Intrductin t Decisin-Making Guide Purpse f the Dcument This Decisin-Making Guide utlines NVC s integrated planning and resurce allcatin mechanisms and describes cllege gvernance and decisin-making structures. This dcument is intended t create a shared understanding f NVC s prcesses and establish a cmmn terminlgy amng members f the campus cmmunity. T that end, this dcument describes institutinal planning and resurce allcatin prcesses, the integratin between institutinal planning dcuments, the relatinship between unitand institutin-level planning, identificatin and classificatin f campus cmmittees, delineatin f respnsibilities amng cmmittees and ther stakehlders, and a list f cmmnly used acrnyms. The Decisin-Making Guide is a living dcument, and it is anticipated that it will be expanded and updated regularly t reflect institutinal practices. The Decisin-Making Guide serves as a cmmunicatin instrument and reference guide fr current members f the campus cmmunity, and it can be used as an rientatin tl fr future faculty, staff, and students. Accreditatin References t Integrated Planning, Resurce Allcatin, Gvernance, and Decisin- Making The 2014 Accreditatin Standards cnvey the expectatins f the Accrediting Cmmissin fr Cmmunity and Junir Clleges (ACCJC) related t planning, resurce allcatin, gvernance, and decisin-making. T prvide cntext fr the Decisin-Making Guide, the Accreditatin Standards mst clsely assciated with these fur activities are cited in the table beginning n the next page. The intrductin t the 2014 Accreditatin Standards describes institutinal effectiveness in terms f regular planning, resurce allcatin, and evaluatin activities: The effective institutin ensures academic quality and cntinuus imprvement thrugh nging assessment f learning and achievement and pursues institutinal excellence and imprvement thrugh nging, integrated planning and evaluatin. The institutin prvides the means fr students t learn and achieve their gals, assesses hw well learning is ccurring, and strives t imprve learning and achievement thrugh nging, systematic, and integrated evaluatin and planning (Standard I). Taken tgether, the cited standards (in the table belw) cmmunicate a clear expectatin that: the institutin engages in planning, resurce allcatin, and evaluatin f practices accrding t an established cycle; that planning ccurs at regular intervals and is structured arund institutinal missin, student learning, and student achievement; that resurce allcatin is designed t ensure achievement f missin and imprvement f student learning and achievement; that planning at the prgram and institutinal levels is infrmed by data; Intrductin t Decisin-Making Guide Page 1 f 25
that decisin-making prcesses are defined by Bard Plicy; and that decisin-making prcesses are participatry and a prvide pprtunity fr apprpriate stakehlders t have a substantial vice in prcesses related t their areas f expertise. The remainder f this dcument describes NVC s plicies and practices that are designed t ensure that these aspects f the Accreditatin Standards are met. Accreditatin Standards: References t Integrated Planning, Resurce Allcatin, Gvernance, and Decisin-Making References t Integrated Planning, Resurce Allcatin, and Data (in the Accreditatin Standards) The institutin s prgrams and services are aligned with its missin. The missin guides institutinal decisin-making, planning, and resurce allcatin and infrms institutinal gals fr student learning and achievement. (I.A.3) The institutin disaggregates and analyzes learning utcmes and achievement fr subppulatins f students. When the institutin identifies perfrmance gaps, it implements strategies, which may include allcatin r reallcatin f human, fiscal and ther resurces, t mitigate thse gaps and evaluates the efficacy f thse strategies. (I.B.6) The institutin regularly evaluates its plicies and practices acrss all areas f the institutin, including instructinal prgrams, student and learning supprt services, resurce management, and gvernance prcesses t assure their effectiveness in supprting academic quality and accmplishment f missin. (I.B.7) The institutin engages in cntinuus, brad based, systematic evaluatin and planning. The institutin integrates prgram review, planning, and resurce allcatin int a cmprehensive prcess that leads t accmplishment f its missin and imprvement f institutinal effectiveness and academic quality. Institutinal planning addresses shrt- and lng-range needs fr educatinal prgrams and services and fr human, physical, technlgy, and financial resurces. (I.B.9, ER 19) Resurces are sufficient and effective in supprting achievement f missin. This includes human (III.A), physical (III.B), technlgy (III.C), and financial (III.D) resurces. (General paraphrase f Standard III: Resurces) The institutin s missin and gals are the fundatin fr financial planning, and financial planning is integrated with and supprts all institutinal planning. The institutin has plicies and prcedures t ensure sund financial practices and financial stability. Apprpriate financial infrmatin is disseminated thrughut the institutin in a timely manner. (III.D.2) The institutin clearly defines and fllws its guidelines and prcesses fr financial planning and budget develpment, with all cnstituencies having apprpriate pprtunities t participate in the develpment f institutinal plans and budgets. (III.D.3) Institutinal planning reflects a realistic assessment f financial resurce availability, develpment f financial resurces, partnerships, and expenditure requirements. (III.D.4) Thrugh established plicies and prcedures, the CEO guides institutinal imprvement f the teaching and learning envirnment by: ensuring that evaluatin and planning rely n high quality research and analysis f external and internal cnditins; ensuring that educatinal planning is integrated with resurce planning and allcatin t supprt student achievement and learning; Intrductin t Decisin-Making Guide Page 2 f 25
