Purdue University Purdue e-pubs Prceedings f the IATUL Cnferences IATUL Seminar Blzan 2016 A multilingual and multicultural prject - Swiss Library Service Platfrm prject Wlfram Neubauer ETH Zurich Wlfram Neubauer, "A multilingual and multicultural prject - Swiss Library Service Platfrm prject." Prceedings f the IATUL Cnferences. Paper 11. http://dcs.lib.purdue.edu/iatul/seminarblzan/2016/11 This dcument has been made available thrugh Purdue e-pubs, a service f the Purdue University Libraries. Please cntact epubs@purdue.edu fr additinal infrmatin.
Swiss Library Service Platfrm A multilingual and multicultural prject Cperatin Strategies in Academic Libraries, Bzen, Octber 24-26, 2017 12.12.2016 1 Dr. Wlfram Neubauer
10.05.2016 2
Basel Zurich St Gallen Bern Lucerne Chur Lausanne Geneva Sin Bellinzna NEBIS IDS (withut NEBIS) RERO Swiss Natinal Library Others
Starting psitin in Switzerland (I) the running library systems are nt state-f-the-art anymre theres is a high degree f redundant wrk within the Swiss library cmmunity: parallel peratin f similar and/r different (library) systems, multiple catalging f media, redundant prtals, parallel training and further educatin f librarians, different influences frm neighbur cuntries, different library philsphies partially libraries in Switzerland d nt have a critical mass fr realizing innvative ideas, services, applicatins 12.12.2016 4
Starting psitin in Switzerland (II) little influence f an individual library ver plitical decisin prcesses in Switzerland the Swiss-specific prblem f multilingualism SLSP is the first real c-perative prject idea within the Swiss library cmmunity 12.12.2016 5
Gals/visins/surplus values f SLSP (I) SLSP will act as central service platfrm fr science libraries within Switzerland The first, immediate gal is the replacement f the running, distributed IT slutins f the university libraries thrugh a mdern, centrally rganized library system Based n this decisin further (new r already existing) services will be integrated r cnnected via interfaces (e.g.: Cnsrtium f Swiss Academic Libraries; interlending/ dcument delivery; natin-wide user identificatin) 12.12.2016 6
Gals/visins/surplus values f SLSP (II) Basis fr all these ideas: Stable and pwerful gvernance and rganizatinal structures Applicatin f unifrm library standards and rules Relcatin f lcal ressurces t user- and added valueriented tasks Increase f natinal c-peratin activities Imprvement f the influence f the Swiss library cmmunity («ne vice») SLSP as pssible fcus pint fr the advancement f academic libraries in Switzerland 12.12.2016 7
VISION Swiss Library Service Platfrm Cre Added Future Services Further educatin, training interlending / ILL Operating data (incl. statistics) Netwrk administratin Cnsultancy fr library-specific issues Accunting ffice,cashing Purchasing cnsrtium fr electrnic dcuments Shared curier service fr physical dcuments (lending netwrk) Metadata enrichment Interface t the strage library Outsurcing f library services Lcal services fr libraries Strategic c-rdinatin f library develpment Integratin f the Swiss Cnsrtium Integratin f further partners (Archives and Museums) Standards Technical interchange n an internatinal level Maintenance f shared metadata Definitin f unifrm standards Prviding f general cnsrtial services Multiligualism Discussing and defining f unifrm library prcesses Representatinin technical cmmitteesn a natinal level Linked data fr frmal catalging Catalging f elearning ressurces Slutins Maintenance f the shared data clud (external hsted) C-rdinatin f the library system Identity Management (e.g.: shared library identity card) Interface fr peripheral systems (pen standards) Data migratin and administratin Unifrm discvery tl Administratin f cnsrtial licences (technical slutin) Web services (pre-defined services prvide n request structured data via pen interfaces) Individual Discvery Tls Clud infrastructure Integrated Publishing platfrm Cllective Mbile Services Payment Services fr end custmers (with centralized Accunting) 12.12.2016 8
(primary) prject partners f SLSP 12.12.2016 9
Prject schedule f SLSP Phase 1: Cnceptin (08/2015 t 02/2017) Phase 2: intermediate perid (03/2017 t 02-2018) Phase 3: Implementatin (03/2018 t 12/2020) Phase 4: Operating phase (starting frm 01/2021) 12.12.2016 10
Prject structure and wrking areas f SLSP Divisin int 7 wrk packages, which are handled thrugh three bigger sub-prjects and the prject managment: SP 1: services and business mdel SP 2: rganizatin and gvernance SP 3: prcesses and IT requirements As a ttal 46 s-called delivery bjects ( detailed wrk packages) Ttal wrk lad (phase 1): at least 1.570 wrk days Ttally invlved peple: abut 60 12.12.2016 11
