BANK OF BARODA GREATER MUMBAI ZONE MUMBAI

BANK OF BARODA GREATER MUMBAI ZONE MUMBAI TENDER NOTICE FOR NEW SUPPLY, REFILLING AND ANNUAL MAINTENANCE CONTRACT OF FIRE EXTINGUISHERS FOR BRANCHES / OFFICES OF GREATER MUMBAI ZONE, BANK OF BARODA MUMBAI. NAME OF WORK: Bank of Baroda invites tender from competent contractors / vendors for New Supply, Refilling Annual Maintenance Contract Fire Extinguishers for branches / office of Greater Mumbai Zone, Mumbai for a period of three years from the date of issuing work order as per the proforma given in the Tender Format. TENDER ISSUED ON 07.05.2013 LAST DATE FOR ISSUE OF TENDER DOCUMENTS 21.05.2013 LAST DATE OF SUBMISSION OF TENDERS 22.05.2013 DATE OF OPENING OF TENDER (TECHNICAL BID) 22.05.2013 COST OF TENDER DOCUMENT 500.00 (Non-refundable) * EARNEST MONEY DEPOSIT 10,000.00 * *To be remitted through Demand Draft / Banker s Cheque only, in favor of Bank of Baroda, payable at Mumbai.

2 BANK OF BARODA GREATER MUMBAI ZONE MUMBAI NOTICE INVITING TENDER Bank of Baroda, Baroda, Greater Mumbai Zone, Mumbai invites sealed tenders on two bid system basis from eligible contractors / vendors for New Supply, Refilling Annual Maintenance Contract of Fire Extinguishers for branches / offices of Greater Mumbai Zone, Mumbai, 3, Walchand Hirachand Marg, Ballard Pier, Mumbai 400 001. The interested vendors fulfilling the following conditions may apply in two Bids: 1. The vendor must have its office / branch and service centre at Mumbai also and should be in existence for the last -5- years. 2. The vendor must have an average annual turnover of minimum of `20.00 lacs for last three years for a work of similar nature. 3. The firm must have carried out new supply, refilling and maintenance work of fire extinguishers valuing @ `10.00 lacs per year for the last three years. 4. Agency / firm must have valid Service Tax No. 5. Agency / firm must have PAN No. 6. Agency must have a team of competent / qualified technical personnel. Interested vendors may download the tender forms from Bank s website, www.bankofbaroda.com/tenders.asp and submit their Bid along with a Demand Draft / Banker s Cheque of `500/- favoring Bank of Baroda, payable at Mumbai being the Tender Fee. The tender document should be submitted properly sealed and clearly marked / super scribed as the case may be in three separate envelopes: (i). First containing Offer Letter with EMD & Tender Fee, (ii). Second containing Technical Bid and (iii). Third containing Financial Bid Please note to submit Financial Bid in separate sealed envelope. The sealed tenders addressed to the "General Manager" should reach Bank of Baroda, Greater Mumbai Zone, 3, Walchand Hirachand Marg, Ballard Pier, Mumbai 400 001 latest by 1200 hrs on 22.05.2013. The Technical Bids would be opened on 22.05.2013 (the same day) at 1600 hrs. at our office. Bidders may remain present during the opening process. Financial Bids shall be opened on a later date, of only those, whose Technical Bid is accepted. A separate intimation of opening of Financial Bids would be sent to the technically successful bidders. Technical criterion is given in Terms and Conditions of the work contract. The Offer Letter be submitted along with non-refundable Tender Fee of `500/-(Rupees Five Hundred only) and refundable 'Earnest Money Deposit' of `10,000/- (Rupees Ten Thousand only) in the form of two separate Demand Drafts / Banker's cheques from any scheduled Bank, drawn in favour of Bank of Baroda, payable at Mumbai. The tender shall remain valid for an acceptance period of 60 days from the date of opening of the Financial Bid. Relevant information / copies of certificates called for should be annexed to the tender. Non-receipt of any information / certificates from the tender may entail rejection of the tender. For clarification, if any, you may contact: (1). Maj B.N. Bhattacharya, Chief Manager (Security) - 9833505572 (2). Capt Harkamal Singh, Chief Manager (Security) - 9619580184 on any working day during office hours (1000hrs to 1700hrs from Mondays to Fridays and 1000hrs to 1400hrs on Saturdays). Submission of tender in any other format will not be entertained & will, summarily, be rejected. 2