establishing prcedures t evaluate verall institutinal planning and implementatin effrts t achieve the missin f the institutin. (IV.B.3) The gverning bard establishes plicies cnsistent with the cllege/district/system missin t ensure the quality, integrity, and imprvement f student learning prgrams and services and the resurces necessary t supprt them. The gverning bard has ultimate respnsibility fr educatinal quality, legal matters, and financial integrity and stability. (IV.C.5) T ensure the institutin is accmplishing its gals fr student success, the gverning bard regularly reviews key indicatrs f student learning and achievement and institutinal plans fr imprving academic quality. (IV.C.8) Features f Sustainable Cntinuus Quality Imprvement (SCQI) Regarding Prgram Review and Planning (in the Institutinal Effectiveness Rubrics) Prgram review prcesses are nging, systematic, and used t assess and imprve student learning and achievement. The institutin reviews and refines its prgram review prcesses t imprve institutinal effectiveness. The results f prgram review are used t cntinually refine and imprve prgram practices resulting in apprpriate imprvements in student achievement and learning. The institutin uses nging and systematic evaluatin and planning t refine its key prcesses and imprve student learning. There is dialgue abut institutinal effectiveness that is nging, rbust and pervasive; data and analyses are widely distributed and used thrughut the institutin. There is nging review and adaptatin f evaluatin and planning prcesses. There is cnsistent and cntinuus cmmitment t imprving student learning; and educatinal effectiveness is a demnstrable pririty in all planning structures and prcesses. References t Gvernance and Decisin-Making Rles (in the Accreditatin Standards) Institutinal leaders create and encurage innvatin leading t institutinal excellence. They supprt administratrs, faculty, staff, and students, n matter what their fficial titles, in taking initiative fr imprving the practices, prgrams, and services in which they are invlved. When ideas fr imprvement have plicy r significant institutin-wide implicatins, systematic participative prcesses are used t assure effective planning and implementatin. (IV.A.1) The institutin establishes and implements plicy and prcedures authrizing administratr, faculty, and staff participatin in decisin-making prcesses. The plicy makes prvisins fr student participatin and cnsideratin f student views in thse matters in which students have a direct and reasnable interest. Plicy specifies the manner in which individuals bring frward ideas and wrk tgether n apprpriate plicy, planning, and special-purpse cmmittees. (IV.A.2) Administratrs and faculty, thrugh plicy and prcedures, have a substantive and clearly defined rle in institutinal gvernance and exercise a substantial vice in institutinal plicies, planning, and budget that relate t their areas f respnsibility and expertise. (IV.A.3) The institutinal chief executive fficer (CEO) has primary respnsibility fr the quality f the institutin. The CEO prvides effective leadership in planning, rganizing, budgeting, selecting and develping persnnel, and assessing institutinal effectiveness. (IV.B.1) Intrductin t Decisin-Making Guide Page 3 f 25
General NVC Infrmatin Guiding Institutinal Dcuments While this Decisin-Making Guide describes planning, resurce allcatin, and decisin-making prcesses, ther institutinal dcuments prvide directin and a framewrk t help structure the prcesses described here. The fllwing dcuments were in effect when NVC s Decisin-Making Guide was being drafted (in 2014-2015): Missin statement (2012), values statement (2008), and Institutinal Learning Outcmes (ILOs) (2013); 2013-2023 Educatinal Master Plan; and 2014-2019 Institutinal Strategic Plan. These guiding dcuments are presented belw. In the case f the Educatinal Master Plan, a summary f the trends and themes that emerged frm the larger, parent dcument is prvided. These guiding dcuments are referenced thrughut the Decisin-Making Guide t illustrate the integratin amng plans at the institutinal level and hw linkages between institutinal plans and unit-level plans are dcumented. Intrductin t Decisin-Making Guide Page 4 f 25
MISSION Napa Valley Cllege prepares students fr evlving rles in a diverse, dynamic, and interdependent wrld. The cllege is an accredited pen-access, degree- and certificategranting institutin that is cmmitted t student achievement thrugh high-quality prgrams and services that are cntinuusly evaluated and imprved. The cllege serves students and the cmmunity in the fllwing areas: transfer curses, career-technical educatin and training, basic skills, and self-supprting cntract educatin and cmmunity educatin classes. Apprved by the Bard f Trustees, Nvember 15, 2012 VALUES Napa Valley Cllege is a cmmunity f peple excited abut learning, where students are first and fremst in everything we d. We value, mdel, and encurage: Student Success Hnesty Creativity Integrity Adaptability Inclusivity Respnsibility Openness t new ideas Respect fr thers Health and wellness Apprved by the Bard f Trustees, Nvember 13, 2008 INSTITUTIONAL LEARNING OUTCOMES Students wh receive a degree frm Napa Valley Cllege will demnstrate the fllwing: 1. Cmmunicatin & Cllabratin 2. Critical Thinking & Infrmatin Cmpetency 3. Glbal Awareness & Civic Respnsibility 4. Persnal Respnsibility Apprved by the Bard f Trustees, September 12, 2013 Intrductin t Decisin-Making Guide Page 5 f 25
Data Trends & General Themes frm 2013-2023 Educatinal Master Plan The internal and external envirnmental scans cnducted prir t the develpment f the 2013-2023 Educatinal Master Plan identified the fllwing trends amng the NVC student ppulatin and the surrunding service area: Recent reductins in NVC curse fferings, accmpanied by a decrease in enrllment Changes amng the NVC credit-student ppulatin, including: Increasing prprtin f students enrlled full-time Increasing prprtin f students with an educatinal gal f transfer Increase in NVC transfers Stability in the number f degrees and certificates awarded by NVC Anticipated ppulatin grwth within NVC s service area, particularly amng the cllege-age and Hispanic ppulatins within Napa Cunty Eight recurring themes emerged during the develpment f the 2013-2023 Educatinal Master Plan. The eight themes were divided int three general categries t help guide lng-term institutinal planning. The three general categries and assciated themes included student success, external factrs, and resurces. Tgether these three categries define the institutinal missin, the external envirnment/cnstraints, and the types f resurces needed t achieve the missin, as illustrated by the figure belw. References t Accreditatin Standards are prvided. Student Success Student Supprt Services Cllabratin & Partnerships } Institutinal Missin: Academic prgrams and supprt services ffered t ensure quality and institutinal effectiveness Accreditatin Standards I & II External Factrs Reductins in Funding & Revenue Legislatin & Educatin Plicy } External Cnstraints: Established by external agencies r cnditins beynd the institutin s cntrl, but which must be addressed r taken int accunt by the institutin Resurces Human Technlgy Facilities & Equipment Fiscal (Institutinal Vitality) } Resurces Needed t Achieve Missin: Staff, prfessinal develpment, technlgy, physical, equipment, and fiscal/budgetary resurces needed t prvide quality academic and student supprt prgrams Accreditatin Standard III Intrductin t Decisin-Making Guide Page 6 f 25
