LOS Banos At the C IOssroacls of ea/ifm Ilia www.losbanos.org AGENDA PARKS & RECREATION COMMISSION MEETING CITY HALL COUNCIL CHAMBERS 520 J Street Los Banos, California JULY 21, 2015 Ifyou require special assistance to attend orparticipate in this meeting, please call the City Clerk's Office @ (209) 827-7000 at least 48 hours prior to the meeting. The City of Los Banos complies with the Americans with Disabilities Act (ADA) of 1990. ******** *** Si requiere asistencia especial para atender 0 participaren eslajunta por favor liame a /a origins de /a Secretaria de fa ciudad al (209) 827-7000 a 10 menos de 48 horas previas de la junta. La Cuidad de Los Banos cumpfe con /a Acta de Americanos con Deshabilidad (ADA) de 1990.... ~ Any writings ordocuments provided to a majority ofthe Parks & Recreation Commission regarding any item on this agenda will be made available for public inspection at the meeting and in the City Clerk's office located at City Hall, 520 J Street, Los Banos, California during normal business hours. In addition, such writings and documents may be posted on the City's website at www.losbanos.om. ********** * Cua/quier escritura 0 los documentos proporcionaron a una mayoria de la Parks & Recreation Commission con respecto a cualquierarticulo en este orden del dia sera hecho disponible para la inspecd6n publica en la reuni6n y en la orlgina del City Clerk del City Hall, 520 J Street, Los Banos, California durante horas de ofidna normafes. Ademas, tales escrituras y los documentos pueden ser anunciados en ef website de la Ciudad en www.losbanos.om. 1. CALL TO ORDER. 6:00 PM 2. PLEDGE OF ALLEGIANCE. 3. ROLL CALL: Jones _, Limon_, Osorio_, 4. NOMINATION AND SELECTION OF CHAIR AND VICE CHAIR FOR 2015 5. CONSIDERATION OF APPROVAL OF AGENDA. Recommendation: Approve the agenda as submitted. Parks & Recreation Commission July 21,2015 Page 1 of 2
6. CONSIDERATION OF APPROVAL OF THE ACTION MINUTES FOR THE REGULAR MEETING OF MAY 19, 2015. Recommendation: Approve the minutes as submitted. 7. PUBLIC FORUM. (Members of the public may address the Parks & Recreation Commission on any item of public interest that is within the jurisdiction of the Parks & Recreation Commission; includes agenda and non-agenda items. No action will be taken on non-agenda items. Speakers are limited to a five (5) minute presentation. Detailed guidelines are posted on the Council Chamber informational table.) 8. PARKS & RECREATION 2014/2015 REVENUE/EXPENDITURE REPORT. Recommendation: Informational item only, no action to be taken. 9. RECREATIONAL PROGRAM MONTHLY REPORT. Recommendation: Informational item only, no action to be taken. 10. PARKS & RECREATION OPERATIONS MANAGERS REPORT. 11. PUBLIC WORKS DIRECTOR/CITY ENGINEER REPORT. 12. COMMISSIONER REPORTS. A. Tommy Jones B. Erik Limon C. Pastor Osorio 13. ADJOURNMENT. I hereby certify under penalty of pe~ury under the laws of the State of California. that the foregoing agenda was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. ~~ cu.4vu.to Jelene de Melo, Secretary Dated this 15'" day of July 2015 Parks & Recreation Commission July 21, 2015 Page 2 of 2