3 Note: 1. The Earnest Money Deposit (EMD) of all the unsuccessful bidders will be returned within a period of -30- days from the date of issuing of work order to the successful bidder. It may be noted that no interest shall be paid on earnest money deposit to the bidders. However, in case of the lowest / successful bidder backing out from the terms and conditions mentioned in his tender or refusing to honour the tender, the Earnest Money Deposit (EMD) will be forfeited. The successful bidder would be required to deposit an amount of `10,000/- as Security Deposit which would be refunded after the contract is concluded. This can be in the form of a Fixed Deposit / Demand Draft / Banker s Cheque. 2. The Bank will not be bound to accept the lowest tender and reserves the right to accept or reject any or all the tenders without assigning any reason whatsoever. Submission of tenders in any other format will not be entertained and will, summarily, be rejected. (A). ENVELOPE No.1: The envelope containing Offer Letter shall be super scribed OFFER LETTER for New Supply, Refilling Annual Maintenance Contract of Fire Extinguishers for branches / offices of Greater Mumbai Zone, Mumbai and shall contain the following: Offer letter. Tender fee amount of `500/- through Demand Draft / Banker s Cheque in favour of Bank of Baroda, payable at Mumbai. Earnest Money Deposit amount through Demand Draft / Banker s Cheque for `10,000/- in favour of Bank of Baroda, payable at Mumbai. (B). ENVELOPE No.2: The envelope containing Technical Bid shall be super scribed, TECHNICAL BID for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers for branches / offices of Greater Mumbai Zone, Mumbai and shall contain the following: Information as per the proforma MANDATORY TECHNICAL REQUIREMENT alongwith copies of the required documents. (C). ENVELOPE No.3: The envelope containing Financial Bid shall be super scribed FINANCIAL BID for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers for branches / offices of Greater Mumbai Zone, Mumbai and shall contain the following: Rates for New Supply, Refilling and Annual Maintenance Contract and Refilling of Fire Extinguishers to be submitted only in the format given in the Tender Document. Any other format shall not be acceptable. GENERAL TERMS AND CONDITIONS: a). The rates quoted for carrying out Annual Maintenance Contract must be inclusive of all the charges i.e. Transportation, Technicians Fee, TA / DA and any other expenses, whatsoever but excluding Service Tax. b). The successful bidder shall have to deposit a sum of `10,000/- as Security Deposit as Performance Guarantee (refundable after the expiring of the contract) which, in the event of not carrying out the contracted services, as per terms and condition of the tender, shall be forfeited. c). Rates quoted shall be binding for three years from the date of awarding of the contract and no increase whatsoever will be considered. d). Payment of Annual Maintenance Contract shall be made by the Bank half yearly, against service certificate and invoice. e). Payment for new supply, spares and refilling of fire extinguishers will be made by the bank on completion of such work against invoice prepared as per the quoted rates. 3

4 SCHEDULE OF WORK Schedule of work is as under: The contractor / vendor shall depute a team of qualified technicians, once in six months to carry out the following mandatory job: (1). Water CO2 Gas Type & Foam Type Extinguishers Clean the body. Clean and polish brass parts with metal polish. Check nozzle and vent holes of the cap, clean and remove clogging. Ensure that sealing disc is intact. Clean spring loaded piercer. Check piercing mechanism for its proper working. Remove the water, clean the body internally and refill it with clean fresh water. (2). Dry Chemical Powder Extinguishers Clean the body. Clean and polish brass parts with metal polish. Check nozzle and vent holes of the cap, clean and remove clogging. Check and lightly grease the threads in the cap. Check piercing mechanism for its proper functioning. Check the rubber hose if provided and apply French chalk powder externally. Check the washer in the cap. Check the powder for caking, for granulation. Clean and polish the body with wax polish. (3). Carbon Di-oxide (CO2) Extinguishers Clean the body, horn and wheel locking pin. Weigh the extinguisher. If the weight of the contents is reduced by more than 10%, send for recharging (recharging is payable as per the approved tender rates). Clean and polish the body with wax polish. Check tube, horn, joints, locking pin. Apply French chalk powder on the tube externally. i). Replacement of small spares like rings / washers and HPT (Hydraulic Pressure Test) to be done at no extra cost. HPT of the Fire Extinguishers would be done as per BIS 2190 and will be carried out for all fire extinguishers in the first year of contract. ii). Refilling of Fire Extinguishers will be done as per following frequency on approved tender rates: Type of Extinguisher Refilling Frequency Water-CO2 Type 1 Year Foam Type 1 Year DCP-BC / ABC Type 3 Year CO2 GAS Type 1 Year (if weight loss is more than 10%) iii). However, refilling may have to be carried out any time, if the fire extinguisher has been used or any weight loss is noticed during six monthly maintenance, as mentioned in the Para ii). above, if observed during such inspections (on payment of approved tender rates). iv). The AMC will include conducting training programme for Bank s personnel regarding the operation of all types of Fire Extinguishers at no extra cost. v). As and when, any defects / shortcomings are noticed, these shall, immediately, be brought to the notice of the Bank. vi). Any breakdown shall be attended immediately (within 24 hrs. of intimation). 4