2014-2019 Institutinal Strategic Plan Gal 1: Imprve Student Success Objectives: a. Facilitate a seamless prgressin f students frm the mment f first cntact t gal achievement b. Prvide a high-quality and safe envirnment that is cnducive t learning c. Enhance availability and use f technlgy t supprt student learning and achievement d. Prvide a variety f pprtunities fr students t gain knwledge and experience relevant t current educatinal and industry needs e. Prmte academic excellence and evaluate delivery f instructin and services t ensure that they address student needs f. Evaluate and increase the use f utcmes assessment results and data t imprve student learning and achievement Gal 2: Prmte a Culture f Cnnectedness & Inclusivity Objectives: a. Enhance internal cmmunicatin and cllabratin thrughut the campus cmmunity b. Fster a culture f participatry gvernance c. Create an immersive and engaging student experience d. Ensure accurate and cnsistent infrmatin is cmmunicated thrughut the campus and the cllege s gegraphic service area e. Strengthen external relatinships and expand partnerships f. Fster a culture f inclusivity that acknwledges and recgnizes diversity in all its frms. Gal 3: Strengthen Institutinal Effectiveness Objectives: a. Increase capacity fr and practice data-infrmed decisin-making b. Prmte a culture f cntinuus imprvement, review, and accuntability c. Prvide prfessinal develpment pprtunities that supprt and enhance the effectiveness f cllege emplyees d. Develp and secure resurces t supprt the missin f the cllege and its plans e. Prmte initiatives that cntribute t the lng-term sustainability and vitality f the cllege f. Establish practices that enhance the cllege s ability t adapt t future demands g. Develp and use technlgy t increase efficiencies and institutinal effectiveness Gal 4: Integrate Planning, Budgeting, & Decisin-Making Objectives: a. Increase efficiency and linkage in the planning and budget allcatin prcess b. Strengthen integrated planning c. Increase the effectiveness f methds fr cmmunicating and dcumenting decisins Apprved by Planning Cmmittee April 4, 2014 Apprved by Bard f Trustees May 8, 2014 Intrductin t Decisin-Making Guide Page 7 f 25
Integrated Planning Overview This verview prvides an utline f the integrated planning prtin f the Decisin-Making Guide and identifies effective practices in institutinal planning. The infrmatin included in this sectin is structured arund tw categries: integratin f planning prcesses and recent refinements in planning prcesses. A brief descriptin f the tw categries as well as the material presented within each categry is prvided belw. Integratin f Planning Prcesses: Materials in this sectin describe integratin f planning at the institutinal level and between the institutinal and prgram levels. These items include: NVC Planning Mdel: The schematic identifies the purpse and duratin f NVC plans at the institutinal and prgram levels. All planning activities are guided by the institutinal missin, and all plans supprt achievement f missin. The planning mdel includes lng-term plans, the strategic plan, prgram-level plans, targeted supprt plans, and resurce plans. Resurce plans prvide fundatinal supprt t realize all plans identified in the schematic at bth the institutinal and prgram levels. [add page reference n final draft] [nt included in packet] The 2014-2019 Institutinal Strategic Plan Develpment Prcess: The graphic identifies existing institutinal dcuments, data, and ther surces that infrmed the develpment f the Strategic Plan. The fur gals f the 2014-2019 Institutinal Strategic Plan are clr-cded t highlight the linkages between each surce f infrmatin and the plan. [add page reference n final draft] The Integrated Planning Schedule 2012-2020: The schedule identifies institutin-level planningrelated activities that will ccur each academic year. The fllwing institutinal plans and guiding dcuments are included in the calendar: cllege missin, Educatinal Master Plan, Institutinal Strategic Plan, accreditatin evaluatin and planning, and resurce plans (facilities, finances, technlgy, and staffing). [add page reference n final draft] Prgram Evaluatin & Planning (PEP) Cmpnents & Effective Practices: The schematic prvides an verview f PEP including review f prgram missin and its relatinship t cllege missin, accreditatin standards, and curriculum; incrpratin f student achievement and student learning utcmes data and results f student surveys; it is cyclical and the prcess itself is reviewed and imprved regularly t ensure currency and cntinuus imprvement. Faculty and staff affiliated with each instructinal prgram r service area participate in the PEP review prcess, and the reprt (including unit-level plans and resurce requests) are verified by a team f cnstituent grup representatives. Each cmpnent f individual unit plans link directly t bjectives in the Institutinal Strategic Plan, and the resurce needs identified thrugh PEP are allcated thrugh the annual planning and resurce allcatin prcess. [add page reference n final draft] Integrated Planning Overview Page 8 f 25