CITY OF LOS BANOS PARKS AND RECREATION COMMISSION MEETING MINUTES MAY 19, 2015 ACTION MINUTES - These minutes are prepared to depict action taken for agenda items presented to the Parks and Recreation Commission. CALL TO ORDER: Vice Chairperson Osorio called the Parks and Recreation Commission Meeting to order at 6:11 p.m. PLEDGE OF ALLEGIANCE: Vice Chairperson Osorio led the pledge of allegiance. ROLL CALL - MEMBERS OF THE PARKS AND RECREATION COMMISSION PRESENT: Limon, Osorio, Rodriguez; Jones absent. STAFF MEMBERS PRESENT: Public Works Director/City Engineer Fachin, Parks and Recreation Operations Manager Cardoza, Recreation Coordinator II Baker, Administrative Coordinator de Melo. NOMINATION AND SELECTION OF CHAIR AND VICE CHAIR FOR 2015: Commissioner Limon asked to continue the item until the next meeting so that all Commissioners could be present to vote. All Commissioners present agreed; Jones absent. CONSIDERATION OF APPROVAL OF AGENDA: Motion by Rodriguez, seconded by Limon to approve the agenda as submitted. The motion carried by the affirmative vote of all Parks and Recreation Commission Members present; Jones absent. PUBLIC FORUM: MEMBERS OF THE PUBLIC MAY ADDRESS THE COUNCIL ON ANY ITEM OF PUBLIC INTEREST THAT IS WITHIN THE JURISDICTION OF THE CITY; INCLUDES AGENDA AND NON-AGENDA ITEMS. NO ACTION WILL BE TAKEN ON NON-AGENDA ITEMS. DETAILED GUIDELINES ARE POSTED ON THE COUNCIL CHAMBER INFORMATIONAL TABLE. No one came forward to speak, and the Public Forum was closed. CONSIDERATION OF APPROVAL OF THE ACTION MINUTES FOR THE REGULAR MEETING OF APRIL 21, 2015: Motion by Limon, seconded by Rodriguez to approve the minutes as submitted. The motion carried by the affirmative vote of all Parks and Recreation Commission Members present; Jones absent. PARKS & RECREATION 2014/2015 REVENUE/EXPENDITURE REPORT: The current budget is doing well and is on track for this time of year. We will be presenting the proposed budget at the next Commission Meeting for review.
CONSIDERATION OF APPROVAL OF THE FACILITY USE REQUEST FOR THE 7 TH STREET BALL FIELDS FROM THE LOS BANOS POLICE ACTIVITIES LEAGUE (PAL) FOR THE JUNIOR GIANTS PROGRAM: Motion by Rodriguez, seconded by Limon to approve the request as submitted. The motion carried by the affirmative vote of all Parks and Recreation Commission Members present; Jones absent. RECREATIONAL PROGRAM MONTHLY REPORT: Recreation Coordinator 1/ Baker reported the Tee Ball/Pee Wee ball program began on May 14 th at the 7 th Street Ball Fields. The cost is $55 per child. Adult softball is held on Wednesday and Thursday nights at the Ag Sports Complex. The fees are $450 per team. Both programs are doing great. We are excited to have our sports camps this summer. We will be holding our Lego Engineering classes, which have sparked a lot of interest in the community. PARKS & RECREATION OPERATIONS MANAGERS REPORT. Parks and Recreation Operations Manager Cardoza reported the Pacheco Park restrooms should begin repairs soon. We have been working with the insurance company and a property restoration company to make the repairs. We have been in contact with the original builder of the restroom; the restrooms were built in 1987. According to the original builder, the repairs are only cosmetic. PUBLIC WORKS DIRECTOR/CITY ENGINEER REPORT. Public Works Director/City Engineer Fachin stated we will be enforcing a minimum number of students for contracted classes