analyses f disaster impacts n buildings, infrastructure and the general ppulatin can be used t: Supprt mitigatin decisin-making; Analyze the perfrmance f essential facilities (hspitals, shelters, plice, and fire) in scenari disasters can be used in mitigatin measures t strengthen these facilities; Analyze cmmunity ecnmic impacts including the ttal percentage f building stck damaged in disaster and replacement values can be used in setting mitigatin and recvery gals and pririties; Adjust mitigatin gals, bjectives and pririties; Prvide infrmatin n the need t maintain and update needed cmputer data and prgrams, maps, critical facility infrmatin, evacuatin studies, demgraphics and critical cunty data (e.g. shelter capacity, evacuatin rutes, etc). Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.13
Respnsibilities All tasked agencies will: Develp applicable standard perating prcedures, guidelines and/r checklists which clearly define the rle f this emergency supprt functin in the verall functining f the Lawrence Cunty EOC and detail the accmplishment f their assigned functins; Train staff in the standard perating prcedures, guidelines and/r checklists that utline the curses f actin t be taken during a pending r actual disaster r emergency situatin; Participate in drills t exercise these prcedures and actins n a regular basis; Participate in hnest appraisals f the perfrmance f the Cmmunicatins rle and actins after each drill, exercise and actual activatin f the Lawrence Cunty EOC; Participate in a cntinuus quality imprvement prcess that uses the findings f the perfrmance appraisals and the lessns learned t cntinuusly refine the rle and actins f this emergency supprt functin in the verall functining f the Lawrence Cunty EOC and incrprate these int clearly written prcedures which are shared with all staff and invlved agencies; Deply a representative t the EOC t assist with emergency management activities; Prvide n-ging status reprts as requested by the Emergency Management Crdinatr; Dcument all csts and expenses assciated with respnse and recvery activities taking care t clearly separate disaster-related wrk frm daily wrk in the event that State and Federal reimbursement becmes available; Maintain up-t-date rsters fr ntifying persnnel and 24-hur EOC staffing capabilities, and prvide this infrmatin t the Lawrence Cunty Emergency Management Agency; Perfrm ther emergency respnsibilities as assigned. Primary Agency: Lawrence Cunty Emergency Management Agency Duties include but are nt limited t the fllwing: Prvide EOC supprt, cnduct briefings, direct needs assessments, distribute key infrmatin and serve as liaisn t the State EOC fr resurce requests; Cllect and prcess infrmatin received frm Damage Assessment Teams and predictive mdels, analyze this infrmatin, and share with the Planning sectin; Crdinate the develpment and implementatin f the Preparedness activities, as utlined in the Plan; ESF -- representatives/designees jintly evaluate the emergency, make strategic decisins, identify resurce needs and secure resurces required fr field peratins; ESF-5 representatives/designees jintly evaluate the emergency, make strategic decisins, identify resurce needs and secure resurces required fr field peratins; Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.14
Crdinate with ESF-7/Resurce Management, t ensure that all available resurces are lgged and requests fr resurces are filled; Ensure that cpies f all news releases and situatin reprts are transmitted t the State EOC. Supprt Agencies: Supprt agencies will prvide assistance t the Emergency Supprt Functin with: Perfrming the abve-utlined tasks as requested by the ESF Crdinatr; Services, staff, equipment, and supplies that cmplement the entire emergency respnse effrt Reprting current resurces capabilities n a regular basis. Administratin and Supprt Supprt Requests fr emergency assistance will be reslved at the lwest level directin and cntrl facility with apprpriate respnse resurces capabilities. Unreslved assistance requests will nrmally flw upward frm cities t the cunty and/r field deplyed cmmand psts t respnsible representatives in the State Emergency Operatins Center, and as required t ther states r the federal gvernment fr assistance supprt. Agreements and Understandings All agreements and understandings entered int fr the purchase, lease, r therwise use f equipment and services, will be in accrdance with the prvisin f laws and prcedures. Status Reprts The primary agency will maintain status f all utstanding assistance requests and unreslved ESF-5 related issues. This infrmatin will be summarized int peridic status reprts and submitted in accrdance with applicable perating prcedures. Expenditures and Recrdkeeping Each ESF-5 agency is respnsible fr establishing administrative cntrls necessary t manage the expenditure f funds and t prvide reasnable accuntability and justificatin fr federal reimbursement in accrdance with the established guidelines. The first surce f funds fr expenditures by agencies in respnse t emergency, imminent disaster, r recvery frm a catastrphic incident, is t be frm funds assciated with each lcal agency. ESF-5 is respnsible fr managing financial matters specific t ESF-5 activity and related t resurces prcured/used during an event and frwarding that infrmatin t the Finance/Administratin Sectin. Hwever, each lcal gvernment/agency/department must als track and recrd its wn expenditures t ensure accuracy with any submissins fr ptential reimbursement. Infrmatin will be prvided pst-event as t applicatin prcedures fr reimbursement. The Finance/Administratin Sectin will crdinate with the Lgistics Sectin t ensure that prcurements and staff hurs are prperly dcumented and prcessed fr ptential reimbursement. It Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.15
will als be respnsible fr fllw-up n all financial issues thrugh crdinatin with Lawrence Cunty Gvernment and ther lcal gvernments fiscal and persnnel management fficials, Kentucky Divisin f Emergency Management fiscal agents, Federal Emergency Management Agency fiscal agents and directly with vendrs as necessary. Expenditures by ther departments fr activity nt directly related t ESF 5 will be dcumented by thse entities and submitted directly t the Finance/Administratin Sectin as sn as pssible. Critiques Fllwing the cnclusin f any significant emergency, incident r exercise, the primary agency representative will facilitate a critique f the grup activities during the emergency/incident/exercise with the ESF-5 agencies, identifying the successes and identifying areas that can be strengthened and enhanced fr efficiency in a cntinuus quality imprvement prcess fr the verall perfrmance f the Lawrence Cunty Emergency Operatins Center. Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.16
Statement f Cncurrence ESF-5 EMERGENCY MANAGEMENT The signature appearing belw indicates the individual has the authrity t cmmit resurces f the agency represented and agrees t the functins and tasks prescribed fr this ESF. PRIMARY AGENCY: Lawrence Cunty Emergency Management Agency (Signature) (Printed Name) (Date) Nvember 2012 ESF- 5 / EMERGENCY MANAGEMENT 5.17