Recent Refinements in Planning Prcesses: Materials in this sectin describe regular planning prcesses that will ccur acrss the institutin n an annual basis. This sectin highlights recent imprvements in planning prcesses and the incrpratin f data int review prcesses. Year-Rund Planning Cycle: This sectin identifies planning activities that ccur amng prgram and services (units), Area Cuncils, and the Planning Cmmittee each semester. Academic year 2014-2015 was a transitin year fr NVC t begin implementing regular planning activities acrss the institutin particularly at the unit level. The 2014-2015 transitin calendar identified three strands f planning (clsing ut the mst recent year, implementing plans in the current year, and preparing fr the upcming year) as well as the planning-related activities that shuld be ccurring each mnth. In 2013-2014, Area Cuncils develped frmal Area Plans fr the first time. In 2014-2015, the transitin t year-rund planning relied heavily n Area Cuncils t make planning a regular, nging activity acrss the institutin. The year-rund cycle als implements changes regarding the timing f submissin f prgress reprts (frm the fall semester t the spring semester) t prvide infrmatin fr the develpment f planning pririties in the fall. The semester-based year-rund planning cycle will be fully implemented in 2015-2016. [add page reference n final draft] Annual Planning Cycle: Rles & Respnsibilities: The flwchart describes the annual planning prcess and the rle f the Planning Cmmittee, individual prgrams and services, and the fur Area Cuncils. This flwchart was updated in 2014-2015 t expand effective practices by increasing the number f surces f data used t infrm planning and increasing awareness f planning acrss the institutin. Beginning in fall 2015, the Planning Cmmittee will develp planning pririties based n review f the Strategic Plan (histrical practice) as well as recent reprts evaluating institutinal effectiveness and perfrmance (new cmpnent). Annual planning pririties will be shared with the campus cmmunity thrugh a campus frum (new cmpnent) and will be used by prgrams and services t structure their respective annual plan at the unit level (histrical practice). Prgrams and services review recent PEP reprts and data t develp their unit plans. Area Cuncils cmpile the unit-level plans within the area and priritize amng the resurce-dependent requests. Plans are cmpiled acrss the cllege t create the Annual Cllege Plan (new cmpnent, implemented in spring 2015), which is shared with the Planning Cmmittee and the campus cmmunity. The Planning Cmmittee will assess the annual planning prcess each year t identify areas fr imprvement. The refined annual planning cycle will be fully implemented in 2015-2016. [add page reference n final draft] Institutinal Effectiveness Reprts: The narrative describes annual reprts and data that are used t mnitr effectiveness and incrprate int subsequent planning activities. Fur annual reprts incrprate data and evaluatin f perfrmance. Thse reprts include the Student Success Screcard, the Cre Indicatrs Reprt, the Annual Prgress Reprt n the Strategic Plan, and Data Aligned with Missin. All fur reprts include student achievement data, and the tw latter reprts incrprate student learning utcmes data. Reprts summarizing data submitted t external agencies as well as PEP data generated at the institutinal and prgram levels are psted n the cllege website each year. Tw f the institutinal effectiveness reprts described here (Cre Indicatrs Reprt and Data Aligned with Missin) were intrduced in 2014-2015. These will becme regular annual reprts and will be incrprated int the annual planning prcess in 2015-2016. [add page reference n final draft] Integrated Planning Overview Page 9 f 25
Mechanisms fr Evaluating Practices: This narrative describes regular evaluatin practices and highlights imprvements implemented in recent years based n the results f thse evaluatins. Examples include: review and revisin f missin statement, Institutinal Learning Outcmes (ILOs), and Strategic Plan (including refinement f prcess); establishment f annual planning pririties based n data and evaluatin f recent perfrmance; evaluatin f practices thrugh Prgram Evaluatin and Planning (PEP) and by campus cmmittees; and annual and cmprehensive review f PEP. [add page reference n final draft] Tgether, these integrated planning dcuments describe the fllwing effective practices: Effective Practice Cnveyed thrugh Linkage between missin and guiding Integratin f NVC Plans institutinal dcuments 2014-2019 Institutinal Strategic Plan Develpment Prcess Strategic Plan guides planning activities Integratin f NVC Plans PEP Cmpnents & Effective Practices Year-Rund Planning Cycle Annual Planning Cycle Planning and evaluatin prcesses ccur Integrated Planning Schedule accrding t an established cycle PEP Cmpnents & Effective Practices Year-Rund Planning Cycle Annual Planning Cycle Institutinal Effectiveness Reprts Mechanisms fr Evaluating Practices Planning activities incrprate data 2014-2019 Institutinal Strategic Plan Develpment Prcess Integrated Planning Schedule PEP Cmpnents & Effective Practices (student achievement data, student learning utcmes (SLO) data, student surveys) Annual Planning Cycle (review f Cre Indicatrs Reprt, Data Aligned with Missin, recent PEP data and SLO results) Regular evaluatin f practices Integrated Planning Schedule PEP Cmpnents & Effective Practices Annual Planning Cycle Institutinal Effectiveness Reprts Mechanisms fr Evaluating Practices Cmmunicatin t the campus cmmunity Year-Rund Planning Cycle Annual Planning Cycle Institutinal Effectiveness Reprts Integrated Planning Overview Page 10 f 25
2014-2019 Institutinal Strategic Plan Develpment Prcess 2014-2019 Institutinal Strategic Plan Develpment Prcess Page 11 f 25
Cllege Missin Educatinal Master Plan Institutinal Strategic Plan Accreditatin Facilities Master Plan Fiscal Plan Technlgy Plan Staffing/ Human Resurces Plan Integrated Planning Schedule 2012-2020 2012-2013 & [Existing Plans] 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 Review/Revise Review/Revise Cnsider Review/Revise Missin Missin develpment Missin Statement Statement f Visin Statement Statement Cnduct Update Plan Implement Implement Update Plan Implement Envirnmental Scan & Develp Plan [Facilities Plan Vl. III (2007) & Vl. IV (2009] "The Way Frward" [IT Radmap 2012-2015] Cnduct Scan & Develp Plan 2014-2019 Evaluate Prgress Self Evaluatin Year, Quality Fcus Essay (QFE), Cmmittees assigned t mnitr Standards Evaluate Prgress Integrate QFE int planning prcesses, Cmprehensive site visit, ACCJC actin Evaluate Prgress Implement QFE Plans, Mnitr & Reprt n Prgress Evaluate Prgress Implement QFE Plans, Mnitr & Reprt n Prgress Evaluate Prgress; Cnduct Scan/ Develp Plan Implement QFE Plans, Midterm Reprt Evaluate Prgress Implement QFE Plans, Mnitr & Reprt n Prgress Implement Update Plan Update Plan Implement Implement Implement Update plan Implement Update Plan Implement Implement Implement Develp/ Update Plan Implement Implement Update Plan Implement Implement Develp/ Update Plan Develp Plan Implement Implement Develp/ Update Plan Implement Implement Implement Integrated Planning Schedule Page 12 f 25
