Board Meeting 12-3-2016 10:00 AM Alexandria, Indiana 46001- FAA Identifier - I99 Roll Call: President Tim Woenker P Operations Director Duke Koelsch A Vice President Dave A Maintenance Director - Mark Guay A Waymire Secretary- Rick Hansen, P Facilities Director Ken Liles P Treasurer Scot Ortman, A Chief Instructor Olaf Tessarzyk A Chief Tow Pilot Kris Maynard A Trustees Gerry Simpson P Rich Smith P Carey Rehmel P Dan Dewitt A Brad Hayes P Tod Herrli P P=Present A=Absent Quorum Present Yes, 8 Members Present Also present; - Chris Jolly, Ed Escallon, Ron Clarke, John Morrical Motion to Approve and Accept Board Minutes - September 24, 2016:Rich S 2 nd : Brad H All in Favor Aye- Motion Carried Chair Reports: 1. Treasurer's report & Membership status Scot Ortman. (5 min) CISS board, I will be out of state this weekend for the board meeting. Attached is my Treasurer s Report for November 2016 and a membership listing. Membership is roughly stable from this summer. The YTD loss shows $4069.56, due mainly to a year of lighter tow activity than desired and work being done to the hangars not covered by insurance. Call with questions. It is anticipated that Chris Jolly will assume the Treasurer s position for the club in the New Year. We have not yet been able to get together to go over the accounts due to my work schedule, but I believe we will be able to do so soon. Cash on hand? As of 9/24/16: $94,124.84 with $79,516.25 in money market and $14,608.59 in regular checking. Mortgage: As of 9/24/16: $157,445.96 with $2248.25 being the monthly payment. Anticipated that the mortgage will be paid off on 6/18/2023, less than seven years. Current membership? As of 9/24/16: 47 Regular members, three of which are three -month trial members. One other three-month member has converted to full membership and I know one other is planning to do so as well.
8 Students 12 Associate members, with flying privileges at 1.5x regular rates. 19 Supporting members without flying privileges. Discussion about the club finances and our last two years losses, it s been a number of years since we have adjusted our dues structure. We have operating expenses, which are increasing. Owing our own airport is quite and advantage and responsibility for the club. Our facilities are a significant asset most clubs do not have. Increasing our membership has not worked well for us just as it has been a challenge for GA as well. Numbers are not growing. Discussion about the need to look at hanger rent as well. We then had a discussion about the need of how to encourage members to fly more. When members come out and stay connected we have a much better chance of retaining our membership. We also need flying activity to pay for our fleet, operations and facilities. Do we increase towing fees? Club rates? That probably won t be enough and the members that fly only pay that. DUES- Motion by Brad Hayes, - CISS increase our dues from $48 to 60 per month effective January 1 st and that we also review our hanger rental fees in the t hangers, We charge each member one 3000 ft. tow each flying season month (April to Oct) if they do not have one 3000 foot tow each of those months. Seconded by Gerry Simpson - Discussion about the need to encourage more flying, one such way to do so would be to charge each member for one 3000-foot tow each month of the flying season. If a member has one 3000-foot tow each month, no charge would be made. Months would be April to October for our flying season. That while considered Call for Vote- All in Favor Aye Motion carried. 2. Tow Pilots Update- Kris 780 tows reported to date, This down from our goal of 1000 flights for 2016 Midweek flying has been a tremendous help with our numbers this year 3. Instructors Update- Olaf Tessarzyk- (5 min) No report from Olaf, Carey R reported that we have 4 instructors at present Olaf T, Larry M, Carey R David Stanley has reported his vision issues have been addressed and Larry Pennington is coming back this coming season. Tom B intends to complete his instructor rating this winter in SC and Chris Hall has passed his commercial and working on his instructors rating as well. 4. Operations Update - Duke Koelsch (5 min) No report at this time 5. Maintenance Update - Mark Guay, a. Tow Plane radios?? No updates b. Tow Plane 898- Engine went to Signature Engines on November 7. Original lead-time for repair was listed a 3-4 weeks however Signature notified Mark that magnaflux inspection revealed cracks in the crankcase. This cracking is relatively common for these engines and the case will be sent to a repair facility for weld repair and machining, resulting in some delay in finishing the overhaul. There is no additional charge for this repair. However if the crankcase rejects then the cost for a replacement will be whatever we can find at the fair market value cost. This could delay the project further. Aircraft is not insured for the winter c. Tow Plane 87Z- Under insurance for winter. d. Grob 103- Glider is disassembled for repair and annual inspection. Repairs have been completed to address cracking in front canopy frame. Wings in center bay for wet sanding and polishing. Fuselage will follow completion of the wings. We need volunteers to help with this effort. Glider is not insured for the winter. e. ASK21- Under insurance for winter. Will be up for annual sometime in January Discussion of wingtip wheels and some resolution. We have been told there are wheels that can be used in the tie down holes on the tips. Brad did find information about that at the SSA Convention and when we