to be held. He would like staff to present a list of current activities to be voted on and discussed at future meetings. When Commissioners have a personal conflict with an activities or action item, it is important that the Commissioner excuse him/herself from taking action on the item. Commissioner Rodriguez excused himself from the meeting at 6:38 p.m. ADJOURNMENT: The meeting was adjourned at the hour of 6:40 p.m. by Public Works Director/City Engineer Fachin, due to lack of quorum. APPROVED: ATIEST: Chairperson Jelene de Melo, Secretary
LOS Banos Al til( Crossroads oj CaliJonlia Agenda Staff Report TO: FROM: DATE: SUBJECT: Parks and Recreation Commission Mark Fachin, P.E., Public Works Director/City Engineer~9-a-C July 21,2015 Parks and Recreation 2014/2015 Revenue/Expenditure Report TYPE OF REPORT: Informational Item Recommendation: Accept report as submitted. Discussion: Attached is the 2014/2015 Revenue/Expenditure report for Parks and Recreation as of July 14, 2015. Please note, staff time is not reflected in this report. Attachments: Parks and Recreation 2014/2015 Revenue/Expenditure Report
Expenses vs. Budget Printed: 07/14/1515:55:11 Period 01-13 Fiseal Year 2015 Lots Banos AI Ihe Crossroads of Culi{orlli" Account Number Description Bud~et Month to Date YearT.Q Da!~_ Available % Expended 100 452 100-452-100-10 I 100-452-100-102 100-452-100-103 100-452-100-120 GENERAL FlIND Maintenance Personnel Services Salaries Part Time Overtime Benefits 374.677.00 366,776.39 366,776.39 7,900.61 97.89 69,534.00 70,740.54 70,740.54-1,206.54 10 1.74 5,000.00 3,761.57 3,761.57 1,238.43 75.23 307,764.00 306,354.42 306,354.42 1,409.58 99.54 100-452-100-202 100-452-100-203 100-452-100-204 100-452-100-205 100-452-100-213 100-452-100-231 100-452-100-236 100-452-100-237 100-452-100-238 100-452-100-240 100-452-100-250 100-452-100-252 100-452-100-257 100-452-100-260 100-452-100-262 100-452-100-264 100-452-100-265 100-452-100-267 100-452 100-273 Personnel Services Supplies & Services Fleel Repair & Maintenance Equipment Repair & Maintenance Fleet Services Facility Maintenance Water Sewerage & Disposal Professional Services Medical Services Recruitment Technical Services LT. Services Insurance Communications Travel & Training Office Supplies Uniform Expenses Electricity & Gas Gasoline & Oil General Materials & Supplies Special Departmental Exp. 756,975.00 747,632.92 747,632.92 9,342.08 98.77 8,295.00 8,295.00 8,295.00 0.00 100.00 500.00 123.58 123.58 376.42 24.72 2,288.00 2,288.00 2,288.00 0.00 100.00 36,088.00 33,893.40 33,893.40 2.194.60 93.92 23,000.00 18,987.14 18.987.14 4,012.86 82.55 131,500.00 134,870.70 134,870.70-3.370.70 102.56 1,700.00 1,612.00 1,612.00 88.00 94.82 600.00 322.86 322.86 277.14 53.81 0.00 0.00 0.00 0.00 0.00 10,399.00 10,399.00 10,399.00 0.00 100.00 19,030.00 18,556.27 18,556.27 473.73 97.51 3,900.00 5,483.84 5.483.84-1,583.84 140.61 1,000.00 346.98 346.98 653.02 34.70 3,500.00 3,352.18 3,352.18 147.82 95.78 3,330.00 3,468.34 3,468.34-138.34 104.15 41,023.00 36,333.28 36,333.28 4,689.72 88.57 9,842.00 9,842.00 9,842.00 0.00 100.00 41,900.00 35,716.82 35,716.82 6,183.18 85.24 11,500.00 8.640.06 8.640.06 2,859.94 75.13 Supplies & Sen'ices 349,395.00 332,531.45 332,531.45 16,863.55 95.17 GL - Expenses vs. Budget (07/1412015-3:55 PM) Page I