Prgram Evaluatin & Planning (PEP): Cmpnents & Effective Practices Prgram Evaluatin & Planning: Cmpnents & Effective Practices Page 13 f 25
Year-Rund Planning Cycle The fllwing tables utline planning-related activities that happen acrss the institutin during the academic year. [The year-rund planning cycle described here is based n the cycle established fr the 2014-2015 transitin year.] Within the fall semester, there are three strands f planning-related activities assciated with the previus (mst recent) academic year, the current academic year, and the upcming academic year. In the spring semester, the strand fr the previus (mst recently cmpleted academic) year drps ff, and the fcus is n implementing plans fr the current year and preparing fr the upcming planning cycle. Planning-related respnsibilities assigned t prgrams and services (units), Area Cuncils, the Office f Research, Planning and Institutinal Effectiveness (RPIE), and the Planning Cmmittee are utlined in the tables belw. Fr the mst recently cmpleted ( previus ) academic year, accmplishments acrss the institutin are reprted in the Annual Prgress Reprt each fall semester. As described in the tables belw, the Annual Prgress Reprt is cmpiled by RPIE based n infrmatin submitted by prgrams and services acrss the institutin. The Annual Prgress Reprt includes and evaluatin f prgress relative t bjectives in the Institutinal Strategic Plan and the established planning pririties. The Annual Prgress Reprt is presented t the Planning Cmmittee, which uses the reprt and ther institutin-level plans and data t infrm the develpment f future planning pririties. The Annual Prgress Reprt is als shared with the Bard f Trustees and the campus cmmunity. Planning activities fr the current year fall primarily t prgrams and services (units), alng with the fur Area Cuncils (cvering the Instructinal, Student Services, Administrative Services, and President s Area Cuncils). At this level, activities fcus n implementing plans established fr the current year and mnitring prgress related t the strategic initiatives develped at the unit level s that accmplishments can be reprted at the end f the academic/fiscal year. Fr the upcming planning cycle, the framewrk fr spring planning activities is established in the fall as the Planning Cmmittee reviews recent institutinal perfrmance and institutinal plans t infrm the develpment f planning pririties fr the upcming year. The planning pririties are incrprated int the instructins fr annual unit-level planning and resurce allcatin. In the spring semester, prgrams and services (units) submit their plans, which are shared with the respective President/Vice President and Area Cuncils as they priritize amng resurce-dependent requests. RPIE cmpiles the unit-level plans int an Annual Cllege Plan and prvides a reprt summarizing plans fr the upcming year. The unit-level plans and the Annual Cllege Plan prvide templates fr reprting prgress the fllwing/subsequent year. [An example f applying the Year-Rund Planning Cycle t planning-related activities in 2014-2015 is presented at the end f this sectin.] Year-Rund Planning Cycle Page 14 f 25
Prgrams & Services (Units) Area Cuncils Year-Rund Planning Cycle: Fall Semester Annual Planning Cycle Previus Current Upcming [Reprt summary f prgress if nt submitted by end f previus academic/fiscal year] Reviews summary f prgress reprted by each unit within the area RPIE Cmpiles Annual Prgress Reprt summarizing accmplishments acrss the institutin, based n infrmatin received at end f previus academic/fiscal year Planning Cmmittee Evaluates prgress Reviews Prgress Reprt Cmmunicates prgress t campus cmmunity, including the Bard f Trustees Uses infrmatin t frame upcming planning prcesses Review unit plans fr current year (including utcmes assessment plans) Review recent PEP and assessment reprts; adjust annual plan (if necessary) Identify activities fr each semester Implement strategic initiative identified fr fall semester Recrd/mnitr prgress Ensure that plans fr current year are implemented Year-Rund Planning Cycle Page 15 f 25 Review PEP reprts and unit plans t infrm adjustment/develpment f Area plans Review existing Area Plans Adjust Area Plans if/as necessary Identify pririties fr fllwing fiscal year Share pririties with Planning Cmmittee (cnveyed thrugh RPIE) Cmpiles materials (data and updates) t infrm Planning Cmmittee s discussin f planning pririties fr upcming year (materials identified belw) Reviews Institutinal Strategic Plan, Annual Prgress Reprt, institutin-level data, Area Plans, recent planning pririties, Quality Fcus Essay plans fr accreditatin Develps institutinal pririties fr upcming planning cycle Hlds frum t share prpsed pririties with campus cmmunity Recmmends institutinal pririties (frwarded t President, wh recmmends t the Bard f Trustees) Reviews planning packets/instructins fr upcming planning cycle
Prgrams & Services Year-Rund Planning Cycle: Spring Semester Annual Planning Cycle Current Upcming Implement strategic initiatives identified fr spring Review PEP reprts/plans/data, utcmes assessment semester results, institutinal plans, recent data, new requirements Recrd/mnitr prgress relevant t the area Reprt prgress n each unit-level initiative identified Cmplete unit-level plans identifying: fr the current year (at the end f academic/fiscal strategic initiatives related t Strategic Plan year), using the unit plan as a reprting template bjectives and established planning pririties Evaluate accmplishments/prgress against identified indicatrs f success fr each initiative indicatrs f success resurces needed t accmplish plans Frward summary f accmplishments t RPIE and Review unit plan with apprpriate President/Vice apprpriate President/Vice President (by end f President academic/fiscal year) Area Cuncils Ensure that plans fr current year are implemented Cmpile unit-plans acrss the area Apply the priritizatin rubric t rank resurce requests within the area Frward priritized lists t Cabinet and the Budget Cmmittee fr resurce allcatin RPIE Receives unit plans acrss the institutin summarizing: Planning Cmmittee activities related t established planning pririties measures f success assciated with thse activities Cmpiles unit plans int Annual Cllege Plan Creates summary reprt f Annual Cllege Plan Review Annual Cllege Plan and summary reprt Identifies any additinal measures f institutinal effectiveness/success at the institutinal level that shuld be incrprated int the evaluatin f prgress fr the upcming year Shares Annual Cllege Plan with campus cmmunity and Bard f Trustees Year-Rund Planning Cycle Page 16 f 25