had the ASK 21 inspected our ASK21 selling agent encouraged us to do the same. f. 1-34 - Annual due?? Under insurance for winter. g. Suggestion by Ron Clarke: h. I would like to suggest that the Board set the next 4 Saturdays (or more if needed) as " Maintenance days " for club equipment. In past years we have been able to get a good number of members to come on out and help with preparing the club gliders and Tow Planes for their annuals and do any needed maintenance. The Grob will still need quite a lot of time despite Tim's great start. We probably need Mark to give us a to do list and if he needs some extra supervisors I would be willing to help!! Mark also needs a club credit card to order items, as he will not use his own credit card for club purchases. At present we have no oil for the tow plane, Ken Liles went to Anderson today and purchased 8 quarts of aero shell 100 for our needs. 6. Trailers & Golf Cart Update - Rick Hansen- (5 min) Rick intends to have Indiana Golf Cars take both carts for an annual update and inspection in the coming months. That has worked well the last few years and resulted in fewer issues during the season. IGC has done a great job of ensuring we have both carts on weekends. They pick up and deliver to our location and it has been well worth it. With the change in Treasurers from Scot to Chris, its important to note that Scot and Chris will need to go to the BMV and change the mailing address for our club trailers as the BMV will not forward license tabs etc. Tim W needs to provide the club with a title for the trailer he donated so it can be licensed as well. 7. Facilities Update- Ken Liles Alarm system quotation update? Ken has a quote from Nelson Alarm, who encouraged us to consider just using loud alarms to discourage anyone attempting entry rather than alarm monitoring. Our present vendor has listening devices to help them ascertain if they should dispatch law enforcement to the location. Tabled due to current finances Update on apron drainage We have several quotes to address the drainage issue. The drainage issue is compounded by the fact our front aprons are not in the best of shape and contribute to the problems we have now. We may need to mud jack to fill the space under the hanger floors due to the constant drainage under the floors to the north. Discussion continued that while our mortgage is due to be paid off in 2023 we may need to consider whether or not we can wait to address our runway and hanger apron issues Rather than spend funds out of our operational funds to address issues now which are temporary fixes only to take up the project in a few years and essentially negate the money spent. A long-term mortgage payment would be perhaps better for our club finances to address the issue than using our operating funds vs. long-term debt payments over a longer period. Our mortgage on our assets is now under $155K, we have to consider we have a second overhaul in the near future as well for 87Z, which will also cost the club in excess of $30K. New Business 1. Wave Camp withask-21: Olaf Tessarzyk West or East (North Carolina)? Oxygen System for ASK-21 Cumulus Soaring quoted the system for $1775 +$35 shipping = $1810 The Board has no objections to purchasing and installing an oxygen system in the ASK-21. They feel the members that will benefit from this should pay for the Oxygen System with half of the cost collected for this trip. To guard against this trip being a one-time event followed by the oxygen system sitting in a corner collecting dust. Seems reasonable. My understanding is that Cumulus Soaring quoted the system for $1775 +$35 shipping = $1810. Half collected from the participating group $905 / 5 = $181 each. Less than that if more join the fun. There was also discussion of a rental fee for all future trips. Essentially a Usage Fee should a member or