Account Number Description Budget Mouth to Date Year To Date Available % Expended 100 452 100-825 Charge Ins - Outs Charge-Out -490,654.00-490,654.08 490,654.08 0.08 100.00 Charge In, - Out, -490,654.00-490,654,08-490,654.08 0.08 100.00 Expense Total 615,716.00 589,510.29 589,510.29 26,205.71 0.96 452 Maintenance 615,716.00 589,510.29 589,510.29 26,205.71 95.74 Expense Total 615,716.00 589,510.29 589,510.29 26,205.71 0.96 GL Expense, vs. Budget (0711412015-3:55 PM) Page 2
Revenue Analysis Printed: 07114115 16:22:25 Period 0 I - 13 Fiscal Year 2015 LofsBanos A,(,he Crossroads ofculifont"r Account Number Description Budget Month to Date Year To Date Unrealized Revenue 100 100-000-347-011 Revenue Toral GENERAL FUND Recreation Programs -170,000.00-170,000.00-133,959.50-133,959.50-133,959.50-133,959.50-36,040.50-36,040.50 GL - Revenue Analysis (07/1412015-4:22 PM) Page 1
Revenue Analysis Prinled: 07/14/1515:56:54 Period 01-13 Fiscal Year 2015 ~ LO'S Banos.-\/ rht' Cm5sHl(uls of CeJlifofl1hI Account Number Description - d~el Hu Monlh 10 Dale Year To Dale Unrealized Revenue 100 100-000-347-013 Revenue Total GENERAL FUND Senior Citizen Activities -8,000.00-8,000.00-8,054.00-8,054.00-8,054.00-8,054.00 54.00 54.00 GL - Revenue Analysis (07/1412015-3:56 PM) Page 1
Revenue Analysis Printed: 07/14115 16:00:54 Period 0 I - 13 Fiscal Year 2015 t osbanos.-\( 'he ClOSSmads ofculifornia Account Number Description 811 deel Monlh 10 Dale Year To Date Unrealized Revenue 100 100-000-347-015 Revenue Total GENERAL FUND Special Rec Functions -3,000.00-3,000.00-4,277.00-4,277.00-4,277.00-4,277.00 1,277.00 1,277.00 GL - Revenue Analysis (07114/2015-4:00 PM) Page I
Revenue Analysis Printed: 07/14115 16:02:54 PeriodOI-13 Fiscal Year 2015 LOS Banos AI '~l{, Cwvimads of ('(j/i{i.>illid Account Number Description Budget Month to Date Year To Date Unreulized Revenue 100 100-000-363-0 II Revenue Total GENERAL.-UND Recreation Rentals -45,000.00-45,000.00-55,976.52-55,976.52-55,976.52-55,976.52 10,976.52 10,976.52 GL - Revenue Analysis (0711412015-4:02 PM) Page I
Revenue Analysis Printed: 07/14/1516:04:38 Period 01-13 Fiscal Ycar 2015 LOS Banos.4r,he Cwssmcuh ofc,,'i[ornic/ Account Number Description Bud2et Month to Date Year To Date Unrealized Revenue 100 100-000-365-012 Revenue Total GENERAL FUND Recreation Contributions -3,500.00-3,500.00 2,031.89-2,031.89-2,031.89-2,03l.89-1,468.11-1,468.11 GL - Revenue Analysis (07114/20t 5-4:04 PM) Page I
Expenses vs. Budget Printed: 07/14/15 16:05:40 Period 01 13 FiscalYear2015 t'cfsbanos Ac,he CmssrO(ich of CtJlij"omi" Account Number Description Bud~et Month to Date Year To Date Available 0./0 Expended 100 451 100 451 240 101 100 451 240 102 100 451 240 103 100 451 240 120 GENERAL FUND Recreation Personnel Services Salaries Part Time Overtime Benefits 62,539.00 62,476.79 62,476.79 62.21 99.90 45,150.00 27,459.00 27,459.00 17,691.00 60.82 2,000.00 1,382.61 1,382.61 617.39 69.13 61,120.00 57,604.71 57,604.71 3,515.29 94.25 100 451 240 205 100 451 240 213 100 451 240 231 100 451 240 237 100 451 240 238 100 451 240 240 100 451 240 250 100 451 240 252 100 451 240 260 100 451 240 264 100 451 240 267 100 451 240 270 100 451 240 273 Personnel Services Supplies & Services Facility Maintenance Water Sewerage & Disposal