Applicatin f Year-Rund Planning Cycle t Planning-Related Activities in 2014-2015 Annual Planning Cycle Previus Current Upcming General Descriptin f Activities Reprt n 2013-2014 Accmplishments Parties Respnsible Prgrams & Services (Units) [RPIE cmpiles and evaluates] Planning Cmmittee Semesters Cmpiled and reviewed in fall (fall 2014) Based n infrmatin reprted by units in spring (int fall if necessary) (spring early fall 2014) Surce f Planning 2011-2014 Strategic Plan Pririties and Year Pririties established in 2012-2013 Established Implement 2014-2015 Plans Prepare fr 2015-2016 Cycle Prgrams & Services (Units) Area Cuncils Implemented and mnitred fall 2014 and spring 2015 Reprt accmplishments spring 2015 2014-2019 Strategic Plan (Tentative) Pririties established in 2013-2014 Prgrams & Services (Units) Area Cuncils [RPIE prvides reprts and data] Planning Cmmittee Establish planning pririties in fall 2014 Used t frame unit-plan develpment in spring 2015 2014-2019 Strategic Plan Pririties established in 2014-2015 Year-Rund Planning Cycle Page 17 f 25
Review: Annual Planning Cycle: Rles & Respnsibilities Planning Cmmittee August - Octber Institutinal Strategic Plan Annual Prgress Reprt (evaluatin f prgress in mst recent AY) Data Aligned with Missin Cre Indicatrs Reprt Infrmatin cllected frm Area Cuncils Recent Planning Pririties Quality Fcus Essay frm Accreditatin Nvember - January Develp Annual Planning Pririties Hld campus frum regarding pririties (cllect input) Recmmend Planning Pririties t President President recmmends Planning Pririties t Bard f Trustees fr apprval April - May [RPIE cmpiles Annual Cllege Plan based n unit plans acrss the institutin] Review Annual Cllege Plan & summary reprt Identify additinal measures f effectiveness/success t include in future evaluatin Share Annual Cllege Plan with campus cmmunity and the Bard f Trustees See Budget Cmmittee cmpnent f Annual Planning Cycle May Receive list f priritized resurce requests (as infrmatin/discussin item) Develp annual plans t prmte: Assess the prcess each year: Alignment f plans with established pririties Evaluate practice (alignment with prcess) Identify areas fr imprvement Revise flwchart accrdingly Annual Planning Prcess: Rles & Respnsibilities Page 18 f 25 Strategic Plan Objectives Annual Planning Pririties Taking int accunt: PEP reprts, plans, & data Outcmes assessment results Other institutinal planning dcuments (including thse reviewed by the Planning Cmmittee, as well as Strategic Enrllment Management, Student Success and Supprt Prgram, and Student Equity Plans) Recent Data New requirements Emergent needs Annual unit plans include: Prgrams & Services (Units) January - March Specific & measurable bjectives Resurce requests Area Cuncils March - April Cmpile plans & priritize amng resurce requests Vice Presidents and President frward priritized files t RPIE & Business Office t share with Planning Cmmittee & Budget Cmmittee
Institutinal Effectiveness Reprts T ensure that planning at the prgram and institutinal levels is infrmed by data, NVC s Office f Research, Planning and Institutinal Effectiveness (RPIE) creates regular reprts n institutinal effectiveness and updates data fr instructinal prgrams each year. The fllwing institutinal effectiveness reprts are shared with the Planning Cmmittee, the campus cmmunity, and the Bard f Trustees each year. As described in ther prtins f the Decisin-Making Guide, these updates including data are used t infrm planning and priritizatin prcesses each year. Student Success Screcard: The Student Success Screcard (r Screcard ) was intrduced by the Califrnia Cmmunity Clleges Chancellr s Office (CCCCO) in 2013. The Screcard prvides a cmmn framewrk fr accuntability reprting n student achievement and institutinal perfrmance measures (fllwing the Accuntability Reprting fr Cmmunity Clleges, which was in place 2007 thrugh 2012). The CCCCO releases the Screcard at the end f March. It is psted n the CCCCO website, where the public can view data fr each cllege campus r the system as a whle. While the Screcard website fcuses n perfrmance amng the mst recent chrt f students, data spanning five chrt years is available. The Screcard includes measures f student achievement (the student prgress and achievement rate (SPAR) and cmpletin within Career Technical prgrams), mmentum pints (fall-tfall persistence rate and cmpletin f at least 30 units), and remedial prgress (fr English, mathematics, and English as a Secnd Language (ESL)). Perfrmance is reprted amng student subppulatins defined by cllege preparedness (based n placement testing and enrllment in basic skills curses) as well as gender, race/ethnicity, and age. Since the release f the 2013 Screcard, NVC has supplemented the CCCCO Screcard with an internal reprt summarizing NVC s perfrmance relative t the perfrmance acrss the Califrnia Cmmunity Cllege System amng the mst recent five chrts. The cmparisn includes an evaluatin f NVC s perfrmance against the perfrmance level f individual campuses (althugh campuses are nt labeled in the graphical analysis), the system as a whle, and the statewide average. Cre Indicatrs Reprt: The Cre Indicatrs Reprt summarizes recent institutinal perfrmance relative t the institutin-set standards defining academic quality and institutinal effectiveness. As f 2014-2015, NVC has established five measures fr institutinal perfrmance. The five measures alng with the institutin-set standard fr each measure are: Successful curse cmpletin rate (70%); Fall-t-fall persistence rate (45%); Number f degree recipients (425); Number f certificate recipients (200); and Number f transfers t CSU and UC (275). The Cre Indicatrs Reprt als includes cmparable measures fr each cmpnent f the Califrnia Cmmunity Cllege missin, including Career Technical Educatin (CTE), basic skills, cmpletin, and transfer. Successful curse cmpletin rates amng these fur types f curses are reprted, alng with Institutinal Effectiveness Reprts Page 19 f 25
