MINUTES of the MEETING of BECKINGHAM cum SAUNDBY PARISH COUNCIL On March 9 th 2009 at THE RECREATION ROOM, THE GREEN, BECKINGHAM commencing 7.

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1 MINUTES of the MEETING of BECKINGHAM cum SAUNDBY PARISH COUNCIL On March 9 th 2009 at THE RECREATION ROOM, THE GREEN, BECKINGHAM commencing 7.30pm Presentation by Alison Duckers 7pm on Involvement of Youth Alison explained that this programme is to promote volunteering of year olds and had been developed after the Millennium Volunteer programme had come to an end in million pounds was made available. There are 117 schemes across the country. They will meet up and discuss with any group or individual who is interested in recognising benefits of these projects. An article is to be arranged for publicity in our next news letter. Present: - Messr s B. Suart (chairman), H. Gourley, R Markham, N Peirson, R Steele, Mrs M. Fletcher, Mrs Julie Richardson, Mrs P Stewart, Mrs B Wilson, Mr K Bullivant, and Mr C. Gibson (clerk), PCSO S Jones. Public Present - 6 PUBLIC QUESTION TIME Apologies for Absence - Mrs H Richardson, D Brown Minutes of previous meeting/s Those of February 9th 2009 Proposed Cllr B Wilson - Seconded Cllr P Stewart - All Approved Amendments - None Matters Arising 1) Cycle Track Safety checks are carried out on a regular basis. Annual safety check is due in May. The Council are deeply disappointed that the track is being constantly altered and left in a dangerous state. Enquiries are to be made on the implications of Insurance, safety and grant conditions. It was proposed by H Gourley and seconded by P Stewart That the track should be closed with immediate effect until further information is available to The Council, when a decision will then be made on its future All approved Appropriate signs will be displayed and a notice to this effect will appear in the news letter. 2) NHW/ Safer Neighbourhood Group One incident reported during February which the PCSO outlined. Problems also notified at Village Hall play area. Cameras will be installed on A631 by pass early in next financial year to hopefully address speeding motorcycles. 3) Willow Works/TVLP See notes in 4 below TVLP have confirmed that we are no longer included in their scheme. AGM held 2 Mar 09. Invites to meetings with HLF 11 Mar 09 and 17 Mar 09 National Grid at Leeds 67

2 4) Old Willow Works Company Ltd A directors meeting was called to review position of ERDF grant application, its benefits and pitfalls. After discussion it was decided to withdraw from the full application as it appeared against our principles and not in the interest of the Company, Community or Parish Council. Main reasons being 1 We would be expected to accept potential claw back of an undisclosed amount of money. 2 The community room/heritage centre would need to rent space at commercial rates. 5) History Group/Website Group Continues. AGM report held Feb 2009 of which a copy will be sent to The Council for information. 6) Burial Board Cemetery rules amended to include NAMM safety procedures. Clerk will write to all stone masons who are anticipated to carry out work in our Cemetery advising of new requirements.incorporate safety of existing memorials within our Risk Assessment programme. Any memorials found to be unsafe or defective, write and advise where possible, the owners, asking for them to arrange safety work within a reasonable period. An offer by Dave Lockwood to supply a stone with Cemetery name was offered to The Burial Board. Amendment of Rules and confirmation of increased fees from 1 Apr 09 will be displayed on the Notice Board. Proposed by B Wilson Seconded by M Fletcher To accept the recommendations of the burial board 1 abstention 9) Parish Plan Still awaiting a presentation by Karen Tarburton of RCAN on the merits of a Village Design Statement. 11) Recreation Room A letter from BDC Environmental Health Manager, advising of a complaint, by a group of ladies from the Village Hall who hire the room. They request storage space within the kitchen area. Previous requests of the same nature have been received and debated and the minutes of January 12 th 2009 record the decision of The Council. After further debate this decision was upheld to remain fair to all groups and any items now left in the rooms will be removed. The shed at the rear is available for storage of various articles that groups wish to leave; this facility will remain free of charge with the added condition that no food is stored. As an inspection by the environmental health department is now to be arranged, it is a further consideration that a list of conditions of hire are implemented and advised to all users. 12) Land Registry. Ref NT Meetings took place on 3 rd and 5 th March 2009 with Land Registry at Nottingham. Proposed by H Gourley Seconded R Steele For the Clerk to write to TW Logistics seeking a meeting to discuss land in question, (Beckingham Free Wharf) to seek a resolve to the ownership and registration Approved 68