Budget SLSP Aid fr phase 1: 1 mi. Eur + internal activities f the invlved libraries: abut 630 keur Requested aid fr phase 2 (intermediate): 750 keur + internal activities 750 keur, therefrm 50% cash) Phase 3 (implementatin): estimated csts abut 19 mi. Eur/3 years 50% financing will be applied; precise allcatin f the internal activities is nt yet defined Operating phase: Budget is abut 9 mi Eur/year allcatin f csts is nt yet defined; pssible supprt thrugh the federal state is nt clear tday 12.12.2016 12
Wh is supprting this prject The prject SLSP is supprted n the basis f a natinal prgram, called Scientific infrmatin: Access, prcessing and safeguarding f the Swiss University Cnference (SUC) which again is based n a White Paper frm 2014 Cmbining effrts t manage scientific infrmatin» 12.12.2016 13
What did we achieve till tday? Definitin f essential basics Level f centralizing Participatin mdel Wh are the clients and client grups? Definitin f a relevant service prtfli Decisin t gvernance and rganizatin Definitin f IT requirements fr a new, state-f-the-art library system 12.12.2016 14
Participatin mdel clients Obtain services and pay fr it Platfrm members Supprt the platfrm with financial cntributins and are invlved in aligning these services partners Invest in the structuring f the platfrm and decide abut the strategic rientatin 12.12.2016 15
Client grups f SLSP (phases 1-3) 12.12.2016 16
Current service prtfli Administratin C-rdinatin Cmmunicatin Representatin at the internatinal level Cllabratin within prfessinal wrk grups ptinal basic Interface t the strage library C-rdinated purchasing f media Statistic services Data migratin and administratin Individual Discvery Tls Unifrm curier service Accunting ffice, cashing Cllective ILS 1st level supprt 2nd level supprt Metadata management Centralized data acquisitin Maintenance f the shared data clud Centralized Identity Management training, further educatin Cnsrtium fr E- Ressurces Centralized Discvery Tl Mbile Services fr end custmers interlending / dcument Delivery Elevatin f lcal perating data Integratinf further clients Cnsultancy fr cpyright licences law Centralized service fr digitizing dcuments Centralized catalging f elearning ressurces Research infrmatin system Clud infrastructures elearning plattfrm Digital Langterm archiving Research data repsitry Publishing platfrm Institutinal server für Open Access publicatins Best Practice Platfrm C-rdinatin fr the develpment f services Open Innvatin training Cnsultancy fr library-specific issues immediate future 12.12.2016 17
Future rganizatinal structure f SLSP: current decisins The prject partners decided t establish an incrprated cmpany (peratinal flexibility; clear cnsideratin f the investments) Fundatin members are the 8 signees f the prject prpsal, wh are als respnsible fr the call fr tenders fr an ILS The bylaws are currently under prgress All ther bearers f university libraries can als purchase shares (the details are currently elabrated by a crrespnding cnsultancy cmpany) Frmal apprval f all partners is a must fr phase 3 (implementatin) 12.12.2016 18
IT requirements Survey with all (ptential) stakehlders Preparatin f a market survey Definitin f the necessary system architecture Preparatin f a migratin plan (frm the ld t the new wrld) Preparatin f a specificatin bk 12.12.2016 19
Current situatin and a lk ahead The fundatin f the Incrprated cmpany SLSP will take place in march/april 2017 This is a basic requirement fr the frmal call fr prpsals f an ILS in Switzerland Furthermre SLSP has t knw all csts fr the prject applicatin fr phase 3 (implementatin) Preparatin f a master plan with all relevant data till the end f 2016 (services, gvernance, budget, rganizatin, IT requirements, business plan, further planning Definitin f catalging standards and prcessing regulatins Transfrmatin f the prject structure int a stable rganizatinal structure 12.12.2016 20
Characteristics and specialities f SLSP SLSP is the first natinwide library prject in Switzerland since... Library prjects at a natinwide level are plitical prjects Cmmunicatin in different languages is a critical success factr Diverse wrking, cmmunicating and talking habits have t be respected Cmmunicatin in general is an extremely imprtant issue ( Yu can never d enugh ) University managers d nt knw anything abut libraries The prject management needs t have a very thick skin 12.12.2016 21
Many thanks fr yur attentin! www.slsp.ch 12.12.2016 22