fall-t-fall persistence rates amng students enrlled in these types f curses. Degrees and certificates are reprted fr CTE prgrams. Fr basic skills, the number f degree ad certificate recipients wh entered at the basic skills level is reprted. The number f degrees and certificates awarded utside f CTE is reprted fr the verall cmpletin gal, and the number f Assciate Degrees fr Transfer (ADTs) is reprted fr the transfer gal. The Cre Indicatrs Reprt als includes Student Success Screcard measures fr the fur areas, including the CTE cmpletin rate, the remedial prgress rates (fr English, mathematics, and ESL), the student prgress and achievement rate (SPAR) fr cmpletin and transfer. The Cre Indicatrs Reprt is generated annually and was intrduced in 2014-2015. Annual Prgress Reprt n Strategic Plan: Each year, an Annual Prgress Reprt is prduced t summarize accmplishments acrss the institutin in the mst recent academic year. The reprt fcuses n new activities and initiatives intended t prmte the gals and bjectives f the Strategic Plan, with an emphasis n the established planning pririties fr the year. The Annual Prgress Reprt incrprates data t track imprvements at the institutinal level and includes a reprt card t evaluate student achievement and institutinal perfrmance. Beginning with the 2012-2013 Prgress Reprt, a mechanism fr evaluating accmplishments acrss the institutin (using a green yellw red cding system that reflects the ratings applied t the quantitative measures) has been included in the reprt. Planning frms were cnverted t Excel frmat fr the 2014-2015 annual planning cycle, and instructinal prgrams and service areas were encuraged t identify indicatrs f success assciated with each initiative develped at the prgram r service (i.e., unit ) level. The 2014-2015 unit plans submitted in Excel and including indicatrs f success prvide a template fr reprting accmplishments beginning with the 2014-2015 Annual Prgress Reprt (anticipated in fall 2015). This structure is intended t facilitate the evaluatin f prgress against the indicatrs f success (i.e., intended utcmes/results) develped at the unit level (based n expertise f faculty and staff within the instructinal prgram r service area). Data Aligned with Institutinal Missin: In 2014-2015, RPIE prduced a new reprt (Data Aligned with Institutinal Missin) t prvide the Planning Cmmittee with qualitative and quantitative infrmatin t mnitr accmplishment f the cllege missin. Data related t each cmpnent f the cllege missin is prvided t help evaluate perfrmance. The Planning Cmmittee uses the infrmatin in the reprt t identify areas f strength and areas fr imprvement. If the data indicate a divergence between missin and academic fferings, student learning, and student achievement, the Planning Cmmittee can initiate a review f the cllege missin statement (utside f the regular three-year review cycle). It is anticipated that the evaluatin f Data Aligned with Institutinal Missin will becme a regular, annual exercise cnducted by the Planning Cmmittee. Institutinal Effectiveness Reprts Page 20 f 25
Other Annual Data Reprts In additin t the cmprehensive institutin-level reprts described abve, RPIE prduces regular reprts each year t summarize data cllected acrss the institutin and reprted t agencies at the reginal, state, and federal levels. These reprts are distributed t the Bard f Trustees and available t the campus cmmunity via the RPIE website. Data summaries are prvided fr: IPEDS Data Submitted t the U.S. Department f Educatin (IPEDS = Integrated Pstsecndary Educatin Data System): NVC is required t submit data t the U.S. Department f Educatin thrugh IPEDS each year. Summaries f data related t student achievement and institutinal perfrmance are prduced t share data and cmmunicate recent trends amng the Bard f Trustees and the campus cmmunity. Data cllected via the fllwing IPEDS surveys is summarized in reprts created by RPIE each year: Fall Enrllment; 12-Mnth Enrllment; Student Financial Aid; Cmpletins; and Graduatin Rates. The Annual Reprt Submitted t the ACCJC: A summary f the ACCJC Annual Reprt is prduced each year t infrm the Bard and the campus cmmunity f recent trends in student achievement, cmmunicate institutin-set standards fr institutinal effectiveness, and share effective practices. The summary f the ACCJC Annual Reprt has been prvided regularly since 2013. Prgram Evaluatin & Planning (PEP) Data at the Institutinal Level: PEP data measuring student achievement and institutinal perfrmance acrss credit instructinal prgrams is summarized (at the institutinal level) each year. The fllwing measures are included in the annual PEP summary: enrllments, headcunt, average class size, lad and prductivity (as well as cmpnent measures f WSCH, FTES, and FTE), retentin rates, successful curse cmpletin rates, degree and certificate cnferral, and enrllments, retentin, and successful curse cmpletin by equity/demgraphic grup. Each f these reprts includes analysis f trends and highlights significant changes. NVC s Student Equity Plan (finalized in fall 2014) utlines a plan fr expanding institutin-level PEP data t include additinal subppulatins t help mnitr perfrmance. While PEP has tracked enrllment, retentin, and successful curse cmpletin amng grups defined by gender, race/ethnicity, age, and disability status since 2007-2008, thse subppulatins will be expanded t include veterans and fster yuth t align with Student Equity Plan reprting requirements. Institutinal Effectiveness Reprts Page 21 f 25
Regular Data Updates at the Prgram Level PEP data are als updated fr individual instructinal prgram each year. Prgram-level data includes the measures listed abve (fr institutin-level PEP data) as well as enrllment trends cmparing grwth at the prgram level t changes at the institutinal level. Updated prgram-level data is psted n the RPIE website each year, and a cmprehensive analysis f prgram-level data is prvided by RPIE during the PEP review year. Institutinal Effectiveness Reprts Page 22 f 25