3 16) Village Public House/Restaurant A letter has been received from the consultants with an in-depth further report of possible sites within the village. The Council reaffirmed their commitment to support an application for a public house/ restaurant within the village to meet the aspirations of the community. The new site proposed is off Station Road. 17) Marsh Lane Sewage Resident has complained by phone to Clerk of sewerage smells coming from the open dykes 23) Emergency Plan A letter has now been received. from NCC with various facts relating to Insurance cover. The Council will meet on 20th April at 7pm to discuss implementation prior to their next meeting. 28)Village Hall / Multi Sports Area Meetings and fund raising continue to achieve MUGA with meeting arranged for 10 Mar ) Parish Council Newsletter March edition presented to Council and approved for printing and distribution. Julie was congratulated on the document 44) Sewer Capacity / Drainage of Surface Water Still being monitored, comments that certain dykes within the village should be looked at as debris, hedge cuttings and wild growth was evident. Clerk to report to Highways dept. 55) Parish Council Liaison Meeting Wed 11 Feb 09 7pm Retford Town Hall.- Relevant questions submitted. Report Cllr Wilson An extensive report was given to The Council on discussions which took place. Subjects briefed upon included Doncaster Airport, Bassetlaw Befriending, Travellers Sites within Bassetlaw and Relationship matters between NCC and Parish Councils with the introduction of a Charter to be investigated, Fly Tipping, the offer for David Yates to visit Councils advising on the Code of Conduct, Safer Neighbourhoods, ID Cards and Parish Plans and their importance. 67) NEBF reports B Suart NTR 89) NALC Northern Area Meeting Future meeting dates 18 May 7 Sept 16 Nov all Retford Town Hall at 7.30pm 93) New Village Signs Report B Wilson All Councillors had viewed various designs making individual comments. It was decided to seek funding prior to further decisions. The County Councillor confirmed his support of an application by Cllr Wilson to BBC 94) BDC Spring Clean Week Arranged for Sat 25 Apr 09 69

4 95) Cll r K Bullivant The Parish is to be presented with 2 benches from NCC via the Building Better Communities Scheme on the recommendation of Cllr Ken Bullivant. Chair and Clerk to attend a presentation at Rufford Mill on Sat 14 Mar 09 96) Alison Duckers Visited PC (see above) to enlighten about involvement of youth 97) Letter Brian Cunliffe reference Recreation Room. The suggestion to allow free use of the Recreation Room was not approved as all room hire fees are already subsidised to the benefit of the community. Correspondence Letter Mrs West ref planning application 3 Letter Mr Sanderson ref planning application 3 BBC Invitation Clerk and Chair 14 Mar 09 Rufford Abbey.NALC Training Courses John Mann MP Local GP s and Pharmacies Victim Support All above noted NAVACH Village Hall Survey - Passed on to Village Hall Committee/R Markham BDC Sports Club Directory - Passed on to Village Hall Committee/R Markham BDC Services for Older People Duplication - Completed by K Bullivant previously Letter P Redhead - Smoke from fires - Clerk to respond NHS Consultation on Strategic Direction - Pass round in envelope Tabled Items Travel and Transport Feb 2009 Planning and Landscaping Jan/Feb 2009 Countylink LCR Clerk and Councils Direct Standards Issue 4 Feb 09 Circulate in Envelope Planning Decisions by Bassetlaw District Council/NCC Pear Tree Farm Retention and Completion of onsite roadway - Refused Planning Applications 1 Fretwell Farm Low St - Alter existing structure incorporating mess room with higher roof line - sub comm. No objection 2 Land at rear Thistle Farm Reserved Matters on previous application - sub comm. Noted 3 9 Old Trent Rd 1 st floor extension over kitchen - Opposed 4 9 Station Rd - Domestic garage to rear garden - No objection Planning Appeals/Licence Applications None 70

5 Payment of Accounts Amount Cheque Number NALC S Newton J Steele T Eames C Gibson Petty Cash UW Recreation Room DD All payments approved AOB Clerk to pay all accounts due at 31 Mar 09 - Council approved for this to be done. Declarations of Interest Cllr P Stewart - Matters Arising 16 Lives close to proposed site Thanks to all for attending meeting closed 9.35pm Next PC Meeting April 20th 2009 commencing at 7.30pm / Emergency Plan arrangements 7PM Minutes Approved by B.Suart B.Suart Date 20 Apr