members wish to take the ASK-21 to another location for Wave Camp, Ridge Camp, etc. Subject to Board approval, of course and not during our regular season. Tasks: 1. Check if the club insurance covers this activity. 2. Finalize list of participants and obtain a firm commitment from each. 3. Reserve spot in 2017 Carolina Wave Project and pay fee ($245) 4. Purchase and install an oxygen system in the ASK-21. ($1810) 5. Annual Inspection for ASK-21 due in January. 6. Arrange towing of trailer to Marion, NC (Ron has volunteered to do one way. Need volunteer for the oneway back) 2. Winter Aerobatic Instruction in ASK-21; Olaf Tessarzyk G-Meters purchased but need to be installed in ASK-21. Kevin Oxley has indicated he will do this. 3. Status of Aaron Stephenson T. Woenker Difficult or nearly impossible to reach. Does not respond to phone, email or voicemail. Rick provided that Aaron now has a cell phone due to his work at Vincennes and does respond Rick called Aaron during the meeting and confirmed that he could give out Aarons cell phone number to Mark G and the others. 4. Mowing Costs Ted Stewart: - T. Woenker 2015 69 hr X $35 = $2415 2016 136 hr X $35 = $4760 Discussion of how often we need to mow, cost of mowing Ted uses his own equipment, which has saved repairs to ours. Ken mows the hanger areas and Ted mows the large runways only It takes 3-4 hours to mow the runways. Rick H noted that the weeks grow faster than the grass, which results in the need for regular mowing Todd H noted that keeping the grass a little longer will promote better root health and the grass will be able to compete with the weeds. Discussion about using a broad leaf application this spring using a commercial sprayer or our farmer who leases the tillable acreage could possibly be arranged. Ken will ask Ted to mow the grass higher this coming season Ted does a lot for the club as he regularly checks the facilities and grounds for us at no cost or charge to CISS, He has a number of Glider rides he will donate back to the club as well. They were given to Ted as partial payment for work done in past years but he is not really able to use them or give them all away to family members. 5. Proposal to Rent Airport for Drag Racing Event Discussion ensued about the use of an asphalt track vs. concrete and we really could not accommodate the traffic and parking such an event would require. No motion so this dies for lack of a motion. Tim will contact the promoter with our decision Old Business (10 min) 1. Club Update -Ron Clarke discussion over an exercise with those present about progress in the following areas: a. Being a FRIENDLY club - b. 2) Upgrading the WEBSITE to attract NEW MEMBERS- Facebook Rick UPDATE Mark R, Dave W and I met to review, proposing to switch from Drupal to Word Press, Dave is doing preliminary work, Mark is working to finalize the Gift Certificates for us. Tim is going to contact Mark with an update as the holiday season is upon us. Going forward, we should review all web content update club documents (fuel log and security sheets as examples.) Then rely on the website for static documents including pictures, Facebook as they medium for current content., Facebook continues to see activity and has resulted in visits to the field and either guest rides and FAST PAKs, We have two now which seem likely to join CISS as a result of FAST PAKs. Mark, Dave and Rick will also explore the use of a Google App for phone call forwarding a constant issue for anyone wanting to speak with a club member. We need an update on this as well from Dave and Mark Caesar Creek publishes the board members names and phone numbers for that purpose. Rick has posted his number on the CISS Facebook page at present. c. Promoting the use of the ASK- 21 Almost all club members have now been checked out this season.
d. Doing more MID WEEK flying Ron Has been a success e. Upgrading club FACILITIES Ken See Facilities report f. Promoting BADGE and RECORD flying - Tom B Carey R has indicated he intends to make this a focus for the current season. 2. Airport Signage Status- Rick Hansen We have the new portable sign as of a few weeks ago, it will be stored in the west hanger for the winter. Rick intends to have the 2x4s painted this winter as a Saturday project prior to spring. The trailer will need to be pulled to one of two locations on county right of way each Saturday AM and returned to the airport each Sunday by the crews those days. The intersection of 200 and 800 is the prime location with the second location at the corner of 900 and Indiana State HI way 9 (Rachel s Café) each location has a large are of right of way close to the road where the trailer can be parked. Rick will purchase a tongue or ball lock to avoid having the trailer being pulled by anyone other than a club member. 3. Winter Banquet Location: Fishers American Legion Post 470, 9091 E 126th St, Fishers, IN 46038 Date: Saturday, February 4th, 2017 Time: 6 PM - 9:30 PM Food: Buffet style dinner, with cash bar. Cost: $45 per person. Billed to your CISS account. We will have a guest speaker, Alec Guay, who will be talking about his work on the Perlan Project II in Argentina. Rick H requested that to recognize the efforts of both Kevin Oxley and Aaron Stephenson that we invite them as club guests to our banquet. The board approved this by voice vote. Rick H will extend an invitation to both. 4. Modification of Associate Membership Policy - Brad has an update that Associate membership would only be for an out of state member that he and Kris have worked on and will send to the board 5 Club Documents; Comprehensive Review/Update Tim Woenker/Rick Hansen (5 minutes)- TBD Kris Maynard has updated much of this on the website but its important that they all reflect current policy and information. Date of Next Board Meeting: To be determined