Mechanisms fr Evaluating Practices NVC has mechanisms in place t ensure regular evaluatin f practices acrss the institutin. Descriptins f NVC s evaluative mechanisms and the cycles f evaluatin are prvided belw, fcusing n planning-related practices and areas fr imprvement that have been identified thrugh evaluatin prcesses in recent years. Review f Missin Statement: The missin statement is reviewed at regular intervals thrugh a prcess crdinated by the Planning Cmmittee. The last three iteratins f the NVC missin statement were apprved by the Bard f Trustees in 2004, 2008, and 2012, respectively. In 2015-2016, a regular cycle f missin review was incrprated int the Integrated Planning Schedule (thrugh 2020). Accrding t the cycle, missin will be reviewed every three years. In 2014-2015, the Planning Cmmittee develped a prcess fr reviewing data directly related t the missin and evaluating student achievement, student learning, and institutinal effectiveness data related t missin. This annual review prcess can trigger a mre frequent review f missin if a divergence between indicatrs f effectiveness and missin is identified. Strategic Plan Develpment Prcess: In 2013-2014, a new Institutinal Strategic Plan (spanning 2014-2019) was created. NVC s histrical practice has been t develp Strategic Plans thrugh three iterative drafts (preliminary, tentative, and final), each f which is shared with the campus cmmunity fr feedback. The feedback is then used t develp the next iterative draft. Befre the 2014-2019 Institutinal Strategic Plan was develped, the prcess was adjusted t prvide pprtunity fr the campus cmmunity t help shape the Strategic Plan at the utset. As part f that prcess, members f the Planning Cmmittee attended cnstituent grup meetings t cllect suggestins fr items t incrprate int the plan. These were cupled with general campus-wide frums that were held t share the three drafts f the plan and cllect input frm the campus cmmunity. The develpment prcess fr the 2014-2019 Institutinal Strategic Plan als incrprated review f data and existing institutinal planning dcuments including the missin statement, Educatinal Master Plan, and Bard f Trustees gals. [See schematic describing 2014-2019 Institutinal Strategic Plan Develpment Prcess and highlighting linkages between Strategic Plan Gals and the surces identified abve.] Annual Planning Pririties: Each year, the Planning Cmmittee recmmends annual planning pririties t help frame the annual planning and budget prcess. These are drawn directly frm the Strategic Plan bjectives. In 2014-2015, the Planning Cmmittee revised the prcess t incrprate mre infrmatin int the discussin f planning pririties including the mst recent Annual Prgress Reprt n the Strategic Plan, recent planning pririties and infrmatin prvided by the Area Cuncils, as well as institutinal effectiveness reprts such as the Cre Indicatrs Reprt and Data Aligned with Missin. These changes are intended t strengthen planning and institutinal effectiveness by develping pririties infrmed by data and recent Mechanisms fr Evaluating Practices Page 23 f 25
accmplishments and making pririties mre tactical and measurable/bservable than the general bjectives enumerated in the Institutinal Strategic Plan. [See Annual Planning Cycle: Rles and Respnsibilities.] Review f Institutinal Learning Outcmes (ILOs): NVC reviewed and revised its stated ILOs in 2013. The need fr review was based n issues identified by the Learning Outcmes Assessment Cmmittee (LOAC) and the Inquiry Grup assigned t assess ILOs. The riginal ILO statements cvered multiple skill areas, which made assessment acrss the institutin difficult. Fr example, ne ILO indicated that students wuld be able t cmmunicate ideas clearly and cncisely in written, ral, and ther frms, using a variety f cmplementary media, and anther ILO indicated that students wuld be able t acquire and critically evaluate infrmatin, slve cmplex prblems, and make infrmed decisins. Because multiple skill areas were cvered by each ILO, it was pssible fr ne curse r prgram t fcus n ne cmpnent f an ILO and find that students were achieving the ILO, while anther curse r prgram might fcus n anther skill and find that students were nt achieving the ILO. Cmpiling these divergent results at the institutinal level made assessment difficult. The 2013 revisin prcess yielded a new set f ILOs, restructured t identify the cmpnent parts f each ILO skill t facilitate mapping amng utcmes at the curse, prgram, and institutinal levels and align skills assessed at the curse and prgram levels with individual pieces f the ILOs. Review and revisin f ILOs is nt defined by an established schedule, but a need fr future review can be identified based n evaluatin f utcmes assessment activities acrss the institutin (thrugh Prgram Evaluatin and Planning (PEP), cmprehensive utcmes assessment reprts, extracting mapping infrmatin frm TracDat, review by LOAC, etc.). Evaluatin by Campus Cmmittees: As the Decisin-Making Guide was being develped in 2014-2015, campus cmmittees prvided infrmatin abut their membership, areas f respnsibility, and regular annual activities. The infrmatin-cllectin prcess was structured as a prcess mapping exercise, in which cmmittees identified the current practices (what is ) and identify areas fr imprvement r change regarding cmmittee rle, respnsibilities, membership, and activities (what shuld be ). As part f that prcess, cmmittee members were encuraged t identify Accreditatin Standards assciated with each cmmittee s area f respnsibility and t identify data that wuld help infrm cmmittee discussin. This infrmatin has been incrprated int this guide and is intended t prvide additinal mechanisms fr evaluating institutinal perfrmance. The prtin f the guide cvering cmmittee structure indicates that each cmmittee will cnduct an annual review f its membership and charge, identify annual gals, and prvide a summary reprt evaluating prgress in its area f respnsibility and mnitring effectiveness relative t the Accreditatin Standards. Sme cmmittees such as the Planning Cmmittee began develping annual tasks t be cmpleted each year and mnitred prgress tward cmpleting thse tasks. The Mechanisms fr Evaluating Practices Page 24 f 25