5 GENERAL TERMS AND CONDITIONS OF THE WORK CONTRACT (1). Technical Criterion The Vendor must fulfill the following Technical Qualifications: (a). Registrations with Sales Tax, Service Tax, ESI and EPF, as applicable. (b). Availability of office / branch and service centre in Mumbai. (c). Minimum three years experience of having successfully completed jobs as above. (2). Instructions for Filling-in and Submission of the Tender : The sealed tender documents should be submitted in original at Bank of Baroda, Greater Mumbai Zone, Mumbai, 3, Walchand Hirachand Marg, Ballard Pier, Mumbai 400 001. duly filled in so as to reach on or before 1200 hrs on 22.05.2013 in a sealed envelope superscribed "Tender Document for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers for branches / offices of Greater Mumbai Zone, Mumbai. Please study the details of the work to be carried out carefully before filling-in the tender. Any party tendering against the enquiry shall be deemed to have read and understood all the terms and conditions and familiarized themselves with the type and nature of work and quoted accordingly. Such terms and conditions not appearing in the body of the tender will not be considered as forming a part of their tender. (3). Terms and Conditions: a). b). The Bank reserves the right to accept or reject any or all the tenders completely or in part without assigning any reason and the successful bidder shall perform the same at the rates quoted by them. Price quoted by the bidder shall be inclusive of all levies, excise duty, sales tax and / or any other tax but excluding Service Tax. No escalation in price shall be permitted on any ground. The following criterion would be considered for finalizing the L-1 bidder : (i). The lowest cost quoted for the New Fire Extinguishers will be considered for finalizing the L-1 bidder for the New Supply. (ii). Total lowest cost quoted for the Annual Maintenance Contract & Refilling of the Fire Extinguishers will be considered for finalizing the L-1 bidder for Annual Maintenance Contract & Refilling work. (iii). Bank may accept more than One (01), subject to maximum Three (03) vendors in L-1 rates. c). d). Each page shall be duly signed and stamped by the tenderer as a token of their acceptance of the Technical and Contractual details, including tender form duly filled in, complete details and description, including all the data to be supplied by the tenderer as specified in the information and instructions to the tenderers. Envelope No.1 shall contain Offer Letter of the Agency with non refundable tender fees of `500/- (Rupees Five Hundred only) and refundable earnest money deposit of `10,000/- (Rupees Ten Thousand only) in the form of crossed Demand Draft / Banker's Cheque in favour of Bank of Baroda, payable at Mumbai. Envelope No.2 shall contain Technical Bid and Envelope No.3 shall contain Financial Bid. These three envelopes shall be kept in one big envelope which shall be super scribed as "Tender Document for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers for branches / offices of Greater Mumbai Zone, Mumbai. 5

6 e). f). g). h). i). j). k). l). m). Validity of offer: Offer should be valid for 60 days from date of opening of financial bid. Successful bidder shall sign and stamp each page of this tender document as token of their acceptance of all the terms and conditions. The letter for award of work to the successful bidder shall be deemed to be a binding contract between BOB and the successful bidder for the scope of work defined in this tender. The contractor / vendor shall be responsible for any loss / damage to the materials by his staff deployed at the site. The contractor / vendor shall abide by the regulations / requirements meant for security and strictly follow the rules. BOB security staff shall have the right to check, search or interrogate any contractor s / vendor s material / staff while entering / leaving the BOB premises for the purpose of security. Bank shall not be bound to entertain any claim or such claim brought under the Workman s Compensation Act arising on account of damage, compensation or expenses payable in consequences of any accident or injury sustained by workmen of contractor / vendor or any other person, whether in the employment of the contractor / vendor or not, while in or upon the said works or site of the same. Contractor / vendor shall not sublet any part of the awarded work to any other person or agency. Please give particulars of works which you have executed along with the names of organizations in the last three years. Also attach copies of order(s) executed by the firm for new supply, refilling and annual maintenance contract of fire extinguishers as an experience and proof of Technical Criterion. If the tendering firm consists of more than one partner, the names of all partners must be disclosed, while submitting the tender. Disputes, if any, shall be considered to be within the jurisdiction of courts in Mumbai. n). New Supply of Fire Extinguishers would be as per New BIS Code: IS 15683 : 2006. 6