Professional Services Recruitment Technical Services I.T. Services Insurance Communications Office Supplies Electricity & Gas General Materials & Supplies Special Programs Special Departmental Expense Supplies & Services 170,809.00 148,923.11 148,923.11 21,885.89 87.19 5,900.00 3,474.28 3,474.28 2,425.72 58.89 3,210.00 2,441.71 2,441.71 768.29 76.07 20,577.80 20,163.06 20,163.06 414.74 97.98 267.20 267.20 267.20 0.00 100.00 20,269.00 20,188.25 20,188.25 80.75 99.60 6,932.00 6,932.00 6.932.00 0.00 100.00 3,417.00 3,253.41 3,253.41 163.59 95.21 1,600.00 1,460.44 1,460.44 139.56 91.28 8,591.00 8,617.07 8,617.07 26.07 100.30 3,121.00 2,666.23 2,666.23 454.77 85.43 37,550.00 37,673.42 37,673.42 123.42 100.33 2,000.00 1,961.07 1.961.07 38.93 98.05 4,000.00 1,970.00 1,970.00 2,030.00 49.25 117,435.00 111,068.14 111,068.14 6,366.86 94.58 Expense Total 288,244.00 259,991.25 259,991.25 28,252.75 0.90 451 Recreation 288,244.00 259,991.25 259,991.25 28,252,75 90.20 GL Expenses vs. Budget (07/14/2015-4:05 PM) Page 1
Account Number Description Bud2'et Month to Date Year To Date Available % Expended Expense Total 288,244.00 259,991.25 259,991.25 28,252.75 0.90 GL - Expenses vs. Budget (07114/2015-4:05 PM) Page 2
Expenses vs. Budget Printed: 07/14/15 16:05:54 Period 01-13 Fiscal Year 2015 r'ofs Banos,-\( 'he Cn>.o;\w(uh ofculifomill Account Number Description Bud~et Month to Date Year To Date Available % Expended 100 453 100-453 260-102 100-453 260 103 100-453-260-120 GENERAL FUND Senior Citizens Personnel Services Part Time Overtime Benefits 11,250,00 11,436.62 11,436.62-186,62 10 1.66 150.00 0,00 0.00 150,00 0.00 1,250.00 874.92 874,92 375.08 69.99 100-453-260-260 100-453 260 267 Personnel Services Supplies & Services Office Supplies General Materials & Supplies Supplies & Services 12,650.00 12,311.54 12,311.54 338.46 97.32 2,000.00 2,133.59 2,133.59-133.59 106.68 6,799,00 3,465.28 3,465,28 3,333.72 50.97 8,799.00 5,598.87 5,598.87 3,200.13 63.63 -- Expense Total 21,449,00 17,910,41 17,910.41 3,538.59 0.84 453 Senior Citizens 21,449.00 17,910.41 17,910.41 3,538.59 83.50 Expense TOlal 21,449,00 17,910.41 17,910.41 3,538.59 0,84 GL Expenses vs. Budget (07114nOI5-4:05 PM) Page 1
Revenue Analysis Printed: 07114115 16:08:24 Period 01-13 Fiscal Year 20 15 ['05 Banos.-\t the Cms\I(leJds of Culifonlh, Account Number Description Budget Month to Date Year To Date Unrealized Revenue 100 GENERAL VUND 100-000-363-020 Camm Center Grand Room -80,000.00-70,722.50-70,722.50-9,277.50 Rental Revenue Total -80,000.00 70,722.50 70,722.50 9,277.50 GL - Revenue Analysis (0711412015-4:08 PM) Page I
Revenue Analysis Printed: 07/1411516:10:10 Period 01 13 Fiscal Year2015 ~, LOS Banos A/,ll( Crossmads ofculifonji(' Account Number Description Budj?;ct Month to Date Year To Date Unrealized Revenue 100 100 000 363 050 Revenue TOlal GENERAL FUND Comm Center Meeting Rm Rental 3,500.00 3,500.00 4,815.00-4,8IS.00-4.815.00 4,815.00 1,315.00 1,3IS.00 GL Revenue Analysis (07/14/2015 4:10 PM) Page 1
Revenue Analysis Printed: 0711411516:12:24 Period 01-13 Fiscal Vear 2015 ~J Lors Banos AI Iht' Cmssma(/s uf Ca'i/ln Ilia Account Number Description Bud2et Month to Date Vear To Date Unrealized Revenue 100 100-000-363-090 Revenue Total GENERAL FUND Comm Cnlr Other Rentals -1,000.00-1,000.00-825.00-825,00-825.00-825.00-175.00-175.00 GL - Revenue Analysis (07/14/2015 4: 12 PM) Page I
