D R A F T TOWER RIDGE TOWNHOMES ASSOCIATION 2016 ANNUAL AND 2017 BUDGET RATIFICATION MEETING November 21, 2016 Call To Order: Dee Bookout called the meeting to order at 6:05 p.m. Present were: Dee Bookout, President Shirley Miller, Vice President Paige Mugglestone, Secretary Megan Falzon, Treasurer Marilyn Axsom, Member at Large Trish Rudy, 5280 Property Management Proof of Notice: Dee Bookout called for Proof of Notice regarding the annual meeting. Most present verified they had received notification of the annual meeting. A few had not received notification. 1
LDCC Construction Report Ken, construction manager onsite, gave a detailed report regarding the ongoing repairs to the Tower Ridge Property. Ken stated we are halfway through the buildings regarding shingle replacement. Painting on the body of all buildings on the property has been completed. Trim will be done as weather permits. He also noted the skylight installation would start approximately 12/12/16. Screens will be replaced on all windows except patio doors. Window replacements are almost complete on the property. A question was raised as to how window replacement was determined. Ken stated this information was determined at the time the insurance adjustor was on the property. Keesen Landscaping Report Brian from Keesen gave an update regarding the following: 1. The sprinkler system was winterized on 10/7/16 2. Keesen has finished with the juniper pruning. 3. Keesen is on an every other week service for the Tower Ridge I. 4. Keesen has also started repairing the edging around the beds on the property. 5. The pruning of flowering shrubs will continue. 6. Deadwood has been cut out of many areas. 7. Pampas grasses will be trimmed in the spring. 2
Homeowner at 2953 SYW expressed concern regarding the weeds which haven t been taken care. Brian will address this with the workers. Snow Removal Keesen will keep the same hand crew as last year. No snow removal until there is 4 inches on the streets and 2 inches on the sidewalks. Keesen will also use a small skidster this year to eliminate damage to grass and garage door/driveway areas. Brian also stated they have a soil conservation person on staff now that will help us with water conservation next year. Homeowner Forum Homeowner 2987 SZC Homeowner asked about using the garage as storage. The Board would like to see no flammable products stored in garages which might affect our insurance if a fire should break out. Homeowner on Bethany Pl. Jeff Patton requesting paint numbers for back fences. He noted there are two different colors currently; a paint color and a stain. Which kind should be used. The fences take stain better, but if the fence has already been painted, then paint should be used. Homeowner 2961 SYC would like to replace outside porch light fixtures. It was stated Ken has access to the light fixtures on the back porch, garage, etc. and where to buy these. The light fixture by the front door would have to be something similar to the current fixture since this one has been discontinued. Homeowner - 2953 SYW asked about garage and door lights that are no longer working. A suggestion from the floor to use CFL lights in the outside areas since these lights will burn for a longer period of time. 3
Homeowner 2969 SYC asked if it would be possible to get amplification for the meetings since it is hard to hear. The Board stated they would talk louder as well as suggested the homeowner moved closer to the front of the room. September and October Financials The financials for September and October have not been completed by 5280 Property Management yet. An email vote to ratify the financials will be done when complete. The Treasurer stated the new categorized improvements will help her track information more readily with the new accounting system 5280 has put in place. October 17, 2016 Minutes Dee called for a motion to ratify the October 17, 2016 minutes. She asked for any corrections or modifications. None noted. Motion was made to accept the October minutes as written. Motion was seconded. All in favor, motion carried. 2015 Annual and Budget Minutes Dee called for any corrections to the 2015 Annual and Budget minutes. No corrections noted. A motion was made from the floor to accept the 2015 Annual and Budget minutes. The motion was seconded. All in favor, motion carried. Homeowners are still complaining the website is not up-to-date on current minutes. Draft form of minutes to be put on website as quickly as possibly by 5280 Property Management. It was suggested an email blast of minutes in draft form be sent out. 4
A motion was made to do an email blast to all current residents emails of the monthly minutes in draft form. Motion was seconded. All in favor, motion carried. Treasurer s Report Megan gave the Treasurer s Report. She stated we have $165,000 in reserve accounts. Megan noted the large expenses we have incurred; stair and patio repairs, landscaping, insurance premiums and snow removal. President s Report Dee gave a detailed report regarding the repairs on the hail damage to the Tower Ridge I property. She reiterated most of what was said by Ken previously. Dee stated we have 2 front entries which need replacement. Bids are out. Both are labor intensive and will be costly. She stated homeowners need to take preventative measures to do maintenance on areas of homeowner responsibility such as the end units with the bedroom decks. Dee also talked about the landscaping repairs which need to be done. Many of the existing landscape ties are deteriorating. Road repairs are also required in the near future. Grass replacement will also be on the agenda for repair either by replacement or the addition of new top soil. 5
Budget Discussion Reserve Study Once all the hail damage repairs are completed on the property, a reserve study will be done. TR Property Insurance Trish from 5280 Property Management stated we will be shopping for insurance soon. She stated we get our information from a broker who submits rates from different insurance companies. Then the Board will determine the best fit. HO6 Policy All homeowners are advised to have an HO6 rider on their insurance policy. This would cover insurance deductible in the event of major property damage to Tower Ridge I. Election of Board Members Both the Vice President and the Secretary positions on the Board are up for election. Dee called for nominations from the floor none noted. She stated we have a quorum so the vote will be held. Shirley Miller for Vice President and Paige Mugglestone for Secretary are the nominees on the ballot. Proxies were picked up by 5280 Property Management. Ballots were also passed out; one per household, to homeowners present at the meeting. Dee asked for 2 volunteers from the homeowners to count ballots. Ballot counts are as follows: 24 ballots out of 24 voted yes to ratify the 2017 Budget. Budget passes. 23 ballots out of 24 voted yes to accept Shirley Miller as VP for the next 2-year term. 6
24 ballots out of 24 voted yes to accept Paige Mugglestone as Secretary for the next 2-year term. The next meeting is scheduled for January 16, 2017. Adjournment The meeting adjourned at 7:40 p.m. 7