7 ENVELOPE 1: OFFER LETTER TENDER TO BE SUBMITTED ON OR BEFORE 1200 HRS ON 22.05.2013. To, The General Manager Bank of Baroda, Greater Mumbai Zone, 3, Walchand Hirachand Marg, Ballard Pier, Fort, MUMBAI 400 001. Dear Sir, Re: Tender for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers in Branches / Offices of Greater Mumbai Zone, Mumbai. 1. Having examined the nature and quantum of work relating to the above mentioned work and having visited and examined the site of the proposed work and having acquired the requisite information relating thereto as affecting the tender invited by you. I / We, the undersigned hereby offer for undertaking New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers as per enclosed Schedule of work. 2. I / We have also deposited non refundable Tender Fees of `500/- (Rupees Five Hundred only) and refundable Earnest Money Deposit of `10,000/- (Rupees Ten Thousand only) in the form of Demand Draft / Banker s Cheque drawn in favour of Bank of Baroda, payable at Mumbai as per details given hereunder :- (i). (ii). 3. I / We agree to deposit a sum of `10,000/- (Rupees Ten Thousand only) as Security Deposit as Performance Guarantee (refundable after the expiry of the contract) which, in the event of not carrying out the contracted services, as per terms and condition of the tender, shall be forfeited. 4. We have read the Terms and Conditions of the Work Contract and agree to abide and comply with the same. Yours faithfully Seal: Place: Date : Authorized Signatory (Name and Designation) Encl.: 7

8 ENVELOPE 2: TECHNICAL BID Work: Tender for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers in branches / offices of Greater Mumbai Zone, Mumbai. Tender Submission Due Date by 1200 hrs on 22.05.2013. MANDATORY TECHNICAL REQUIREMENT Fill up all details as given below: 1. Name of the Firm: 2. Type of Firm: 3. Year of Establishment 4 Address of Main Office: 5. Telephone No.: 6. Address of Office / Service Workshop in Mumbai: 7. Telephone No.: 8. Details of Technical Staff: 9. Whether any of the family members working with Bank of Baroda (if yes, give details) 10. Sales Tax No 11. PAN No. 12. Service Tax No. 13. Details of the work(s) carried out aggregating to `20.00 lacs per year for the last three Years (attach copies of works carried out). 14. Details of the Income Tax Returns filed during last 3 years (attach copies): We confirm that our Company is complying with all Technical Criterion given for selection in Terms and Conditions of work contract of the Tender and all the supporting documents / copies of certificates enclosed have been self attested. Seal: Place: Date : Authorized Signatory (Name and Designation) Encl.: 8

9 ENVELOPE 3: FINANCIAL BID The General Manager Bank of Baroda, Greater Mumbai Zone, 3, Walchand Hirachand Marg, Ballard Pier, Fort, MUMBAI 400 001. Dear Sir, Re: Tender for New Supply, Refilling and Annual Maintenance Contract of Fire Extinguishers in Branches / Offices of Greater Mumbai Zone, Mumbai. I / We have read, understood all the conditions as per tender document and quote my / our rates as under: (1). Cost for New Supply as per New BIS Code: IS 15683 : 2006 of Fire Extinguishers: Sr. No. Description Qty. No. 1 Water CO2 type 9Ltr 1 2 Foam Type 9Ltr 1 3 ABC 2 Kg 1 4 DCP 6 Kg 1 5 CO2 Gas type 4.5 Kg 1 Rate per Unit (`) (2). Cost for Refilling and Annual Maintenance Contract including Hydraulic Pressure Test of Fire Extinguishers: Sr. No. Description Qty. No. 1 Water CO2 type 9Ltr 1 2 Foam Type 9Ltr 1 3 ABC 2 Kg 1 4 DCP 5 Kg 1 5 DCP 6 Kg 1 6 CO2 Gas type 4.5 Kg 1 Refilling Rate per Unit per Year (`) AMC Rare per Unit per Year (`) Seal: Place: Date : Authorized Signatory (Name and Designation) 9