Expenses YS. Budget Printed: 07/14/1516:13:25 Period 01-13 Fiscal Year 2015 LO's Banos.4/ lilt CmssH>(1(h of Ctlli{m /l;e, Account Number Description Budget Month to Date YearTo Date Available 0/0 Expended 100 GENERAL FUND 481 Community Center Personnel Services 100-481-100-102 Part Time 53,309.00 50,742.00 50,742.00 2,567.00 95.18 100-481-100-103 Overtime 300.00 0.00 0.00 300.00 0.00 100-481-100-120 Benefits 5,400.00 6,053.55 6,053.55-653.55 112.10 -- Personnel Services 59,009.00 56,795.55 56,795.55 2,213.45 96.25 Supplies & Services 100-481-100-205 Facility Maintenance 28,700.00 26,279.00 26,279.00 2,421.00 91.56 100-481-100-236 Medical Services 250.00 40.00 40.00 210.00 16.00 100-481-100-240 IT Services 19,064.00 19,064.00 19,064.00 0.00 100.00 100-481-100-250 Insurance 14,509.00 12,796.51 12,796.51 1,712.49 88.20 100-481-100-252 Communications 3,780.00 2,850.22 2,850.22 929.78 75.40 100-481-100-260 Olnce Supplies 4,900.00 5,182.71 5,182.71-282.71 105.77 100-481-100-264 Electricity & Gas 20,000.00 18,524.29 18.524.29 1.475.71 92.62 100-481-100-267 General Materials & 7,390.00 6,656.04 6,656.04 733.96 90.07 Supplies 100-481-100-268 Building Maintenance 12,335.00 12,611.36 12,611.36-276.36 102.24 100-481-100-273 Special Departmental Exp. 3,217.00 2,463.12 ~463.12 753.88 76.57 SUPIJlies & Services 114,145.00 106,467.25 106,467.25 7,677.75 93.27 Expense Total 173,154.00 163,262.80 163,262.80 9,891.20 0.94 481 Community Center 173,154.00 163,262.80 163,262.80 9,891.20 94.29 Expense Talai 173,154.00 163,262.80 163.262.80 9.891.20 0.94 GL - Expenses ys. Budgel (07114/2015-4: 13 PM) Page I
LOS Banos At the Crossroads ofcalifornia Agenda Staff Report TO: FROM: DATE: SUBJECT: Parks and Recreation Commission Robert Baker, Recreation Coordinator~~~ July 21, 2015 Recreational Program Monthly Report TYPE OF REPORT: Informational Item Recommendation: Accept report as submitted. Background: Adult Summer Softball Leagues started Tuesday, June 23, 2015. Staff is currently working on our Youth Soccer League. Sports Camps for Session II will begin Monday, July 13, 2015. Pre-Engineering and Engineering Fundamentals using Legos Camp will begin Monday, July 20,2015. Discuss: Adult Softball will be held at the Ag Sports Complex on Tuesday, Wednesday and Thursday nights. The cost of this program is $450.00 per team. Youth Soccer starts September 19, 2015. This program will be held at Olivera Soccer Park. The cost of this program for ages 3-4 $55.00, and ages 5-13 $80.00. Session II golf and softball camps will be held at Pacheco High School. The Golf camp will be held from 9:00-11 :OOa.m. and the softball camp will be held from 1:00-3:00p.m., Monday -Thursday for two weeks. These camps are for ages 7 13.The cost id $40.00 per child. Engineering with Legos camp will be Monday Friday from 9:00-12:00p.m. and 1:00-4:00p.m. It will be held at the Los Banos Community Center. This camp is for ages 5-12. The cost is $125.00 per child. Impact to the Community: The Parks and Recreation Division programs and events help children and adults stay active in the community. Fiscal Impact: The costs of these recreational programs are paid for by the associated fees.